ASCLS-IA Summer Board Web viewSecretary's Report. ... A President’s article was written by Jan...

ASCLS-IA Board MeetingDate: September 19, 2015Time: 10:00 amLocation: Board Room, Hotel at Kirkwood, Cedar Rapids, IA

Please bring: Any committee reports

AgendaAgenda Item Responsible Person Time AllottedCall to Order & Welcome Jan Frerichs 5

Secretary's Report Sarah Beerends 5

Treasurer's Report Neil Kumor 10

President's Report Jan Frerichs 10

Committee Reports Committee Chairs 40

A State Meeting Jan Frerichs

B By-Laws Mick Williams

C Governmental Affairs/Political Action Theresa Fruehling

D Historian Vonnie Hinrichsen

E Leadership Development Sheila Dunn/ Rebecca Dill-Devor

F Membership Services Lindsey Davenport-Landry

G NewsScope Editor(s) Vonnie Hinrichsen / open

H Nominations and Awards Theresa Fruehling

I P.A.C.E. Coordinator Kim Von Ahsen

J Promotion of the Profession Jan Frerichs/Rachel Leemkuil

Subcommittee: Career Recruitment Open

Public Relations Open

K Scholarship Committee Sarah Beerends

L Scholarship Fundraising Project open

M Webmaster Kim Von Ahsen

Old BusinessNew Business:

1. Strategic Planning

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2. SWOT Analysis3. Leadership development

Adjournment

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ASCLS-IA Board MeetingDate: September 19, 2015Time: 10:00 amLocation: Hotel at Kirkwood, Cedar Rapids, IA

MinutesBoard Members Present:x Jan Frerichs, President Open, President – Electx Theresa Fruehling, Past Presidentx Sarah Beerends, Secretaryx Neil Kumor, Treasurerx Mona Parekh, 3rd Year Board Memberx Janet Whtney, 2nd Year Board Memberx Mitch Owen, 1st Year Board Member Katie Franck, First Year Professional Haley Stevens, New ProfessionalxAllison Barney, Student Board Member

Other Member’s Present:

Mick WilliamsBecky DeVoreShiela DunnLindsey Davenport-LandryKim Von AhsenVonnie HinrichsenKaren Campbell

Guests:

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Call to Order 9/19/15 @10:05 am

Secretary’s ReportMinutes from the Winter Spring Summer Fall were reviewed with:

Following Changes:

x No Changes

Hearing no further additions, changes, or deletions to the Secretary’s Report;

The minutes were accepted by President Jan Frerichs as x printed/posted corrected

Treasurer’s Report

See attached

-Still waiting for check from Nebraska for last year’s spring meeting

-Leg day- one check was entered twice. Total should be less than $2000, not $3537.8

-Fy 2016 add $2000 for Scholarship

No Changes

See above changesHearing no further additions, changes, or deletions to the Treasurer’s Report;

The Treasurer’s Report was accepted by President Jan Frerichs as printed/posted x corrected

President’s ReportPURPOSE: To update the board and membership on activities at the state, region and national level.

ACTIVITIES:

1. Joint spring meeting with Nebraska was held April 7, 8, and 9, 2015 in La Vista, NE. Attendance was good and there were many great topics and speakers.

2. Four ASCLS-IA members attended the national meeting in Atlanta, GA in late July. Iowa is well represented on ASCLS committees at the national and regional level. Kim Von Ahsen is the new Region VI director and will represent us on the national board of directors. Lindsey Davenport-Landry is Region VI treasurer and Theresa Fruehling is on the PAC and GAC committees.

3. The 2016 spring meeting will be held on April 6, 7, and 8, 2016 at the Kirkwood Hotel in Cedar Rapids. It will be a joint meeting with CLMA. The contract has been signed and planning is well underway.

CONCERNS:Lapsed members, especially students who do not transition to FYP status.

REQUESTS FOR ACTION:1. I move that the board of directors start working immediately with the nominations committee to find a

president-elect to work with the current president this year. Becky moved. Motion recinded. Discussion solved motion.

Discussion: What is the reason people don’t want to step up to be President?- Need board orientation- people need to know what their responsibilities are and what responsibilities are of

other members- Lindsey volunteered to be president elect , Vonnie volunteered to be President elect-elect

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President’s report was reviewed with:

Following Changes:

No Changes

Discussion:

Student membership drops off. They don’t convert to FYP.

Students can get a free member when they finish their boards.

Many states limit President to 2 terms in a row.

North and South Dakota Have a President Elect-Elect position. That way they always have a leadership pipeline. Do we want to do this?

ASCLS Report and/or Leadership MailingDiscussion:

Region VI ReportNew national president Barbara Sniderman, president elect is Susanne CampbellRegion president is now Kim Von AhsenDiscussion about national meeting date changes due to Democratic convention in Philadelphia

Committee ReportsA, Annual Meeting- At Kirkwood Hotel April 6-8. Spring Board meeting April 5.

B. By-Laws: Will work on amendment for President elect-elect for Spring Meeting

C. Governmental Affairs/Political Action: Theresa Fruehling, chairPURPOSE: Inform and educate members of the society on issues effecting our profession.

