Aqua-Therm Novosibirsk 2016 Marketing Manual eng
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Transcript of Aqua-Therm Novosibirsk 2016 Marketing Manual eng
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 1
Reed Exhibitions 24/1, Bolshaya Nikitskaya Street, Bld. 5, Moscow, 125009 + 7 (495) 937-68-61 + 7 (495) 937-68-62
Elena Zelenina Exhibition Director [email protected] Ext. 146 Marina Bolotskaya International Sales [email protected] Manager Ext. 145 Daria Ustinova Marketing, PR and [email protected] Advertising Manager Ext. 166 Ekaterina Ivanova Coordinator [email protected] Ext. 176
Contacts for Russian exhibitors: ITE Siberia, LLC 104, Stantsionnaya Street, Novosibirsk, 633102 + 7 (383) 363-00-63 + 7 (383) 363-79-01 Ekaterina Lashutina Sales Manager [email protected] Ext. 301
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 2
Dear Exhibitors,
We highly appreciate your decision to participate in Aqua-Therm Novosibirsk 2016 Exhibition and welcome you as an Exhibitor. This Exhibitor Marketing Manual contains marketing offers enabling you to get the most of your participation in the Show:
• Advertising in exhibition pavilion • Outdoor advertising • Advertising in marketing materials • Online adverting • Workshops and • Other marketing options
You have ambitious promotional enquiries but they are not on our list? Just tell us and we will create a special option for you! Please note, that certain forms should be completed in e-format: - E-form for the Exhibition Official Guide (Submission deadline – December 23, 2015)* - E-form for the submission of exhibitor badges list (passes) (deadline – January 12, 2016)*
Form М (page 2) – MUST be completed by every exhibitor. Please provide a summary of your order on this Form, stamp and sign it. The completed form is the basis for your invoice. Please respect submission rules for the Forms. Please do not hesitate to ask the Organisers any questions about the Show. Ms. Ekaterina Ivanova, Project Coordinator, will assist you to complete e-forms, contact her at [email protected] We wish you success and look forward to seeing you at the Show! Best regards,
Aqua-Therm Novosibirsk 2016 team! * Please note that e-forms for information filing in the Exhibition Official Guide and the lists of exhibitor badges are separate files!
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 3
(THIS FORM MUST BE COMPLETED)
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
Form No. Form completed and retuned to
Reed Exhibitions Service name
Total, €
Form М1 (page 3) Yes No Complimentary tickets for visitors
Form М2 (page 4-5)
Yes No М2.1 Conference hall rental
Yes No М2.2 Rental of auxiliary equipment for workshops
Form М3 (page 6) Yes No Exhibition Official Route Planner
Form М4 (page 7) Yes No М4.1-4.2 Outdoor advertising. Advertising constructions in pavilion
Form М5 (page.8-10) Yes No Promotional materials
Form М6 (page 12-17) Yes No
М6.1 Banners on the Exhibition website and Online catalogue
М6.2 Advertising Packages
Notes:
1. This order form is a summary table of all your orders. It must be completed and constitutes the basis for your invoice.
2. For companies not exhibiting at the event there is a 100% surcharge.* 3. Order forms received one month before the start of the exhibition incur a
surcharge of 50%; those received 10 days before the start of the exhibition incur a surcharge of 100%.
4. All prices include VAT. 5. Payment must be made within 14 days from the date of invoice (with the
exception of orders made after December 1, 2015, which must be paid within three days).
6. By completing the order form and sending it to Reed Exhibitions, the exhibitor agrees to pay in full for the services ordered. The order cannot be cancelled by the customer unilaterally.
7. The exhibitor has carefully read the rules of participation and agrees with them.
Signature VALID WITH STAMP ONLY
Date
* Some options/services shown in this Marketing Manual are available for direct exhibitors (with a stand) only. For details, please contact the Organisers.
