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Latvian Institute of Organic Synthesis

Procurement Commission

Meeting on 15-th of January, 2015

Protocol No. 2015/06 - 01

DPP LATVIAN INSTITUTE OF ORGANIC SYNTHESIS

Pursuant to the Procedure under Section 82 of the Public Procurement Law:

“Supply of a spectra processing software to the Latvian Institute of Organic Synthesis within the Framework of ERDF activity 2.1.1.3.3.”

RULES

Procurement identification numberOSI 2015/06 MI ERAF

Riga2015

Tender Rules OSI 2015/06 MI ERAF pursuant to Section 82 of the PPL

Contents

DIRECTIONS FOR THE TENDERERS....................................................................................31. GENERAL INFORMATION...............................................................................................32. INFORMATION REGARDING THE SUBJECT OF PROCUREMENT AND THE CONTRACT................................................................................................................................43. REQUIREMENTS FOR THE EXCLUSION, SELECTION AND QUALIFICATION OF TENDERERS..............................................................................................................................54. DOCUMENTS FOR SUBMISSION...................................................................................55. THE PROPOSAL ASSESSMENT AND SELECTION CRITERIA...................................7

TECHNICAL SPECIFICATION................................................................................................8GENERAL INFORMATION......................................................................................................8TECHNICAL SPECIFICATIONS OF A SPECTRA PROCESSING SOFTWARE.................9

SAMPLES FOR THE PREPARATION OF THE PROPOSAL............................................12SAMPLE 1.............................................................................................................................13SAMPLE 2.............................................................................................................................14SAMPLE 3.............................................................................................................................15SAMPLE 4.............................................................................................................................16

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DIRECTIONS FOR THE TENDERERS

1. GENERAL INFORMATION

1.1. Procurement identification numberOSI 2015/06 MI ERAF

1.2. Contracting AuthorityName of the contracting authority

Latvian Institute of Organic Synthesis

Address Aizkraukles iela 21, Riga, LV -1006, LatviaRegistration No. LV90002111653Bank account No. LV41UNLA0001001609845Contact person Artūrs AksjonovsTelephone No. +371 67014884Fax No. +371 67014813Email address [email protected]

Working hours From 9.00 to 17.00

1.3. Proposal Submission TermProposals shall be submitted by 14:00 hours, 4 February, 2015, to the Latvian Institute of Organic Synthesis, at Aizkraukles street 21, Room 112.

1.4. Securing of the ProposalThe proposal shall not require securing.

1.5. Arrangement of the Proposal1.5.1.The proposal, the documents and correspondence related to the process of the

procurement between the Contracting Authority and the Tenderer shall be in Latvian, or in English if the Tenderer is registered outside Latvia. Additional technical documentation may also be enclosed in English.

1.5.2.The proposal shall be submitted in a sealed envelope on which name of the Tenderer and the procurement identification number shall be indicated (OSI 2015/06 MI ERAF).

1.5.3.The Tenderer shall submit one original and one copy of the proposal. The words “ORIGINAL” and “COPY” shall be indicated on the original and the copy of the proposal respectively. The original and the copy of the proposal shall be placed in the envelope indicated in Clause 1.5.2.

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mailto:[email protected]


1.5.4. The proposal shall be signed by the Tenderer’s manager or a person authorised thereto.

1.5.5. The proposal consists of three parts:1.5.5.1. The application for participation in the tender with the Tenderer’s

selection documents enclosed;1.5.5.2. The technical proposal;1.5.5.3. The financial proposal.

1.6. Obtaining of the Tender RulesThe Tender Rules are freely downloadable from the Contracting Authority’s homepage http://www.osi.lv

1.7. Composition of the Procurement Commission

Name, surname PositionChairman of the Commission

Ivars Kalviņš Director

Commission members Osvalds Pugovičs Deputy Director

Dace Kārkle Deputy Director

Gunārs Duburs

Head of the Membrane Active

Compounds Laboratory

Modris Banka Senior Engineer

Secretary Artūrs AksjonovsHead of the Procurement Department

2. INFORMATION REGARDING THE SUBJECT OF PROCUREMENT AND THE CONTRACT

2.1. Subject of ProcurementThe subject of procurement shall be the supply of a spectra processing software to the Latvian Institute of Organic Synthesis within the Framework of Implementation of European Regional Development Fund (hereinafter referred to as the ERDF) activity 2.1.1.3.3

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according to the Technical Specification.

