Arts Liaison Leadership Development Session #2November 27, 2018 | Ogden HS

Agenda

● 4:40–4:55 Review and Reflect: The Role of An Arts Liaison

● Transition to breakout rooms

● 5:00–5:45 Breakout Sessions: Finding the Funding, Building Buy-In, Escape from Arts Island

● Transition to auditorium

● 5:50–6:00 Arts Essentials 2018–19

● 6:00–6:30 Important News & Events, Evaluation, and Prize Drawing

The Arts Liaison Role Revisited

Real-world examples of what you do (or want to do)

Arts Liaison Role

● An Arts Liaison:○ serves as the primary point of communication between their

school, the Department of Arts Education, Ingenuity, and arts partners.

○ works to ensure that students, educators, and administrators in their school have access to important arts-related information across all disciplines.

○ seeks actionable ways to expand and improve arts education and programming in their school and in the broader community.

Arts Liaison Role in Action

● Download a copy of the role with examples at cpsarts.org → Arts Liaisons → Arts Liaison Toolkit

● What have you done (and how)?

● What haven’t you done, but would like to try?

Breakout Sessions

Finding the Funding

Auditorium(stay here)

1

Building Buy-In

Media CenterRoom 1018

2

Escape from Arts Island

Cafeteria(to the right, “B” door)

3

Finding the Funding

Find and create sources of funding and materials for the arts at your school

Test Your (F)understanding

● CPS gives every qualifying school $1,000 in Arts Essentials funding every school year.

● Arts Essentials funds can be applied to other sources at your administration’s discretion.

● CPS teachers get 20% off all purchases at Blick.

TRUE

TRUE

FALSE

Test Your (F)understanding

● The Department of Arts Education can buy arts equipment and supplies for schools that need it.

● Your alderman can be a source of potential arts funding.

● The Department of Arts Education can provide you with lists of arts-related grants and local sources of free and cheap arts materials.

FALSE

TRUE

TRUE

● Why start a Booster Club?○ Raise funds for your arts classroom (you cannot fundraise

as a single teacher, but can through an organization or non-profit)

○ Parental support at Arts Events○ No need to handle money as a teacher○ Work around CPS vendor rules once you are a legal

Booster club

Starting a Booster Club

● Example: Gallistel Music Department Booster Club○ All fundraising○ Logistics for fundraising for concerts, concessions, ticket

sales, decorating, apparel orders, pickup/distribution ○ Parent contacts (reach out to parents individually, esp.

Spanish-speaking)○ Translations to the secretary○ Five at beginning; now 30-40 parents attending meetings

Starting a Booster Club

Starting a Booster ClubBi-yearly positions (by vote):● President: Runs monthly fundraisers, obtains field trip buses, helps cover

everyone else’s positions, runs meetings, spearheads community engagement, maintains social media pages, helps at concert days, communicates with alderwoman (advertising), present at LSC meetings

● Vice President: Attends/runs committee meetings, coordinates volunteers, schedules parent help, supports President

● Treasurer: Counts money (along with President), balances checkbooks, holds all receipts and financial records for a yearly audit

● Secretary: Takes minutes at meetings, coordinates translations, handles monthly calendar, sends minutes to principal (to send to LSC for committee reports), coordinates handbook agreements and media/consent forms, works with treasurer on fees

How Gallistel started theirs:1. Used Internal Accounts Management System before

boosters2. Gallistel PTA sponsored Booster Club as a subcommittee3. Legally applied for the name (Cyberdrive): Same day4. Obtained EIN Number via IRS: Same day5. Contacted IRS Treasury Dept to file as a non-profit: 3

months–1 year6. Opened a bank account

Best Practices for Starting a Booster

7. Got a checkbook and a debit card through the bank (divorced from CPS Vendor process)8. Designated a locked cabinet in the school main office where they put student forms with cash

a. Made deposits bi-weekly

b. Took pictures of the deposit slips and checks (uploaded to Google Drive)

9. “Two count, two sign” for all transactions

Best Practices for Starting a Booster

Best Practices for Booster Clubs● Make general accounts for all officers. That way when officers

change, the accounts stay active

● Create social media accounts and distribute passwords

● Recruitment: Scope out parents who are involved in the school○ Angle: Look at the awesome things students are doing

○ Pitch: We can buy better equipment, etc.