Seal
BY: DECEMBER 23,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 4
Please return this form to Reed Exhibitions:
Ekaterina Ivanova [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 176
Exhibitor company Phone
Contact person E-mail
PRELIMINARY ON-LINE VISITOR REGISTRATION To save time, your guests can register in advance on the Exhibition website www.aquatherm-novosibirsk.ru and get the e-ticket (badge). ATTENTION! Once you are registered online on the Website in advance, you will get a free badge with your name onto it, which you should not exchange for a ticket since it will serve as the pass throughout the Exhibition. Complimentary ticket is not required.
COMPLIMENTARY TICKETS If for whatever reasons your guests failed to register online on the Exhibition website, you should serve complimentary tickets to them so as they could visit the Show free. When arranging the Exhibition, the Organisers send out invitations to target visitors, so the number of tickets is limited. Exhibitors who will not complete this form, or complete it after January 20, 2016, will get complimentary tickets if available only. We will additionally inform you once the tickets are ready so you can pick them up in our office. Please check in advance with the Organizers the quantity of tickets allocated to your company. ATTENTION! Registration is required when you are visiting Aqua-Therm Novosibirsk 2016. Complimentary ticket does not cancel the obligatory registration procedure at the entrance to the Exhibition! Please update your guests as appropriate to avoid misunderstandings! To save their time, they can register in advance at the Exhibition website www.aquatherm-novosibirsk.ru. Registered visitors will get personal badges valid for entry throughout the three days of Exhibition.
Invalid without FORM “M”
NUMBER OF COMPLIMENTARY TICKETS:
Signature Date
1
F O R M
М
BY JANUARY 20,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 5
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected]
+7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
EVENT ANNOUNCEMENT
If a participating company plans to rent a conference hall t o host an event during the Exhibition, the O rganisers can include relevant information in the Exhibition Business Programme. Please provide us with all necessary information about your event in Russian and English. Please note, that such information can be included in the Business Programme only at the Organisers’ discretion. The text may be edited or published in a brief form.
.
CONFERENCE HALL RENTAL
Name Capacity, seating
arrangement Auxiliary equipment Number Price per hour in € Total, €
Rental of Conference Hall № 1 32+60 persons, 260 sq. meters, «round table»
Viewer, projection screen, conference-system
Х 190
Rental of Conference Hall № 2 230 persons 260 sq. m Viewer, projection screen Х 140
Rental of Conference Hall № 3 230 persons 260 sq. m Viewer, projection screen Х 140
Rental of Conference Hall № 4 230 persons 260 sq. m Viewer, projection screen Х 140
Rental of Conference Hall № 5 28+72 persons 190 sq.
m Viewer, projection screen,
conference-system Х 190
Rental of Meeting Room № 2 25 persons 38 sq. m Cooler Х 75
Rental of Meeting Room № 3 25 persons 38 sq. m Cooler Х 75
Rental of Meeting Room № 4 25 persons 38 sq. m Cooler Х 75
Rental of “Glass” Conference Hall №6 100 persons 150 sq. m Viewer, projection screen,
conference-system Х 130
Rental of “Glass” Conference Hall №7 100 persons 150 sq. m Viewer, projection screen,
notebook, conference-system Х 130
The duration of planned event must be a multiple of one hour. When booking rooms/halls, please check if the event can be arranged in this place and at this time. Presidium podium is a standard option for conference halls №1, 2, 3, 4, 5, 6, 7 and is provided free when necessary equipment is available. In other cases, presidium is arranged at the price of rented equipment. Attention! You may not bring in your own equipment in conference-halls and meeting-rooms of Novosibirsk Expo Centre!
All prices include VAT. Conference-hall № 1 Conference-halls № 2, 3, 4, 5
Meeting rooms № 2, 3, 4
Title (subject) of event
Event type (workshop, round table, etc.)
Date and time
Valid with FORM “M” only.
