April 2014 Enterprise Management Activity...

MSDGC

Metropolitan Sewer District

of Greater Cincinnati

April 2014 Enterprise Management Activity Report

Enterprise Management Activity Report Metropolitan Sewer District of Greater Cincinnati

April 2014 Enterprise Management Activity Report Page 2

Table of Contents EXECUTIVE SUMMARY .................................................................................................................... 4

Program Health .............................................................................................................................. 4 Regulatory Coordination ................................................................................................................. 4 Stakeholder Coordination................................................................................................................ 5 County Coordination ....................................................................................................................... 6 Risk Management .......................................................................................................................... 8 Significant Upcoming Events ......................................................................................................... 10

CAPTIAL PROJECTS OVERVIEW .................................................................................................... 10 Wet Weather Improvement Program Projects ................................................................................. 11 Asset Management Projects ......................................................................................................... 13 Sustainable Infrastructure Projects ................................................................................................ 14 Local Sewer and Lateral Projects .................................................................................................. 16 Business Case Evaluations ........................................................................................................... 17 Permit Applications ...................................................................................................................... 17 90-Day Substantial Completion Forecast ........................................................................................ 18

CAPITAL PROGRAM FINANCIALS ................................................................................................... 19 Cash Flow Forecast ..................................................................................................................... 19 Budget Variance Report Overview ................................................................................................. 21 Schedule Variance Report Overview .............................................................................................. 22 Allowance Expenditures................................................................................................................ 24 Legislation & De-Legislation .......................................................................................................... 25 Procurement Activities .................................................................................................................. 27

Memoranda of Understanding (MOUs) ....................................................................................... 27 Contract Management .............................................................................................................. 29 Bidding Activities ...................................................................................................................... 29 Small Business Enterprise (SBE) ............................................................................................... 30

Change Management ................................................................................................................... 31 Notice of Advisements (NOAs) .................................................................................................. 31 Change Orders Executed.......................................................................................................... 31 Programmatic Contingency ....................................................................................................... 32

LOWER MILL CREEK PARTIAL REMEDY PROGRAM ....................................................................... 33 Valley Conveyance System ........................................................................................................... 33



Sewer Separation Projects ............................................................................................................ 33 Right-of-Way Status ..................................................................................................................... 34 LMCPR Critical Path Schedule ...................................................................................................... 36 LMCPR Program Financials .......................................................................................................... 36

ODOT COORDINATION PROGRAM ................................................................................................. 39 OPERATIONS REPORT .................................................................................................................. 41

Payments to the City .................................................................................................................... 41 CSO Bypass Events ..................................................................................................................... 42 WWTP Bypass Events.................................................................................................................. 42 Safety Performance...................................................................................................................... 43

APPENDICES ................................................................................................................................. 45 LIST OF TABLES Table 1: Notifications Provided to County Summary of Active WWIP Projects ............................................ 6 Table 2: Projects on Hold Due to Procurement Policy ................................................................................. 7 Table 3: Projects on Hold Due to Procurement & Stormwater Separation Policies ..................................... 7 Table 4: Projects on Hold Due to Pending Adaptive Management Discussions .......................................... 7 Table 5: Summary of Active Wet Weather Projects ................................................................................... 13 Table 6: Summary of Active Asset Management Projects ......................................................................... 13 Table 7: Summary of Active Sustainable Infrastructure Projects ............................................................... 14 Table 8: Summary of Active Enabled Impact Projects ............................................................................... 15 Table 9: Summary of Active Local Sewer & Lateral Projects ..................................................................... 16 Table 10: PTI Notifications Provided to County .......................................................................................... 15 Table 11: PTI Applications Submitted to Ohio EPA during Month .............................................................. 17 Table 12: PTIs Issued to MSD by Ohio EPA during Month ......................................................................... 17 Table 13: PTIs Extension Requested to Ohio EPA ..................................................................................... 17 Table 14: PTI Applications Forecasted during Next 90 days ...................................................................... 16 Table 15: 90-Day Forecast for Substantial Completion .............................................................................. 18 Table 16: Summary of Monthly Cash Flow Variances (5% or $100,000) .................................................... 20 Table 17: Summary of Allowance Spending ............................................................................................... 24 Table 18: Summary of Legislation Activities ............................................................................................... 25 Table 19: List of 2014 Pending MOUs ........................................................................................................ 27 Table 20: Summary of Contracting Activities .............................................................................................. 29 Table 21: Summary of Bidding Activities .................................................................................................... 29 Table 22: Summary of Notice of Advisements ............................................................................................ 31 Table 23: Summary of Change Orders ....................................................................................................... 32 Table 24: Summary of Programmatic Contingency Fund ........................................................................... 32 Table 25: Lick Run VCS Right-of-Way Status............................................................................................. 35 Table 26: LMCPR Sewer Separation Projects Right-of-Way Status ........................................................... 35 Table 27: LMCPR Program Estimate Overview .......................................................................................... 35 Table 28: LMCPR Projects Variance Report .............................................................................................. 38 Table 29: Summary of Active ODOT Projects............................................................................................. 34



Table 30: Summary of ODOT Coordination Projects in Planning ............................................................... 35 Table 31: Interdepartmental Payments ....................................................................................................... 41 Table 32: Capital Budget (Fund 704) Interdepartmental Payments ............................................................ 41 Table 33: Summary of Monthly CSO Bypass Events .................................................................................. 42 Table 34: Summary of WWIP Bypass Events ............................................................................................. 42 Table 35: Monthly Accidents and Incidents ................................................................................................ 39 Table 36: Summary of Monthly Safety Training Sessions .......................................................................... 40 Table 37: Safety Meetings and Inspections ................................................................................................ 40

EXECUTIVE SUMMARY MSD is a recognized industry leader in the wastewater utility business. MSD’s Wastewater Treatment Division was highlighted in the March/April issue of Machinery Lubrication Magazine with a featured article titled “Establishing an in-house Predictive Maintenance Program written by Brent Miley, John Shinn, Jr. and Jack R. Nicholas, Jr. Additionally, our IT Superintendent, Paul VonderMeulen was chosen as one of the Leading IT Executives of Greater Cincinnati for 2014 by LEAD Magazine in partnership with Hewlett-Packard Corp. and Pride Tech. Our staff continued to be recognized at technical conferences all across the county.

Program Health MSD’s Wet Weather and Asset Management Programs continue to be in good health. During April 2014, a total of 58 project monthly reports were posted to projectgroundwork.org to inform stakeholders of the status of key projects. Through April capital expenditures for the WWIP, Asset Management, and Allowance projects were $25,586,204. To-date MSD has complied with 65 of the 109 Consent Decree milestones and remains on schedule to comply with most of the remaining. Milestones of concern are discussed in Tables 2 through 4.

Regulatory Coordination A variety of coordination efforts were on-going during April with multiple regulatory agencies. A summary is provided below.

• Adaptive Management Technical Conference Calls: Conference calls were held with US EPA, Ohio EPA, and ORSANCO on April 3rd and April 17th to discuss the Muddy Creek Basin Alternative, the SSO 700 Final Remedy Plan, and projects related to Adaptive Management. An all-day face-to-face workshop was held at MSD on April 17th.

• Mercury Sampling: Ohio EPA notified MSD it can cease mercury sampling at the Mill Creek WWTP

as construction to redirect stormwater on-site is underway. Sampling will be ended at the Little Miami WWTP when construction is started to redirect the stormwater. After construction is completed, stormwater will enter the treatment plants to address potential low levels of contaminated stormwater from discharging to the Ohio River. Ohio EPA approved construction at both plants without the requirement of a PTI.



• Lick Run Valley Conveyance System: MSD staff met with representatives from Ohio EPA and the Division of Environmental and Financial Assistance (DEFA) on April 22nd to discuss the submittals needed to apply for state loan funding through the WPCLF Program for the Lick Run VCS project.

• Little Miami WWTP: MSD received a modification for the facility’s NPDES permit. The primary change was to change E.Coli to Fecal Coliforms.

• Boiler Fuel Change Request: MSD submitted a request for an administrative modification of the PTI for Mill Creek WWTP boilers B021/B022 to remove digester gas and fuel oil as fuels to address new boiler MACT rules.

Stakeholder Coordination MSD has many opportunities to coordinate with its stakeholders. A summary of efforts completed during April is presented herein.

Community Meetings & Outreach Events The following public meetings and community outreach events were held with various stakeholders during April:

• Economic Growth and Infrastructure Committee Meeting • West Fork Community Update Meeting • CAGIS Policy Board Subcommittee Meeting • Ohio Valley Development Corporation (OVDC) – Status Update Meeting • Whitewater Township Meeting • BOCC Public Hearing

South Fairmount Community Council Board of Trustees to discuss the Lick Run Valley Conveyance System (VCS)

• Earth Day Celebrations at Cincinnati Zoo and Sawyer Point • Annual Health Expo at Washington Park

Press Releases MSD issued no press releases during April.

