April 2014 LCCU Meeting We’ll answers members’ questions: –Choices for Backing Up to the Cloud...

April 2014 LCCU Meeting

• We’ll answers members’ questions:– Choices for Backing Up to the Cloud – Idrive,

OneDrive, Google Drive, Dropbox, Spideroak … – How do you get all your email in one spot - from

GMail, Hotmail/Outlook.com/MSN, Yahoo, your ISP, for your PC and smart phone?

– Help getting started with Windows 8.


• At future meetings, we’ll answer:– What are the best antivirus and anti-malware

programs or suites and how do you use them?– Describe and demonstrate all the Firefox features.– What is a good password manager program and how

do you use it (we recommend KeePass)?– What are the best media players?– How do you use Secunia PSI (Personal Software

Inspector) to keep your software updated and secure?

April 2014 LCCU MeetingBad Advice from previous meeting

• Previous meeting, bad advice for a PC that is connected to a network attached printer or hard drive, under the topic: Securing Windows XP after end of support: – Disable Remote Desktop – Control Panel, System,

Remote tab, uncheck “Allow remote assistance…”. Note that this can prevent a PC from communicating with a network printer.

http://www.thewindowsclub.com/secure-windows-xp-after-end-of-support-april-2014

April 2014 LCCU MeetingBacking Up to the Cloud

• Best Free Online Backup Sites – Considerations:– Storage size – more GB is better.– Document synchronization – upload of new or

changed files should be automatic.– Long-term reliability of the site – author’s judgment. – Security – Idrive & Spideroak encrypt before

uploading.– File location –anywhere on drive vs. in special folder.

– Ease of use – file selection should be intuitive.

http://www.techsupportalert.com/content/best-free-online-backup-sites.htm


• Best Free Online Backup Sites– Idrive – 5GB free, encrypted, scheduled backup,

versioning; for PC, Mac, Linux, mobiles.– Google Drive – 15 GB free, files must be in Google

Drive folder, auto synch; for PC, Mac, tablet, phone.– OneDrive from Microsoft – 7 GB, files files in OneDrive

folder, auto synch; PC, Mac, tablet, phone.– Dropbox – 2 GB free, files in Dropbox folder, encrypted,

auto synch; PC, Mac, tablet, phone.– Spideroak – 2 GB free, encrypted, versioning; PC, phone

http://www.techsupportalert.com/content/best-free-online-backup-sites.htm

http://www.idrive.com/online-backup-features.htm

https://drive.google.com/#my-drive

https://onedrive.live.com/?gologin=1

https://www.dropbox.com/

https://spideroak.com/


• Additional features– Idrive – unlimited # of devices; will back up Facebook

photos & videos; keeps up to 30 versions of a file.– Google Drive – Google Apps – document, spreadsheet,

presentation, form, drawing; integrated with Gmail & Google Chat.

– OneDrive – Microsoft Office Online – Word, Excel, Powerpoint, OneNote; integrated with Outlook.com & Skype.

– Dropbox – works with most devices.

http://www.idrive.com/online-backup-features.htm

https://drive.google.com/#my-drive

https://onedrive.live.com/?gologin=1

https://www.dropbox.com/


• References and reviews– The Best Cloud Storage Solutions from PC Mag– The top 10 personal cloud-storage services from ZDNet– 11 Free Online Backup Plans– Idrive –PC World review.– Google Drive PC Mag review.– OneDrive PC Mag review.– Spideroak PC Mag review. – Dropbox PC Mag review.

http://www.pcmag.com/article2/0,2817,2413556,00.asp

http://www.zdnet.com/the-top-10-personal-cloud-storage-services-7000011729/

http://www.pcworld.com/article/2047080/review-idrivesync-secures-cloud-storage.html





April 2014 LCCU MeetingGet All Email in One Spot

Import or forward other accounts to Outlook.com


Access Outlook.com from any device or mail client.

Outlook.comHotmail

MSN, Live


• In your browser and on all your devices, to move all email to one account:1. Move old email and contacts to new account: use

Import (Outlook.com, Gmail, Yahoo) or hook up both to WLM and copy mail folders, export old contacts to .csv file and import that to new contacts.

2. Receive new email in new account: if import doesn’t do it, set up forwarding in old account, or POP access from new account.

3. Add old account’s “from address” in new account.


• In your browser and on all your devices:– In Outlook.com

• “Import email accounts”: select Gmail, Yahoo, “Other email provider” (IMAP), or “Email apps on your PC” (POP3); gets contacts & old mail & sets up forwarding.

– In Gmail,• “Import from Yahoo, Hotmail, AOL, or other webmail or

POP3 account” and forward from other account (after 30 days); or “Check Mail from other accounts (using POP3)”.

