APT Functional Descriptions and Job Titles

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APT Functional Descriptions and Job Titles

FUNCTIONAL DESCRIPTION

JOB

CODE

JOB TITLE

FUNCTIONAL

CODE

DESCRIPTION

1. Academic Support - Primary job functions support education and academic programs, including planning, developing, delivering and evaluating instructional methods, educational services and resources to students and the community. Typical functions include laboratory demonstration and/or monitoring, curriculum design, classroom scheduling, continuing education, community outreach, etc.

9170 Academic Support Specialist 1 9166 Entry-level work in educational and academic support activities.

9177 Continuing Educational Specialist 9166 Provides technical, analytical and instructional support services to a designated outreach program.

9220 Educational Specialist 9166 Provides technical, analytical and instructional support services to a designated educational program, a selected group of students, or a community service project.

9224 Educational Specialist, Senior 2 9166 Performs and leads complex educational support services for a school/college.

9147 Food Service Manager 9166 Manages the educational aspects of a food service program.

9172 Lab Coordinator 9166 Coordinates the operational activities of a laboratory.

9173 Lab Manager 9166 Manages lab activities; develops and implements policies, procedures and standards for lab operations to ensure compliance with federal, state and university regulations and standards.

9310 Machinist 9166 Performs complex technical and skilled work in the fabrication, maintenance and repair of metal components and equipment for research apparatus.

9174 Program Manager 9166 Develops and administers programs relating to curriculum development, evaluation and redesigning of programs.

9175 Program Specialist 9166 Coordinates and performs a variety of tasks that facilitate the day-to-day operations of an academic program and/or department.

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9176 Satellite Campus Manager 9166 Manages the operations, administration, student recruitment, academic program offerings, marketing, etc. for an off-campus facility.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

2. Health and Safety - Primary job functions relate to development, implementation and monitoring of programs and services that ensure the University is a healthy and safe environment to learn, work and live; provision of direct health care services to patients or provision of support and administration of research studies in clinical sciences or health care services; and ensuring the safety and protection of University students, personnel and property.

9412 Environmental & Health Safety Specialist

9226 Coordinates comprehensive program of disposal of hazardous chemical waste materials or radiation safety. Conducts inspections of laboratories and facilities to ensure compliance with regulations and procedures.

9230 Medical Technologist 9226 Performs a variety of medical technology work involving laboratory tests and examinations; conducts, interprets and certifies the results of medical serological, bacteriological and biochemical laboratory examinations and tests.

9231 Pharmacist 9226 Manages the on-campus pharmacy located in a student health center.

9234 Safety/Security Specialist 9226 Coordinates functions of a health and safety program, including safety education, promotion of safety/health concerns, purchase and design of safety equipment, safety engineering and accident reporting.

9233 Safety/Security Manager 9226 Manages the health and safety program for a campus or system office.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

3. Athletics - Primary job functions support athletic operations and administration, athletic professional activities and programs of coaching, institutional athletic program compliance with institutional, athletic conference and National Collegiate Athletic Association rules and regulations. Current licensing by

9453 Athletic Support Specialist 9236 Entry-level work in athletics support activities.

9455 Athletics Compliance Specialist 9236 Assists in the operations of the compliance program in accordance with NCAA regulations including monitoring recruiting activities, initial and continuing eligibility certification, etc.

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the State of Hawai‘i and/or registration with an accredited professional organization/board may be required.

9452 Athletics Equipment Manager 9236 Manages the athletics equipment program for collegiate sports.

9467 Cert Athletic Trainer, Senior 2 9236 Serves a lead Certified Athletic Trainer on a Camps level. Provides physical therapy and assists in the prevention, care and rehabilitation of athletic injuries. Serves as trainer during sports games.

9450 Cert Athletic Trainer 9236 Provides physical therapy and assists in the prevention, care and rehabilitation of athletic injuries. Serves as trainer during sports games.

9451 Strength & Conditioning Specialist 9236 Develop systematic training programs for both teams and individual athletes to improve athletic performance.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

4. Campus Operations - Primary job functions relate to commercial and enterprise operations and auxiliary services, including retail sales, entrepreneurial initiatives, facilities, and parking.

9322 Auxiliary & Facilities Services Officer

9126 Performs basic professional administrative staff work relating to auxiliary and facilities services, such as parking, telecommunications, and/or facilities support services.

9321 Auxiliary & Facilities Services Manager

9126 Manages a campus auxiliary and facilities service support area(s).

9323 Auxiliary Services Officer 9126 Performs basic professional administrative staff work relating to auxiliary services, such as parking, telecommunications, etc.