Public Records Requests MSD received the following records requests during April:

• Brian Chalfant – various MSD information, including; history of formation, long-term control plan and treatment facilities capacities

• Marty Morehead – MSD Table of Organization information • Wardell Hill – service call/claims filed/damages paid regarding 1037, 1040 and 1046 Lockman

Avenue (2 separate requests) • Robert DeBonis – disciplinary actions re: GCWW security guards • Robert DeBonis – charges filed by GCWW security guards



• Robert DeBonis – workplace violence charges at GCWW • Morris Rooker – disciplinary actions (2 separate employees) • Lisa Berning – personnel file

Sewer Backup Program Coordination During April, MSD spent $175,108 for the Sewer Backup Response Program (SBU). A total of 465 calls were received by MSD during April. After field investigations were performed, it was determined that 21 of the calls were eligible for cleanup by MSD. Fourteen property residents accepted the MSD cleanup offer. MSD’s repair crews installed 117 cleanouts at the right-of-way line during April. Six prevention devices were installed during April. Settlement offers were made for twelve claims and the average processing time for settlements offered was 22 days. The information above is current as of May 9, 2014.

County Coordination During April, MSD held monthly review meetings for projects in planning, design, right-of-way, and construction which the County monitoring team was invited to attend. The following specialty meetings were held with the County monitor team.

• 2014 New Rules and Regulations: MSD staff met several times with the County monitor team to discuss implementation of the new reporting requirements. MSD and the County continue to work together to define terminology and to develop detailed implementation plans. The April 3rd meeting focused on allowance allocation and de-legislation.

• Little Miami Planning Bundle: MSD staff met with the County monitor team on April 8th to present

the preliminary results of the business case evaluation for this WWIP planning effort.

• Upper Duck Planning Bundle: MSD staff met with the County monitor team on April 9th to present the results of the business case evaluation for this WWIP planning effort.

• Pump Station Prioritization Plan: MSD staff met with the County monitor team on April 9th to

discuss specific questions regarding the District’s Pump Station Prioritization Plan with emphasis on which projects to include in current and future CIPs..

• Internal Project Report (IPR) Meetings: MSD staff held Watershed-specific meetings on April 14th to discuss the capital improvement projects experiencing schedule variances, budget variances, issues, or risks in need for management direction. The County monitor team was invited to attend these meetings.

• Lower Mill Creek Partial Remedy: MSD staff met with the County monitor team on April 15th to discuss the Maintenance of Traffic (MOT) for the Lick Run Corridor. A comprehensive LMPCR program update was provided to the County team on April 24th.



• Lick Run Verification Projects: MSD staff met with the County monitor team on April 25th to discuss specific details related to the BoCC resolution regarding verification of performance assumptions used in the Lower Mill Creek Study.

• WWTP Process and Hydraulic Models: MSD staff met with the County monitor team on April 25th to present an overview of the wastewater treatment plan process and hydraulic models and operational evaluation tool. Links to these models were provided to the County monitor team on April 29th.

• Mill Creek WWTP Incinerator Emissions Compliance: MSD staff met with the County monitor team on April 29th to discuss the 2016 Regulatory Requirements impacting incinerator operations and discuss the project schedule and legislation package.

• Upper South Branch Mill Creek SWEPP: MSD staff met with the County monitor team on April 30th to present a progress report on this project. This meeting reviewed the final development of the hybrid alternative, focusing on the proposed projects and their performance in terms of water quality improvements and reduction in overflow quantity by CSO/SSO and the watershed as a whole.

• Muddy Creek Basin Alternative: MSD staff continued discussions with the County monitor team and provided information related to this proposed project on April 2nd, April 3rd, and April 30th.

• Adaptive Management Regulatory Coordination: MSD staff continued discussions with the County monitor team and provided information related to this Adaptive Management projects and topics under discussion with the Regulators April 3rd, April 7th, April 8th, April 11th, April 14th, April 15th, April 16th, April 21st, April 23rd.

Table 1: Notifications Provided to County for Review/Approval

Project ID Name Category Submitted Response

11540001 Benson Street Sewer Replacement Phase 2A PTI 02/20/2014

Comments Received

3/13/14 3/28/14, 4/21/14

Approved 5/5

10270000/05 Dry Run Area Sewers Phase 1 and 2, Contract A Change Order 006 3/12/14

Approved 4/24/14

10144880 Mill Creek WWTP Preliminary/Primary Treatment Change Order 020 03/12/14

Approved 4/10/14

10221221 Westchase Park Pump Station Elimination MOU 4/15/14

Approved 4/30/14

10240295 Ardmore Avenue Sewer Change Order 002 4/22/14 No Response



Risk Management As of April 31, 2014, several capital projects continue to be on hold for advertising construction bids due to 1) procurement policy differences between the County and the City, 2) pending direction on stormwater separation policy, and 3) on-going Adaptive Management discussions with the Federal, State, and Local Regulators.

Table 2: Projects on Hold Due to Procurement Policy

Project Milestone Status 11242842, CSO 12 Sewer Separation, Phase 3 (CDOTE Coordination Project)

This project has no milestones

11242843, CSO 12 Sewer Separation, Phase A.4.a (ODOT Coordination Project)


11242846, CSO 12 Sewer Separation, Phase A.4.b (ODOT Coordination Project)


10131180, Muddy Creek WWTP Dewatering Improvements No remaining float to construction start (Dec 2014) or finish milestones (Dec 2015)

10131240, Muddy Creek WWTP Grit Improvements No remaining float to construction start (Dec 2014) or finish milestones (Dec 2015)

10171860, CSO 470, 471 Sewer Separation, Phase 3 No remaining float to construction finish milestone (Dec 2015)

11040190, White Street Sewer Separation No milestone issues 11240010, Sunset Avenue Sewer Separation No milestone issues 10220053, White Oak Terrace PS Elimination This project has no milestones 10230060, Muddy Creek WWTP Odor Control This project has no milestones 10230070, Muddy Creek WWTP Primary Skimmings This project has no milestones 10221220, Wesselman Road Sewer Phase 2A This project has no milestones 10220056, Rackacres Drive & Crestnoll Lane Area Sewer This project has no milestones 10240400, Hunsford Street Sewer Replacement This project has no milestones 10240385, Mayflower WWTP Upgrades This project has no milestones 10240580, Quebec Road Sewer Rehabilitation This project has no milestones 10240581, Queen City & Cora Sewer Rehabilitation This project has no milestones 10240580, Quebec Heights Sewer Rehabilitation This project has no milestones 10210010, Indian Creek WWTP Upgrades This project has no milestones 10240167, Fairmount Avenue Sewer Replacement This project has no milestones 10320011, West Fork Road Local Sewer (HNs 5311-5472) This project has no milestones 10330015, Werk Road Local Sewer (HN 5544-5686) This project has no milestones 10340024, North Bend Road Local Sewer (HNs 504-565) This project has no milestones 10350020, Deerfield Road Local Sewer (HNs 11551-11662) This project has no milestones 10370011, Turnkey Court Local Sewer (HNs 2708-2736) This project has no milestones



Project Milestone Status 10370045, Mr. Carmel Rd, Vicbarb Ln & Apple Blsm Local Sewer) This project has no milestones 10430025, Kildare Drive Sewer Lateral Assessments (HN 6726-6750) This project has no milestones 10440045, Pippin Road Sewer Lateral Assessment (HN 9254) This project has no milestones 10440020, Rich Road Sewer Lateral Assessment (HN 11600) This project has no milestones Table 3: Projects on Hold Due to Procurement & Stormwater Separation Policies

Project Milestone Status 10142240, Blue Rock Road Sewer Separation warning level of float (78 days) to construction

start milestone (Dec 2014) 10143960, CSO 525 Mt. Airy Grating Sewer Separation warning level of float (11 days) to construction

finish milestone (Jun 2017) 10171900, Eastern and Delta Phase 3 Sewer Separation no remaining float to construction finish

milestone (Dec 2015) Table 4: Projects on Hold Due to On-Going Adaptive Management Discussions

Project Milestone Status 10130740, Werk & Westbourne EHRT no float remaining for construction start (Dec

2014) or finish (Dec 2017) milestones 10131180, Muddy Creek WWTP Dewatering Improvements no remaining float to construction start (Dec

2014) or finish milestones (Dec 2015) 10131240, Muddy Creek WWTP Grit Improvements no remaining float to construction start (Dec