ACTIVITIES:Committee goals:

1. Keep members informed about activities in Washington, D.C. which effect the profession.2. Prepare updates for the ASCLS-IA BOD3. Urge members to respond to ‘Calls for Action’

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4. Fundraising ideas for PAC

Activities toward those goals:1. Participating in monthly conference calls for GAC and PAC2. Attending the Legislative Symposium3. Presenting updates at the Spring meeting

GAC Updates:Legislative Update:1. - Patrick Cooney (Legislative Consultant):

Representative Renee Elmer’s office (Republican NC, former RN)o Member of Health Subcommittee

Patrick has been meeting with staff and discussing rejuvenating funding for Allied Health professionals

Discuss being further reviewed by legislative council Looking for Congresswoman Elmer’s to introduce bill

Working with Speech Therapist, Respiratory Therapists and Physical Therapisto Reaching out to American Hospital Federation

Supply of Allied Health professionals is CRITICAL Hoping to hear soon from AHA

LDT’s:o House and Senate has provided comments on draft legislation- waiting for feedbacko Laboratory community providing additional input on legislationo NIH and FDA regulation drugs to market- involving LDT’so Not a lot of action expected until Spring

Senate currently on breako Upon returning concentrating mainly on budget

Showdown w/ Presidento And 21st Century Cares Act

Medicare legislation coming to Weighs and Means Committee:o Nothing specific to laboratory funding being cuto More specific to hospital payment

PAC Update: Increased donations this year by $6,500.00!! Updated Strategic Action Plan

o 2 new committees formed: Social Media Recognition

o Plans in the works for a special event in Philadelphiao Great ideas for this year:

Improving website Offering PAC items in the ASCLS store

PAC 101:o Submitted two articles for NewsScopeo Two articles to Nationalo Articles being published in Hawaii and North Dakotao Working on third installment

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CONCERNS: None

REQUESTS FOR ACTION: None

D. Historian: Vonnie Hinrichsen

PURPOSE: Preserve our ASCLS-IA history. Maintain and collect memorablia


1. Provide a place to store all the “stuff” that tells where we came from and where we hope to go.

Activities toward those goals:1. Maintain and collect any awards or certificates given to ASCLS-IA at the national meeting. Will try to

get a few photos printed off to add to a photo album that I have.

CONCERNS: No concerns at this time

REQUESTS FOR ACTION: No requests for action at this time.E. Leadership Development:

F. Membership Committee: Lindsey Davenport-LandryPURPOSE: This committee is responsible providing Membership Services at the State Level

Committee goals:1. Contact lapsed members about reactivating membership2. Communicate with members regarding importance of membership3. Provide membership retention up-dates to ASCLS-IA board4. Transition student members to new professional status

ACTIVITIES:After e-mail campaign we have 3 “RENEWED” members. Unsure how many are members who were lapsed and

renewed that did not let me know. We will not be able to tell until next month’s roster is out.

Needs: The “new” e-mails for any old ihs.org email addresses. Found 5 duplicate members on the lapsed and active lists. Sent e-mail to national for this to be resolved. Received e-mail from one person who wanted to be removed from the list. The e-mail was forwarded to national and they should now be removed from the list. - see Request for action.

Current Membership120 including 19 students 09/01/15138 including 31 students 12/05/14 (last updated to website)

We have institutions that are planning on being members- Allen College and MVRBC. I believe Mercy DesMoines has also looked into this option.

CONCERNS: Decreasing membership at the state and national level. We at the state level cannot tell at this point who has an institutional pass if they do not opt. to pay for the state membership. I would ask our president and Region VI director to find out more about this, and how we are to be able to tell our membership numbers.

History: Elissa sent out a membership number to the membership committee stating all of the numbers from a report. With new system and neo wares, I am unsure if this is still a possibility.

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REQUESTS FOR ACTION: Move to have the board directly contact people on the lapsed using the script provided. Ask people to renew and list why people are not renewing. Lindsey will compile the data and submit to national.

NOTE: The board has not submitted anything in the last year to membership committee on contacted members. It would be nice if we could do this during the meeting.

G. NewsScope Editor(s)/Publications: Vonnie HinrichsenPURPOSE: The purpose of the publications committee is to publish information and interest stories that will keep the membership of ASCLS-IA up to date on what is going on across the state and within our national organization.


1. Publish NewsScope quarterly2. Send announcements of upcoming events out to the membership

Activities toward those goals:1. The late summer edition of the NewsScope was sent out the second week of September. In this issue

was an article highlighting the events of the Spring Meeting held in La Vista, Nebraska. Award pictures and announcements were also published. A President’s article was written by Jan Frerichs on her journey to become a lab scientist. The STEM event that 3 of our members participated in was highlighted. We are also going to be offering to publish classifieds for job openings in our field to help get the news out about where there are opportunities for employment.

CONCERNS: No concerns at this time.Next newsletter ideas: Why you became president, what ASCLS involvement means to you.Fall articles due Oct 19th.Dec 7 deadline for next newsletter.

REQUESTS FOR ACTION: No requests for action at this time.