9324 Auxiliary Services Manager 9126 Manages a campus auxiliary service support area(s).

9144 Assistant Bookstore Manager 9126 Assists in the operation of a bookstore and provides support in the delivery of services for text and educational supplies, and general merchandise.

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9141 Bookstore Manager 9126 Manages the operation of a campus bookstore and the supervision of employees.

9140 Department Bookstore Manager 9126 Manages the operations of a bookstore department and the supervision of employees.

9143 Bookstore Operations Officer 9126 Plans, organizes, and controls the overall direction of receiving, warehousing, public relations, training, security and safety programs and services.

9148 Commercial & Auxiliary Enterprise Officer

9126 Plans, coordinates and organizes conference and events; contacts and schedules vendors; provides client services.

9328 Residence Life Manager 9 Note: All new positions will default to Student Support (9176).

9126 Manages the residence life program of the campus.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

5. Planning, Design and Construction - Primary job functions provide planning, monitoring and management of internal projects, from initiation through completion; ensuring on- time completion according to specifications and within budgeted costs. Work involves planning, designing, renovating, constructing, and managing/reviewing plans and specifications of specialized engineering projects, construction and/or alteration of buildings, facilities or equipment. Work may require the possession of a license in the field of specialty (e.g., electrical, mechanical, etc.) or an architect license as a professional architect. Typical functions

9413 Architect 9216 Coordinates planning, designing and construction of new and existing buildings and facilities, including renovations and modifications to existing University buildings.

9416 Architecture Production Specialist 9216 Assists in the compilation of data, performance of design computations, preparation of estimates, review of shop drawings, and production of architectural construction documents.

9418 Construction Inspector 9216 Inspects and performs project oversight on construction activities including civil, structural, building, electrical, mechanical, safety, hazardous material abatement, etc.

9419 Construction Manager 9216 As field supervisor, ensures successful management, oversight and completion of large scale, complex capital improvement projects.

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include architectural design, capital project commissioning, building code compliance, engineering design, construction management, etc.

9401 Electronics Engineer 9216 Conducts research and development activities related to the design, development, manufacture, modification, installation, and/or testing of electrical/electronic parts, components, equipment, and systems and the application of equipment and systems to new uses. Determines design approaches and parameters, conducts tests, and evaluates results.

9400 Engineer 9216 Professional engineering work in support of a large, organized preventive maintenance program.

9403 Mechanical Engineer 9216 Designs, modifies, tests, evaluates, manufactures, and installs mechanical parts, components, and equipment. Identifies operating and installation problems and recommends solutions. Prepares cost estimates and develops specifications for the selection, application, and installation of mechanical equipment.

9404 Project Manager 9216 Manages projects involving major renovations and/or alterations to campus buildings. Serves as liaison among physical plant shops, campus departments, and external contractors for coordinating and scheduling construction projects.

9411 Registered Architect 8 9216 Professional registered architect work in performing difficult and complex work in the preparation and/or review of architectural designs, plans, specifications, estimates and reports of architectural projects for the construction and/or alteration of buildings, facilities, structures, landscaping, etc. Work requires the possession of an architect license as a professional architect.

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9402 Registered Engineer 8 9216 Professional registered engineering work in performing difficult and complex engineering work in the planning, design, construction, maintenance and/or review of plans and specifications for specialized engineering projects, constructions and/or alteration of buildings, facilities or equipment. Work requires the possession of an engineer license in the field of specialty.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

6. Information Technology - Primary job functions support information technology needs of the University. Work involves the application of appropriate standards, competencies and practices in accordance with industry standards and guidelines in one or more of the following specialty areas: multi-user system administration, system analysis and development, database management and administration, user technical support and consultation, and multimedia development.

9110 Database Admin 9104 Installs, configures, upgrades, administers, monitors and maintains operationally efficient databases.

9101 Information Technology Specialist 9104 Professional work in the analysis of administrative and/or research problems and systems, and in the preparation of programs of instruction to adapt problems and raw data for computer solution and/or information generation.

9108 Information Technology Specialist, Senior 2

9104 Senior-level position in the analysis of complex educational, administrative and/or research problems and systems, and in the development of a variety of programs of instruction to adapt complex problems and raw data for computer solution and/or information generation for a school or program.

9107 Information Technology Manager 3 9104 Manages staff and oversees the planning, analysis, design, selection, installation and implementation of information systems and applications for a campus or system office.

9105 Network Specialist 9104 Recommends solutions to network strategy and security issues. Develops detailed network specifications. Performs network analysis and capacity planning.

