ASCLS-IA Board MeetingDate: January 30, 2016Time: 10:00 amLocation: Conference Room VAMC, Iowa City, IACall in number: 1-774-220-4000Participant ID: 952-1644#

Please bring: Any committee reports

AgendaAgenda Item Responsible Person Time AllottedCall to Order & Welcome Jan Frerichs 5

Secretary's Report Sarah Beerends 5

Treasurer's Report Neil Kumor 10

President's Report Jan Frerichs 10

Committee Reports Committee Chairs 40

A State Meeting Jan Frerichs

B By-Laws Mick Williams

C Governmental Affairs/Political Action Theresa Fruehling

D Historian Vonnie Hinrichsen

E Leadership Development Sheila Dunn/ Rebecca Dill-Devor

F Membership Services Lindsey Davenport-Landry

G NewsScope Editor(s) Vonnie Hinrichsen / open

H Nominations and Awards Theresa Fruehling

I P.A.C.E. Coordinator Kim Von Ahsen

J Promotion of the ProfessionSubcommittee: Career Recruitment Open

Public Relations Open

K Scholarship Committee Sarah Beerends

L Scholarship Fundraising Project open

M Webmaster Kim Von Ahsen

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Old Business

New Business:

Adjournment

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ASCLS-IA Board MeetingDate: January 30, 2016Time: 10:00 amLocation: VAMC Conference Room, Iowa City, IA

MinutesBoard Members Present:x Jan Frerichs, Presidentx Lindsey Davenport-Landry, President-Electx□ Vonnie Hinrichson, President-Elect-Elect Theresa Fruehling, Past Presidentx Sarah Beerends, Secretaryx Neil Kumor, Treasurerx Mona Parekh, 3rd Year Board Member Janet Whtney, 2nd Year Board Memberx Mitch Owen, 1st Year Board Member Katie Franck, First Year Professional Haley Stevens, New Professional□Allison Barney, Student Board MemberOther Member’s Present:

Sue McGuinty

Committee Chairs:x□ Mick Williams, By-Laws□ Theresa Fruehling, GAC/PACx□ Vonnie Hinrichson, News Scope/ Historianx□ Sheila Dunn, Leadership Development□ Rebecca Dill-Devor, Leadership Developmentx□ Lindsey Davenport-Landry, Membership□ Kim Von-Ahsen, PACE/Webmaster□ Rachel Leemkuil, Promotion of the Professionx□ Jan Frerichs, Promotion of the Professionx□ Sarah Beerends, Scholarship□ Theresa Frueling, Nominations and Awards

Guests:

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Call to Order 10:04 am

Secretary’s ReportMinutes from the Winter Spring Summer x Fall were reviewed with:

Following Changes:

Pres. Elect: Lindsey; Pres elect-elect: Vonnie

Put committee chairs in Board Members Present list

No Changes

Hearing no further additions, changes, or deletions to the Secretary’s Report;

The minutes were accepted by President Jan Frerichs as printed/posted x corrected

Treasurer’s Report

x No Changes

Hearing no further additions, changes, or deletions to the Treasurer’s Report;

The Treasurer’s Report was accepted by President Jan Frerichs as x printed/posted corrected

President’s ReportPURPOSE: To update the board and membership on activities at the state, region and national level.

ACTIVITIES:

1. The fall board meeting was a conference call held on November 21, 2015.a. Committee chairs, board members and officers were asked to review their position descriptions

in the SOP and send edits to me and Sarah Beerends.b. Board and committee members were asked to look at the lapsed member list, contact folks on

that list that they know and to let Lindsey Davenport-Landry know if they give a reason for not renewing.

2. The following career recruitment events were held by ASCLS-IA members: Vonnie Hinrichsen in October to high school students in the Spencer area, Open Minds at Coe College in Cedar Rapids (Theresa Fruehling coordinated), two Stem events at the University of Iowa, and the Cedar Valley Science Symposium at Wartburg College on January 16th .

3. Planning for the spring meeting with CLMA continues.

CONCERNS:Keeping student members as New Professionals once they graduate.

REQUESTS FOR ACTION:1. None

President’s report was reviewed with:

Following Changes:

x No Changes

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Discussion:

Alison Barney will step into New Professional for next year

ASCLS Report and/or Leadership MailingDiscussion:

Region VI Report

Had recent phone conference with state presidents and pres-elects.

Committee ReportsA, Annual MeetingComing along, some speakers to finalize, Website up, Bridget will be asking for moderators, Lindsey still waiting on a few PACE forms. Friday afternoon-only have 3 sessions.Idea to have welcome bag for students. Nebraska did this last year. Jan would write welcome letter, membership information.Lindsey and Mona working on session to explain board positions.Social on Wednesday: Neil checking out brewerys.CLMA didn’t want extra fee for social since mostly just ASCLS members participate, so cost is something to consider.Idea for game night and pizza at Kirkwood.