2.2. Number of ProposalsThe Tenderer may submit one proposal for the entire amount of the procurement according to the Technical Specification.

2.3. Conditions for Entering into the ContractOne contract will be entered into with regard to the entire amount of the procurement.

2.4. Place of Performance of the ContractThe places of performance of the contract shall be Aizkraukles street 21, Riga, LV-1006, Latvia.

2.5. Term of Performance of the Contract2.5.1. The term of performance of the contract shall be 2 (two) weeks from the date of

signing of the contract.

2.5.2. Time of delivery is 2 weeks from the signing of the contract.

2.6. Contract Provisions2.6.1. Software licence type – perpetual licence.

2.6.2. Amendments to the procurement contract, where necessary, shall be introduced in line with the provisions of Section 671 of the Public Procurement Law.

3. REQUIREMENTS FOR THE EXCLUSION, SELECTION AND QUALIFICATION OF TENDERERS

3.1. Conditions for the Tenderer’s Participation in the TenderAny person or a group of persons from any country who is registered as provided for by the law and who corresponds to the requirements set forth in the Rules may participate in the tender.

3.2. The Tenderer Exclusion ConditionsThe Contracting Authority will exclude the Tenderer from further participation in the tender and will not examine the Tenderer’s proposal if it establishes the facts indicated in Section 82 Paragraph Five Clause 1 or Clause 2 of the Public Procurement Law.

3.3. Qualification RequirementsNo qualification requirements are set forth for the Tenderers in this tender.

4. DOCUMENTS FOR SUBMISSION

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4.1. The Tenderer’s Selection Documents4.1.1. The Tenderer’s application for participation in the tender, which confirms the

Tenderer’s commitment to ensure delivery of the Goods according to the Tender Rules. The application shall be signed by a person or persons authorised to act so on behalf of the company. The signature of each person shall be supplemented with the full name, surname and position thereof. The application for participation in the tender shall be prepared according to the sample annexed hereto. See Sample 1 of the Tender Rules.

4.1.2. General information about the Tenderer according to Sample 4 of the Tender Rules. All boxes shall be completed.

4.2. Documents Necessary to Assess the Exclusion Provisions Regarding Tenderers who Prove to be Eligible to Enter into the Contract

4.2.1. Prior to the passing of the decision regarding the tender results, in order to assess a Tenderer according to Section 8 2 Paragraph Five of the Public Procurement Law the Procurement Commission shall act as provided for by Section 8 2 Paragraph Seven Clauses 1 and 2 of the Public Procurement Law (PPL).

4.2.2. Should the Procurement Commission establish that the Tenderer who is eligible to enter into the contract has debts of taxes administered by the State Revenue Service, including state mandatory social insurance contributions that exceed a total of EUR 150, it shall act pursuant to Section 82 Paragraph Eight Clause 2 of the PPL.

4.3. Qualification Documents of the TendererNo qualification documents are required.

4.4. The Technical Proposal4.4.1. The technical proposal shall be prepared according to the requirements of the

Technical Specification.4.4.2. The Tenderer shall prepare the technical proposal according to the Sample

Technical Proposal (Sample 2). The Tenderer may freely enclose additional materials regarding the offered goods.

4.5. The Financial Proposal4.5.1. The financial proposal shall be prepared taking into account the amount and

description of the Goods and Related Services to be delivered pursuant to the Technical Specification, according to the Sample Financial Proposal (Sample 3).

4.5.2. The prices in the financial proposal shall be indicated in EUR, by quoting the price less value added tax, the applicable VAT (the relevant proportion) and the price with VAT.

4.5.3. Both the unit prices and the total price for the entire amount of the procurement (or the part thereof if the procurement is divided into parts) shall be indicated in the proposal.

4.5.4. The unit prices of the goods indicated in the financial proposal shall include all costs related to the Goods to be supplied and the Related Services.

4.5.5. The prices and unit rates offered by the Tenderer shall remain unchanged over the entire period of performance of the contract. Should the amount of the Goods and

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Related Services change during the performance of the contract, the amendments shall be made on the basis of the unit prices indicated by the Tenderer according to the terms and conditions of the contract.

