Ascend and eXpedite Overview - Amazon S3€¦ · Ascend and eXpedite Functionality...
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1022 East 52 nd St., Indianapolis, IN 46205 Mike Boyle | [email protected] 317-625-2547 | e-tcc.com Date: June 2018 Ascend and eXpedite Overview
Transcript of Ascend and eXpedite Overview - Amazon S3€¦ · Ascend and eXpedite Functionality...
1022 East 52nd St., Indianapolis, IN 46205 Mike Boyle | [email protected] 317-625-2547 | e-tcc.com
Date: June 2018
Ascend and eXpedite Overview
Ascend and eXpedite Functionality
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317-625-2547 e-tcc.com
Solution Overview Ascend Early Childhood Integrated Data Solution Ascend is comprised of several modules and can be easily integrated with other tools:
Licensing Management Professional Development Registry (PDR)
Quality Rating & Improvement System (QRIS)
Pre-K Management
Subsidy Management
eXpedite (external tool developed by TCC)
Learning Management Systems (LMS)
Data Analytics (external tools)
Ascend and eXpedite Functionality
3 [email protected] 1022 East 52nd St., Indianapolis, IN 46205
317-625-2547 e-tcc.com
TCC’s Early Childhood Integrated Data Solution, Ascend, leverages cutting edge technology to provide powerful features to our clients and end users. Some of the major features of Ascend are listed below:
Ascend Features
Compatible with any browser and any internet enabled device
Drop down list manager
Correspondence management tools
Canned and ad hoc reporting
Robust search features
User friendly application wizards
Dashboards to fit individual user needs
Calendar and scheduling tools
508 compliant
Modifiable Role-Based Security
User profile management tools
Document upload, storage and search index
Multiple language support
Email engine
Mobile capable
ASCEND OVERALL FEATURES
Browser and device agnostic
Modifiable workflows
User-friendly wizard and search features
Email correspondence engine
Modifiable role-based security
Customizable dashboards
Dropdown management tool
Ad hoc and canned reports
Integrated document management
508 compliant
Ascend Licensing Management Module
TCC developed our Licensing Management System, Ascend, with the core functionality our subject matter experts know to be needed to support common licensing functions, as well as with the flexibility for customization we understand our clients will desire to address their unique policies and processes.
Ascend can maintain and track data on any type of provider in your organization - and it is designed to easily integrate with other systems to assure that your licensing staff have the most current information needed to conduct effective and efficient inspections.
The Licensing Management module manages all functions of the early childhood program licensing including online applications, background checks, inspections, complaints, enforcements, and renewals and appeals. Role-based user access supports workflow management, alerts and customizable correspondence templates.
Ascend and eXpedite Functionality
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Below is a representation of the major business functions and features of our Ascend Licensing Management System.
ASCEND LICENSING MANGEMENT Functionality and Features
License Application Inspections Facility Management Online initial and renewals
Online background check application and management
Robust document upload capacity
Integrated with TCC’s Mobile Inspection Tool
Track and report inspection results
Manage corrective action plans
Case management
Modifiable workflows
Audit history
Facility file cabinet
Assign/re-assign caseloads
Serious Incidents Complaints Enforcement Actions Record and report serious
incidents
Manage follow up
Record and track complaints
Manage corrective actions plans
Initiate and manage negative action process
Support appeals process
TCC’s Licensing Module was designed to include Criminal Background Check application and management aligned with CCDF Reauthorization requirements. Our solution will allow states to allow states to securely manage the background check process. Features include:
Online background check application process for individuals and status tracking
Online profile management for individuals applying for background checks
Online document upload and association with individual cases
Customizable background check status queues and alerts for staff managing the process
Role based access and workflow management for all state resources responsible for managing the eligibility determination process
Role based access ensures disqualifying information meets PII protection requirements
Customizable electronic correspondence
Aging reports and alerts that identify individuals that are due for renewal of background checks
Fields to track and manage eligibility appeal process
Ability to support multiple languages
Ascend and eXpedite Functionality
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317-625-2547 e-tcc.com
Ascend Professional Development Registry (PDR) Module
The Professional Development Registry (PDR) module collects and tracks the training, education and employment history of early childhood caregivers. Within the module, caregivers can search, register and track participation in state-approved trainings and professional development activities. State-approved trainers and organizations can manage offerings and issue training completion certificates. Role-based user access supports workflow management, alerts and customizable correspondence templates. Below is a representation of the major business functions and features of our Ascend Professional Development Registry (PDR) module.
