ASBA Zone 5 Meeting January 6, 2017

Rocky View Schools Education Center 2651 Chinook Winds Drive SW

Airdrie, AB

Chair: Amber Stewart Vice Chair: Jeannine Tucker Calgary Board of Education Foothills School Division (403) 200-6207 - cell (403) 969-3951 - cell alstewart@cbe.ab.ca tuckerj@fsd38.ab.ca Secretary/Treasurer: Darrell Couture Rocky View Schools (403) 945-4008 (Business) Email: dcouture@rockyview.ab.ca

Zone 5 Secretaries: Lisa Wine (403) 999-4916 E-mail: lisawine59@gmail.com

Zone 5 Website http://asbazone5.org RVSD Wireless Access Network: RVS-GUEST2 Username: See Lisa Password: See Lisa

Future Meeting Dates: February 3, March 3, April 7, May 5 Important Dates: January 18: Bargaining Boot Camp (Calgary), June 4-6: Spring AGM, July 6: Stampede Networking Event

Zone 5 Boards

Calgary RCSSD No. 1 Serafino Scarpino

Calgary School District No. 19 Julie Hrdlicka

Canadian Rockies Public Schools Arlene Rheaume

Christ the Redeemer CSRD No. 3 Joanne Van Donzel

Foothills School Division No. 38 Jeannine Tucker

Golden Hills School Division No. 75 Sherri Nielsen

Conseil FrancoSud Anne-Marie Boucher

Prairie Land Regional Div. No. 25 Marsha Tkach

Rocky View Schools Fiona Gilbert

Agenda ASBA Zone 5 Meeting, January 6, 2017

9:00 Coffee & Networking 9:30 Call to Order

Introductions

Approval of Agenda

Approval of Meeting Minutes – December 2, 2016

Action Items from the Minutes

Correspondence

9:45 Learning Technology Policy Scan Presentation

Brian Callaghan, ASBA 11:00 Comprehensive School Health Presentation Noon Networking Lunch 12:30 Chair Report

Upcoming Zone Chairs meeting Tuesday, January 10th, 2017

Request for professional development funds – Janet Brown 12:45 ASBA Business/Reports

ASBA Zone Director Anne-Marie Boucher ASBA Executive or Staff Helen Clease Alberta Education Beverley Barca, Pam Halverson, Ron Taylor Networking Group Colleen Munroe Edwin Parr Mark Chung, Judy Hehr, Serafino Scarpino,

Pamela King (alternate) Field Experiences Policy Advisory Joanne Van Donzel Labour Relations Regional Consortium Fiona Gilbert Health Promoting School Collaborative Fiona Gilbert Second Language Committee Serafino Scarpino FMNI Task Force Joy Bowen Eyre

In-Camera (if needed)

Zone 5 Director Items

Any issues coming forward to the Board of Directors to discuss/gather input Work Plan Items

Any issues coming forward to the Board of Directors to discuss/gather input 2:00 Adjourn

Alberta School Boards Association – Zone 5

MINUTES

Friday, December 2, 2016

In Attendance:

Amber Stewart CBE

Jeannine Tucker Foothills

Joanne Van Donzel Christ the Redeemer

Sherri Nielsen Golden Hills School Division

Anne-Marie Boucher Conseil Franco Sud

Marsha Tkach Prairie Land Regional

Bev LaPeare Rocky View Schools

Colleen Munro Rocky View Schools

Fiona Gilbert Rocky View Schools

Mark Chung Christ the Redeemer

Arlene Rheaume CRPS

Mary Martin ASBA

Beverley Barca Alberta Education

Ron Taylor Alberta Education

Julie Hrdlicka CBE

Ron Schreiber Christ the Redeemer

Cathie Williams RCCSD

Linda Wellman RCSSD

Doug Gardner Foothills

Helen Clease ASBA

Lisa Wine Recording Secretary

Absent:

Serafino Scarpino RCSSD

Pamela King CBE/ASBA

Call to Order:

Amber Stewart called the meeting to order at 9:35 a.m.

Introductions:

Amber Stewart conducted introductions with the meeting attendees.

Approval of Agenda:

Arlene Rheaume motioned that the Agenda for the December 2, 2016 meeting be approved with the

addition of going in Camera with Scott McCormack.

Carried

Approval of the Minutes:

Marsha Tkach motioned that the minutes of the November 4, 2016 meeting be approved.

Carried

Action Items from the Minutes:

Indigenous Representative Committee Terms of Reference - deferred to January meeting.

