Apresentação eSocial Online (Versão em Inglês)

Overview

A service by Group

Agenda

1. What is eSocial?

2. Goals of eSocial

3. General view of eSocial

4. Deadlines for sending files

5. Transfer of the events

6. Implementation schedule

7. Proposed solutions

8. Recommendations.

What is eSocial?

SPED - The forerunner!

eSocial (Sped Payroll; EFD-Social, Social Sped, E-Social; Esocial)

Digital System Audit on Tax, Social Security and Labor Obligations

Bookkeeping.

eSocial is a project of the Federal Government that will collect the

information described in the eSocial object, storing them in the

“eSocial National Environment “, enabling project participants to

effectively use it for social security, tax and calculation of taxes

purposes and FGTS .

Goals of eSocial

“Article 6 – The use of eSocial aims:

I - enabling the guarantee of social security and labor rights;

II - simplifying fulfillment of obligations; and

III - enhance the quality of information of labor relations, social

security and tax. "

eSocial Guide - Version 1.1

General view of eSocial

Currently, employers are required to report various statements and

documents that have the same information, and they often do that

with no coherence on the data required.


Employers will provide information in a unified and standardized way

eliminating errors and reducing operational costs.

Genral view of eSocial

1. Employer Information;

2. Table of Headings;

3. Table of Departments;

4. Table of Positions;

5. Table of Functions;

6. Timetables / Shifts;

7. Table of Facilities / Works;

8. Table of Administrative/Legal Proceedings;

9. Table of Port Operators;

10. Initial Registration of Links.

Initial events and charts


1. Worker Admission ;

2. Change Registration Data;

3. Amendment Employment Contract;

4. Communicating Work Accident;

5. Certificate of Occupational Health;

6. Temporary Remoteness;

7. Amendment Remoteness Reason;

8. Temporary Remoteness Return;

9. Stability – Start;

10. Stability – End;

Non regular events

11. Different work condition – Start;

12. Different work condition – End;

13. Prior Notice;

14. Cancellation of Prior Notice;

15. No Contract Worker – Start;

16. No Contract Worker – Amendment;

17. No Contract Worker – End;

18. Shutdown;

19. Reintegration;

20. Deleting Event.


1. Opening (Payroll);

2. Remuneration;

3. Several payments;

4. Services Taken (Assignment of

Labor or Contract);

5. Services Rendered

(Assignment of Contract

Labor);

6. Taken Services from

Cooperative Work;

7. Services provided by the

Cooperative Work;

8. Acquisition of Production;

Regular events

9. Marketing;

10. Resources Received or

Transferred to Sports Association;

11. Discharge Information

(complementary);

12. Revenue of Concurrent

Activities;

13. Closure;

14. Sports Entertainment.

Deadlines for sending files

o Employer

o Institutions by the end of the 1st compulsory month

o Linkages

o Tables – Prior to any event that requires this information;

o Admission – the day before the start of the labor activity;

o CAT – 1st working day or, in case of death, immediate;

o Layoff – 1st working day following the date of resignation in the case of

notice, or 10 days in all other cases;

o Other events - until the 7th of the following month;

o Payroll and other income - until the 7th of the following month.

Transfer of the events

o Generation of electronic file containing the information

stipulated in layouts;

o Digital signature;

o Electronic document;

o Internet transfer to the “eSocial National Environment”;

o Verification of Formal Integrity;

o Issue of delivery receipt.

Implementation schedule

Support to eSocial

- Providing application for qualification of membership of existing

workers in companies - March 2014 - CPF, PIS / NIT and date of

birth on the basis of CNIS system.

- Manual of Technical Specification and XML webservice connection

– April 2014.

- Testing environment for webservice and receiving of the initial

events (pre-production) – available from May 2014 on.

- Testing environment for webservice connection and the beginning of workers registration – available from July 2014 on.


o Obligation to provide information via eSocial - domestic

employer mode – 120 days after the publication of the EC

regulation 72/2013.

o Deployment of eSocial for the first group of companies – Real

Profit Companies:

Until 10/31/2014 – Initial Registration;

From Oct. 2014 – Submission of events

Monthly sheet and calculation of taxes.