○ Collect parent emails and contact them

● How can Central Office make things better/easier?

● Fundraising Tips:○ Charge for student and adult tickets at arts events

○ Hold a dinner before the event with donated food from parents/guardians to attract more people

○ Open big fundraisers to the entire school community (proceeds go to arts)

○ Give prizes to whoever sells the most during fundraisers (donated or bought)

○ Invite community stakeholders (alderman, local businesses, etc.)

Holding a Fundraiser

Gallistel Fundraiser Examples ● McDonalds

○ One night (advertise); they donate 20% of profits during the time slot given

○ Students play/sing at the event● Krispy Kreme

○ $4 per every box sold (sold for $8.50) ● Walk-a-thon

○ Usually before district or state contest ○ Sponsorship per kid (set amount of laps)

● La Braid Frozen Pastries○ $14 ($4.75 per bread)

● School Food Fundraisers: Walking Tacos, Bake Sale, Tamale Dinner (raised $4-5K)

Fundraiser Best Practices ● Send every fundraising request form to your LSC. All

concerts go on one form. There is a section on the form to say what type of booster program you are.

● Boosters present the form to the LSC for a vote. POTENTIAL OBSTACLES: ○ too many school committees that want special events (some

schools limit the number of fundraisers per year; ask your administration)

○ conflicting events on your fundraiser date

DAE Funding Resources

● Visit cpsarts.org → Teachers → Arts Funding Information○ Arts Essentials○ Creative Schools Fund○ Other Arts Funding Resources

■ Grant funding opportunities (with deadlines)

■ Crowdsourced funding links and how-to’s

■ Resources for free and cheap arts materials

New!

Looking Ahead

● January 16: Writing Successful Grant Proposals JC Aevaliotis of the Polk Brothers Foundation and other representatives from grant organizations give strategies and suggestions for effective grant-writing

● March 5: Grant Proposal Feedback SessionRepresentatives from grant organizations offer one-on-one, tailored proposal feedback

Looking Ahead

● Can I switch tracks? Yes, but be aware that you will have missed information from previous sessions.

● What if I can’t attend all sessions?○ Send a representative in your place.

○ Visit the Arts Liaison Toolkit on our website.

Building Buy-InIdentify an arts-related goal and set a plan in motion to achieve it

Your Destination

● What is the ideal state you are trying to achieve?

○ Think about something specific - it does not have to be time-bound.

● What is the current state relative to your ideal state?

○ Quantify this as much as you can.

How Did We Arrive Here?

● What are all the possible contributing factors that led to your current state?

● Of all the factors, which do you think is the most likely root cause of your current state?

What Will We Do?

● Create a theory of action.

○ If we …

○ … then ...

● Set an implementation goal by the end of the year.

● What will be the impact of those activities, if successful?

How Will We Get There?

● What are the milestones you will need to meet along the way?

● Take all your milestones and list each of them on a separate post-it note of the same color.

● Now, looking at each milestone: what are the components that need to be in place to meet the milestone? Put each of those on a separate post-it.

● For example, if we’re throwing a party, milestones might be …

○ Components would be ...

How Will We Get There?

● Put all your post-its in chronological order on your table.

● Does anything need to happen at the same time?

How Will We Get There?

● Now, looking at this plan: where are the critical moments?

● In our next session, we’ll plan for the most critical conversation in your plan.

How Will We Get There?

Looking Ahead

● January 16: Honing Your Negotiation and Presentation SkillsGain skills and strategies for engaging in critical conversations and presentations

● March 5: Presentation “Shark Tank”Practice making presentations and pitches to administrators, funders, and community representatives

Looking Ahead

● Can I switch tracks? Yes, but be aware that you will have missed information from previous sessions.

● What if I can’t attend all sessions?○ Send a representative in your place.

○ Visit the Arts Liaison Toolkit on our website.

