Art of Co-ordination - Management Principles
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Transcript of Art of Co-ordination - Management Principles
Welingkar’s Distance Learning Division
CHAPTER-18
CO-ORDINATION
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Introduction
• Co-ordination is the process which ensures smooth interplay of the functions of management. Common objectives are achieved without much wastage of time, efforts and money with the help of co-ordination.
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Definition
• Co-ordination is balancing and keeping the teams together by ensuring a suitable allocation of working activities to the various members and seeing that these are performed with due harmony among the members themselves.
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Welingkar’s Distance Learning Division
Features or Characteristics
• Not separate functions of management.• Managerial responsibility• Provides unity of action• Co-ordination is necessary to all levels of
organization• Relevant of group efforts.• Continuous and dynamic process• System concept
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Need and importance of co-ordination
• Unity in diversity• Term work or unity of directions• Functional differentiation• Specialization• Reconciliation of goals• Large number of employees• Congruity of flows or congruent flows• Empire building• Differential and integration
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Techniques of Control
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Principles of Co-ordination
Personal contact
Continuity
Self coordination
Effective supervision
Simplified organization
Effectives communication
Reciprocal relationship
DynamismEarly Start
Clear cut objectives
Clear definition of authority and
responsibilityEffective
leadership
Welingkar’s Distance Learning Division
Techniques of Co-ordination
• Clearly Defined Objectives
• Effectives chain of command
• Coordination through group meetings
• Harmonious policies and procedures
• Effective communicationWe Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Techniques of Co-ordination
• Sound organizational structure• Coordination through a liaison officer• Co-operation• Self coordination• Coordination by leadership• Incentives
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Welingkar’s Distance Learning Division
Types of coordination
• Internal coordination• Vertical coordination• Horizontal coordination
• External coordination
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Internal coordination
• It is the establishment of relationship of the managers, executives, divisions, subdivisions, and other workers.
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Internal coordination
Vertical coordination: Superior coordinates his work with his sub coordinates and vice versa. Sales manager coordinates his work with the activities of the sales supervisor.
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Internal coordination
Horizontal coordination: Horizontal Coordination refers between the persons of the same status. Coordination between the departmental heads, supervisors, co-workers
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
External coordination
• It is the establishment of relationship of the managers, executives, divisions, subdivisions, and other workers.
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
External coordinationDifferent
Market agencies industrialorganization
General public
Competitor Different Financial institution institution
Technologies AgenciesDifferentcommercial
Technological Customers government organizationsorganization agencies
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Welingkar’s Distance Learning Division
Problems of Co-ordination
In practice coordination faces certain problems listed below.• Natural hindrance• Lack of administrative talent• lack of techniques of coordination• Ideas and objectives• Misunderstanding
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Steps of effective Co-ordination
• proper delegation of authority and responsibility • Whole or entire activates of the organization
should be divided department –wise or section-wise according to the organization
• Preparing and adherence to rigid rules and regulations, procedures, policies, etc.
• Establishment of an effective communication system
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Steps of effective Co-ordination
• Establishment of employees grievances cell.• There should be a proper system for reporting.• Skilled workers are to be rewarded adequately.• The management should induce the employees
to take active part in meeting, committees, encourage the employees to have friendly relationship with others.
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Steps of effective Co-ordination
• The management should encourage the employees to have friendly relationship with others.
• Managers should have opportunities to get training to get training in the area of leadership, coordination, planning staffing and the like.
We Learn – A Continuous Learning Forum
Welingkar’s Distance Learning Division
Co-ordination and Co-operation
We Learn – A Continuous Learning Forum
Co-ordination Co-operation
It is the function of management. It is not a function of management.
Coordination is an orderly arrangement of group efforts.
Cooperation is willingness to work with others or help others
The early success of an organization depends upon the degree of co-ordination.
Co-ordination is the basis for co-ordination.
Co-ordination is obtained officially. Co-ordination is a voluntary service.
There is a direct link between the achievement of objectives and co-ordination.
There is no such direct connection between co-operation and the achievement of objectives.