B. By-Laws: Mick*Add Requsts for action send by Mick*Changes to add president-elect-elect positionAdd wording for “electronically” for method of notificationFor duties of position of pres-elect-elect- add to SOP for membership committee duties.Moved by Mick, Seconded by Lindsey to accept changes to be approved at Annual Meeting.

C. Governmental Affairs/Political Action: Theresa FruehlingPURPOSE: Inform and educate members of the society on issues effecting our profession.

ACTIVITIES:Committee goals:

1. Keep members informed about activities in Washington, D.C. which effect the profession.2. Prepare updates for the ASCLS-IA BOD3. Urge members to respond to ‘Calls for Action’4. Fundraising ideas for PAC

Activities toward those goals:1. Participating in monthly conference calls for GAC and PAC2. Attending the Legislative Symposium

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3. Presenting updates at the Spring meeting

GAC Updates:Legislative Update:1. - Patrick Cooney (Legislative Consultant):

President to release final budget- 1st week of Februaryo State of the Union: Clear picture of what the President is proposing; similar to previous budget

Election Year:o Typically slow/ little occurs on the Hillo This year an exception:

21st Century Cares Bill- Congressman Upton to push HELP committee:

Workforce Investment Act Senate: Democrats and Republicans talking GAO study- identifying the 5 Allied Health Professions in need

o Still looking for an office to spearhead initiativeo Patrick will be meeting with several different Senates offices to look for support

LDT Legislative to be released Another Medicare bill:

Hospital Issues- Focusing on Fraud and Abuse Issues Chairman Brady driving force behind bill

CMS- Lab Fee Schedule Letter from Hatch and Wyden: seeking delay for the March 31st deadline

Legislative Symposium: FOCUSo Allied Healthcare Professional Bill or GAO initiative in place- talking pointo 21st Century Cares Acto Medicare Legislation in the House:

Lab Fee Schedule Will be discussing options with other members of the laboratory community.

Regulatory Update:2.- Elissa Passiment

LDT’s and Waived testing:o CLIA expressing concerns about the growing number of waived tests but no direct course of action being

outlinedo FDA:

To release next version of guidance prior to March However nothing has been released or published

PAMA (Protecting Access to Medicare Act):o No updates

No deadlines have been met No one in Congress seems to know what is going and it seems like Congress is NOT concern that CMS

is NOT in compliance with their own regulations Upcoming Workshops published in the Register:

o 1. Return of Genetic Test Results and Interpretations: Pt and providers:

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What information do they need Do they understand Evidenced-based results

o Limited evidence; should results be releasedo 2. Analytical and Clinical Approaches for Next generation sequencing for Oncology panels

Next gen: Identifies multiple variations

o Which ones to useo Accuracy of the panel

Interpretation is based on the laboratory performing the testing; no universal interpretation established

Regional Update-o Elissa was contacted by Lindsey Davenport-Landry concerning the University of Iowa supporting the licensure

of Genetic Counselors.o I was unaware of issue; Lindsey can address during meeting

PAC Update: Continuing working on subcommittee projects Delegation for Legislative Symposium:

o Dates March 13-15th, 2016o Kim VonAhsen; Theresa Fruehling and Vonnie Hinrichsen. CLMA- Carol Collingsworth and MaryJo Bonifas

Addendum to report will be emailed later this week as PAC is on Thursday night.

CONCERNS: NoneLindsey working on Letter, because Genetic Counselors working on Lisencesure, maybe we can go along with them and get support of University.PAC- asking people for baskets for fundraising at Annual meeting

REQUESTS FOR ACTION: None

D. Historian:

E. Leadership Development:Goal to develop future leaders for our society. Skills translate to jobs, could provide opportunities in our careers as well.Mitch working on Health Care Leadership doctorate-he may have some other ideas.

F. Membership Committee:160 total members, 38 student members. Up from previous year.Many lapsed members are students or FYPs.Lindsey will send out membership info, incentives for recruiting, cheaper for Spring Meeting.

G. NewsScope Editor(s):Need bios for nominees. Next edition going out around mid-Feb

H. Nominations and Awards: Theresa FruehlingPURPOSE: Recognize the members of ASCLS and the clinical laboratory profession

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ACTIVITIES:Committee goals:

5. Recognize individual contributions to the profession6. Present Awards at ASCLS-IA Spring meeting

Activities toward those goals:4. Start looking for nominations in the future issue of NewsScope5. Send email to members to have them start thinking of potential nominees6. Reviewing all nominations and selecting a winner, if more than one individual is submitted in each category

Open Positions:SecretaryBoard MemberPresident Elect-Elect

Nominations committee- 2 members not on BOD to assist Past-President

REQUESTS FOR ACTION: None

CONCERNS:See Old Business

I. P.A.C.E. Coordinator: Kim Von AhsenPURPOSE: P.A.C.E.® is an administrative system serving as the quality assurance mechanism for continuing education programs offered to clinical laboratory professionals. P.A.C.E.® Committee maintains the standards of P.A.C.E.® approval for education programs sponsored and/or offered by ASCLS-IA.