ASCEND PROFESSIONAL DEVELOPMENT REGISTRY Functionality and Features
Online Registration Training, Education and Other
Workforce Demographics Trainer Management
Individuals establish online profile with authenticated email
User friendly profile management tools
Facilitates easy upload of supporting documentation
Tracks health and safety trainings, as designated to meet 10 federal requirements
Tracks all training education, certifications, employment, scholarships/ grants
Ensures state approved trainers have access to workforce
Allows trainers to post trainings on calendar
Supports reminders and other notices to participants
Facility Director Function Training Calendar and Online
Registration Career Ladder Support
Directors can approve staff associated with their facility
Directors can view staff training and PD history
Directors can choose end date of terminated staff
Displays detailed information about training opportunities
Supports online training registration and tracks participation
Associates electronic certificate with individual’s training record
Provides user friendly tools to assist individuals applying for career level
Supports administrative review and approval of career level requests
Tracks career level history
Ascend and eXpedite Functionality
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317-625-2547 e-tcc.com
Ascend Quality Rating & Improvement System (QRIS) Module
The Quality Rating & Improvement System (QRIS) module manages all functions of a state QRIS, including online applications, TA/coaching participation, continuous quality improvement plans, ratings and renewals process, and appeals and awards/incentives. Role-based user access supports workflow management, alerts and customizable correspondence templates.
Below is a representation of the major business functions and features of our Ascend Quality Rating & Improvement System (QRIS) module.
ASCEND QUALITY RATING AND IMPROVEMENT SYSTEM Functionality and Features
Online Application Technical Assistance (TA)
Management Quality Improvement Plans
Supports online application process for all program types
User friendly tools to upload supporting documentation
Assign and manage TA providers and caseloads
Track TA interventions and dosage
Develop and monitor detailed plans designed to improve quality of facility
Track quality over time
Rating Management Appeals Process Grants and Incentives
Management Customizable ratings engine
Rating scheduler/calendar and renewal alerts
Track appeals to issued rating
Detailed audit history to support appeals decisions
Track and audit grants and incentives issued to programs
Link to online catalogue(s) and track all incentive purchases
Ascend Pre-K Management Module
The Pre-K Management module manages eligibility determination and enrollment of families and children in state-approved Pre-K programs. It tracks family and child demographics and a history of state fiscal disbursements.
Below is a representation of the major business functions and features of our Ascend Pre-K Management module.
ASCEND PRE-K MANAGEMENT Functionality and Features
Online Family Application Child Enrollment/Attendance Fiscal Management Families may apply for services
through online portal
Supports eligibility determination according to state business rules/policies
Enrolls child with eligible program
Supports two step attendance authentication process
Wait list functionality
Allocates state funding according to state business rules
Tracks state issued payments by program and by family
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Ascend Subsidy Management Module
The Subsidy Management module manages eligibility determination, enrollment and recertification of families and children in state-approved Subsidy programs. It calculates subsidy and co-payment according to state policies and includes wait list management functionality. Role-based user access supports workflow management, alerts and customizable correspondence templates.
Below is a representation of the major business functions and features of our Ascend Subsidy Management module.
ASCEND SUBSIDY MANAGEMENT Functionality and Features
Eligibility Determination Subsidy Calculations Market Rate Management Complies with federal eligibility
requirements and is customizable to state policies
Manages wait list by state approved priority
Supports even the most complex subsidy and co-pay calculations
Complies with Federal Poverty Level (FPL) guidelines
Capacity to maintain thousands of market rates including hourly, daily, weekly, part time, as well by county and by program type
Fiscal Management Quality Assurance (QA) Federal Reporting Allocates funding according to
state prescribed rules
Pinpoint, real-time fiscal status at both state and local level
Allows policy makers to shift allocations in real time, if needed
Efficient scanning/monitoring component facilitates 100% monitoring of client files
Over 150 reports available to support QA efforts
Proactive tools to prevent improper payments
Over 15 years history of complying with all CCDF federal reporting requirements
Supports ACF 800/801, ACF 696, ACF 118 and Quality Performance (QPR)
Ascend and eXpedite Functionality
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Mobile Inspection Add-on Service
The eXpedite Mobile Inspection Tool turns any state form into an electronic form that field workers can use to collect data. An offline option allows workers to collect and save data when no internet connection is available. Once an internet connection is established, workers perform a “sync” to send all data directly to the back end system. eXpedite also captures electronic signatures and can convert handwriting to text.
A state licensing agency faces many challenges associated with manual paper-based processes:
With these challenges in mind, TCC collaborated with HHS licensing experts to develop eXpedite - our electronic forms solution. Our solution replicates an exact copy of a state licensing agency’s paper forms and translates them into smart forms that allow field staff to collect data in the field and upload into a pre-determined central repository.
Ascend and eXpedite Functionality
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317-625-2547 e-tcc.com
Key Features
Key Benefits
Ascend and eXpedite Functionality
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317-625-2547 e-tcc.com
To promote ease of use and minimize data entry errors, appropriate fields can be pre-populated. Drop downs, checkboxes, free-form textboxes and electronic signatures are available for data input. Text boxes are used to enter words, numbers or special characters. The onscreen keyboard can be used to type the data or the pen can be used to write the data.
Various types of data may be collected with eXpedite including text, pictures, digital signatures and notes, and transmitted to a server-based licensing management system. Inspectors may also choose to print and leave a signed copy of the inspection results with the provider; or use the option to create a PDF copy and immediately email the inspection results to the provider.