Budget 16-17 – deferred to January meeting.

Correspondence:

None

Chair Report:

The FGM was wonderful and it was really encouraging to see a lot of people attending the Zone

Presentations. The Pecha Kucha turned out great!

REPORTS

ASBA Zone Director’s Report - Anne-Marie Boucher

Nothing to report as there was no meeting due to the FGM. Next week will be the first meeting

with the new Executive Director; Suzanne Polkosnik.

ASBA Executive or Staff – Helen Clease, Mary Martin

Helen provided a verbal report about the FGM and the ongoing work with ASBA. They are

working on Bargaining Boot Camps; the next ASBA Board meeting will be December 7-9 where

they will be swearing in new board members; Strategic Planning; Rural Education Symposium is

March 5-7 at Fantasyland Hotel in Edmonton; Health Matters Everactive School Conference is

January 23-24; NSBA Membership through CSBA; The spirit of Vimy Ridge; SIPP Board Trustee

representation; ASBIE Advisory Board trustee representative. Helen also provided a positive

update to Suzanne’s first meeting with Chief of Staff Jeremy Nolais.

Mary provided an in depth update to the MMGA. Thank you everyone for your effort, things are

moving quickly. Please provide your feedback on the survey, it is a critical step forward.

In-Camera Required

Cathie Williams motioned to go In Camera at 10:30. All in favour.

Carried

Cathie Williams motioned to go Out of Camera at 10:59. All in favour.

Carried

Break – 10:59-11:20

Alberta Education Report –Beverley Barca & Ron Taylor

Currently, Alberta Education is reviewing the communication tools used to connect with our

education partners, including the Director's Report, to identify ways we can be more effective

and efficient in sharing department information. Options are being considered in terms of

identifying new communications tools for the start of the 2017 calendar year.

There was an open round table discussion.

Networking – Collen Munro, Serafino Scarpino, Jeannine Tucker

Colleen asked if the Board agreed to use the same venue as last year for the Stampede event. It

was agreed to use the Southern Alberta Pioneers Building and the date will be Thursday July 6,

2017. A deposit check will be required.

Edwin Parr – Mark Chung, Judy Hehr, Serafino Scarpino, Cheryl Low (alternate)

Mark advised the committee will be meeting this month and would like to present to the Board

at January’s meeting.

Field Experiences Policy Advisory – Joanne Van Donzel

Nothing to report.

Labour Relations – Vacant

Regional Consortium – Fiona Gilbert

Fiona attended her first board meeting in November. Great annual report at the meeting

provided great insight to the work of the consortium.

Health Promoting School Collaborative – Fiona Gilbert

November meeting received a presentation from a psychologist from Rocky View regarding

attendance. This will be available provincially.

Second Language Caucus – Cathie Williams for Serafino Scarpino

Nothing to report

Work Plan Items

CBE will be sending a Request for Action to the board of directors regarding the sustainability policy

which was brought to the floor at the FGM and was passed.

Lunch – 12:20

Adjournment

Meeting Adjourned at 12:20

Future Meeting Dates

January 6, February 3, March 3, April 7, May 5

Important Dates:

June 4-6: Spring AGM

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Important Dates December 16 – Deadline for notification of intent to participate in OurSCHOOL survey

October 17 to February 24 – AP OurSCHOOL survey first administration

February 1, 2017 – Language Bursary Application Deadline

Registering Refugee Students

In collaboration with federal, provincial, municipal and community partners, as well as private individuals,

Alberta is committed to providing a welcoming new home for those fleeing violence in their homeland. Syrian

refugees have been resettled in the province through six federally-funded reception centres in Edmonton,

Brooks, Calgary, Lethbridge, Red Deer and Medicine Hat, as well as with private sponsors in communities

across Alberta.

Refugee families registering their children in a school authority must provide the school with current

‘Confirmation of Permanent Residence’ documentation from Immigration, Refugees and Citizenship Canada.

This document will indicate in the category section that these students are refugees and allow school authorities

to code these students accordingly (code 640). Permanent resident cards no longer identify the category as a

refugee on the back of the card; however, the card will indicate the Country of Origin (Nationality) and the date

the card was issued. Every attempt should be made to obtain the Confirmation of Permanent Residence

documentation.

For further information, please contact the Business Operations and Stakeholder Support Branch at

780-427-2055 (dial 310-000 first for toll-free access in Alberta).

