APrIGF Multi-Stakeholder Steering Group (MSG) Meeting€¦ · APrIGF Multi-Stakeholder Steering...

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APrIGF Multi-Stakeholder Steering Group (MSG) Meeting 19 Apr 2017 (Wednesday) Adobe Connect 04:00 – 05:00 (UTC) Attendees (25): MSG Members Ali Hussain, Pakistan Information Security Association (PISA) (Private Sector) Chester Soong, ISOC Hong Kong (Civil Society) – Vice Chair Edmon Chung, DotAsia Organisation (Technical) Gunela Astbrink, ISOC Australia (Civil Society) Hiro Hotta, JPRS (Technical) Hong Xue, Beijing Normal University (Academia) Izumi Aizu, Institute for InfoSocinomics, Tama University (Civil Society) Izumi Okutani, JPNIC (Technical) Jianne Soriano, NetMission.Asia, Hong Kong (Civil Society) Joyce Chen, ICANN APAC Hub (Technical) Kenta Mochizuki, Yahoo Japan Corporation (Private Sector) Leonid Todorov, APTLD (Technical) Maheeshwara Kirindigoda, Uva Province Governor's Office - Sri Lanka (Govenment) Maureen Hilyard, At-Large Member of ICANN (Civil Society) Mohit Saraswat, Pepsi- Dubai Refreshments (PepsiCo Bottler) (Private Sector) Noelle de Guzman, ISOC APAC Bureau (Civil Society) Paul Wilson, Asia Pacific Network Information Centre (APNIC) (Technical) – Chair Rajnesh Singh, Internet Society APAC Bureau (Technical) Shibendu Debbarma, Tripura University (Academia) Shreedeep Rayamajhi, Rayznews (Civil Society) Zakir Syed, SAMENA Telecommunications Council (Civil Society) Non-MSG Members Connie Chan, APNIC (Technical) Klee Aiken, APNIC (Technical) APrIGF Secretariat: Yannis Li, DotAsia Organisation

Transcript of APrIGF Multi-Stakeholder Steering Group (MSG) Meeting€¦ · APrIGF Multi-Stakeholder Steering...

Page 1: APrIGF Multi-Stakeholder Steering Group (MSG) Meeting€¦ · APrIGF Multi-Stakeholder Steering Group (MSG) Meeting 19 Apr 2017 (Wednesday) Adobe Connect 04:00 – 05:00 (UTC) Attendees

APrIGFMulti-StakeholderSteeringGroup(MSG)Meeting

19Apr2017(Wednesday)AdobeConnect

04:00–05:00(UTC)

Attendees(25):MSGMembersAliHussain,PakistanInformationSecurityAssociation(PISA)(PrivateSector)ChesterSoong,ISOCHongKong(CivilSociety)–ViceChairEdmonChung,DotAsiaOrganisation(Technical)GunelaAstbrink,ISOCAustralia(CivilSociety)HiroHotta,JPRS(Technical)HongXue,BeijingNormalUniversity(Academia)IzumiAizu,InstituteforInfoSocinomics,TamaUniversity(CivilSociety)IzumiOkutani,JPNIC(Technical)JianneSoriano,NetMission.Asia,HongKong(CivilSociety)JoyceChen,ICANNAPACHub(Technical)KentaMochizuki,YahooJapanCorporation(PrivateSector)LeonidTodorov,APTLD(Technical)MaheeshwaraKirindigoda,UvaProvinceGovernor'sOffice-SriLanka(Govenment)MaureenHilyard,At-LargeMemberofICANN(CivilSociety)MohitSaraswat,Pepsi-DubaiRefreshments(PepsiCoBottler)(PrivateSector)NoelledeGuzman,ISOCAPACBureau(CivilSociety)PaulWilson,AsiaPacificNetworkInformationCentre(APNIC)(Technical)–ChairRajneshSingh,InternetSocietyAPACBureau(Technical)ShibenduDebbarma,TripuraUniversity(Academia)ShreedeepRayamajhi,Rayznews(CivilSociety)ZakirSyed,SAMENATelecommunicationsCouncil(CivilSociety)Non-MSGMembersConnieChan,APNIC(Technical)KleeAiken,APNIC(Technical)APrIGFSecretariat:YannisLi,DotAsiaOrganisation