2014) or finish milestones (Dec 2015) 10143920, CSO 194 High Point Sewer Separation warning level of float (11 days) to construction

finish milestone (Jun 2017) 10143940, CSO 195 Westwood Northern Sewer Separation

warning level of float (11 days) to construction finish milestone (Jun 2017)

10143960, CSO 525 Mt. Airy Grating Sewer Separation warning level of float (11 days) to construction finish milestone (Jun 2017)

10141180, SSO 700 Reliability Improvements this project does not have milestones 10171900, Eastern and Delta Phase 3 Sewer Separation no remaining float to construction finish

milestone (Dec 2015) 10142240, Blue Rock Road Sewer Separation warning level of float (78 days) to construction

start milestone (Dec 2014) 10141080, Ludlow & Lafayette Parallel Sewer Acceptable level of float (1,112 days) to

construction start milestone (Dec 2017) 10142020, Daly Road Sewer Replacement Acceptable level of float (140 days) to

construction finish milestone (Dec 2016)



Significant Upcoming Events Conferences

• Ohio EPA Brownfield Conference 2014, April 9-10th • Ohio Water Environment Association SE Section Meeting, April 10th • NACWA Wet Weather Consent Decree Workshop, April 30th – May 1st • Municipal Forum on Trenchless Technology, May 6th • Water Environment Association Confluence 2014, May 7th • ACE14 AWWA Annual Conference & Exposition, June 8-11th • NACWA Summer Conference & 44th Annual Meeting, July 13-16th

Meetings for April

• CAGIS Board Policy Meeting • Mill Creek WWTP Community Advisory Panel • Green Umbrella Water Action Team • South Fairmount Community Council • National Water Quality Monitoring Conference – Green Bus Tour • P&G Earth Day – Winton Hill Business Center • Earth Day 2014 at Sawyer Point – Greater Cincinnati Earth Coalition • ODOT Program Coordination Meeting

Meetings for May

• Taste of Cincinnati • Mill Creek Student Congress • South Fairmount Community Council • Congressional Briefing of Clean Water Agencies

CAPTIAL PROJECTS OVERVIEW MSD had a total of 240 active capital projects during April 2014. The projects are divided into five distinct categories:

• WWIP projects (as defined under Attachments 1A and 1B of the Consent Decree) • Asset Management (AM) projects • Sustainable Infrastructure (SI) projects • Local Sewers & Lateral projects • Business Case Evaluation (BCE) projects.

In addition to projects, this section of the monthly report notes identifies projects in the permitting phase and a 90-day forecast for projects approaching Substantial Completion/Beneficial Use.



Wet Weather Improvement Program Projects MSD has completed 65 of the required 109 milestones defined in Attachment 1A of the Final WWIP. MSD has constructed 95 of the defined projects listed in Attachment 1B of the Final WWIP. The remaining projects are on schedule to be submitted in accordance with Consent Decree milestone dates; excluding the projects impacted by the County’s procurement and stormwater separation policies. As noted in the Risk Management discussion on page 8, several projects have reached critical levels of remaining float to select Consent Decree milestones. These projects are MSD’s highest priority with advertising for construction bids following resolution of the procurement issue. The City and the County are working with the Regulators to request time extensions for these impacted Consent Decree milestones. On May 15th, the Regulators indicated time extensions will only be considered for issues not related to policies (construction duration, right-of-way acquisition, etc). Milestones Status

Total 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018Required Milestones 109 12 13 3 5 11 9 15 17 14 10Completed Milestones 65 12 13 3 5 11 5 8 5 2 1

10120360 10120420 10120460 10171840 10130740 10130740 10143960 10143960 10130740 1014322010120420 10130560 10144441 10171860 10142240 10142240 10143940 10143940 10143960 1014108010141440 10130565 10170081 10120460 10171840 10142020 10143920 10143920 10143940 1017162010141520 10130680 10144441 10120460 10144884 10142240 10142020 10143920 LMCPR10142440 10141540 10170081 10144880 10145580 10171840 10145580 10143220 1017008010144884 10141560 10171920 10145560 10171860 10145560 10141080 1017010010145180 10144880 10131180 10145500 10142020 10145500 10171620 1017158010145280 10144884 10131240 10131180 10171920 10143220 10170080 1017174010145300 10145320 10171980 10131240 10145580 10141080 10170100 1017178010150012 10160005 10171900 10145560 10171620 10171580 1013122010170560 10160010 10171860 10145500 10170080 1017174010172090 10170780 10131180 10170100 10171780

milestones completed 10180600 10131240 10171580 LMCPRprojects in planning (2) 10171980 10171740 10131220projects in design (17) 10171900 10171780projects under construction (1) LMCPR

10131220Notes:1. Planning for 10170080, 10170100, 10171580, and 10171620 active under Upper Duck Bundle Planning (10170000)2. Design for 10171740 and 10171780 under Oakley Station Project (10171741)3. Project 10143920 includes sub-project 10143923 to accommodate right-of-way needs.4. Project 10143940 includes sub-projects 10143942 and 10143943 to accommodate right-of-way needs.5. Project 10143960 includes sub-projects 10143962 to accommodate right-of-way needs.6. Project 10171860 includes sub-projects 10171861, 10171862, and 10171863 to accommodate right-of-way needs.



During April 2014, MSD spent $295,238 on a total of 37 active WWIP projects. When completed, all Phase 1 WWIP construction projects will have been fully implemented and planning work for Phase 2 projects will have been advanced. MSD remains on schedule to achieve each Consent Decree milestone – with the procurement and stormwater separation policies impacts as noted in this report. All active WWIP projects are discussed in detail during the monthly Internal Project Report (IPR) meetings. The current status of each project is identified on the monthly Program & Project Controls Scorecard and in Appendix A. Detailed project specific progress reports discussing budget, schedule, milestones, work completed, upcoming work, and project issues are uploaded to the projectgroundwork.org website every month for active WWIP projects. Appendix J includes a report on the remaining float for Phase 1 Consent Decree WWIP projects, exclusive of LMCPR Projects which are reported in Appendix K. Several WWIP design projects are ready for bidding but remain on hold pending resolution of the procurement policy issue. A summary of the status of the active WWIP projects is provided in the following table. Table 5: Summary of Active WWIP Projects

Current Project Activity

Number of Projects

Monthly Expenditures

Cumulative Costs

Closeout 1 $0 $76,060,341 Construction 8 $100,218 $88,467,040

Bid and Award 1 $0 $0 Design 23 $42,745 $24,300,132

Planning 4 $152,275 $6,740,313 Active WWIP Projects 37 $295,238 $195,567,826

The active WWIP projects are located throughout the District as shown in the following figure.

6

16

15

Number of Active WWIP Projects

Muddy Creek

Mill Creek

Little Miami



Asset Management Projects During April 2014, MSD spent $1,172,684 on a total of 119 active Asset Management projects as summarized in the following table. Several asset management design projects are ready for bidding but remain on hold pending resolution of the procurement policy issue. Table 6: Summary of Active Asset Management Projects


Number of Projects


Cumulative Costs

Close-Out 15 $14,225 $7,905,212 Construction 16 $806,471 $51,173,460

Bidding 2 $955 $540,655 Design/Right-of-Way 74 $166,499 $9,854,990

Planning 12 $184,533 $7,043,055 Active AM Projects 119 $1,172,684 $76,517,373

The active Asset Management projects are located throughout the District as shown in the following figure.

Active projects are comprised of the following project types:

• 19 Treatment Plant Projects • 20 Pump Station Projects • 61 Sewer Projects • 8 CSO Projects • 3 SSO Elimination Projects • 3 Studies • 5 IT Systems

2 7

16

67

2

17

8

Number of Active Asset Management Projects

Indian Creek

Taylor Creek

Muddy Creek

Mill Creek

Polk Run

Little Miami

District-Wide



Sustainable Infrastructure Projects During April 2014, MSD $1,431,876 on a total of 50 Sustainable Infrastructure projects were active as summarized in the following table. The cumulative costs shown for these projects include expenditures from two accounts – the 10180900 Sustainable Infrastructure Allowance and the assigned project ID. Table 7: Summary of Active Sustainable Infrastructure Projects


Number of Projects


Cumulative Costs


Bidding 1 $4,146 $644,236 Design/Right-of-Way 22 $833,651 $25,200,912

Planning 12 $161,703 $10,777,626 Active SI Projects 50 $1,431,876 $55,293,392

Sustainable projects are dispersed throughout the District’s watersheds:

• 44 Projects in Mill Creek • 1 Projects in Muddy Creek • 1 Project in Little Miami • 4 Projects System-Wide

A summary of the major Enabled Impact Projects is presented in the following table.