Successful Integration of Refugee Students

The University of Alberta’s Faculty of Education has launched a free, year-long interactive webinar series for

school teachers, staff and other professionals focused on supporting the successful integration of refugee

students into their schools. The next webinar is scheduled from 12:00 to 12:45 p.m. so teachers can participate

during the lunch hour:

December 14 – Facilitating a sense of belonging.

To watch past webinars, visit: http://illuminate.ualberta.ca/content/faculty-launches-web-series-focused-needs-

refugee-students.

To join the series, register at https://connect.srv.ualberta.ca/r8cy7htbrob/.

For additional information please contact Margaretha Ebbers, Director, Central Services, at

margaretha.ebbers@gov.ab.ca or 780-427-0929 (dial 310-0000 first for toll-free access in Alberta).

DECEMBER 2016 FIELD SERVICES

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Curriculum: Have Your Say

Alberta Education is moving forward in the development of new Kindergarten to Grade 12 provincial

curriculum in all grades across the subject areas of Language Arts (English, Français, French), Math, Social

Studies, Sciences, Arts and Wellness education.

During the course of this work, we are exploring opportunities to gather meaningful feedback from Albertans in

every corner of the province. The fall 2016 online provincial curriculum survey was the first of many

opportunities.

The survey results will be used by Expert Working Groups, in partnership with the Alberta Teachers’

Association and Alberta Education staff to help develop curriculum over the next six years. Literature reviews,

analysis of our current curriculum, research on student learning, information on what other jurisdictions from

around the world are doing, and previous work with our stakeholders will also be used to develop curriculum.

The Expert Working Groups consist of teachers and post-secondary educators with expertise within subjects

and across grades, constituting a balanced representation of Alberta’s geographic and demographic diversity.

They also include representation from Francophone and First Nations, Métis and Inuit communities.

There will be additional opportunities to be involved in the development of new provincial curriculum over the

next few years. This includes providing feedback on the draft subject area introductions and draft scope and

sequences targeted for May and June 2017.

You can find information about provincial curriculum development along with additional opportunities to

provide input on the Alberta Education webpages at: https://education.alberta.ca/curriculum-development/.

Please note, Alberta Education has developed audience-focused articles for parents, trustees and teachers which are

available on the Alberta Education webpages to use for distribution.

Submit Jurisdictional Mathematics Contacts

To improve communication with the field and to directly share updates with teachers, Alberta Education is

requesting that each school jurisdiction identify one or more educators as their primary contact(s) for

mathematics. Jurisdictional contacts will serve as the means by which Alberta Education will distribute updates

and information about Alberta’s mathematics program.

If superintendents have not already shared the name(s) of your jurisdictional mathematics contact(s) please send

the name(s), as well as contact information, to Bernadette Huber at bernadette.huber@gov.ab.ca at your earliest

convenience.

Congratulations to the Recipients of the 2016 Language Teacher Bursary Program/

Language Bursary Program for Teaching First Nations, Métis and Inuit Languages

The Language Teachers Bursary program provides bursaries to current language teachers to further develop

their pedagogy skills and enhance and maintain their second language skills. These bursaries are awarded

annually through the Alberta Heritage Scholarship Fund.

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This year, one $2,500 First Nations, Métis and Inuit Language Teacher Bursary, for teachers, Elders or

instructors of Indigenous languages, was awarded to a teacher of Cree language and culture who participated in

the summer school program hosted by the Canadian Indigenous Languages and Literacy Development Institute

(CILDI) at the University of Alberta.

Ten $5,000 Language Teacher Bursaries were also awarded this year. The recipients teach a range of language

programs and represent school authorities from across the province.

Congratulations to this year’s recipients!

2017 Language Bursary Program: February 1, 2017 Application Deadline

Are you interested in a language immersion or language teaching methodology program abroad in Summer

2017? Ten bursaries of $5,000 each are awarded annually for study outside Canada.

Certificated teachers of languages other than English may apply for a bursary through the Language Teacher

Bursary Program. For more information and application forms, go to:

www.alis.alberta.ca/et/fo/pay/scholarships/info.html?EK=874.

(Note: Only individuals who have not received these bursaries within the last five years may apply.)

Bursary Application Deadline: The provincial deadline is February 1, 2017; however, local deadlines may be

earlier.

For further information, please contact Alberta Scholarship Programs at 780-427-8640 (dial 310-0000 first for

toll-free access in Alberta).