From Jan. 2015 – Replacement of GFIP.

o Deploying of eSocial with an Unified Gathering - Special Insured

and Small Rural Producers –

from May 1st 2014 on.


o Deployment of eSocial in stages for the second group of employers

– Presumed Profit Companies, National Simple, Immune or Exempt

Entities, MEI, small farmers: it’s being analyzed by the Ministries and

the Department of Micro and Small Enterprise.

o Public entities – Direct Administration, Municipal and Foundational

Union, States, Federal District and Municipalities – Initial Registration

until 01/31/2015.

Delivery of the first competence of eSocial (01/2015) -

until 07.02.2015.

o Replacement of DIRF, RAIS and CAGED and other information and

input of the labor court module – from AC 01/2015.

Source: Internal Revenue Service for presentation at CRC / SP

How can we help?

Initial information

Workers’ data validation (Base CNIS):

How can we help?

eSocialOnline is a service that consists of:

o Integration with various systems involved;

o Screens to suit all layouts of eSocial;

o Generation, transmission and control of XML's files;

o Warnings by SMS and email;

o Expert advice guiding the whole process;

o Training to support the change management.

How does it work?

Solution – 1st Scenario

Integration

I have an internal payroll system, with its own development

team for maintenance, but I do not want to adapt it to eSocial

because it is complex to do digital signature, and Webservice

communication. What to do?

Solution – 2nd Scenario

Integration

I have a payroll system which is not going to be adapted to

eSocial. What to do?

Integration

o eSocialOnline will reform the reading of the avalilable

information in your system.

o Payroll, Security and Occupational Medicine, Finance, etc.

o What about the other pieces of information that my system

doesn’t carry?

o eSocialOnline offers screen for completeness before forwarding the

information to the government.

o Control of transmission

o Complete and integrated, the information is available for transmission.

Solution – 3rd Scenario

Integration

I have a Security and Occupational Medicine system, or

Financial or Legal System etc. How to send the information to

eSocial, should I adapt each of these softwares?

Solution – 4th Scenario

Screens for information inclusion

o I do not have a Safety and Occupational Health system. How am I going to send a CAT? Do I need to purchase a module for that in my business?

Another advantage of eSocial Online:

You can fill in the events and perform the transmission through

the screens of eSocial Online.

Then you must make the adjustment in the management systems.

Filling Screens

Messaging - Transmission

Messaging mode will perform: - Digital Signature - Communication with the

Government’s Webservice

Messaging – Search of receipt

Every now and then, the messaging mode, with the protocol number, will

perform the search for the receipt number validation.

The messaging mode updates information

on eSocial Online

With the information

in hand eSocial Online sends an email and SMS

with the positive or negative

sending return

Summarizing We are working!

Our team is 100% focused in each new layout (version 1.1 today) made

available. The necessary adjustments are made right away.

Messaging needs government’s services availability to perform. Controls are

already developed and can vary depending on how these Webservices will

be available.

The Specific Integrations are made according to customer's requirement, an

analysis of how this client can provide the information is taken.

Summarizing

Our solution comprises 100% of the eSocial obligation

Regardless of the solution, prepare yourself!

The information is derived from various sources (areas), so it is

necessary to reorganize the internal process for sending data

to eSocial.

Recommendations

Recommendations 1. Parameterization of the funds used in the payroll of nearly 120 items of

eSocial;

2. Configuration of the implications for Social Security, IRRF, FGTS and

Labour Union Contribution;

3. Surveying Positions and Functions;

4. Educate the senior management of the company;

5. Workers' data contained in CNIS identical at RET;

6. Transforming info to eSocial in corporate information;

7. Compliance with the legislation in order to avoid inspection and

punishments;

8. Qualification of the involved areas in the provision of information;

9. Change of company culture;

10. Synchrony between the segments involved regarding the eSocial

information.

Thank you!

www.esocialonline.com.br

Apresentação eSocial Online (Versão em Inglês)

Recruiting & HR

Transcript of Apresentação eSocial Online (Versão em Inglês)