19

10

7

6

8 Number of Active Sustainable Projects

LMCPR

ODOT

Watershed Evaluations

Source Control

Enabled Impact Projects



Table 8: Summary of Active Enabled Impact Projects

Project Partner Project Name

Green Infrastructure

Type Project Status

Estimated Annual

Stormwater Removed

(gal) Status Summary Mill Creek Watershed Council of

Communities

Carll/Denham Ravine & Future

CRC Improvements Bioswale Design 250,000

The End of the Year Report for the SWIF grant was submitted to OEPA. Construction legislation was approved by the County May 14th.

Cincinnati Parks Roselawn Park

Bioinfiltration Area

Construction 526,000

Roselawn construction is in its final stages. There are a few construction items that MSD is working on with the contractor to fix. The establishment year is expected to start after the walk through and approval by MSD.

Reforestation

CDOTE & Cincinnati

Park Board Harrison Avenue

ESP Bioinfiltration/ Street Planter Complete 24,300

Construction is complete and plantings are being monitored and maintained to assure proper establishment.

Cincinnati Public

Schools Roberts Academy

Stormwater Control Bioinfiltration Basin Retrofit Design TBD

Project was awarded Ohio EPA Funds in Summer of 2013, MSD agreed to a local match. A funding agreement is currently being negotiated between CPS and MSD. Construction is expected to start Summer-Fall 2014.

Groundwork Cincinnati Mill

Creek

West Fork Creek Riparian/Floodplain Restoration Project

Bioinfiltration Area

Design 510,000

The design for the project is complete. The bid and award process is being reorganized to meet MSD requirements. The construction legislation will be resubmitted once it is complete.

Vegetated Swales



Local Sewer and Lateral Projects During April 2014 MSD spent $138,651 on a total of 34 active local sewer assessment and lateral projects as summarized in the following table. On March 26th to Board of County Commissioners revised the assessment policy allowing projects on-hold to advance to design. MSD is working to prioritize the projects for incorporation into its annual capital improvement program. Table 9: Summary of Active Local Sewer & Lateral Projects


Number of Projects


Cumulative Costs


Design/Right-of-Way 25 $13,669 $1,961,428 Planning 2 $62 $84,608

Active Local/Lateral Projects 34 $138,651 $6,814,008

The active Local Sewer and Lateral Projects are located throughout the District as shown in the following figure.

2

10

6

8

6

2

Number of Active Local & Lateral Sewer Projects

Indian Creek

Taylor Creek

Muddy Creek

Mill Creek

Little Miami

Polk Run



Business Case Evaluations MSD has instituted a moratorium on planning new capital projects until such time as basin master plans and facility plans have been developed by the new Integrated Watershed Management Division of MSD Engineering. A list of projects to be advanced due to high priority status is being finalized by staff.

Permit Applications The 2014 new rules require: Section 2403-3 Review Process for Consent Decree Reports, Permit Applications and other official documents due to Government Agencies. For all WWIP projects, Permit to Install (PTI) applications must be submitted to County Administration at least 15 business days in advance of planned submittal date. The following table lists the PTI notifications submitted to the County for approval in April. Table 10: PTI Notifications to the County during April

Project ID Name April 2014 – No PTIs were submitted to the County

The following projects are currently forecasted to have PTI applications ready for submittal within the next 90 days. This list is subject to change depending on project dynamics. Table 11: PTI Applications Submitted to Ohio EPA during April

Project ID Name 10241320 Greenpine Acres Pump Station Conveyance The following projects were issued PTIs by Ohio EPA during April. Table 12: PTIs Issued to MSD by Ohio EPA during April Project ID Name 11530001 Upper Muddy Creek Interceptor Replacement Contract A 10240185 Legends of Carpenters Run PS Elimination 11240150 Queen City and Cora Avenues R/W Sewer Separation 11240170 Quebec Heights Sewer Separation Phase 1 PTI extensions were approved for the following projects from Ohio EPA during April.

Table 13: PTI Applications Extension Approved

Project ID Name 10370035 State Road Local Sewer (HN 7737-7849) 10240012 Sharon Industrial Park PS Replacement 10220053 White Oak Terrace PS Elimination



The following projects have forecasted PTI applications during the next 90 days. Table 14: PTI Applications Forecasted during Next 90 days Project ID Name Month 10370045 Mt. Carmel Road, Vicbarb Lane, & Apple Blossom Lane Local Sewer May 10320075 Old Blue Rock Road Local Sewer (HNs 5240-5327) May 10310006 Bridgetown Road Local Sewer (HNs 8768-8783) May 11240030 Wyoming & Minion Separation June 10270026 Camargo Canyon Pump Station Elimination June 10240430 Berkley Avenue Sewer Replacement June 10141080 Ludlow & Lafayette Parallel Sewer June 11242842 CSO 12 Sewer Separation Phase A.3 - West MLK June 10270008 Dry Run Sewers - Contract 8M June 10240340 Station Avenue Sewer Replacement June 10310006 Bridgetown Road Local Sewer (HNs 8768-8783) June 10240345 Myrtle Avenue Sewer Replacement June 10240350 McKeone Avenue Sewer Replacement July 11240130 Queen City Phase 2 Sewer Separation July 10240535 Stout Avenue Sewer Improvements July

90-Day Substantial Completion Forecast The Master Program Schedule forecasts the following projects achieving Consent Decree Substantial Completion for WWIP projects or operational ready/beneficial use for Asset Management projects.

Table 15: 90-Day Forecast for Substantial Completion

Project ID Name Month Status 11040140 Roselawn Park Early Success Project May Under Construction 11040050 Harrison Avenue Early Success Project May Under Construction 10240171 Mill Creek WWTP Raw Pump Station Improvements June Under Construction 10270021 Wasson Road Sewer Replacement June Under Construction 10171863 CSO 470 Eastern Ave. Sewer Separation Ph. 4 June Under Construction 10340023 Country Park Drive Local Sewer (HN’s 2717-2845) July Under Construction 11142801 North Fairmount Sewer Separation Phase A July Legislation Pending

May 14th



CAPITAL PROGRAM FINANCIALS Program financials are evaluated from multiple perspectives to assess monthly performance as compared to forecasted expenditures. On a monthly basis MSD reviews cash flow; budget and schedule variances; legislation and de-legislation activities; allowance expenditures; procurement activities; and the use of programmatic contingency.

Cash Flow Forecast MSD’s cumulative cash flow spending through April was 35 percent of the January 2014 cash flow as shown in the following figure. The 18-month master cash flow forecast is provided in Appendix C.

MSD continues to track projects having cash flow variances of 5% or $100,000 or greater. In April MSD’s actual cash flow was approximately $53.5 million below the baseline forecast published in January 2014. The breakdown for April is presented in the following table and includes:

• 3 Asset Management Allocations (Allowances) • 16 Asset Management Projects • 33 Wet Weather Improvement Projects • 6 Wet Weather Allowances



Table 16: Summary of Monthly Cash Flow Variances (5% or $100,000)

Project ID Project Name

Baseline ETC vs. Actuals Variance

(Jan-Apr) 10280035 Emergency Sewer Repairs (9,023,940.64) 10280440 Flow and Water Quality Modeling (5,972,886.41) 10280451 High Risk System Asset Renewal (1,141,383.57) 10210010 Indian Creek WWTP Reliability and Service Upgrades (274,808.37) 10230077 CSO 198 and CSO 518 Basin Study (104,294.33) 10240028 North Avondale Basin Study (160,659.32) 10240052 MCWWTP Blower Energy Efficiency Upgrade (507,779.35) 10240171 Mill Creek WWTP Raw Sewage Pump Station Improvements (1,862,229.73) 10240245 MCWWTP Service Water (NPW) Reliability and Service Upgrade (113,114.57) 10240271 Lower Mill Creek HW/DW Protection (137,555.51) 10240275 SSO 603 and 704 Improvements (121,702.17) 10240290 Mill Creek WWTP Anaerobic Digester Conversion (126,804.22) 10240390 MCWWTP Electrical Power Renovation Planning (125,023.15) 10241320 Greenpine Acres Pump Station Elimination (151,420.67) 10270005 Dry Run Area Sewers Phase 2 (213,492.78) 10280114 SCADA System Installs and Upgrades (136,409.40) 10280131 Business Applications (120,759.58) 10280700 Watershed Operational Data System (196,965.52) 10290300 Fleet Maintenance (500,000.00) 10130740 Werk & Westbourne EHRT Facility (354,348.89) 10131180 Muddy Creek WWTP Ad New Belt Filter Press (129,607.73) 10131240 Muddy Creek WWTP Grit Replacement (122,497.26) 10143220 CSO 179 Sewer Separation (177,438.52) 10143920 CSO 194 High Point Sewer Separation (111,140.96) 10145560 Mill Creek WWTP Secondary Bypass Weir (110,247.30) 10170000 Upper Duck Creek Bundle (533,701.46) 10170789 LMWWTP Planning Bundle (1,840,598.68) 10171900 Eastern/Delta Sewer Separation Phase 3 (143,535.57) 10180905 Strategic Watershed Plan 2013 (1,499,886.41) 10240018 CSO 125 Stream Separation (170,190.80) 10270023 Ault Park Sewer Enhancements (351,922.96) 10330030 South Road Local Sewer (HNs 2431-2549) (101,040.24) 10370032 Coldstream Drive & Asbury Road Local Sewer (122,338.63) 10800019 Section 514 Oakley Station CSO 551 and CSO 553 Agreement (1,368,773.00) 11140010 East Branch Mill Creek Sustainable Watershed Evaluation Plan (1,644,000.00) 11140030 Pleasant Run Sustainable Watershed Evaluation Plan (235,000.00) 11143120 CSO 33 I-75 Crossing and Bioretention (116,271.43) 11143260 CSO 21 I-75 Reconstruction Coordination (217,266.07) 11240000 Lick Run Valley Conveyance System (2,770,216.14) 11240001 Lick Run Property Demolitions (384,862.60) 11240010 Sunset Ave, Sunset Lane and Rapid Run Pike Sewer Separation (239,157.60) 11240050 Harrison Avenue Sewer Separation Phase A (426,362.77)