Language Bursary Program for Teaching First Nations, Métis and Inuit Languages

This program is for Elders, teachers or instructors of First Nations, Métis and Inuit languages in Grades 1 to 12

who currently provide instruction of a First Nations, Métis and Inuit language and plan to take a credit course

focusing on language, culture and/or pedagogical development in summer 2017 at a Canadian university (e.g.,

the Canadian Indigenous Languages and Literacy Development Institute). Elders, First Nations, Métis and Inuit

language teachers or instructors may apply for a bursary through the Language Bursary Program for Teaching

First Nations, Métis and Inuit Languages.

For more information and application forms, go to

www.alis.alberta.ca/et/fo/pay/scholarships/info.html?EK=2961.

Bursary Application Deadline: The provincial deadline is February 1, 2017; however, local deadlines may be

earlier.

For further information, please contact Alberta Scholarship Programs at 780-427-8640 (dial 310-0000 first for

toll-free access in Alberta).

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Update - Success in School for Children and Youth in Care

The Success in School for Children and Youth in Care webpage has been updated and can be found at

https://education.alberta.ca/children-and-youth-in-care/ .

The Success in School for Children and Youth in Care – Provincial Protocol Framework is sponsored by

Alberta Human Services and Alberta Education to support improved education outcomes and increase high

school completion rates for children and youth who are in the care of the provincial government.

Regional Agreements can be customized to meet local needs. The Framework and Regional Agreements

provide direction for educators and Child and Family Services regional staff with a key focus on educators

collaborating with the child or youth, their caregivers, and other appropriate partners. The purpose of this is to

share information and engage in joint decision-making to plan and support a student’s educational success.

For further information, please contact Barbara Dussault, Education Manager, Learner Services Branch, at

barbara.dussault@gov.ab.ca or at 780-422-6544 (dial 310-000 first for toll-free access in Alberta).

Copyright Decision Tool

Ministries of Education across Canada strive to ensure that all school authorities have the latest information

about copyright law. Copyright rules for educators have changed significantly in recent years. While educators

have new opportunities to use copyright-protected materials in their lessons, there are also limits as to what staff

members can be copy and communicated in the classroom.

The Copyright Consortium of the Council of Ministers of Education, Canada (CMEC), www.cmec.ca, has

developed a new online Copyright Decision Tool to help educators determine whether they can use print

materials, artistic works or audiovisual materials in their lessons without getting copyright permission. You can

find this resource on the Teachers and Copyright website at www.copyrightdecisiontool.ca.

The website also provides an overview of the Fair Dealing Guidelines,

http://www.cmec.ca/docs/copyright/Fair_Dealing_Guidelines_EN.pdf, as well as Copyright Matters! ,

http://cmec.ca/publications/lists/publications/attachments/291/copyright_matters.pdf, – a booklet about the

copyright-permission process. The booklet, along with other copyright resources, will be distributed to school

authorities across Alberta over the next few months.

Additional information regarding copyright and the classroom can also be found on Alberta Education’s

website, https://education.alberta.ca/copyright-awareness-for-teachers/copyright-awareness/.

Amendments to the Public Health Act – Immunizations

On November 7, 2016, the Government of Alberta proposed amendments to the Public Health Act, which, if

passed, would allow Alberta Health to collect student enrolment information from Alberta Education to help

identify students with missing or incomplete immunization records on a more proactive basis.

The amendments to the Public Health Act will support public health professionals to contact parents/guardians

of students with incomplete or missing immunization records and request the following:

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The student’s immunization records;

Complete or update missing immunizations;

A letter indicating a medical exemption has been granted; or

A signed form indicating they are choosing not to immunize their child.

Public health professionals will have an opportunity to remind parents that a medical officer of health has the

authority to prohibit unimmunized students from attending school in the event of an outbreak of a vaccine-

preventable disease. This aligns with current practices that help prevent the spread of these diseases in our

schools and communities.

Public health professionals, not schools or school authorities, will be responsible for contacting parents. If the

proposed legislation passes in the Legislature, Alberta Education will work with school authorities to amend the

Freedom of Information Protection of Privacy notification on registration documents for the additional use and

disclosure under the amended Public Health Act.

The health and safety of students and school communities is of utmost priority. These amendments are in line

with recommendations by the Canadian Medical Association. You can learn more by visiting

http://www.health.alberta.ca/newsroom/news.html

Alberta Education will continue to keep school authorities informed as decisions around the proposed changes

to the Public Health Act move forward.

