Arrowood Homeowners Association Annual Meeting April 4, 2001 Buckhall Fire Department, Manassas, VA.

Arrowood HomeownersAssociationAnnual Meeting

April 4, 2001Buckhall Fire Department, Manassas, VA

Agenda Introductions Financials Election of New Board Members Future Plans & Proposals Community Watch Program Evergreen Terrace Plans & Proposals ARC Issues & Concerns PWC Property Assessment Information 2000 Accomplishments Community Concerns & Issues

Arrowood HomeownersAssociation


Thomas DeWispelaere PresidentSteve Jones Vice PresidentDiane Morvay SecretaryLogan Smith TreasurerByron Lewis ARC DirectorKrista Miller At-LargeJames Bullard At-Large

2000 Board of Directors


• Banking

• Interest Earning Checking Account• Free Bank Services at F & M• Invested $60,000 in 3 One-Year Penalty Free CDs

Interest on 1st CD - $1,036.00 (matured in January) 2nd & 3rd CDs Mature in April

Financials


2000 Assets

•Cash (Operating Fund) $ 55,676•Cash (Replacement Fund) $ 16,250•Prepaid Insurance $ 998•Accounts Receivable $ 1,042•Accrued Interest Receivable $ 985•Equipment (Fax/Copy Machine) $ 247

•Total Assets $ 75,198

•2000 Annual Financial Report - Prepared by Brown & Associates

Financials


Financials

$80,594

$2,978

Assessments

Interest

2000 Revenues - $83,572


Financials

Trash$44,426

Other$1,797

Admin$2,970

Lawn Contract$16,952

Repairs$3,374

Prof.Services$3,314

2000 Expenses - $72,833


Financials

HOA Dues

• Annual Payment Option• Offered 12-months for payment of 11-months by January 31, 2001• 136 homeowners took advantage

• Late Fee Delinquencies & Collection Policy• Late fee is $15.00 per quarter• Delinquencies are forwarded to Collection Attorney when

total amount due exceeds $200.00, after 10-day notice.• All delinquent accounts fully recovered for 2000.

• Collection Attorney & Procedures• Collection Attorney - Donald E. Coulter• Accounts referred to attorney immediately incur an additional 25% fee.•Attorney sends another 10-day notice, then lien & legal processes begins.


Election of Board MembersThree open Board positions for Year 2001 Term

Terms Expiring

Tom DeWispelaere

Diane Morvay

Resignation

James Bullard

(Board members serve a 3-year term)


Future Plans & Proposals Capital Improvements

– Street Lights.

– Conversion of the Storm Water Management Pond.

– Front entranceway landscaping.

– Parkway Community Entrance.

– Playground Equipment.

–Events– Children’s Easter Egg Hunt.

– Community Garage Sale - May 5 & September 29, 2001.

– Adopt-a-highway community service project.

•June 2, September 8, & December 8, 2001.

– Halloween Parade & Community Picnic.

– Meet Santa in the Park.

– Summer events – Ideas?

– Monthly Board Meetings held at Buckhall Fire Dept. First Wednesday of each month.


Future Plans & Proposals Community Watch Program

Officer Merriman, Prince William County Police Volunteer Block Captains Graffiti & Vandalism Continued Speeding & Careless Driving Children Playing in the Streets


Prince William County

Property Tax Assessment Office

Allison Lindner


Prince William County Tax info via the Internet


Future Plans & Proposals Evergreen Terrace & Storm Water Management Pond

Mr. John Elkins – Burgess & Niple

Mr. Oscar Guzman – PWC Public Works


ARC Issues

Rules of Thumb

• Exterior home and property changes requiring County permits or approvals

also require an ARC Application.

• ARC Applications are permanent HOA records. File an application even if its not required to avoid questions in the future.


ARC Issues

Information handouts in the back• PWC Property Maintenance Standards & Clean Neighbor Checklist

• PWC Spring Cleanup

• PWC Department of Public Works Information Handouts– zoning approval for detached accessory structures

– installing a fence

– building a deck

– building a shed

– finishing a basement

– planning home improvements – reminders

– weed and trash ordinance enforcement


2000 Accomplishments• Repaired the tennis court fence & added second gate.

• Actively pursued 2000 delinquent HOA dues.

• Renegotiated the trash service contract, saving the Association $800/month.

• Reduced HOA Dues - $48.00 annually.

•Continuing Internet Web Page - www.arrowoodhoa.org.• Working with County to ensure community signage is placed at Wilcox Station Road, & Arrowood Drive.

• Working with VDOT and County to reduce automotive speeding throughout community.

• Sponsor community bi-annual garage sales.

• Children’s Easter Egg Hunt

•Community picnic and children’s Halloween parade.

• Meet Santa in the park.

• Publishing quarterly newsletters.

Arrowood Homeowners Association Annual Meeting April 4, 2001 Buckhall Fire Department, Manassas, VA.

Documents

Transcript of Arrowood Homeowners Association Annual Meeting April 4, 2001 Buckhall Fire Department, Manassas, VA.