Escape from Arts Island

Finding the time and the best channels for networking with peers

Round-Robin Share

● For one minute each, tell us: ○ Your name, school, and discipline

○ A technique, strategy, or lesson you’ve used this year that really worked with your students

Digital Networking

● What do we offer?○ DAE Google Groups: Share ideas, questions, and

materials with other arts teachers

○ DAE Social Media: Facebook, Twitter, Instagram

○ DAE Quarterly Newsletter

○ Ingenuity’s artlookmap.com

Revamped!

Digital Networking

● What can you use for free?

○ Google Suite: ■ Drive: Share lesson plans, units, other documents■ Sites: Post lessons, units, videos, photos, and more■ Classroom: Post/monitor assignments■ Chat: Create conversations and “rooms”■ Hangouts: Meet via videoconference; screenshare

Digital Networking

● What can you use for free?

○ Twitter: use and search for hashtags (#artseducation; #cpsarts, #artsed, #edchat)

○ Pinterest: Algorithms will offer board recommendations based on your own pins

Digital Networking

● Free digital professional learning and sharing systems○ Edcamp: Teacher-driven professional learning ○ Teacher2Teacher: A growing teacher community for

sharing resources, learning from each other, and solving problems (#T2T on Twitter)

Face-to-Face Networking

● What do we offer?: Professional Learning○ Full-day Mastering the Standards sessions○ Demonstration sites (subs are paid for)○ Lesson Feedback sessions○ Arts Education Conference○ Arts Liaison Leadership Development sessions○ Lesson Labs

Face-to-Face Networking

● What do we offer?: Citywide Events and Programs○ All-City Performing Arts○ All-City Visual Arts○ Music Festivals○ Chicago Youth TheatreFest (run by CPS teachers)○ Advanced Arts Showcases

Face-to-Face Networking

● External arts organization events and programs○ Ingenuity Mega-Summits○ Ingenuity Professional Learning○ DCASE Educator Appreciation Events○ Art Institute’s “Learn With My Peers” offerings; MCA

Teacher Institute○ Regular Google Groups announcements about other

educator events and PD hosted by arts partners

Networking Spectrum: Face to FaceLittle time Some time Ample time

Little buy-in Attend arts PD on teacher-directed day(s); consider asynchronous / digital networking

Attend arts PD offered by DAE or other organizations

Attend arts PD offered by DAE or other organizations; host a Lesson Lab; organize network arts teacher meetings

Some buy-in Attend arts PD on teacher- and/or admin-directed days; involve other teachers simply in (existing) arts events (e.g., ELA students write in response to visual art exhibit)

Attend arts PD on teacher- and/or admin-directed days; involve other teachers in arts events; join a school committee

Attend arts PD offered by DAE or other organizations; develop PD and/or events involving other teachers in your school; join school committees; lead community events

Ample buy-in Attend arts PD on teacher- and admin-directed days; occasionally ask other teachers to co-plan and execute arts events or lessons

Attend arts PD on teacher- and/or admin-directed days; occasionally meet with other teachers in PLCs; occasionally co-plan and execute arts events or lessons with other teachers

Attend/lead arts PDs; lead/attend monthly or weekly PLC meetings with other teachers; co-plan and execute arts events and lessons with other teachers; join school committees; lead community events

Networking Spectrum: DigitalLittle time Some time Ample time

Little buy-in Stay active on Google Groups; browse other social media / websites for ideas

Stay active on Google Groups; post on and browse other social media / websites

Stay active on Google Groups; post on and browse other social media / websites; start your own site

Some buy-in Engage in occasional asynchronous learning / communication with other arts teachers (in the school, district, state, or country)

Engage in asynchronous learning / communication with other arts teachers (in the school, district, state, or country)

Develop and lead asynchronous learning / communication with other arts teachers (in the school, district, state, or country)

Ample buy-in Engage in occasional asynchronous arts-integrated learning / communication with other teachers (in the school, district, state, or country)

Engage in asynchronous arts-integrated learning / communication with other teachers (in the school, district, state, or country)

Develop and lead regular asynchronous arts-integrated learning / communication with other teachers (in the school, district, state, or country)

Networking Tips

● Find your tribe (... or partner). Seek out other teachers in your building or in your network who share your interests, values, challenges, and goals. Remember: One is better than none!

