AREA PRINCIPAL MEETINGS February 2015 Doug Thilman Assistant Superintendent Human Resources.
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Transcript of AREA PRINCIPAL MEETINGS February 2015 Doug Thilman Assistant Superintendent Human Resources.
AREA PRINCIPAL MEETINGSFebruary 2015
Doug Thilman Assistant Superintendent
Human Resources
AREA PRINCIPAL MEETINGSRecruitment and Retention Teresa Cunningham-Brown
BTSP Team Highlights
BTSP Paperwork Collection Second Quarter Paperwork -- February 9, 2015 Final collection -- April 15, 2015
Regional Mentor Coordinator Meetings Mentor Institute for Elementary Support Model mentors (March 20, 2015) Regional Mentor Coordinator Meetings (2 scheduled for March)
BTSP Team HighlightsDKP First Year Teacher of the Year Award
Nominations due February 16, 2015Letter of recommendation, Nominee Essay and
Data form -- Principals’ Weekly 1st year Beginning Teachers only (includes lateral
entry teachers)Contact Shelia Bennett ([email protected] )
BTSP SupportMentor Recruitment Form
• Anticipate 2015-16 mentor needs due to retirements, transfers, resignations, etc.
• Analyze current mentor/BT ratios• Identify and recruit great veteran teachers to serve
as mentors• Mentor Recruitment form will require administrator’s
discussion with Mentor Coordinator
BTSP Support
2014 Summer Mentor Training (Tentative Dates & Locations TBA)
June 15 - 17 (2 sessions) Traditional & Track 1July 13 - 15 Traditional & Track 1July 27 – 29 Traditional & Track 4August 10 – 12 Traditional & Track 3August 17 – 19 Track 2
Lateral Entry Teachers
• Spring Lateral Entry Workshop will be Tues, March 10. Teachers and principals will be emailed invitations. Pls encourage your lateral teachers to attend. Subs will be paid for thru HR.
• Our 4th year of providing this wkshp and our participants have shared how beneficial the topics are for them
NCEES • Reminders– Review recommended due dates on the WCPSS
Evaluation Calendar.– Containers should be locked when completed to
prevent further editing.• Send all NCEES issues to the Technology Help
Desk, [email protected]. • Sally Reynolds, Senior Administrator,
[email protected], 919-854-1699
Locking Containers in NCEES• Activities within each review cycle container can be edited
and re-edited in any order, until the evaluator determines that all necessary information has been entered for the review cycle. The evaluator can then lock the review cycle container, closing the review cycle from future editing.
• All activities except for the PDP Mentor Signature must be marked complete in a review cycle container before the container can be locked. The Mid-Year Review activities cannot start until the Initial Review container is locked. The End-of-Year Review activities cannot start until the Mid-Year Review container is locked.
AppliTrack
• As of the end of January, over 5,000 applicants have applied to work for WCPSS.
• Current employees should submit an Internal Application to apply for transfer opportunities.
• If you have any AppliTrack issues you are unable to resolve, please send an email to: [email protected].
AppliTrack Reminders
• Use Google Chrome or Firefox. Internet Explorer will not show all features.
• When filling out a new form, do not click the “Preview” box. Check the form you want and then “Continue with Selected Form” in bottom right corner.
• Please send the Interview Telephone Reference (ITR) form and PAF within the same time frame.
• In order to ensure accurate data, "associate" the PAF and ITR with a specific job posting and applicant whenever possible. Users will be prompted to do this immediately after creating a new form.