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9109 Security Admin 9104 Performs all procedures necessary to ensure the safety of information systems assets and to protect systems from intentional or inadvertent access or destruction.

9124 Security Admin, Manager 9104 Performs and leads procedures necessary to ensure the safety of information systems assets and to protect systems from intentional or inadvertent access or destruction on a campus or system level.

9103 System Administrator 9104 Installs, configures, optimizes and maintains integrity of the operating system environment.

9106 Web Developer 9104 Coordinates the planning, maintenance and accessibility of website content and content-related services. Ensure the layout, positioning, navigation and look and feel of content is consistent across the campus or system office.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

7. Administrative Support - Primary job functions involve a variety of business services, institutional research and analytical work, and regulatory compliance for operations of the University, including performing or managing budget, finance, human resources and capital improvement projects.

9500 Accountant 4 9136 Performs work relating to financial accounting which requires the application of accounting theories and practices for a campus-level or system office.

9502 Accountant, Senior 2,4 9136 Performs and leads the most complex accounting work for a campus-level or system office.

9504 Accounting Manager 3,4 9136 Manages the staff and operations of a system accounting office.

9100 Administrative & Fiscal Support Specialist 1

9136 Entry-level work in administrative and/or fiscal support activities.

9160 Administrative Officer 5 9136 Performs administrative professional work relating to financial accounting, purchasing, human resources, budget management, property management, etc. requisite to the administrative management of University academic, research and support programs and functions.

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9161 Administrative Officer, Senior 2,5 9136 Performs and leads the most complex administrative professional work relating to financial accounting, purchasing, human resources, budget management, property management, etc. for a school/college

9168 Administrative Services Manager 5 9136 Manages the administrative staff and operations of a campus-level or system office.

9152 Budget Analyst 9136 Performs complex budget management work.

9155 Budget Analyst, Senior 2 9136 Performs and leads the most complex budget management work for a campus-level or system office.

9151 Budget Manager 9136 Leads the budget overall operating and budget development process of a campus-level budget office.

9414 Capital Improvement Program Specialist

9136 Performs development and implementation of university capital and physical improvement projects.

9505 Contract and Grants Specialist 9136 Provides proposal submission support, coordinates pre- award and/or post-award activities relating to grant and contract proposals and development of subcontract agreements, clinical testing and other agreements for a school/college.

9153 Fiscal Specialist 9136 Performs work relating to fiscal management, from transaction processing to complex financial analysis

9510 Fiscal Specialist, Senior 2,6 9136 Performs and leads complex fiscal-related management work, which may include accounting, budget management, grants administration and purchasing for a school/college. 9506 Fiscal Manager 3,6 9136 Plans, organizes and oversees the fiscal operation of a college/school, campus or system office. Normally supervises lower-level APT subordinates.

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9190 Government Relations Specialist 9136 Provides support to the legislative liaison on legislative matters, including maintaining legislative tracking systems database, disseminating information on legislative hearings and briefings, etc.

9121 Human Resources Specialist 9136 Performs cross-functional duties relating to human resources management.

9508 Human Resources Specialist, Senior 2

9136 Performs and leads complex human resources management work for a school/college.

9507 Human Resources Manager 3 9136 Plans, organizes and oversees the human resources operations of a college/school, campus or system office. Normally supervises lower-level APT subordinates.

9514 Immigration Specialist 9136 Provides recommendations and coordination of employment practices, policies and training relating to immigration and permanent residency.

9512 Immigration Specialist, Senior 3 9136 Serves as lead Immigration Specialist, providing recommendations and coordination of employment practices, policies and training relating to immigration and permanent residency.

9162 Institutional/Policy Analyst 9136 Conducts research, analyzes proposed policies, evaluates the effects of existing policies, and reports findings.

9154 Internal Auditor 9136 Performs professional audit testing and validation of the University’s financial, operational, technological, regulatory, and reputational risks for a system office.

9158 Investigator 9136 Responds to, investigates and seeks resolution to employee complaints, grievances, etc. for a campus or system office.

9181 Legal Assistant 9136 Conducts legal research and analysis. Requires education and training in law, but not to practice law or give legal advice for a system office.

9150 Loan Officer 9136 Collects overdue loan payments from students. Discusses and consults with students regarding loan repayment schedules for campus or system office.

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9178 Loan Officer, Senior 2 9136 Performs and leads loan collection activities of overdue loan payments from students for a campus or system office

9511 Operations Coordinator 9136 Plans, organizes and coordinates the operations of a program or service.

9111 Procurement/Property Mgmt Specialist

9136 Performs professional work relating to procurement/property management including vendor relations, contract evaluation, product evaluation, etc.