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LocalHostof2017:ArthitSuriyawongkul,Netizen(CivilSociety)Apologiesforabsencesentinadvance(4):SatishBabu,ComputerSocietyIndia(CivilSociety)KelvinWong,ICANNAPACHub(Technical)DuangthipChomprang,GITEC(CivilSociety)SylviaCadena,APNIC(Technical)Agenda:

1. AgendaReview(Chair)2. MinutesandActionItemsReview(Chair)3. 2017preparation

-LocalHostUpdates(Arthit/Secretariat)-FellowshipCommitteeUpdates(Aris/Maureen)-WorkshopEvaluationUpdates(Cheryl/Chester/Secretariat)

4. 2018LocalHostPollResult5. AOB

Proceedings:

1. MinutesandActionItemsReview

• Adoptedminutesof05Apr2017MSGmeeting• ThemailinglistforPrep-daysub-grouphasbeencreatedandKelvinWong

hasalreadystartedthediscussionwithrepresentatives.• NoresponsesreceivedfromVanuatuyetsofaronthefinancialupdates.• 2018localhostselectionpollhasbeenclosed.

ActionItems:

• Adoptedminutesof05AprMSGmeeting 2. 2017PreparationsLocalHostUpdates

§ Venue-Thevenueisconfirmedandlockeddown.§ Accessibility–Workingonshuttlebusaccessibilitywhilethevenueisfully

accessiblenow.§ Website-Thewebsiteispendingupdateswiththelatestinformationwhich

isexpectedtobecompletedbythisFriday.Thewebsitewillbemappedtothedomainhttp://2017.aprigf.asiaaccordingtotheinstructionsfromthesecretariat.

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§ Internet-LocalHostenquiredaboutthebandwidthrequiredandsecretariat

quotedfromtheRFPtoLocalHostfor2017that“theminimumuplinkof20MbpsisrequiredtosupportthesimultaneousInternetaccessofallparticipants”.WilsonaddedthataseparateInternetprovisionforlivestreamingisnotcompulsorybutenoughbandwidthisimportant.Soongaddedthatadedicatedeventnetworkapartfromthenormaluniversitywifiispreferred.

§ Sponsor–LocalHostenquiredabouttheregionalsupportavailable.SecretariatrespondedthatAPNICandInternetSocietyAPACbureauhasbothsupportedfortheFellowshipProgramandthesecretariathasalsoreachedouttoGoogleregionalofficeonAsiaPacificLegislativeRoundtable(APLR)specificallybutyettobefinalized.SecretariatencouragedlocalhosttoalsoreachouttotheirlocalofficeswhichGooglehappenedtosponsorseparatelyinTaipeiforbothoffices.

§ Registration-Secretariatalsoprojectedtheregistrationformreadytobelaunchedwiththewebsiteonscreen.

ActionItems:

§ Localhosttoworkonthewebsiteupdatesby21Apr(Fri).§ Localhosttoreachouttolocalsponsorsandworkwithsecretariatonthe

logoplacementonwebsite. FellowshipCommitteeUpdates• HilyardthankedtheFellowshipCommitteeforthehardworkonevaluation,

APNIC,ISOCandlocalhostonthefundingcontributionsandsecretariatontheassistanceprovided.Belowarethekeyupdates:

§ Evaluationhasbeencompletedandselected50fellowsoutofthe163totalapplicationsreceived.

