AQIP Project Status Update SJC Board of Trustees Retreat November 4, 2011 Academic Quality...
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AQIP Project Status UpdateSJC Board of Trustees RetreatNovember 4, 2011
Academic Quality Improvement Program
Higher Learning Commission
Accreditation Criteria
Definition of Accreditation“Accreditation is a process of external quality review created and used by higher education to scrutinize colleges, universities and programs for quality assurance and quality improvement. In the U.S., accreditation is carried out by private, nonprofit organizations designed for this specific purpose.” - Judith S. Eaton, President, CHEA
• Roles of Accreditationo Assuring quality
• Quality of faculty, curriculum, student services, etc.• Fiscal stability
– Institutional mission is central to quality judgments
o Access to federal and state funds• Financial Aid• Grants
o Engendering private sector confidence• Individuals• Employers• Foundations
o Easing transfer between institutions
Maintaining Accreditation• All institutions accredited by the Higher Learning Commission must
demonstrate how they meet the HLC’s
Five Criteria for Accreditationo Criterion One: Mission and Integrity
o Criterion Two: Preparing for the Future
o Criterion Three: Student Learning and Effective Teaching
o Criterion Four: Acquisition, Discovery, and Application of Knowledge
o Criterion Five: Engagement and Service
• Each Criterion has three elements: Criterion Statement, Core
Components, and Examples of Evidence
• The Criteria are currently under revision (will not impact this portfolio
submission)
HLC Accreditation Programs/Models
• PEAQ - the Program to Evaluate and Advance Quality o Pathways - a new model that will replace PEAQ in 2012-
13
• AQIP - the Academic Quality Improvement
Program o San Juan College adopted AQIP as its model for
reaffirming its accreditation in November 2000
The AQIP Model
About AQIP
• AQIP is a quality improvement model that focuses on the
key systems and processes an institution uses to achieve its
mission
• AQIP’s nine categories provide a framework for institutions
to examine their key processes
• AQIP’s core processes are structured in a 7-year cycleo Strategy Forum
o Action Projects with Annual Updates
o Systems Portfolio
o Systems Appraisal
o Quality Checkup Site Visit
o Reaffirmation of Accreditation
Systems Portfolio
• Systems Portfolio – consists of an Organizational Overview and
examines each of the major systems employed to accomplish the
organization’s mission and objectives
• Nine Categories:
o Helping Students Learn
o Accomplishing Other Distinctive Objectives
o Understanding Students’ and Other Stakeholders’ Needs
o Valuing People
o Leading and Communicating
o Supporting Institutional Operations
o Measuring Effectiveness
o Planning Continuous Improvement
o Building Collaborative Relationships
Relationships Between the AQIP Categories
The AQIP Category Framework
• Process Standardso 8P4. How do you coordinate and align your planning processes,
organizational strategies, and action plans across your organization’s various levels?
• Results Standardso 8R2. What are your performance results for accomplishing your
organizational strategies and action plans?
• Improvements Standardso 8I1. What recent improvements have you made in this category? How
systematic and comprehensive are your processes and performance results for Planning Continuous Improvement?
Category 1: Helping Students LearnFocuses on the design deployment, and effectiveness of teaching-learning processes that underlie
your organization’s credit and non-credit programs and courses, and on the processes required
to support them.
Category 2: Other Distinctive ObjectivesAddresses the key processes (separate from your instructional programs and internal support
services) through which you serve your external stakeholders — the processes that contribute to
achieving your major objectives, fulfilling your mission, and distinguishing yours from other
educational organizations.
Category 3: Understanding Students’ and Other Stakeholders’ NeedsExamines how your organization works actively to understand student and other stakeholder
needs.
Category 4: Valuing PeopleExplores your organization’s commitment to the development of your faculty, staff, and
administrators.
Category 5: Leading and CommunicatingAddresses how your leadership and communication processes, structures, and networks guide
your organization in setting directions, making decisions, seeking future opportunities, and
communicating decisions and actions to your internal and external stakeholders.
Category 6: Supporting Institutional OperationsAddresses the organizational support processes that help to provide an environment in which
learning can thrive.
Category 7: Measuring EffectivenessExamines how your organization collects, analyzes, distributes, and uses data, information, and
knowledge to manage itself and to drive performance improvement.
Category 8: Planning Continuous ImprovementExamines your organization’s planning processes and how your strategies and action plans help
you achieve your mission and vision.
Category 9: Building Collaborative RelationshipsExamines your organization’s relationships – current and potential – to analyze how they
contribute to the organization’s accomplishing its mission.