TOTAL PER FORM M2.1: €
Signature Date
2.1
F O R M
М
BY DECEMBER 22,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 6
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected]
+7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
RENT OF PRESENTATION EQUIPMENT
Name Q-ty Price per day in € Total in €
Mobile screen (1.8/1.8 m) Х 20
Mobile video viewer Х 260
Radio microphone (hand/lavalier), 1 hour Х 10
Notebook with a set of presentation programs (15.6') Х 235
Conference-system (1 microphone) Х 75
Mobile podium, 1 hour Х 10
Remote control for presentations with laser pointer Х 20
Multimedia player Х 45
Blue-ray player Х 85
Active loudspeakers 200-400 WT Х 130
LCD TV 40' Х 290
LCD TV with LED backlighting, 46' Х 360
Plasma TV, 59' Х 470
B/w printer, per day Х 30
Color printer Х 105
Web-camera, per day Х 20
Document-camera, per day Х 30
Video conference system, per day Х 305
Video display system, per hour Х 30
Video camera system, per *hour Х 20*
Head radio microphone, per hour Х 10
Information desk, per hour Х 10
Information desk, double sided (stander) Х 19
Interactive desk, per hour Х 35
Info desk 1.1/0.9/0.4 m Х 50
Microphone stand, per hour Х 10
Microphone stand (table), per hour Х 10
Floor stand with revolving panel (A4), per day Х 15
Floor stand with revolving panel (A3), per day Х 15
Floor info desk (А4), per day Х 20
Flipchart, hour Х 10
ATTENTION! Auxiliary services not mentioned in this list should be negotiated with the Organiser. Please note that special rates are effective for hour rent or event-through rent; please check this rates with the manager.
All prices include VAT 18%.
Valid with FORM “M” only.
TOTAL PER FORM M2.2: €
Signature Date
2.2
F O R M
М
BY DECEMBER 22,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 7
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
The Official Exhibition Route Planner Aqua-Therm Novosibirsk 2016 contains the plan of pavilion with the layout of stands, complete list of exhibitors, and the event programme.
Print-run 5000 copies. Provided to visitors and exhibitors for free at registration, in the Organisers’ office, Press-office and VIP hall. Specifications: Format: 148 х 210 mm. Color pattern: full color. Languages: Russian & English.
ADVERTISING IN THE EXHIBITION ROUTE PLANNER
Quantity Price, € Total, EUR €
Logo in the Exhibitors list Х 110
Advertising page (1/2) Х
170
Advertising page (1/1) Х
320
Advertising page (1/1), 2nd or 3rd cover Х 425
Advertising page (1/1), 4th cover Х 530
Technical requirements to advertising in the Guide: Files: CMYK, EPS, AI, CDR formats, fonts – in PDF/TIFF curves (without layers) – resolution of bitmaps – at least 300 dpi. Module dimensions: (W х H mm), page 1/1 – 148 х 210 mm (+5 mm «bleeds» for cutting), page 1/2 – 148 х 105 mm (+5 mm «bleeds» for cutting).
Notes: Please submit the advertising layouts for the Guide in the form of files only, by December 23, 2015.
All prices include VAT 18%.
Valid with FORM “M” only.
TOTAL PER FORM M2.1: €
Signature Date
BY DECEMBER 23,
2015
3
F O R M
М
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 8
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
OUTDOOR ADVERTISING PLACEMENT
Quantity Price, € Total, €
Advertising construction on light-box in the pedestrian walkway zone (1.2 х 1.8 m; 1 face).
Х 190
Advertising flag on pole in the pedestrian walking alley (4 х 9.5 m). Х 235
Prices are indicated for placement during the Exhibition. Technical requirements to layouts will be provided upon request.
ATTENTION! Prices cover the manufacturing and installation of advertising media.
All prices include VAT 18%.
Valid with FORM “M” only.
TOTAL PER FORM M5.1: €
Signature Date
5..1
F O R M
М
BY DECEMBER 22,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 9
Please return this form to Reed Exhibitions: Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
ADVERTISING PLACEMENT IN PAVILION HALL AREA (GROUND FLOOR) (See examples of placement on page 10)
Quantity Price, € Total, €
Advertising on suspended light-box (2.15 х 1.2 m; 2 faces) Х 700
Advertising on mobile construction (2.89 х 1.82 m) Х 745
Advertising on wall-mounted light-box (2.95 х 0.85 m) Х 210
Advertising on mobile "Roll up" stand (1х2.4 m or 2х1.2 m) Х 180
Advertising on light-box in public zones (0.,6х0.42 m) Х 155
Company logo on the advertising construction with the Exhibition plan
Х 110
Prices are indicated for placement throughout the Exhibition.