● Decide what you want to do. Don’t make vague plans to “meet” or “chat.” Know what you want to accomplish with collaborators and create a plan for getting there.

● Maintain momentum. Meet and/or check in as regularly as you can. Assign action items between meetings so the work doesn’t fizzle out.

● Celebrate successes. Share good results with your school and the larger community. Others may want to join in!

Talk to Each Other / Talk to Us!

● What other sorts of teacher learning opportunities (digital or face-to-face) would you like to see?

● What other sorts of teacher networking events would you like to see?

Looking Ahead

● January 16: Championing and Sustaining Arts Integration How to collaborate effectively with peers on arts-integrated units and projects

Looking Ahead

● Can I switch tracks? Yes, but be aware that you will have missed information from previous sessions.

● What if I can’t attend all sessions?○ Send a representative in your place.

○ Visit the Arts Liaison Toolkit on our website.

Arts Essentials 2018–19Spending guidelines, important dates, and support resources

Arts Essentials

● $1,000 to all schools who completed the Creative Schools Survey last spring (Category 1, 2, 3, or 4)

● Must be spent on supplies or materials for in-school arts instruction

● Spending your money:○ District-managed schools have money loaded directly into

their budgets for spending

○ Charters/contract/options must submit receipts to Epicenter

Spending Deadlines

● District-managed schools○ Purchase orders opened by April 12○ Purchase orders receipted, invoiced, and closed by May 15

● Charter, contract, & options schools○ Reimbursements submitted to Epicenter by April 12

● Visit bit.ly/ArtsEssentials○ Purchasing Guides ○ At-a-Glance Purchasing Process (district-managed schools)○ Full CPS Vendor List and Frequently-Used Vendor List○ Arts Essentials Spending Planner

Arts Essentials Resources

New!

Arts Essentials Spending Planner

Brainstorm ideas for spending Arts Essentials money in different categories (e.g., Quality of Instruction, Equity and Access, MTSS, Repairs/Upgrades).

Create a spending plan for the school year (with space to enter items, vendor name/number, costs). Word and Excel versions available!

Session Evaluation

● Please complete your evaluation and hand it in for a chance to win a $100 gift bag full of (discipline-specific) classroom art supplies!

● All-City Visual Arts○ Senior Portfolio: Now accepting submissions through

Slideroom until Nov 30○ Pictures at an Exhibition: Joint CSO/DAE exhibition

■ accepting submissions Feb 1–Mar 1 (HS) and Feb 27–Mar 27 (Elementary)

■ workshop for teachers January 30th at CSO

Important Reminders

● Advanced Arts Winter Showcase○ December 5th: Performing Arts Showcase at 3pm & 6pm;

Visual & Culinary Arts Reception from 4:30–7pm○ December 6th: Performing Arts and Visual Arts Showcases

at 3pm & 6pm

○ At Gallery 37, 66 E. Randolph Street (1st & 5th Floors)

● All-City Performing Arts Regional Showcases○ December 15th at 1pm, Schurz HS & Jones HS

Important Reminders

● Upcoming Professional Learning○ Lesson Lab: Learning Centers in the Music Classroom

(Jan 24, Mitchell Elementary)○ Ingenuity: “Clap Once if You Can Hear Me” (Dec 5),

Educator as Artist—Theatre (Dec 11), Making Meaning: Cultivating Student Reflection (Dec 19), Who’s in the Room? (Jan 10)

○ Arts Education Conference: Submit proposals at bit.ly/ArtsEDConProposal until January 18

Important Reminders

● Our website has been updated! Visit the Teachers section and the Liaisons section of cpsarts.org for instructional supports and other useful resources.

● Are you on our Google Groups? If not, click “Join the Arts Google Groups” on the homepage of our website.

● Creative Schools Fund Grants: Recipients should be notified in December

Important Reminders

PRIZE DRAWING!