AppliTrack Training Offered in eSchools
• Hiring Administrators– February 4— Crossroads II– March 12—Crossroads II
• Secretaries– February 3—Holly Springs High School– February 5—Millbrook High School (2 sessions)– February 10, 11, 18—Crossroads II– February 19--Knightdale High School
Student Teaching ProgramSpring 2015
Spring 2015 Student Teachers by Curriculum Area
• 318 student teachers/full-time interns
• 17 colleges have placed student teachers with WCPSS
Curriculum Area Student Teachers
Agriculture 3Art 2Audiology 1Biology 5Birth-Kindergarten 3Business/Marketing 7Chinese 1Counseling 24Dance 3Drama 2
Curriculum Area Student Teachers
Elementary 88English 18ESL 4FACS 2French 2Hearing Impaired 1Language Arts 22Math 23Music 10
Curriculum Area Student Teachers
Occupational Therapy 1Health and PE 2Psychology 2Science 19SLP 3Social Studies 28Social Work 2Special Education 27Spanish 5Technology 8
Intranet and HR NewsletterIntranet Focus:Adding content andupdating the “EvaluationForms and Guidelines”;
updating directories,Employee Discounts andannouncing importantevents, dates & deadlines.
HR Newsletterhas now moved to a Quarterly email version
Tuition ReimbursementAvailable through our district-wide Title II programRestricted only to teachers needing to comply with HQT standards; teachers at 43 low performing WCPSS schools, as identified by EVAAS Growth Index, Growth Category, and Performance CompositeAll eligible applicants will receive some level of fundingSee WCPSS Intranet for details
Who to Contact
Name and Title Primary Responsibilities
Contact Information
Shelia BennettSenior Administrator
Beginning Teacher Support ProgramDSSF Mentor ProgramDiane Kent-Parker First Year Teacher of the Year AwardsITQ Coaches
(919) [email protected]
Deborah Clifton-HenrySenior Administrator
Pre-Employment OrientationPraxis ReimbursementTuition Assistance ProgramHR Newsletter
(919) [email protected]
Jason Kennedy,Senior Administrator
Recruitment Diversity RecruitmentVIF RecruitmentFuture Stars
(919) [email protected]
Sherri Morris,Senior Administrator
Recruitment Student TeachersStudent Teacher University
919) [email protected]
Sally ReynoldsSenior Administrator
AppliTrackNC Educator Evaluation SystemLateral Entry Institutie
(919) [email protected]
AREA PRINCIPAL MEETINGS
Staffing and OperationsSpring 2014
Wilma Jenkins-Flythe
Evaluations and Performance Issues
• It is now Feb and over midway thru the school year. Please let your Staffing Admin know immediately of any performance issues- we must know the names of any employee who has performance issues by Feb. 13 & PNP letters need to be sent
• ER and Staffing are working together on tracking performance concerns-Staffing Admins will to follow up with the Principal for all probationary teachers
Staffing PlansPlease refer to Feb. issue of Focus on Finance to get the dates for the allotment process and employment fairs.This year again, HR will only request plans from those schools who have displaced teachers…currently!
Staffing Team changes
• Delora Murphy has been promoted to Sr. Administrator- working with high schools and some YR middle schools
• We are in the process of interviewing for her replacement as Administrator for Elementary Teacher Assistants
Who to ContactName & Title
Responsibilities
Contact Info
Wilma Jenkins-FlytheSr Director
•All HR Staffing •Sub Office•Application and Employee File Rooms•Extra Duty•Hiring Procedures and Postings
Alice Card BriggsDirector
•All Traditional & Modified Middle Schools and some Year Rd MS
Staffing Administrators:Blackmon, Hodges, Milton, Murphy, Smith, White, Wiggins-Price
All school staffing, custodians, CNS, bus drivers, CO teacher positions and instructional support
See Employee Handbook
Staffing Processors All leaves and employee letters
See Employee Handbook
Sub OfficeApplications RoomEmployee File Room
See Employee Handbook
Licensure and Reporting
Dr. Marcie Holland
Salary and Licensure Updates
• Administrative Interns• Licensure• Renewals• Lateral entry, provisional licenses
and required coursework
Administrative Interns for 2015-2016
• Marcie Holland, Sr. Director, will be the point of contact this year
• Email notification will be sent via the Principals’ Weekly newsletter regarding procedures and timeline
Licensure Updates & Reminders
• Updates:– Jeanne Burton, Senior Administrator, joined the staff on
Monday, February 2, 2015– School assignments will be updated soon and distributed
• Reminders:– Renewal information will be sent out in the coming
weeks – Staff are working on correspondence with individuals
from whom we need documentation, fees, etc.– Lateral and provisionally licensed individuals must
complete coursework requirements in order to be eligible for re-employment in 2015-16
Who to ContactName & Title Responsibilit
iesContact Info
Marcie HollandSr. Director
• Administrator Salaries• Administrative Interns
LicensureJeanne Burton, Sr. AdministratorAndrea Evans, AdministratorLetitia Howard, AdministratorJessica Peppers, Administrator
• Assist employees with questions, processes, and procedures related to educator licensure
• Monitor and correct issues related to audit exceptions that occur as a result of licensure issues
[email protected]@[email protected]@wcpss.net
Employment VerificationsLorraine Dumas, Tonya Johnson
Processing loan forgiveness documentation, salary/employment verification documents, etc.