ATTENTION! Prices cover the manufacturing and assembly of advertising structure.
ADVERTISING PLACEMENT ON BALCONIES, MOVING STAIRCASES AND IN CAFÉ ZONE Quantity Price, € Total, €
Advertising on light-box on balcony railing of the 2nd floor (3х9 m; located on balcony railing over pavilion entrance)
Х 235
Advertising on light-box on balcony railing of the 2nd floor (3х9 m; located on balcony railing opposite the Café zone)
Х 235
Advertising flag on the side pad of moving staircase (3,4х1,2 м) Х 350
Advertising flag on balcony railing of the 2nd floor(1,5х3,5 m) Х 235
Advertising flag on balcony railing of the 1st floor (1,5х2,1 m) Х 120
Advertising on tray blankets in Café: 3000 pieces (dimension of visible area 0.37х0.3 m)
Х 565
Fence in front of Café (visible area – 1.245х0.8 m) Х 320
Floor graphics (full color printing 1440 dpi on film, rounded to 0.5 m upward including works for floor fining and cleaning) price is indicated per 1 sq. m
Х 65
Prices are indicated for placement throughout the Exhibition.
ATTENTION! Prices cover the manufacturing and installation of advertising media.
VIDEO ADVERTISING IN PAVILION HALL AREA (GROUND FLOOR) Quantity Price, € Total, €
Clip display on video-wall (4.2х2.4 m) 48 displays/day (price is indicated per 1 second)
Х 5
Clip display on LCD panel (1.08х1.95 m; soundless) (Price is indicated per 1 day of rent)
Х 120
All prices include VAT.
Exhibitor company Phone
Contact person E-mail
Valid with FORM “M” only.
TOTAL PER FORM M5.2: €
Signature Date
5..2
F O R M
М
BY DECEMBER 22,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 10
Please return this form to Reed Exhibitions: Marina Bolotskaya [email protected]
+7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
EXAMPLES OF ADVERTISING IN THE EXHIBITION PAVILION HALL AREA “Roll up” and video-wall Advertising on a light-box on the balcony railing of the second floor
Flags on the balcony railing of the second floor
On the pictures are: (from left to right) “Roll up” structure Video wall Advertising on a light-box on the balcony railing of the second floor
Flags on the balcony railing of the second floor
BY DECEMBER 22,
2015
5..2
F O R M
М
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 11
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
ADVERTISING MATERIALS AT REGISTRATION DESK*
Quantity Price, 1 day, € Total, €
Placement of advertising information at registration desks (for exhibitors with shell stand).
Х 60
Placement of advertising information at registration desks (for not participating persons with shell stand).
Х 100
* This option is possible when there is no Registration Sponsor or Visitor Package Sponsor. Please check with the Organisers.
PROMOTERS **
Quantity Price, 1 day, € Total, €
Distribution of advertising materials (1 person), per day (for exhibitors with stand). Х 70
Distribution of advertising materials (1 person), per day (for exhibitors without stand) Х 120
** Distribution or demonstration of advertising materials is possible only when Advertising Agent Card (Promoter) is presented. ATTENTION! Auxiliary services not mentioned in this list may be ordered upon agreement between the Parties.
All prices include VAT.
Valid with FORM “M” only.
TOTAL PER FORM M6: €
Signature Date
6
F O R M
М
BY DECEMBER 23,
2015
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 12
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
Banner
- click-through banner, - homepage banner Price, EURO Month/s
Banner №1 615х250 265 530
Displayed at the Home page. Rotation each 3-4 sec. Static banner with hyperlink. One of the flash-carousel slides.