Project ID Project Name

Baseline ETC vs. Actuals Variance

(Jan-Apr) 11240090 White Street Sewer Separation (533,365.16) 11240130 Queen City Ave Sewer Separation Phase 2 (251,516.08) 11240150 Queen City and Cora Avenues R/W Sewer Separation (674,360.64) 11240170 Quebec Heights Sewer Separation (256,640.59) 11240270 Queen City Ave Sewer Separation Phase 1 (2,128,197.67) 11242841 CSO 12 Sewer Separation Phase A.2 (1,300,095.58) 11242843 CSO 12 Sewer Separation Phase A.4a - I-75 to Colerain Ave (690,447.71) 11242846 CSO 12 Sewer Separation Phase A.4b - Colerain to Spring Grove (102,766.73) 11243140 CSO 217/483 Source Control Phase A (221,792.20) 11530000 Upper Muddy Creek Interceptor Replacement (172,384.41) 10180100 Sewer Relining Trenchless Technology Program (10,640,706.93) 10180105 Manhole Rehabilitation Trenchless Technology Program (322,361.76) 10180465 Rainfall Derived Infiltration and Inflow Program (330,498.00) 10180900 MSD Sustainable (Green) Infrastructure Program (1,283,989.33) 10190209 Urgent Capacity Response (183,937.37) 10199000 Wet Weather Program Management and Support Services (310,381.29)

Grand Total (53,565,075.76) The County has indicated cash flow should be within 90 percent of the baseline forecast. The following factors were directly contributory to the actual expenditures being less than 90 percent of the baseline forecast.

• De-legislation of allowance accounts and project activities • Projects approved in the 2014 CIP but on hold per the County monitor’s direction regarding

local sewer and lateral assessments, stormwater separation policy, watershed planning evaluations, and Muddy Creek Watershed discussions with the Regulatory Agencies

• Projects approved but on hold due to procurement policy issues • Projects under discussion with the Regulators through the Adaptive Management Process • Construction invoice coordination for Final Completion • Pending Right-of-Way negotiations • Task order delays due to pending new Master Service Agreements

Budget Variance Report Overview A summary of the 47 projects were showing budget variances in the prior month’s variance report are listed below.

• 27 projects had budget variances due to accounting adjustments • 1 projects had budget variances due to change orders • 1 project had a budget variance due to a new project budget put into I-wave • 0 projects had a budget variance due to right-of-acquisition • 1 projects had a budget variance due to scope changes • 17 projects had a budget variance due to updated estimates



Updated Cost Estimates Seventeen projects had a budget variances resulting from updated design information conveyed through cost estimates including: 10130740 Werk & Westbourne EHRT (EAC adjusted to committed amount); 10130741 Werk & Westbourne Property Demolition (EAC adjusted to bid amount); 10142020 Daly Road Sewer Replacement (NOA-3); 10170080 SSO 1000 Elimination (30% design); 10240180 3934 Winding Way Sewer Replacement (60% design); 10240335 3568 Bogart Avenue Sewer Replacement (WWC condition assessment); 10240340 Station Avenue Sewer Replacement (90% design); 10240350 McKeone Avenue Sewer Replacement (ROW adjusted); 10240370 Rose Hill Sewer Relocation (30% design); 10240410 Sharp Alley Sewer Replacement (90% design); 10240535 Stout Avenue Sewer Improvements (30% design); 10370032 Coldstream Drive & Asbury Road Local Sewer (ROW adjusted); 10370045 Mt. Carmel/Vicarb/Appleblossom Local Sewer (Public Relations removed); 11240090 White street Sewer Separation (90% design); 11240110 Quebec Road Sewer Separation(60% design); 11240170 Quebec Heights Sewer Separation (90% design). Accounting Adjustments Many projects were adjusted to remove project-level contingency; and/or reconcile MSD Admin costs with Pre-Construction and Construction Services Line Items; and/or reconcile Field Engineering & Inspection costs with Construction Services; and/or remove Interest and Finance costs. A detailed summary of accounting reconciliations is provided in Appendix B. WWIP Program 2006$ The projects listed in Attachment 1B of the Final Wet Weather Plan are currently trending at $1.09 billion in 2006 dollars as compared to the $1.14 billion estimated cost of the Phase 1 program.

Schedule Variance Report Overview A summary of projects with more than 30 days of schedule variance are listed in Appendix B. A total of 36 projects had schedule variances. A summary of the schedule variances are provided herein.

• 0 projects had schedule variances associated with Adaptive Management discussions • 0 projects had schedule variances associated with Procurement Policy issue • 0 projects had schedule variances associated with approved change order time extensions • 4 projects had schedule variances associated with coordination with the County • 0 projects had schedule variances associated with new projects entered into I-wave • 4 projects had schedule variances associated with right-of-way acquisitions • 5 projects had schedule variances associated with project prioritizations • 11 projects had schedule variances associated with project coordination • 3 project had a schedule variance associated with a scope change • 4 projects had schedule variances associated with updated activity durations • 5 projects had schedule variances associated with new master service agreements (MSAs)



Right-of-Way Acquisitions Four projects experienced schedule variances due to on-going or forecasted right-of-way acquisition negotiations including: 10220053 White Oak Terrace Pump Station Elimination; 10240029 German Cemetery Sewer Replacement; 10270135 Airport and Robb Avenue Sewer Replacement; and 10270160 Prospect Woods Pump Station Upgrade. Project Coordination Eleven projects experienced schedule variances due to coordination with other projects including: 10200001 Great Miami WWIP; 10230090 Barrington Hills Pump Station Eliminations; 10240335 3568 Bogart Avenue Sewer Replacement; 10240405 Ponderosa Woods Pump Station Elimination; 10270140 Grove Avenue Sewer Replacement; 10320060 Mapleknoll Drive Local Sewer; 10320070 Crestnoll Lane Local Sewer; 10330015 Werk Road Local Sewer; 10330026 Rapid Run Local Sewer; 10330037 Upper Road Local Sewer; and 12240365 I-71 at MLK Reconstruction Coordination. Schedule Recovery Plans The primary drivers for recovering the April schedule variances on the projects are 1) coordination and prioritization of Local Sewer and Lateral projects given the March direction from the Board of County Commissioners; and 2) issuance of the new Master Service Agreements for MSD Consultant Services. Only two WWIP projects have reportable schedule variances for April: 10143923 CSO 194 Sewer Separation Contract 3 and 1014362 CSO 525 Sewer Separation Contract 3. Both of these projects are under active Adaptive Management discussions with the Consent Decree Regulators. As such the schedule for these projects will continue to slide every month until the discussion are completed. Project-specific schedule recovery plans are not warranted at this time. However, Appendix C includes an expanded version of Table 16 that reflects forecasted spending on the projects listed from April through December. This information explains the portion of forecasted cash flow that will be recovered during 2014.