5. THE PROPOSAL ASSESSMENT AND SELECTION CRITERIA

5.1. Presentation of the GoodsNo presentation of the Goods is required.

5.2. Verification of the Arrangement of the ProposalsThe arrangement of the proposal, the tenderer selection and qualification documentation and the compliance of the technical and financial proposals will be assessed by the Procurement Commission at a closed meeting.

5.3. The Proposal Selection CriteriaThe Procurement Commission will select the proposal with the lowest price, which corresponds to the Tender Rules and the Technical Specification on the condition that the Tenderer complies with the Tenderer selection and qualification requirements. (Where the procurement has been divided into parts the Commission chooses one proposal for each part of the procurement.)

5.4. Awarding of the ContractThe Procurement Commission will award the contract to the Tenderer whose proposal is selected according to Clause 5.3 of the Tender Rules and who has not been excluded subject to Section 82 Paragraph Five of the PPL.

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TECHNICAL SPECIFICATION

GENERAL INFORMATION

The Tenderer shall prepare the technical proposal according to the Technical Specification.

Contracting AuthorityAPP Latvian Institute of Organic Synthesis, Aizkraukles 21, Riga LV-1006, Latvia

The Description of the Supply

Latvian Institute of Organic Synthesis is going to acquire a spectra processing software package allowing:

to process, visualize, report and generate nuclear magnetic resonance (NMR) spectra including 1H, 13C, 19F, 31P, 29Si, 15N, 17O and 11B spectra in both 1D and 2D mode,

to process and generate EMC/EIC, UV traces and UV spectra.

Purchasing of the database will be done within European Regional Development Fund (ERDF) activity 2.1.1.3.3.

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TECHNICAL SPECIFICATIONS OF A SPECTRA PROCESSING SOFTWARE

DESCRIPTION OF THE GOODS TO BE SUPPLIED

DESCRIPTION OF THE GOODS TO BE SUPPLIED

The software package should meet the specifications below:

Position Description / requirements1 2

General requirementsLicense type PerpetualPlatform The software package shall be compatible with at least Mac, Windows and

Linux operating systemsReport formats Not less than the following:

Portable Document Format (PDF); copy and paste functionality to text editors (MS-Word and

similars); copy and paste functionality to spreadsheets (MS-Excel and

similars); combination of NMR and LC/GC/MS data in one document.

NMR spectra processing capabilitiesInteractive NMR data analysis

At least following functionalities: peak picking, integration, multiplicity analysis

Compatibility with NMR system manufacturers

The software shall have the flexibility to handle data from at least following magnet vendors in an entirely unified manner:

Agilent Technologies; Bruker Biospin: Oxford Instruments.

Automatic data processing

At least the following 1D data shall be processed automatically: 1H; 13C; 19F; 31P; 29Si; 15N; 17O; 11B.

Automatic 2D processing shall include (not limited to):

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HSQC; HMBC; NOESY; COSY; TOCSY; DEPTs experiments.

During any processing the raw data shall be preserved in the background to allow more detailed processing by the expert user.

Spectra analysis capabilities

Spectra analysis capabilities shall include (not limited to): deconvolution (instrumental lineshape distortion shall be removed

by deconvolving the experimental NMR spectrum using a reference signal, possibly one within the same spectrum known to be subject to the identical lineshape distortions);

peak picking; integration; multiplet analysis; Principal Components Analysis (PCA) enabling possibility to

interactively work with both stacked spectra and their corresponding statistical plots.

Analysis shall be possible without user intervention, complemented by the ability to optimize results interactively.

Non-Uniform Sampling (NUS) 2D spectra support

At least data from Agilent Technologies and Bruker Biospin insruments shall be processed

NMR spectra prediction capabilitiesPrediction capabilities

The software package shall be able to predict chemical shifts and coupling constants for 1H, 13C, 19F, 31P, 29Si, 15N, 17O and 11B NMR spectra from molecular structure

1H and 13C spectra prediction algorithm

Prediction of both 1H and 13C NMR chemical shifts shall be performed by at least two different procedures, the final spectrum shall be a combination of both approaches and optimization procedure.

LC/GC/MS Data Processing & AnalysisSupported instrument vendors

Reading, visualization and processing of LCMS and GCMS data from at least the following vendors:Agilent Technologies;Waters.