9503 Procurement/Property Mgmt Specialist, Senior 2

9136 Performs and leads the most complex procurement/property management work for a school or program.

9501 Procurement/Property Mgmt Mgr 3 9136 Leads operations of a campus or system procurement and property management office.

9112 Risk Management Specialist 9136 Identifies, analyzes and addresses risk management issues.

9180 Technology Transfer Specialist 9136 Manages licensing projects and cases, including identifying and evaluating technologies with commercial potential and licensees for the technologies.

9183 Website Specialist 9136 Designs and maintains website(s), including editing and proofing content, installing updates, and fixing bugs.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

8. Student Support - Primary job functions support areas such as admissions, financial aid, housing, advising, registrar services, student social programs, minority student affairs, career planning/placement, student union, specialized student services, and administration of programs for University students.

9211 Academic Advisor 9176 Advises students in academic degree planning and progress, interprets and defines academic policies and procedures, provides guidance with appropriate academic schedule, etc.

9213 Academic Support Center Coordinator

9176 Coordinates academic counseling and testing services for students.

9214 Admissions Specialist 9176 Recruits freshmen and transfer students from high schools and community colleges. Makes presentations to student groups. Advises students and parents regarding the admissions process.

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9215 Admissions Manager 9176 Manages the recruitment function and admissions program for the campus.

9417 Child Care Center Director 9176 Directs and supervises child care center activities. Performs a variety of professional and administrative duties, including program administration and management of budgets, facilities, personnel, and special projects for a single site. Coordinates the child care support services program with child care center teachers and other staff.

9232 Child Care Center Teacher 9176 Responsible for the education, health, protection and safety of children in the pre-school age.

9446 Child Care Center Teacher Assistant

9176 Teaching assistant work for children in the early childhood group. Serve as teachers’ assistants, and provide routine physical care and supervision of a class of children in the infant, toddler or preschool age group.

9210 Educational Associate ⁷ 9176 Professional educational work in teaching, curriculum development and evaluation, and special program coordination for pre-school, elementary and secondary school levels.

9218 Financial Aid Specialist 9176 Provides personal and financial aid application counseling to students and parents. Recommends decisions to award funds to students eligible for scholarships, grants, and college work-study.

9223 Financial Aid Manager 9176 Manages the financial aid program of the campus or system office.

9200 Instructional & Student Support Specialist¹

9176 Entry-level work in the educational and academic support activities.

9228 Assistant Registrar 9176 Assists in managing student registration and records.

9227 Registrar 9176 Manages the student registration and records for a campus and serves as the campus FERPA Officer.

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9327 Residence Life Specialist 9176 Performs professional residence life, staff, and student housing functions.

9326 Residence Life Manager 9176 Manages the residence life program of the campus.

9241 Student Activities Officer 9176 Coordinates campus student activities, including special events, student organizations, publications, and student government activities.

9242 Student Career Specialist 9176 Advises students concerning employment opportunities and careers.

9222 Student Services Specialist 9176 Professional work in the student services area, such as recruiting, registration, advising, testing, admissions, financial aid, student employment, housing and extracurricular activities.

9245 Student Services Specialist, Senior 2

9176 Serves as lead Student Services Specialist in recruiting, registration, advising, testing, admissions, financial aid, student employment, housing or extracurricular activities.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

9. Media Design and Production - Primary job functions support multi-media production, exhibit and production services including graphic arts, theater production, costume design/construction, digital imaging, graphic communications, fabrication and maintenance of exhibits, distance learning, digital imaging and/or provision of television, film, audio visual and video services.

9319 Electronics Technician 9186 Performs skilled electronics work in the maintenance and repair of audio-visual electronic devices and related equipment; conducts research on the procurement of electronic devices.

9301 Graphic Designer 9

Note: All new positions will default to Communication, Publications and Marketing (9116).

9186 Plans and illustrates concepts by designing rough layout of art and copy regarding arrangement, size, type size and style and related aesthetic concepts.

9303 Media Specialist 9186 Determines multi-media, online and educational technology needs for instructors and/or students, and recommends alternatives and solutions in a multimedia resource center.

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9305 Media Tech Support Specialist 1 9186 Entry-level support work in the provision of technical support services.

9307 Theater Technician 9186 Performs a variety of technical tasks and skilled work in carrying out theatrical productions.

9308 Videographer 9186 Camera operator of a professional video camera, sound and lighting.

9309 Distance Education Specialist 9186 Performs services relating to the integration of technology into course curricula, extra-curricula or co- curricular learning.