Allowance Expenditures A summary of allowance expenditures during April 2014 is presented in the following table. MSD has provided a detailed allowance expenditures report in Appendix D. It is important to note that since this report is based on costs incurred, it reflects invoices paid in the month, not work invoiced or work performed. Additionally, only those allowances and task orders with costs in the month will be included. Work is considered complete when the work is done, not when the last invoice has been paid. Therefore, future invoices may come through on future monthly reports. Table 17: Summary of Allowance Spending

ID Allowance April 2014 Year to-date 10280124 CIP Planning $130,423 $554,490 Multiple Emergency Sewers $562,626 $1,941,294 Multiple Flow & Water Quality Modeling $87,786 $429,376 10280440 Flow Monitoring & Rain Gauges $2,354 $8,193 Multiple High Risk Asset Renewal $204,775 $2,252,301 10190307 Home Sewer Treatment Systems $16,887 $42,048 10280002 Land Acquisition $0 -$3,000 10290021 Risk Mitigation $0 $1,758 10180750 Studies and Recreation Management $474 $115,145 10180900 Sustainable Infrastructure $220,379 $1,086,732 Multiple Trenchless Technology - Manhole $30,237 $48,134 10180100 Trenchless Technology - Sewer $32,201 $1,077,789 10190209 Urgent Capacity $287 $371 Multiple Water In Basement (Sewer Back-Up) $0 $7,310 10280180 WWT System Asset Renewal $230,297 $955,070 Grand Total $1,518,725 $8,517,010



Legislation & De-Legislation MSD worked with the County monitor team to process five legislative items during April 2014. Funds legislated during this month for specific projects totaled $0.00. A summary of the legislation activities is presented in the following table. Table 18: Summary of Legislation Activities

ID Project Action Requested Funding Requested 10280700 Watershed Operations Data System Approve BCE/Amend CIP $0.00

N/A Rules & Regs Article 12 Sections 1215 & 1216 regarding Tap-in-Fee and Policy for levying sewer assessments for local sewer projects

Rules/Regs $0.00

N/A Rules & Regs Article 18, Section 1805 regarding management of requests for local sewer assessment projects

Rules/Regs $0.00

N/A Rules & Regs Article 25, Section 2502 regarding annual adjustment of assessment credit Rules/Regs $0.00

N/A Rules & Regs Article 24, Section 2402 regarding procurement policies Rules/Regs $0.00

April Funding Requested $0.00 The following projects were submitted by MSD for consideration and discussion with the County monitor team during the April Legislative Dry Run meeting:

• 10171580 CSO 054 Improvements • 10171620 CSO 187 Improvements • 10171740 CSO 551 Sewer Separation • 11242842 CSO 12 Sewer Separation Phase A.3 • 11143100 CSO 30 Stream Separation Phase A • 11143120 CSO 33 I-75 Crossing and Bioretention

The January 15, 2014 BoCC Resolution adopting the revised FY 2014- 2018 Capital Improvement Program stated in item 5 that if “MSD proposes a new project to be added to the 2014-2018 MSD CIP, MSD shall identify a project (or multiple projects) currently in the CIP that will be cancelled or delayed until the 2015 program or later to offset the additional cost of the proposed project”. MSD tracks and reports this information during the legislation request for new funds. An overview of 2014 CIP offsetting projects is provided in Appendix I.



The following projects are forecasted for legislation within the next three months:

• 10142020 Daly Road Sewer Replacement • 10210010 Indian Creek WWTP Reliability & Service Upgrade • 10220053 White Oak Terrace Pump Station Elimination • 10240027 Cora Avenue Sewer Replacement • 10240051 DIW Office and Laboratory Improvements Phase 2 • 10240144 Millbrook #2 Pump Station Upgrade • 10240150 Mt Airy Forest Sewer Replacement • 10240167 Fairmount Avenue Sewer Replacement • 10240185 Legends of Carpenters Run Pump Station Elimination • 10240345 Myrtle Avenue Sewer Replacement • 10240385 Mayflower WWTP Reliability and Service Upgrade • 10240395 Winton Woods Diversion Gate Replacement • 10240400 Hunsford Street Sewer Replacement • 10240580 Quebec Heights Sewer Rehabilitation • 10240581 Queen City & Cora Ave Sewer Rehabilitation • 10310006 Bridgetown Road Local Sewer (HNs 8768-8783) • 10330015 Werk Road Local Sewer (HNs 5544-5686) • 10340024 North Bend Road Local Sewer (HNs 504-565) • 10350020 Deerfield Road Local Sewer (HNs 11551-11662) • 10370011 Turnkey Court Local Sewer (HNs 2708-2736) • 10370045 Mt. Carmel Road, Vicbarb Lane, & Apple Blossom Lane Local Sewer • 10450020 Rich Road Sewer Lateral Assessment (HN 11600) • 11142741 CSO 488 & 490 ODOT I-75 Reconstruction Coordination • 11240090 White Street Sewer Separation • 11240130 Queen City Avenue Sewer Separation Phase 2 • 11242842 CSO 12 Sewer Separation Phase A.3 • 11540001 Benson Street Sewer Replacement Phase 2

The County team and MSD staff have successfully completed the first set of de-legislation discussions. Legislation action was submitted for review to the County in Late April 2014 and was passed on May 7, 2014. Submittals included:

• Annual De-Legislation 2405-3(A)(3) and 2504-4(B). CIP projects requiring annual de-legislation as listed by the county. Additionally, Wet Weather Program Management and Support Services, CIP Planning and Sustainable Infrastructure was de-legislated and legislated to the allocated projects. These first quarter legislation action requests are provided in Appendix H.

• Closed projects 2405-3(B)(1)(c) (Stage 3). Limited to closed Wet Weather Projects (regardless of

year started) and Asset Management Projects tracked in PeopleSoft. This first quarter legislation action request is provided in Appendix H.

Topics currently under discussion with the County Team include the proposed Rules and Regulations amendment and will determine the de-legislation activity for Q2.



Procurement Activities The County has requested a monthly report out on several procurement related activities. This information is provided herein.

Memoranda of Understanding (MOUs) A preliminary inventory of existing MOUs for MSD projects is provided on MSD’s SharePoint site (http://mymsd1/docs/CIP/Contracts/MOU). This information will continue to be refined. A listing of pending or potential MOUs is provided in the following table.

Table 19: List of 2014 Pending MOUs

ID Project Name MOU Parties Services Provided

11240170 Quebec Heights Sewer Separation

Cincinnati Parks & MSDGC

MSD will own and maintain the asset installed on Parks' property. Because MSD will be maintaining the asset on Parks' property, this agreement will simply outline the level of effort expected of MSD by Parks.

11040140 Roselawn Park ESP Cincinnati Parks & MSDGC

Construction planting inspection & 1 year establishment following construction

11242842

CSO 12 Sewer Separation Phase A.3 - West MLK Sewer

Cincinnati Department of Transportation and Engineering & MSDGC

MSD will direct certify a not-to-exceed amount to include project construction costs, contingency and the following CDOTE services (project administration, construction management, and construction layout/surveying)

11240000 Lick Run Valley Conveyance System


Easement for MSD, ownership identification, and maintenance responsibilities


Cincinnati Recreation Commission & MSDGC

Easement for CRC, maintenance responsibilities, ownership identification, and park improvement identification


Enterprise Technology Solutions & MSDGC Fiber relocation and associated costs


Cincinnati Fire Department & MSDGC

Property Management transfer, existing building cost, and relocation scope and costs


Department of Public Services & MSDGC

Property Management transfer, existing building cost, and relocation scope and costs


Cincinnati Department of Transportation and Engineering & MSDGC

Property management transfer, ownership identification, maintenance responsibilities, and shared project cost

http://mymsd1/docs/CIP/Contracts/MOU





Time Warner Cable & MSDGC Relocation costs and schedule commitments


Cincinnati Bell & MSDGC Relocation costs and schedule commitments


Duke Energy & MSDGC Relocation costs and schedule commitments


Duke Electric & MSDGC Relocation costs and schedule commitments


Greater Cincinnati Water Works & MSDGC Schedule commitments

10960000 Roberts Academy Stormwater Control

Cincinnati Public Schools & MSDGC

Design services, construction document preparation, prepare for bidding and permitting

10960000 Roberts Academy Stormwater Control

Mill Creek Watershed Council of Communities & MSDGC

Construction services and costs, grant administration

11242843 CSO 12 Sewer Separation Phase A.4a

Cincinnati Recreation Commission & MSDGC

$1 for construction and permanent easements granted by CRC to MSD and MSD to use CRC property for construction and staging during project

11143120 CSO 33 ODOT ODOT & MSDGC Construction of sewer pipe and bioretention maintenance agreement

10141080 Ludlow & Lafayette Parallel Sewer GCWW & MSDGC Shared Construction Costs and Repaving Costs

10240150 Mt. Airy Forest Sewer Replacement


Maintenance of plantings after construction Removal of invasive species for 5 years after construction Direction to contractor for initial plantings during construction

10143220 CSO 179 Sewer Separation Mill Creek Valley Conservancy District Granting of Temporary and Permanent Easements

10143220 CSO 179 Sewer Separation Cincinnati Parks & MSDGC Granting of Temporary Easements

10143220 CSO 179 Sewer Separation

Cincinnati Department of Transportation and Engineering & MSDGC Granting of Temporary and Permanent Easements

11040010 Rapid Run Park Source Control


Maintenance including plant replacements, pruning, sediment removal, weeding, trash removal, watering, and spraying

10221221 Westchase Park PS Elimination

Hamilton County Engineers Office & MSDGC

Construction, Construction Engineering, Administration, and Contingency




11143260 CSO 21 I-75 Reconstruction Coordination ODOT

Construction of sewer pipe and permission to locate CSO in ROW

Contract Management MSD’s Procurement Division issues task orders, service agreements, and facilitates bidding of construction projects, and award of construction contracts. During April 2014, MSD executed 3 amendments and an equipment lease agreement. The Director of Water and Sewers has approved recommendations for contracts resulting from four Requests for Qualifications (RFQ) and eight service categories of two additional RFQs, one professional services agreement, and recommendations for the remaining service categories of three RFQs are either under development by submittals evaluation committees or under review by Procurement or the Director of Water and Sewers. Procurement is on track to have new Master Agreements issued in 2014.