– In Yahoo!, • Accounts, “Send & receive email from other services”.

https://www.microsoft.com/en-us/outlook-com/

https://mail.google.com/intl/en/mail/help/about.html

https://overview.mail.yahoo.com/


• In your browser and on all your devices:– Set up new “From account”:– In Outlook.com: “Managing Your Account”, “Your

email accounts”, ”Add a send-only account”.– In Gmail: “Accounts and Import” tab, “Send mail as”


• To access email on all your devices: Android, iOS, Blackberry, Window phone, etc.: – For outlook.com: Mobile Outlook.com– For Gmail: Google mobile– For Yahoo: Yahoo Mobile

http://windows.microsoft.com/en-us/windows/outlook/to-go

https://www.google.com/mobile/gmail/

https://mobile.yahoo.com/


• How to get all your email in one spot.– In Email clients on your computer:

• In Windows Live Mail

• In Mozilla Thunderbird

– Email client communicates with server using these protocols:

• HTTP with DeltaSync for Hotmail

• IMAP for Gmail or Yahoo – tutorial for GMail

• POP for Mediacom

• EAS for Outlook 2013, mobile devices

http://windows.microsoft.com/en-us/windows-live/essentials

http://www.mozilla.org/en-US/thunderbird/

https://www.youtube.com/watch?v=UibAsacKXtc

https://www.youtube.com/watch?v=UibAsacKXtc


• IMAP is Internet Messaging Access Protocol.– Preview, delete, and organize messages directly on the

e‑mail server.– Email is downloaded to the client only when read;

copies are stored on the server.– New mail is accessible from any device at any time.

• POP is Post Office Protocol. – All mail is downloaded from the server to the client.– You can choose to leave a copy on the server.


• Get Outlook.com mail in Windows Live Mail:– For outlook.com/Hotmail/msn - To add account, click

Mail, Accounts tab, Email. Type email address, display name and password. Click Next, follow any additional steps, Finish. Https server uses DeltaSync to synchronize folders, works similar to IMAP.


• Get Gmail in Windows Live Mail:– For Gmail, first enable POP or IMAP access in Gmail

settings and under Labels, uncheck All Mail, Spam.– To add account, click Mail, Accounts tab, Email.

Type email address, display name and password. Check “manually configure server settings”.

– Incoming server type: IMAP, address: imap.gmail.com, port: 993; Outgoing server address: smtp.gmail.com, port: 465; “This server requires a secure connection (SSL) for incoming & outgoing.

http://windows.microsoft.com/en-us/outlook/gmail

https://support.google.com/mail/troubleshooter/1668960?hl=en


• Get Yahoo.com mail in Windows Live Mail: – To add account, click Mail, Accounts tab, Email.

Type email address, display name and password. Check “manually configure server settings”.

– Incoming server type: IMAP, address: imap.mail.yahoo.com, port: 993; Outgoing server address: smtp.mail.yahoo.com, port: 465; check “This server requires a secure connection (SSL) for incoming & outgoing.


• How to get all your email in Thunderbird:– General: Application menu, Add Account, input your

account information, Options…, Account Settings…, Account Actions button, Add Mail Account…, Input account information. Continue, Manual config,

– For Outlook.com, use IMAP & SMTP settings– For Gmail, enable POP or IMAP access in Gmail

settings, then as above, using Gmail IMAP settings.– For Yahoo, use Yahoo IMAP settings.

http://answers.microsoft.com/en-us/outlook_com/forum/oemail-osend/how-to-set-up-thunderbird-to-sync-your-outlookcom/266ddd8f-250c-4e8a-9799-009d992be8e3

https://support.google.com/mail/troubleshooter/1668960?hl=en


• Email IMAP settings, incoming and outgoing:– For Outlook.com, imap-mail.outlook.com, port 993,

TSL/SSL and smtp-mail.outlook.com, port 587, STARTTLS

– For Gmail, imap.gmail.com, port 993, TLS/SSL: yes and smtp.gmail.com, port 465, TLS/SSL: yes

– For Yahoo, imap.mail.yahoo.com, port 993 (SSL) or 143 and smtp.mail.yahoo.com, port 25 or 465 (SSL).

– For AOL, imap.aol.com, port 143, none and smtp.aol.com, port 587, none


• References:• Best Free Email Software from techsupportalert.com

• The Best Web-Based Email Services from PC Mag, 8/2012

• Gmail review

• Outlook/Hotmail review

• Yahoo Mail review

• How to move from Gmail to Outlook.com

• How I switched from Gmail to Outlook.com by Ed Bott

• How to Access a Gmail Account in Windows Live Mail

• Combine Your Email Accounts Into a Single Inbox: Here’s How – 11/2012 from makeuseof.com

http://www.techsupportalert.com/best-free-email-software.htm





http://www.pcworld.com/article/2011519/how-to-move-from-gmail-to-outlook-com.html


• Help getting started with Windows 8.– Microsoft’s Windows 8 End User Training Brochure– Windows 8 and Windows RT Product Guide– From YouTube:– Top 5 How Do I Questions with Windows 8– Windows 8 Beginners Guide Part 1 – Windows 8 Beginners Guide Part 2 Quick Access

Menu – Windows 8.1 - Beginners Guide Tutorial

April 2014 LCCU Meeting We’ll answers members’ questions: –Choices for Backing Up to the Cloud...

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