AREA PRINCIPAL MEETINGS
Employee RelationsFebruary, 2015
Dr. J. Bryan Martin, Senior Director
Sex Offender Alerts• The Jessica Lunsford Act requires that principals sign up
for alerts to indicate when a registered sex offender moves within one mile of the school
• Go to http://sexoffender.ncdoj.gov/ • Remember to edit settings if you change schools• If an alert is received, the Principal is to notify their Area
Superintendent• Area Superintendent should also be notified if a student is
required to register as a sex offender• Parents who are in the registry may not be on campus
without consent of the Superintendent or his deisgnee• If assistance is needed, contact Dr. Bryan Martin
(919.854.1685 or [email protected])
When Signing Timesheets, Be Conscious of Concern
• Timesheet should be an ACCURATE record of time actually worked
• Pro-forma/Schedule timesheets are not appropriate (same time listed each day)
• Avoid excessive build-up of comp time
• Additional info in Board Policy 7910 (Fair Labor Standards Act)
Wrong
Right
Employee Evaluation Tips
• Be sure the evaluation calendar is followed—when you sign on NCEES, you are attesting that you followed policy
• If employee is to receive Non-Proficient/Needs Improvement/ Unsatisfactory ratings, have two supervisors/administrators present for the conference
• No employee should receive Needs Improvement/ Unsatisfactory ratings without prior approval by an administrator
• An administrator should review and sign/initial all evaluations completed by non-administrators
Employee Evaluation Tips (continued)
• Attendance should NEVER be noted on an evaluation without speaking to someone in Employee Relations
• NEVER mention health issues on an evaluation• Evaluations should measure performance for the
entire year, not just recent months• Any misconduct incidents (letters of reprimand,
HR referrals, etc) should be documented on annual evaluations
Accommodation Requests
• Refer immediately to Employee Relations for evaluation
• Relevant Questions– Is it supported by specific
medical certification?– Is the request reasonable?– Given the accommodation, can
the employee complete essential job functions
• Forms and information available on internet or intranet
Who to ContactName & Title Primary
ResponsibilitiesContact Info
Dr. J. Bryan Martin, Senior Director
•Oversee all Employee Relations areas
[email protected] o / 919.284.1187 c
Anthony Manzo,Director
•Employee Conduct Reviews•Criminal Records Checks•Transportation Issues
[email protected] o / 919.669.4982 c
Jeff Koweek,Director
•Accommodation Requests•Grievances•Growth Plans
Martha Freeman,Director
•Workers’ Comp/Disability•Retirement
Calvin Hooker,Senior Administrator
•Employee Conduct Reviews•Criminal Records Checks•CNS Issues
[email protected] o / 919.422.1103 c
Mary Swan,Senior Administrator
•Career Status Performance Support•Growth Plans