Table 20: Summary of Contracting Activities

Contract Number Vendor Contract Type Project

45x11711 Searen LLC Equipment Lease Agreement Study to Evaluate Use of Equipment for Leachate Pretreatment

25x11331 ARCADIS U.S., Inc.

Amendment No. 1 to PSA: Compensation amount, consultant contact info, Exhibits A-D (scope of work, budget, key personnel and subs and max salary, and schedule of services and deliverables)

Planning Services - Little Miami WWTP Bundle

45x11695 Ribway Engineering Group, Inc.

Tolling Agreement 10144880 Mill Creek WWTP Preliminary and Primary Treatment Improvements

85x10348 Anita Boulmetis Amendment No. 4 to PSA: modified term and insurance requirement

Services for reviewing damage claims for water in basement incidents

Bidding Activities During April 2014, MSD had no advertisements for public bids, opened construction bids, and/or awarded contracts. A summary of activities is provided in Appendix E. Table 21: Summary of Bidding Activities

ID Project Activity April 2014 No Bidding Activities



Small Business Enterprise (SBE) MSD’s SBE Program continues to implement a formal SBE outreach marketing plan; contribute to the economic growth of our region by building the capacity of the SBEs registered with the program; and strengthen our relationship with community partners. MSD’s SBE staff attended the City of Cincinnati Office of Contract Compliance / MSD Procurement & Governance Division prevailing wage seminar facilitated by Federal and State Compliance Officers.

• Ohio Prevailing Wage Seminar for Construction Contractors, April 7th MSD’s SBE Program staff in partnership with the City of Cincinnati’s Purchasing Division offered two internal training events in April to build awareness on how to procure in the supplies / services commodity category.

• SBE Procurement Refresher (23 participants) April 9th & April 10th MSD’s SBE Manager appeared as a guest on the City of Cincinnati Office of Contract Compliance’s (OCC) Government and Talk Show to discuss the MSD SBE Program.

• OCC’s Government and Talk Show, April 14th MSD’s SBE Program offered three SBE outreach sessions in April to educate large and small companies on radical collaboration and its value in developing successful partnerships.

• Best Business Practices: Radical Collaboration (55 participants) April 15th, April 22nd & April 29th MSD’s SBE Manager participated in The Blue Book Building & Construction Networking Event to meet small businesses.

• The Blue Book Building & Construction Networking Event, April 22nd MSD’s SBE Manager attended the City of Cincinnati Office of Contract Compliance SBE liaison meeting.

• SBE Liaison Meeting, April 29th MSD’s SBE Program registered one new firm in the program, renewed/updated registrations for three firms, conducted five project site visits, and met with ten firms and/or community partners to provide consultation, coaching, and/or relationship building.



Change Management MSD documents changes to projects via two primary processes: the change order process and the notice of advisement process.

Notice of Advisements (NOAs) During April 2014, the following Notice of Advisements (NOA) were issued. Table 22: Summary of Notice of Advisements

NOA ID Name Budget Impact

Purpose for Advisement

0001 10240180 3934 Winding Way Lateral Realignment / Sewer Abandonment

$ (336,785.00) Re-routing of lateral

0001 10240335 3568 Bogart Avenue Sewer Replacement $ 5,116.00 Updated construction cost estimate

0002 10240345 Myrtle Avenue Sewer Abandonment $ 25,350.00 Modifications to the original intent of BCE due to substantial technical difficulties

0001 10240535 Stout Ave Sewer Improvements $ 110,700.00 Construction cost increase resulting from more detailed estimate

0001 10270083 Little Miami WWTP Ash Slurry System Improvements

$ (20,406.57) Canceled project based on MSD’s decision regarding consolidation of future incinerator operations

0003 11240000 Lick Run Valley Conveyance System $3,000,000.00 Construction cost increase based on updated cost estimate

0001 11240110 Quebec Road Sewer Separation $1,997,415.00 Construction cost increase based on updated cost estimate

0003 11240130 Queen City Avenue Sewer Separation Phase 2 $ 473,800.00 Cost increase due to Duke pole and gas relocations, and water quality unit

0004 11240130 Queen City Avenue Sewer Separation Phase 2 $ 703,400.00 Misc expense associated with utility pole relocation, gas main protection, and permitting

0004 11240270 Queen City Avenue Sewer Separation Phase 1 $ 585,900.00 Construction cost increase due to Duke pole relocation

0001 11243140 CSO 217/483 Source Control Phase A $ (439,620.00) Construction cost decrease based on updated cost estimate

Change Orders Executed During April the following Change Orders were executed:



Table 23: Summary of Change Orders

CO ID Name Budget Impact Schedule

Impact Purpose for Change

15X11156-CCO-001 10180100

Sewer Relining Trenchless Technology Program

($551,916.91) 0 days Credit for alternative lining installation process

15X11156-CCO-005 10180100

Sewer Relining Trenchless Technology Program

($147,250.76) 0 days Credit for reconciliation and non- performed items

Programmatic Contingency A Programmatic Contingency log as required by Rule 2405-2 can be found on MSD’s SharePoint site http://mymsd1/workspaces/it/DCI/Program%20Contingencies%20Log/Forms/AllItems.aspx.

Table 24: Summary of Programmatic Contingency Fund

PC # ID Name Requested Amount Purpose for Change 0002 10143220 CSO 179 Sewer Separation $15,797.00 To prepare legal description and plat for

one property needed for court appropriation.

0001 11240010 Sunset Avenue Sewer Separation

$37,000.00 Scope of work increased including: easement preparation revisions and additions, detention pond reanalysis after pond was deleted, hydraulic modeling additional analysis due to Gurley Road flow changes, Pipe size changes due to SMU regulation change, ESA update for cut/fill permit.

0001 11240090 White Street Area Sewer Separation

$38,396.00 Corps permitting was not part of the designer’s scope of work under the original task order.

http://mymsd1/workspaces/it/DCI/Program%20Contingencies%20Log/Forms/AllItems.aspx



LOWER MILL CREEK PARTIAL REMEDY PROGRAM

Valley Conveyance System The Lick Run Valley Conveyance System is the core project for the LMCPR. The following design activities have been completed over the three months prior to April 30, 2014:

• Numerous design coordination meetings since February 2014 with CDOTE, GCWW, Duke Energy, Time Warner Cable, Cincinnati Bell, and the City Planning Department.

• 60% Design Phase was initiated in early March 2014.

• 60% field investigations including utility investigations, geotechnical borings, and topographic survey work are ongoing and should be completed by end of June 2014.

The 2014 CIP identifies design and right-of-way funds for the project. The 2014 design funds will be utilized for 60% to 100% design deliverables, 60% supplemental topographic and boundary survey; and 60%-100% geotechnical borings and report.

Sewer Separation Projects The LMCPR program includes a total of 19 projects, one of which is the Valley Conveyance System. The remaining projects are all actively underway. An overview of the project status through April 30th is provided herein. Project specific detailed information is provided in the monthly project reports posted to projectgroundwork.org on a monthly basis. Projects Under Construction The following projects are under construction:

• CSO 125 Sewer Enhancements: a portion of this project (224 feet of 48-inch pipe) was constructed by ODOT for the I-74 Beekman interchange.