Functionalities At least the following fuctionalities shall be available: Easy generation of EMC/EIC, UV traces and UV spectra; Generatation of Extracted Chromatograms for a given mass range

or a certain m/z value; Generation of UV Traces from a given wavelenght; Prediction of isotope clusters with various adducts and losses for

verification of elemental compositions which includes suggestion of one or multiple molecular formulae and prediction of their mass peaks;

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Automatic molecule matching for structure confirmation.

DOCUMENTS TO BE SUPPLIED

Detailed manual of the software package with regard to its use and application notes shall be supplied in English or an Internet site containing the manual shall be indicated.

PLACE OF DELIVERY

The software package shall be delivered to the Latvian Institute of Organic Synthesis at Aizkraukles 21, LV-1006, Riga, Latvia.

SCHEDULE AND TIME OF DELIVERY

Time of delivery is 2 weeks from the signing of the contract.

AFTER-SALE SERVICES

The tender shall separately quote the costs of updates and other necessary services, but they shall not be included in the tender price.

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SAMPLES FOR THE PREPARATION OF THE PROPOSAL

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SAMPLE 1

APPLICATION FOR PARTICIPATION IN THE TENDER pursuant to Section 82 of the Public Procurement Law

Contracting Authority: Latvian Institute of Organic SynthesisID No.: OSI 2015/06 MI ERAF _____________________________ /Date/Title of the Tender: “Supply of a spectra processing software to the Latvian Institute of Organic Synthesis within the Framework of ERDF activity 2.1.1.3.3.”

Having familiarised ourselves with the open tender rules, we, the undersigned, hereby offer the delivery of goods and related services in line with the requirements of Section 82 of the Public Procurement Law and in agreement with all the provisions of the tender.

Should our proposal be accepted, we undertake to deliver all the Goods indicated in the Technical Specification according to the technical and financial proposals that are a part of our proposal.

We hereby confirm that our proposal is valid for 60 days after the date of the proposal submission term indicated in the Tender Rules and it may be accepted at any time before the expiry of the term of validity thereof.

We hereby submit our proposal that consists of the Tenderer selection and qualification documents indicated in the Tender Rules and the technical and financial proposal.

Name of the Tenderer:___________________________________________________________

Address:___________________________________________________________

Authorised person,Name, surname, position:

___________________________________________________________

Signature of the authorised person:___________________________________________________________

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SAMPLE 2

TECHNICAL PROPOSAL

Title of the Tender: “Supply of a spectra processing software to the Latvian Institute of Organic Synthesis within the Framework of ERDF activity 2.1.1.3.3.”ID No.: OSI 2015/06 MI ERAF

1. Description of the offered goods<Description of the offered goods according to the Technical Specification>

Requirements of Contracting Authority Tenderer`s Offer

Position(from tech. specs)

Description / requirements(from tech. specs) Parameters of offered product

2. List of information and documents to be submittedThe following documents will be submitted:<Provide a list and description of the documents to be submitted>

3. Other information

We hereby confirm that we have familiarised ourselves with the Tender Rules and the documentation annexed thereto, our proposal provides such a term of validity and conditions as are required by the Tender Rules, and we guarantee the authenticity and accuracy of the provided information.

Signature of the authorised person ____________________________ seal

Name, surname and position _______________________________

Name of the Tenderer _______________________________

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SAMPLE 3

FINANCIAL PROPOSAL

Title of the Tender: “Supply of a spectra processing software to the Latvian Institute of Organic Synthesis within the Framework of ERDF activity 2.1.1.3.3.”ID No.: OSI 2015/06 MI ERAF

We hereby submit the following proposal:

No. Name of the goods Unit(if applicable)

Unit price,EUR

Number of units

Amount,EUR

Total price of goods, less VAT

Applicable VAT amount

Total price of goods with the applicable VAT amount

We hereby confirm that we have familiarised ourselves with the Tender Rules and the documentation annexed thereto, our proposal provides such a term of validity and conditions as are required by the Tender Rules, and we guarantee the authenticity and accuracy of the provided information.

Signature of the authorised person ____________________________ seal

Name, surname and position _______________________________

Name of the Tenderer _______________________________

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TENDERER’S INFORMATION SAMPLE

SAMPLE 4

General information about the Tenderer:

1. Company name:

2. Address:

3. Contact person:

4. Telephone:

5. Fax:

6. Email (compulsory):

7. General Internet address:

8. Place of registration:

9. Year of registration:

10.Area of the company’s activities (a short description):

11. Bank details:

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