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JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

10. Communications, Publications and Marketing - Public Information, Public Events Planning and Publications - Primary job functions support the development and distribution of internal and external University communications using various media for a variety of constituencies for purposes of University public relations and publications, and the planning, development and implementation of marketing programs including research, analysis and communications.

9130 Editor 9116 Edits the production of a variety of printed material or electronic media.

9315 Graphic Designer 9116 Plans and illustrates concepts by designing rough layout of art and copy regarding arrangement, size, type size and style and related aesthetic concepts.

9136 Marketing Specialist 9116 Professional work in marketing and promotional activities for a school or program.

9132 Public Information Specialist 9116 Creates, coordinates and executes a wide range of communication to students, faculty, and the public. Prepares or reviews of news releases and photographs; prepares and distributes publications, plans and coordinates events, receptions, career fairs, etc. Utilizes traditional and electronic publishing technologies.

9131 Publications Specialist 9116 Professional work in the production of curriculum materials, working papers, brochures and other documents for publication.

9134 Publications Manager 9116 Manages and directs a school's or unit's publications work.

9300 Scientific Illustrator 9116 Performs specialized and skilled work in the preparation of illustrations for technical use in scientific research and education.

9454

Sports Information Specialist 9116 Provides public information, news releases, statistics, etc. on athletes.

9128 Assistant Theater Manager 9116 Assists in the management and administration of theater operations, including box office, house management and public relations.

9138 Theater/Stage Manager 9116 Manages, directs and administers the overall operations of a theater, including box office, house management, public relations, stage and backstage operations.

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9137 Writer 9116 Writes articles, reports, summaries, etc. in various styles and techniques to communicate ideas.


JOB CODE

JOB TITLE

FUNCTIONAL CODE

DESCRIPTION

11. Research Support - Primary job functions support research endeavors, clinical trials, and/or compliance of research in departments of life sciences, social sciences, physical sciences and engineering related disciplines. Typical functions include theoretical and applied research, human subject compliance, animal care, etc.

9171 Agricultural Diagnostic Service Center Manager

9156 Advanced professional and technical work in the direction, development, expansion and management of UH's Agricultural Diagnostic Service Center.

9312 Electronics Technician 9 Note: All new positions will default to Media Design and Production (9186).

9156 Performs skilled electronics work in the maintenance and repair of audio-visual electronic devices and related equipment; conducts research on the procurement of electronic devices.

9335 Haleakala High Altitude Site Supervisor

9156 Senior² administrative and technical work involving the overall planning, management, operations/maintenance, and development of astronomical and related activities with the Haleakala High Altitude Site and support facilities on Maui.

9325 Lab Technician 9156 Coordinates operational activities in a research laboratory, providing support services to researchers and technicians, and ensures quality control of the laboratory and compliance with federal, state, and university regulations and standards.

9318 Marine Lab Supervisor 9156 Performs skilled and semi-skilled work involving the maintenance, repair and operation of all physical facilities and equipment of a Marine Science Laboratory.

9337 Night Telescope Operator 9156 Performs a variety of tasks to ensure the operational readiness of the telescope, facility instruments, electrical power systems, telescope drive and control systems, communication systems, and data acquisition systems.

9313 Observatory Technician 9156 Performs skilled work in the maintenance, repair and limited operation of the physical facilities and related electro-mechanical equipment of an observatory.

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9333 Observatory Supervisor 9156 Leads and participates in the maintenance, repair and limited operation of the physical facilities and related electro-mechanical equipment of an observatory.

9334 Observatory Manager 9156 Manages the operations and maintenance of an observatory.

9201 Research Associate 9156 Journey level work complementary to the overall research objectives and/or designs certain aspects of a research.

9202 Research Associate, Senior 2 9156 Senior level professional and technical work in a research support capacity, responsible for a major aspect of a research project in any one of a number of disciplines.

9314 Research Support Staff 9156 Entry-level work in research support activities.

9311 Scientific Instrument Technician 9156 Performs highly skilled technical work in the construction and maintenance of scientific apparatus and models for use in scientific research.

Guidelines

¹ entry-level position

² requires minimum 4 years of professional experience

³ requires minimum 5 years of professional experience

4 requires accounting degree 5 performs fiscal/budget/procurement AND human resources work

6 performs fiscal/budget/procurement work 7 reflects educational work in teaching, curriculum development, and curriculum evaluation at the primary and secondary school levels

8 licensed engineer/architect 9 functional description used for positions classified prior 08/01/2021 only

APT Functional Descriptions and Job Titles

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