Ogden Air Logistics Center

Be America’s Best

ASMC Mini-PDI

“FM Discussion”

26 Mar 13

Mark McLeodDirector, Financial Management

mark.mcleod@hill.af.milDSN 777-5182

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FM Discussion

Thanks…

Current Situation

FM Hiring Process

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Thanks…

ASMC Utah Chapter

Special Thanks… Dan Gladwell Ariel Bambrough Bruce Young Tresithney Peraza Christine Decker Elizabeth Clawson Marsha Gerencser Deanna Keller

All the Attendees… Shows you care about your careers

Lynn Falslev Victoria Collins Scott Bohn Jason Hipwell Donna Parada Heather Tobler Brad Thomson Jeremy Ward

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3 Guarantees in Life…

DEATH

TAXES

CHANGE

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Recent Changes…

5 Center Construct: Workforce reductions Organizations restructured Lines of Authority – LCMC vs. AFSC Lines of Communications…

Budget Process: CRA Sequestration Furlough

FM Hiring Process

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FM Hiring Process…Pre 5CC

New FM Hiring Matrix – 4+ years ago CFAs discussed and made recommendations Approved by: FM, ASD, 309th, 75th ABW Briefed the Matrix to all FM personnel

Results were beginning to show… Individual matrix scores were increasing More FM folks getting degrees, APDP, training, PME,

certifications, etc.

Updated the FM Hiring Matrix – this Fall CFAs reviewed and made changes Approved by: FM, ASD, 309th, 75th ABW, ICBM, GLSC In the process of making changes…

However…5 Center Construct changed everything

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5 Center Construct – “Wild West” AFLCMC AFSC AFNWC GLSC Munitions & Space Specialized Mgt Tenants

AFMC AFSC Hill OL/FM – My Job… FM Functional Management – consistent, standard Overall care and feeding… Hiring and Firing Training Plans, Performance Plans, etc.

Seems like … we are just the Sheriff w/no badge !!

FM Hiring Process…Post 5CC

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We are working these issues: AFLCMC and AFSC – promising a Hiring Matrix IPT AFNWC GLSC Munitions & Space Specialized Mgt Tenants

FM Goal: One Hiring process – uphill battle Ensure all FM personnel are treated fairly & equitably

In Reality – FM Goal: Make all Hiring processes as consistent and standard

as possible Ensure all FM personnel are prepared to compete

FM Hiring Process…???

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Any FM Matrix – to make the certification Education PME Certifications Training Experience Career Broadening – within functional and out of Awards

Applying for Jobs Be familiar with USA Jobs; check weekly Resume - keep up-to-date Interview Skills…

Prepared to Compete…???

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The Interview…

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Prepare, Prepare, Prepare Read the Job announcement

•Know the KSAs – knowledge, skills, abilities Read and understand the PD – ask for a copy

•Know the Duties of the Job Do your homework – on the position Know “the rules” of the Interview

•How many and who will sit on the board?•How long is the interview?•How much time will you have to prepare?• Is the interview interactive or not?

Identify possible questions – what could they ask me? Know your resume – inside and out…

The Interview…

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Indentify Unique skills…

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Take your resume and break it down

Categorize the specific Tasks you accomplished Technical expertise Problem solving Leadership skills Process Improvement Communications

Breakdown/Describe each Task as a scenario Situation/Problem Behavior/Action taken Results/Outcome – be specific

Put them in a book – bring them to the interview

Know your Resume…

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Sample Questions…

Question: Effective financial management is an important part of a supervisor’s responsibility. Tell me about a specific situation in which you displayed your LEADERSHIP. (situation/problem)

Probing Question (a): What actions, behaviors, or methods did you use in the given situation? (behavior/action)

Probing Question (b): What impact did your actions and/or behaviors have on the situation? (results/outcome)

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Interview Tips… Prepare, Prepare, Prepare Dress appropriately and arrive a little early Try to relax…eat on time, drink some water Treat this like a game…

Time management• Prepare quickly for each question – write stuff down (3-5 min. per)• In Interview - allocate time for each question (3-5 min. per)• Ask for a 2 min. warning

Answer the questions…PLEASE Be sure to answer each part of the question

•Then, if time…add in related scenarios that you prepared Toot your own horn - use “I” rather than “we” End STRONG – “Why hire me” (last 2 min.)

Thanks for the interview, technical expertise, leadership, hard worker, problem solver, play well with others, etc.

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Common Mistakes

Not answering the questions Getting side-tracked

Not getting to all the questions (time management) Elaborating too much

Speaking ill of past supervisors/employers

Not preparing

Using the term “we” instead of “I” You are interviewing, not your team

Others ??

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Common Mistakes…

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QUESTIONS?