H. Nominations and Awards: Theresa FruehlingPURPOSE: Recognize the members of ASCLS and the clinical laboratory profession


5. Recognize individual contributions to the profession6. Present Awards at ASCLS-IA Spring meeting

Activities toward those goals:4. Start looking for nominations in the future issue of NewsScope5. Send email to members to have them start thinking of potential nominees6. Reviewing all nominations and selecting a winner, if more than one individual is submitted in each category

CONCERNS: See old business

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I. P.A.C.E. Coordinator: Kim VonAhsen, chairPURPOSE: P.A.C.E.® is an administrative system serving as the quality assurance mechanism for continuing education programs offered to clinical laboratory professionals. P.A.C.E.® Committee maintains the standards of P.A.C.E.® approval for education programs sponsored and/or offered by ASCLS-IA.

ACTIVITIES:Committee goals:Provide continuing education for members and non-members including approval of education programs offered by entities other than ASCLS-IA.

Activities toward those goals:1. Received 2015 PACE provider renewal. Submitted all documents and invoice to Treasurer at for payment to ASCLS.

Waiting on 2016 Invoice.2. P.A.C.E for the 2016 Annual state meeting will be provided by ASCLS-IA.3. Providing PACE credit to CLMA Iowa for their Fall Meeting on October 16, 2015.

CONCERNS: No concerns.

REQUESTS FOR ACTION: No request for actions.

J. Promotion of the Profession

Subcommittee: Career Recruitment:Event at Coe2 STEM events this fallCVSS in January

Subcommittee: Professional/ Public Relations

K. Scholarship: Sarah Beerends, chairPURPOSE: To promote the future of our profession through giving scholarships to MLS/MLT students


1. Award 4 scholarships each year2. Give complementary student memberships with the scholarships

Activities toward those goals:1. Plan to again award 4 $500 scholarships and student memberships.2. Will email program directors in November to notify about the scholarship.

CONCERNS: Any other ideas for getting the word out to students about the scholarship? Considered making fliers, could give to MLS/MT programs and labs who have students in clinicals? If this is ok, how do I find out where to send them?Fundraising ideas: Judy still has necklaces, a few Giardia left, a couple cookbooks. Any other ideas?


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L. Scholarship Fundraising Project

M. Webmaster: Kim VonAhsen, chairPURPOSE: To maintain the ASCLS-IA website and other current technology social networking/communication applications. The website serves as an essential means of communication information to potential, new, and existing members about the activities of ASCLS-IA.

ACTIVITIES:Committee goals:Maintain an up to date website.

Activities toward those goals:4. Website

a. No major updates or changes since last board meeting. In process to update with 2015-2016 Board and Committees

5. 2016 Spring Meeting Websitea. Website for the ASCLS-IA and CLMA Iowa Spring meeting is up and running. Few items to be added as

information become available.6. ASCLS-IA List Serve

a. The list serve that was provided by ASCLS is no longer available. The decision was made by JR Constance to shut down serve due to spam issues and blacklisting by email providers.

7. ASCLS-IA Emaila. Board members are provided with an ASCLS-IA email if they choose. Please let me know if you would like one

for your term.

CONCERNS: No concerns.

REQUESTS FOR ACTION: No Requests for Action

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Old Business:

CONCERNS:President-Elect position is vacant; ASCLS-IA By-Laws state the following for open positions:Lindsey volunteered for pres-elect, Vonnie for pres-elect-elect

Article V- OfficersD. Filling of vacancies in office occurring between meetings of the Society;

Vacancies in office occurring between meetings of the Society shall be filled by the Board of Directors until the next annual meeting as specified in the SOP's of this Society.

Article VI- Board of DirectorsC. A vacancy in an elective directorship shall be filled by the Board of Directors who shall elect a replacement by majority vote to serve until the next annual meeting, at which time the Society shall fill the position for the remainder of its unexpired term.

REQUESTS FOR ACTION:I move the Board of Directors appoint or decide on a candidate for President-Elect of ASCLS-IA, per ASCLS-IA By-laws.Motion to table until Fall Board Meeting:

Moved by: Janet WhitneySeconded by: Neil Kumor

New Business1. ASCLS-IA/NE Joint meeting

- Do not want to do joint meeting with Nebraska again in the near future. Last year had problems with having to pay for speakers, no master account, receiving our money.

- CLMA is willing to partner for Spring meetings, possibly look into Public Health Dept. also.

- Idea for having a Fall 1 day workshop on the other side of the state. This would reach more people who can’t make it to the east side of the state, and would have revenue potential. Looking at doing a workshop in fall 2016, possibly October.

2. Lapsed Member campaign – Jan Frerichs and Lindsey Davenport-Landry

Strategic planning- did SWOT analysis (see attached)

November 21 Fall Meeting- Des Moines (can conference call in)

Jan 30 Winter meeting- Iowa City

April 5 Spring meeting – Hotel Kirkwood

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AdjournmentMotion to Adjourn Meeting Motion

Moved by: Seconded by: x PASSED FAILED

Meeting adjourned by Jan at 2:30 am pm x

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ASCLS-IA Summer Board Web viewSecretary's Report. ... A President’s article was written by Jan...

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