• Queen City Avenue Sewer Separation Phase 1 • Rapid Run Park Source Control

Projects In Bid Phase The following projects are ready for bidding:

• Harrison Avenue Phase B Projects In Design The following projects have completed the 30% design:

• CSO 217/483 Source Control Phase A • Valley Conveyance System

The following projects have completed 60% design:

• CSO 127 & 128 Stream Separations • CSO 125 Stream Enhancements



• Quebec Road Sewer Separation The following projects have completed 90% design:

• CSO 217/483 Source Control Phase C • Quebec Heights Sewer Separation • Queen City & Cora Avenue Sewer Separation • Queen City Avenue Sewer Separation Phase 2 • Sunset Avenue Sewer Separation • White Street Sewer Separation • Wyoming & Minion Avenues Sewer Separation

Projects In Planning/Pre-Design The following projects are on planning or pre-design:

• CSO 217/483 Source Control Phase B • CSO 181 Real Time Control

Right-of-Way Status There are 90 project parcels in the Lick Run Valley Conveyance System subject to fee simple acquisition. Note: a project parcel may be comprised of multiple tax parcels held by common ownership that has the same unity of use, e.g., the Klug property is comprised of 8 tax parcels all dedicated to the same use and thus designated as one project parcel. Six project parcels are in the public domain and have been or will be secured via MOUs between City Departments. Early design has indicated the need for nine easements for the Valley Conveyance System. Acquisition will commence upon receipt of 90% design deliverables confirming the area of the easements. The right-of-way accomplishments through April 30th include:

• 12.542 impacted acres have been acquired by the County/MSD • 17.081 impacted acres are to be secured because they are publicly-owned 0.173 impacted

acres are under contract Related VCS right-of-way activities on-going through April 30th included:

• Relocation of Residential Displacees: There are currently 58 relocation cases assigned to two in-

house staff supplement resources and two contract relocation vendors. It is anticipated that the majority of relocation efforts for properties that have been acquired will be completed by the first quarter of 2014.

• Demolition: The Notice to Proceed for the abatement of the structures slated for demo was issued 6/25/2013. Abatement commenced on 7/15/2013 and was completed on 8/10/2013. The Soft Strip Notice to Proceed was issued on 8/2/2013. The request for demolition bids was advertised on 8/20/2013. Demolition of 20 structures (Phase A) was completed on 12/20/2013. Demolition Phase B estimate was received on 2/6/2014. Construction legislation was approved at the May 14th Board of County Commissioners meeting.



• Environmental: Phase 2 studies are being performed in the final block (McDonald’s block) of the VCS. All environmental studies required for property acquisition are anticipated to be completed by middle of 2014.

Table 25: Lick Run VCS Right-of-Way Status

Table 26: LMCPR Sewer Separation Projects Right-of-Way Status

ID LMCPR Separation Project Status FTs EAs Ac UC %Ac 11243141 CSO 217/483 Source Control Phase B Planning 2 8 0 0 0% 11243840 CSO 127 and128 Stream Separation Design - Kick-off 0 3 0 0 0% 11240020 CSO 181 Real Time Control Design - Kick-off 1 0 0 0 0% 11243140 CSO 217/483 Source Control Phase A Design - Kick-off 10 23 0 0 0% 11240110 Quebec Rd Sewer Separation Design - 35% 1 20 0 0 0% 11240150 Queen City and Cora Separation Design - 90% 4 6 0 0 0% 11240030 Wyoming and Minion Separation Design - 90% 0 21 0 0 0% 11240170 Quebec Heights Sewer Separation Design - 90% 0 16 0 0 0% 10240018 CSO 125 Stream Separation Design - 60% 10 16 0 0 0% 11240130 Queen City Ave Separation Phase 2 Design - 90% 0 13 0 0 0% 10240021 CSO 217/483 Source Control Phase C Design - 90% 0 12 0 0 0% 11240010 Sunset Ave Sewer Separation Design - 90% 0 10 1 4 55% 11240090 White Street Sewer Separation Design - 90% 0 18 1 8 50% 11240051 Harrison Avenue Separation Phase B Legislation 0 1 1 0 100% 11240270 Queen City Ave Separation Phase 1 Bid Phase 0 3 3 0 100% 11040010 Rapid Run Park Source Control Bid Phase N/A 11240001 Lick Run Property Demolitions Construction N/A 11240050 Harrison Avenue Separation Phase A Construction N/A

Totals (without Lick Run VCS) 28 170 6 12 9%

Corridor (Impacted Acreage Excluding Potential

Avoidance)

Total Acreage

to Acquire/Secure

Acreage Acquired/ Secured

Acreage to be

Acquired

Percentage

Acquired/ Secured

Percentage to be

Acquired

Thru 4/30/2014 41.102 29.796 11.306 72.5% 27.5% Note: There are 48.027 (including potential avoidance) acres within the VCS based on shape file data compiled by Strand. 17.081 of the impacted acres identified as secure are in the public domain and will be subject to MSDGC control via MOUs between City Departments



Notes: FT = number of full takes; EAs = number of easements; Ac = number of acquisitions completed for project; UC = number acquisitions under contract or in the public domain; %Ac = percent of required acquisitions obtained

Related sewer separation projects right-of-way activities on-going through April 30th included: • Appraisals: Appraisals have been ordered or are under review for Queen City & Cora Avenues;

Quebec Heights; Wyoming & Minion Avenues; and Queen City Avenue Phase 2. • Potential Appropriations: Five easements needed for the Sunset Avenue Sewer Separation

Project and eight needed for the White Street Sewer Separation Project have been referred to appropriation as mutual settlement agreements could not be reached or title issues precluded MSD from being able to acquire title to the easement. The “quick-take” process will be utilized but appropriations may continue to impact project schedules.

LMCPR Critical Path Schedule The LMCPR program remains on track to meet all Consent Decree milestone dates. Four projects are forecasting remaining float to milestone dates more than six months but less than 12 months. MSD remains focused on maintaining and accelerating schedules for the discrete LMCPR projects. It is important to note the Valley Conveyance System is independent of all the other separation projects with respect to its start and finish construction dates. The following schedule dependencies have been identified among the sewer separation projects to address maintenance of traffic concerns.

• Queen City Avenue Sewer Separation Phase 1 o Finish before the start of construction of Sunset Avenue o Finish with or before the finish of construction of Queen City & Cora Avenues o Finish with or before the finish of construction of Wyoming & Minion Avenues Sewer

Separation

• Sunset Avenue Sewer Separation o Start with/before the start of Queen City Avenue Phase 2 o Finish before the start of Quebec Road

Appendix F LMCPR Budget and Schedule Tracking Detailed Report includes the variance tracking to milestone dates and float considerations for potentially critical path activities.

LMCPR Program Financials An overview of the budget status is presented in the following tables and a detailed accounting of projects costs is provided in Appendix F. The LMCPR Program is currently estimating total cost at $233.9 million in 2006$ including program contingency. This value will continue to be adjusted as projects progress through design and construction. The LMCPR program remains within the $244.3 million (2006$) budget established by the Board of County Commissioners. The current month program estimate in 2006$ and in real dollars increased this month to reflect reviewed Engineer’s opinion of probable construction costs and corresponding soft costs and utility relocation: Quebec Heights, Queen City and Cora Avenue,



and Sunset Avenue projects had decreases in estimated cost, and Quebec Road and White Street projects had increases in estimated cost. Other cost variances were due to decertification of remaining encumbrance from the allowance detail. Projects changes are noted in the LMCPR Project Variance Report.

Table 27: LMCPR Program Estimate Overview As of April 30, 2014

Description Amount (2006$) Amount (Real$)

LMCPR Program Budget 1 $244,367,000

Program Estimate (as of 12/5/12) 2 $227,748,000 $284,973,000

Previous Month Program Estimate $221,792,000 $275,043,000

Current Month Program Estimate $222,361,000 $275,998,000

Monthly Variance in Program Estimate $569,000 $955,000

Monthly Variance in Program Estimate Percent 0.3% 0.3%

Current Month Program Contingency 3 $11,500,000 $14,500,000

Current Month Program Estimate with Program Contingency $233,861,000 $290,498,000

Current Month Program Budget Variance ($10,506,000) Current Month Program Budget Variance Percent -4.3% Notes: 1 As Referenced in the Lower Mill Creek Partial Remedy Study Report,

December 18, 2012. 2 As referenced in the LMCPR Total Project Cost - Suite 3A 12-05-12.xlsx Document. 3 Program contingency per Article XXIV, Section 2405-2, for projects without legislated contingency.



Table 28: LMCPR Projects Variance Report



ODOT COORDINATION PROGRAM In 2008, MSD and the Ohio Department of Transportation (ODOT) began collaborating on infrastructure improvements related to the planned reconstruction of the I-75 corridor and MSD’s concurrent mandate to mitigate CSOs to the Mill Creek. The level of capital investment required for both the ODOT highway reconstruction and MSD’s implementation of its Wet Weather Improvement Program, both estimated in the billions of dollars, is unprecedented and opens the door for significant optimization of infrastructure benefits while minimizing fiscal impact on local residents and rate payers. ODOT’s planned reconstruction of I-75 extends from Kemper Road south to the Ohio River, en

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