If you have any questions, please contact your respective Field Services’ Education Manager or Doreen

Lupaschuk, Director, Greater Edmonton Services Branch, at doreen.lupaschuk@gov.ab.ca or at 780-427-5382

(dial 310-0000 first for toll-free access in Alberta).

Teacher Certification Updates

Printed Verification of Teaching Authority: As of January 1, 2017, the Office of the Registrar at Alberta

Education, who is responsible for issuing teacher authority, will no longer provide school authorities with a

printed copy of an individual’s teaching certificate. School authorities may verify teachers’ current certification

status through the Teaching Authority Validation application (TAV):

https://phoenix.edc.gov.ab.ca/login/default2.asp

Certificates will continue to be mailed out to teachers.

Updated Self-Disclosure Form: The self-disclosure form that an individual is required to complete as part of

the process to obtain an Interim Professional Certificate (IPC) or Permanent Professional Certificate (PPC) has

been revised. Teachers can find the revised form online through the TWINS self-service website:

https://extranet.education.alberta.ca/twins.public/public/

For further information, please contact Carmen Somers, Associate Registrar/Director, Teaching Excellence and

Certification at carmen.somers@gov.ab.ca or at 780-422-3210 (dial 310-0000 first for toll-free access within

Alberta).

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Questions from the Field

Q: My school authority has just hired a teacher from another province who has applied for certification in

Alberta. While we are waiting for documents and processing, can this individual teach under the supervision

of the principal or another staff member while the application is in progress?

A: In accordance with the School Act, a teacher must hold a valid teaching certificate issued by the Office of

the Registrar at Alberta Education before an individual can commence employment as a teacher.

Section 92(1) of the School Act states:

Unless otherwise authorized under this Act, a board shall employ as a teacher only an individual who

holds a certificate of qualification as a teacher issued under this Act.

The only exception in legislation is for language, culture and religion courses, which a competent individual

can teach under the supervision of a certificated teacher in specific circumstances:

Section 92(2) of the School Act states:

A board may employ a competent individual to teach a language or culture under the supervision of

a teacher who holds a certificate referred to in subsection (1).

Private schools also have exceptions that allows competent individuals to teach language, culture

and religion courses under the supervision of a certificated teacher.

Section 6 of the Private Schools Regulation states:

The operator of an accredited private school may employ a competent individual to teach a

language, culture or religion in the school under the supervision of a teacher who holds a certificate

of qualification as a teacher issued under the Act.

An individual is responsible for completing the necessary steps to obtain teacher certification. It is a

school authority’s responsibility to ensure that they only employ Alberta certificated teachers to take

on the role and responsibilities of a teacher.

The Office of the Registrar at Alberta Education, is responsible for issuing teaching authority in

Alberta and deals with all matters related to teacher certification.

For more information on teacher certification, please visit our website at:

https://www.education.alberta.ca/teaching-in-alberta-what-you-need-to-know/teacher-

certification/everyone/teacher-certification/

For further information, please contact Office of the Registrar at teacher.certification@gov.ab.ca, phone at

780-427-2045, or fax at 780-422-4199 (dial 310-0000 first for toll-free access in Alberta).

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Q: Why are school authorities no longer receiving official mark information on diploma exam multi-year

reports?

A: PASI calculates official marks for students using a combination of the best school-awarded mark and

diploma exam mark that the student has earned across all schools, school authorities and school years. Since

students often change schools, retake courses, and rewrite diploma exams, reconciling official marks to a

particular school for a certain school year within multi-year reports may be inaccurate. School authorities

continue to receive blended mark information, based on current school-awarded and diploma exam marks,

on the reports for January and June diploma exam administrations.

Q: Why are the lists of students eligible for the Rutherford Scholarship no longer sent to the

jurisdictions?

A: Advanced Education confirms it no longer sends a list of students eligible for the Rutherford Scholarship to

jurisdictions. A survey of students indicates that they do not want to be recognized. However, a

superintendent has access to a list of students eligible for the Rutherford Scholarship through the Extranet in

an Excel spreadsheet of student details. Principals also have access to a list students eligible for the

Rutherford Scholarship in their schools.

Q: The Governor General’s award is given to the student with the highest marks and is not restricted to

core subjects. How can a student be given this award with no academic subjects?

A: The Governor General’s Academic Medal is awarded based upon all grade 11 and 12 courses as listed on

the student’s official transcript. Eligible students must achieve a high school diploma. In Alberta, a high

school diploma requires a minimum of 80 credits in core subjects and up to 20 credits in non-core program.

Educational institutions are responsible to select a clear winner annually.