ACTIVITIES:Committee goals:Provide continuing education for members and non-members including approval of education programs offered by entities other than ASCLS-IA.

Activities toward those goals:1. Received 2016 PACE provider renewal. Submitted all documents and invoice to Treasurer at for payment to ASCLS.2. P.A.C.E for the 2016 Annual state meeting will be provided by ASCLS-IA.3. Providing PACE credit to CLMA Iowa for their Fall Meeting on October 16, 2015.

CONCERNS: No concerns.

REQUESTS FOR ACTION: No request for actions.

J. Promotion of the Profession

Subcommittee: Career Recruitment:See president’s reportSubcommittee: Professional/ Public Relations

K. Scholarship: Sarah Beerends

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PURPOSE: To promote the future of our profession through giving scholarships to MLS/MLT students

ACTIVITIES:Committee goals:

1. Award 4 scholarships each year2. Give complementary student memberships with the scholarships

Activities toward those goals:1. Sent out email this month to program directors about scholarship.2. Sent updated forms to Kim to post on website.3. Kim will also send out the word about the scholarship on Facebook.4. Committee will meet in March to choose scholarship winners before the Spring Meeting.

CONCERNS: None

REQUESTS FOR ACTION: Sarah moves that we designate an extra $200 for memberships with scholarships. Lindsey seconded. Motion carried.

L. Scholarship Fundraising ProjectJudy has necklaces to sell, Vonnie still has some Giardia to sell too.

M. Webmaster: Kim Von AhsenPURPOSE: To maintain the ASCLS-IA website and other current technology social networking/communication applications. The website serves as an essential means of communication information to potential, new, and existing members about the activities of ASCLS-IA.

ACTIVITIES:Committee goals:Maintain an up to date website.

Activities toward those goals:4. Website

a. No major updates or changes since last board meeting. Updated with 2015-2016 Board and Committees.b. Winter 2015 NewsScope Edition posted to website and Facebook.

5. 2016 Spring Meeting Websitea. Website for the ASCLS-IA and CLMA Iowa Spring meeting is up and running. Few items to be added as

information become available.b. Facebook Save the Date Event has been posted and is being sponsored throughout Iowa using FB Ads to

extend announcement reach.6. ASCLS-IA List Serve

a. The list serve that was provided by ASCLS is no longer available. The decision was made by JR Constance to shut down serve due to spam issues and blacklisting by email providers.

7. ASCLS-IA Emaila. Board members are provided with an ASCLS-IA email if they choose. Please let me know if you would like one

for your term.

CONCERNS: No concerns.

REQUESTS FOR ACTION: No Requests for Action

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Old Business:

CONCERNS:President-Elect-Elect position is vacant; ASCLS-IA By-Laws state the following for open positions:

Article V- OfficersD. Filling of vacancies in office occurring between meetings of the Society;

Vacancies in office occurring between meetings of the Society shall be filled by the Board of Directors until the next annual meeting as specified in the SOP's of this Society.

Article VI- Board of DirectorsC. A vacancy in an elective directorship shall be filled by the Board of Directors who shall elect a replacement by majority vote to serve until the next annual meeting, at which time the Society shall fill the position for the remainder of its unexpired term.

REQUESTS FOR ACTION:I move the Board of Directors appoint or decide on a candidate for President-Elect of ASCLS-IA, per ASCLS-IA By-laws.Motion to table until Fall Board Meeting:

Moved by: Janet WhitneySeconded by: Neil Kumor

Bridget might be willing to do Pres-elect-electRebecca as board memberMona for SecretarySarah as Membership ChairSue interested in committee- maybe help with Scholarship

New Business1. ASCLS-IA/NE Joint meeting

2. Lapsed Member campaign – Jan Frerichs and Lindsey Davenport-Landry

Zica virus testing goes through SHL, then to CDC.

Discussed doing meeting in Des Moines next year- will look into locations.

Discussed doing one day CE maintenance day. Do in Souix City, could move around to different locations to include more members since we aren’t doing Joint meeting with Nebraska anymore.

Lisencesure- MN, Missouri still trying to get it through.

Adjournment @11:50.Motion to Adjourn Meeting Motion

Moved by: Seconded by: PASSED FAILED

Meeting adjourned by at am pm

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