§ Genderbalance–25malesand25females§ Agooddistributionofeconomies

• NoobjectionorconcernfromtheMSG.• SecretariatwillmoveontoemailtheselectedfellowsasattachedlistontheFull

FellowshipOffercoveringbelowitems:§ Twin-sharedaccommodation§ EconomyReturnTicket(Reimbursementon-site)§ BreakfastCashAllowance(Giveon-site)

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ActionItems:

§ Secretariattoinformtheselectedfellowsonthefullfellowshipoffer.ProgramCommitteeUpdates• SoongupdatedthattheProgramCommitteehascompletedscoringandyetto

finalizetheresult.Belowarethekeyprogresshighlights:§ 18setsofcompletedscoresfromProgramCommitteemembers§ 29sessionslotsavailableexcludingOpening,ClosingPlenary,andNRIsession§ Formatdistributionofthetop29workshopproposals-17Panel,2

roundtable,4openforum,2BoF,1Hackathon,2Workshop§ Furtheranalysiswillbedoneonthedistributionoftopicsandsub-themes.§ Somesessionscurrentlyhavelessthanoneornospeakersconfirmedyet

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§ Aprogramcommitteecallwillbeheldnextweektofinalizetheselected

workshoplist Discussions• ProgramCommitteeraised2questions:

§ Shallmorethan1workshopproposalfromthesameorganizerbeacceptedforthosescoredhigh?

§ Shalltheselectionfavorproposalswithmoreconfirmedspeakersorallowworkshoporganizertoconfirmandupdatetheirspeakersbeforewefinalizethelist?

• Wilsonsuggestedthatweallowupto2workshopproposalstobeacceptedfromthesameorganizer.HefurtherdeclaredhisconflictofinterestthatAPNICsubmittedtwoworkshopproposalsthatareontheacceptedlist.

• Xueagreedthatproposalswithmoreconfirmedspeakersshallbefavored• SinghechoedhisagreementtoWilsonandXueonbothquestions.Hilyard,

OkutaniandHottaalsoshowedtheirsupport.OkutaniaddedthattheglobalIGFlimitationis3proposalsperorganizerstobeacceptedandthereforesettingalimitof2forAPrIGFisreasonable.

• OkutanisuggestedtoimplementameritpointschemeforworkshoporganizersinfutureCFPonsubsequentproposalssubmission.

• Soongproposedthatwegivea1-weekperiodforworkshoporganizerstoupdateontheirspeakersconfirmationstatus.ConsensusreachedamongtheMSGconsideringthatsomeoftheorganizersmightnothavemanagedtoconfirmtheirspeakersatthetimeofsubmission.

• Okutanienquiredaboutthetimelineofresultannouncementtoworkshoporganizersandsuggestedtoinformtheorganizeraboutthedelay.

• Astbrinkaskedifworkshoporganizerscannotconfirmspeakerswithinthe1-weekdeadline,willtheirproposalsbedemerit.WilsonsuggestedthatProgramCommitteetodiscussanddecideonthis.

ActionItems:

• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult

announcement.3. 2018LocalHostDiscussion• Theresultisavailableathttp://igf.asia/2018host• Atotalof23responsesreceived.• Vanuatu(13votes)vsRussia(10votes)• TheMSGhasratifiedtheresultandconcludedthatVanuatutobeselectedasthe

2018localhost.ActionItems:• SecretariattodraftaLetterofCommitmenttemplateforthe2018localhostto

signback.• SecretariattoinformVanuatuandRussiaontheresultandannouncepublicly

oncereceivingthesignedletterofcommitmentfromVanuatu.

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• AOB

§ None. SummaryofActionsItems• Adoptedtheminutesof5Apr2017meeting.• Localhosttoworkonthewebsiteupdatesby21Apr(Fri).• Localhosttoreachouttolocalsponsorsandworkwithsecretariatonthelogo

placementonwebsite.• Secretariattoinformtheselectedfellowsonthefullfellowshipoffer.• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult

announcement.• ProgramCommitteetofinalizetheselectedworkshopproposalslist.• Secretariattoinformallworkshoporganizersonthedelayofresult

announcement.• SecretariattodraftaLetterofCommitmenttemplateforthe2018localhostto

signback.• SecretariattoinformVanuatuandRussiaontheresultandannouncepublicly

oncereceivingthesignedletterofcommitmentfromVanuatu.Thenextmeetingwillbeheldon3May(Wed)2017at4:00-5:00(UTC).


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