Standards that are Common across AQIP Categories• How do you determine objectives…
• Whom do you involve in setting these
objectives ?
• How do you build and operate… (programs,
services, relationships)
• How do you support…
• How do you define, document, and communicate
across your organization your expectations…
• How do you align…
Standards that are Common across AQIP Categories• How do you assess/analyze…
• What measures do you collect and analyze regularly?
• What recent improvements have you made…
• How systematic and comprehensive are your processes
and performance results?
• How do your results compare to peer institutions?
• How do your culture and infrastructure help you to
select specific processes to improve and to set targets
for improved performance results?
AQIP Reaffirmation of Accreditation
• AQIP reaffirmation of accreditation decisions are made
every 7 years based upon an organization’s overall pattern
of improvement
o System Portfolio Appraisals (demonstrate improvement)
o Action Projects• Number, scope, completed on time
o Quality Check-up Visits
o Annual Financial Reports
AQIP @ SJC
SJC Accreditation History
Year of Last PEAQ Comprehensive Evaluation: 1993 -
1994
Year of Admission to AQIP: 11/20/2000
Year of Last Reaffirmation of Accreditation: 2007 -
2008
Year of Next Reaffirmation of Accreditation: 2014 -
2015
Year of Last System Appraisal: 2007 - 2008
Year of Next System Appraisal: 2011 - 2012
Due Date of Next Systems Portfolio: 6/1/12Source: HLC Statement of Affiliation
SJC AQIP Schedule – 3rd Cycle
• Action Projects
• Systems Portfolio
• Systems Appraisal
• Strategy Forum
• Quality Check-up Visit
• Reaffirmation of Accreditation
– Three Action Projects retire in 2012
– November 1, 2011June 1, 2012
– Sept/Oct, 2012
– Spring 2013
– Fall 2013 or Spring 2014
– AY 2014 - 2015
Visit the SJC website to view AQIP documents
Expectations of the Systems Portfolio
• AQIP expects organizations that participate in the Program
to demonstrate overall improvement from one Systems
Appraisal to the next. http://www.hlcommission.org/aqip-portfolio.html (2006)
• The second, third, and subsequent versions of an
institution’s Systems Portfolio should clearly document
how the benefits of improving processes is paying off, and
where the evidence shows it.Systems Portfolio Guide (2010)
Institutional Challenges Impacting 2012 Portfolio Development• Changes in leadership
• Institutional commitment to AQIP and continuous improvement
principles
• Lack of clearly defined structure for input to ELT and the Board
• Lack of strategic plan, ongoing planning process, alignment of
plans
• Limited use of data in decision-making
• Lack of process documentation
• Limited faculty participation
• Continued changes in leadership…
SJC 2012 Portfolio Category Leaders and LiaisonsCategory 1 Helping Students Learn
Sher Hruska, Dave Eppich, Lisa Wilson, Stacey Bradley
Category 2 Accomplishing Other Distinct ObjectivesSher Hruska, Liesl Dees, Ken Kernagis
Category 3 Understanding Students’ and Other Stakeholders’ Needs
Dave Eppich, Tim Warren, Susan Grimes, Heather JamesCategory 4 Valuing People
Dave Eppich, Stacey Allen, Skylar Matsen
Category 5 Leading and CommunicatingMike Tacha, Sam Bachert
Category 6 Supporting Institutional OperationsRussell Litke, Tim Warren, Karen King
Category 7 Measuring EffectivenessRussell Litke, Dianne Garcia, Tim Schroeder
Category 8 Planning Continuous ImprovementRussell Litke, Laurie Gruel, Shelley Pickett
Category 9 Building Collaborative RelationshipsSher Hruska, Nancy Shepherd, Bill Lewis, Machell Day
Category Team Members
Gap Action Plan
Standard Action Plan
Draft Chapter
Index to HLC
Criteria
Project Timeline – 2012 Portfolio Development
Feb-April ’11 May-July ’11 Aug-Dec ‘11 Jan ’12
Stakeholder Review
Submit Portfolio
Feb-April ’12 May ’12
Gap Action Plan
Standard Action Plan
DraftChapter
Index to HLC
Criteria
Current Status – 2012 Portfolio Development
Category 7 I
Category 3Category 5 I
Category 6Category 9
Category 1Category 2Category 4Category 8 I
I = Institutional issues need to be addressed to move forward
SJC 2012 Systems Portfolio
• Shared DriveMy Computer, Tools, Map Network DriveDrive: <choose an available drive letter)
Folder: \\link\aqip
Finish
Questions?Pamela Miller, Ph.D.Associate Vice President for [email protected] 566-3217