Per 1 month during June–November
Per 1 month during December–February
Banner №2 300х250 130 260
Click-through banner. Static or animated banner with hyperlink.
Per 1 month during June–November
Per 1 month during December–February
Banner №3 615х120 190 380
Displayed at the Home page. Static or animated banner with hyperlink.
Per 1 month during June – November
Per 1 month during December–February
Banner №4 300х100 60 120
Click-through banners. Static or animated banner with hyperlink.
Per 1 month during June–November
Per 1 month during December–February
Banner №5 615x120 120 240
Displayed at the Home page. Static or animated banner with hyperlink.
Per 1 month during June–November
Per 1 month during December–February
Banner №6 300х100 145 Since the package is
paid and till 28.02.2016 Click-through banner. Static banner with hyperlink, rotation each
3-4 sec. Available only in packages including printed materials and
on-site advertising
Peel-off corner banner 650Х650, preview 100Х100 170 340
Click-through banner. Double static, in the right top of the web-site with hyperlink. Opens with cursor.
Per 1 month during June–November
Per 1 month during December–February
All prices include VAT 18%. Total, EURO
Valid with FORM “M” only.
TOTAL FOR FORM M6: €
Signature Date
6.1
F O R M
М
BY DECEMBER 23,
2015
2
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 13
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
Banner Price, EURO Month/s
Banner №7 915х120 190 380
Displayed at the Visitor registration page. Static or animated banner with hyperlink
Per 1 month during June–November
Per 1 month during December–February
Total, EURO
Option Price, EURO
Logo100х100 125
in exhibitor profile in On-line Exhibitor Catalogue + in Banners Carousel on the Main page with hyperlink
Since paid and till 28.02.2016
Total, EURO
Option Price, EURO Price, EURO Month/s
Banner №8 715Х120 190 380
In the top of On-line Exhibitor Catalogue
Per 1 month during June–November
Per 1 month during December–February
All prices include VAT 18%. Total, EURO
Description
BY DECEMBER 23,
2015
2
6.2
F O R M
М
Aqua-Therm Novosibirsk 2016 Aqua-Therm Novosibirsk 2016 February 24–26, 2016 | Novosibirsk | IEC “Novosibirsk Expo Centre” EXHIBITOR MANUAL 14
Please return this form to Reed Exhibitions:
Marina Bolotskaya [email protected] +7 (495) 937-68-62
+7 (495) 937-68-61 + 145
Exhibitor company Phone
Contact person E-mail
Package X Price, EURO Total, EURO
Package “Logo on the Navigation”:
340
Logo in on-line catalogue, Banners Carousel, on the exhibition floor plan in the printed Show Guide and exhibition floor plan on Tritex construction near the hall entrance
290
Package “Lunch area + Web-site”: 710
Advertising on tray blankets in Café: 3 000 (0,37х0,3 m), click-through banner №6 (published since the package is paid and till 28.02.2016)
610
Package “Movie + Web-site”: 505
Translation of a short movie on the LCD panel (1,08х1,95 m; without sound; the price covers 3 days of rental), click-through banner №6 (published since the package is paid and till 28.02.2016)
430
Package “Logo in Profile”:
230
Logo in on-line catalogue, Banners Carousel and printed materials next to company name 110
Package “Alley + Web-site”: 190
Advertising construction (light-box) in the walking alley (1,2х1,8m; 1 side), click-through banner №6 (published since the package is paid and till 28.02.2016)
165
Package “Get Maximum Audience”: 315
1/2 advertising page in the Show Guide, click-through banner №6 (published since the package is paid and till до 28.02.2016)
270
Package “Flag stock + Web-site” 265
Advertising flag on balcony railing of the 2nd floor (1,5х2,1 m), click-through banner №6 (published since the package is paid and till 28.02.2016)
230
All prices include VAT 18%.
Valid with FORM “M” only.
TOTAL FOR FORM M6.1–3: €
Signature Date
BY DECEMBER 23,
2015
2
6.3
F O R M
М