April 23, 2014

Sunset Review of Alternative Process for UW Medical Facility Construction ProjectsProposed Scope & Objectives

Mark Fleming, JLARC Staff

UW May Use Alternative Process for Certain Medical Facility Construction Projects Alternative process allows UW to pre-qualify

contractors for certain projects: Within a UW building that is used directly for

critical patient care or highly specialized medical research; and

Estimated cost is $5 million or less Authority established in 2010

Expires June 30, 2015 unless reauthorized by Legislature

April 23, 2014 UW Alternative Public Works S&O 2

UW Alternative Public Works S&O 3

Process Has Been Used for Projects at Two Medical Centers

April 23, 2014

Statute Establishes Specific Requirements for Pre-Qualifying Contractors

Publish a notice annually to solicit contractor qualifications Solicitations must include evaluation criteria

identified in statute Contractors may apply at any time

Make an effort to solicit proposals from certified minority or certified woman-owned contractors

Establish committee to evaluate contractors submitting qualifications

April 23, 2014 UW Alternative Public Works S&O 4

UW must:

Contractors Meeting Qualification Requirements Are Added to Roster

Invitations to bid on specialized hospital construction projects are sent to all contractors on roster

Award is made to responsible bidder submitting the lowest responsive bid

April 23, 2014 UW Alternative Public Works S&O 5

$ Low bid $ Med bid $ High bid

Responsive Bids

from

Responsible Bidders

UW Alternative Public Works S&O 6

Emphasis on Contracting Speed and Contractor Quality Testimony during legislative

hearings focused on the challenges and complexity of working in an occupied hospital facility

Pre-qualification is expected to reduce time needed to select contractor Also provides contractors

assurance that they meet qualifications before submitting bids.

April 23, 2014

UW Alternative Public Works S&O 7

Sunset Review Objectives

1. Has the University of Washington’s use of the alternative process complied with legislative intent?

2. Does the alternative process provide for efficient and economical public works construction, with adequate cost controls in place?

3. Have projects constructed using the alternative process achieved expected performance goals and targets?

4. To what extent does the alternative process duplicate the activities of another agency or the private sector?

April 23, 2014

Next Steps and ContactsPreliminary Report September 2014Proposed Final Report December 2014

Mark Fleming, Project Leadmark.fleming@leg.wa.gov 360-786-5181

Valerie Whitener, Project Supervisorvalerie.whitener@leg.wa.gov 360-786-5191

www.jlarc.leg.wa.gov