Applying for residencyClass of 2012

Jean Lantz, Assistant Dean June 2011

Today’s topics Electronic Residency Application System

(ERAS) Medical Student Performance Evaluation

(MSPE) “Help-seeking” behavior

Specialty poll OSA use only, not a commitment Tell us in what specialty you plan to apply If uncertain, provide best guess(es) http://chicago.medicine.uic.edu/stu

dent_services/osa/m4/

Please do by Friday July 1

Electronic Residency Application System (ERAS) www.aamc.org/eras opens Friday July 1 Please register ASAP!

access token provided by OSA no charge to register OSA can then begin to upload documents must be viable candidate to graduate in

May 2012 (finish everything by June 16, 2012) to receive ERAS token and enter the Match

ERAS Beginning July 1 – work on your application

even if have not decided on your specialty even if do not know where you are applying save your work, make changes until certify

application and apply to programs ERAS Q&A session Wed July 20 5:30 pm Room

106 work on your application BEFORE this session recorded but need students to come with questions

ERAS – pieces you do Common Application Form (CAF)

Demographics, experiences, awards, etc Info already on your CV 2011 application worksheet; 2012 on July 1

http://chicago.medicine.uic.edu/student_services/osa/m4/

ERAS – pieces you do Personal statement(s)

Careers in Medicine https://services.aamc.org/careersinmedicine/ If applying more than one specialty, need

second statement (except Prelim year and Transitional)

Have it reviewed by OSA advisor, OSA dean, mentors, faculty, residents, family, friends

ERAS – pieces you do USMLE transcript – authorize release scores Step 2 release decision – automatic or not

July Step 2 CK examinees cannot “hold” Step 2 score apart from Step 1 score in ERAS

Examinees after early Aug, OSA recommends no automatic release

release in ERAS when you decide to do so see details on this in ERAS when it opens

ERAS – pieces we do together M4 photo

remaining sitting dates – July 6, 26; Aug 8, 17 sport coat & tie, plain blouse/sweater also used for class composite photo at graduation OSA uploads by Aug 31

College of Medicine transcript you review for accuracy and completeness OSA uploads late Aug unless you request later date make request to OSA advisor to delay transcript

upload all transcripts must be uploaded by October 1

ERAS – pieces we do together Letters of recommendation

you solicit; “do you feel comfortable writing me a strong letter of recommendation?”

give writers CV and personal statement if available give writers ERAS cover sheet with instructions

http://chicago.medicine.uic.edu/student_services/osa/m4/

Letters of recommendation OSA does not review and advise you on which

letters to use OSA will tell you whether a specialty is

mentioned in the letter – if cross-applying you may want to know so ask your advisor

OSA uploads letters as soon as they come in Ask advisor if any questions about LORs

Medical Student Performance Evaluation (MSPE)

previously known as Dean’s Letter summary evaluation of your academic

record; not a recommendation letter required part of your ERAS application OSA prepares, you review it, OSA uploads

prepared by OSA advisor any questions, ask OSA advisor

MSPE national standards and guidelines nationwide release date November 1 MSPE Addendum if an incident –

academic or professional - after Nov 1 before Match sent to all programs applied to after Match sent to your Matched program

MSPE- Required contents Identifying information, unique characteristics Academic history

Dates (matriculation, grad date) Explanation of leaves, gaps, remediation, adverse

action Preclinical academic – Grades Outstanding in courses

noted Clinical – through M3 and early M4, grades &

comments NBME quartile – Step 1, shelf exams, all 4 sites

Outstanding, Excellent, Very Good, Good

MSPE- contents Appendix A-D (bar graphs of class

performance years 1, 2 & 3, quartiles) Appendix E , Medical School Information

Page School description Evaluation system

Sample UIC MSPE

http://chicago.medicine.uic.edu/student_services/osa/m4/

MSPE: you review MSPE Have MSPE coordinator in OSA

MSPE production is a major OSA project Proof and approve when received Sept/Oct

Know your academic record Know your clinical comments, they are

not edited for MSPE There should be no surprises when you

review your MSPE in Sept/Oct

ERAS - what program directors do Begin downloading your materials on Sept. 1 Download regularly (usually daily), picking up

newly added documents Specific programs might have deadlines

Some published, some not Another reason to apply early Offer interviews until all spots taken, then

waitlist

Applying to programs

Do your research on residency programs FREIDA

http://www.ama-assn.org/ama/pub/education-careers/graduate-medical-education/freida-online.page

Talk to faculty, mentors, residents, recent grads

Goal - apply Sept 1 even if not all documents in

Once you apply, can view activity in “Applicant Document Tracking System” (ADTS)

See documents downloaded by programs See LORs that have been uploaded by OSA

Applying to programs You control timing of your

application ERAS has no official deadline OSA goal, no M4 left behind,

especially in competitive specialties

ERAS fees Based on number programs applied to

minimum $85 for 10 program charges per program per specialty https://www.aamc.org/students/medstudent

s/eras/residency/

can be a significant amount charges incurred when apply Sept 1, no

charge to register July 1

Sept 1-3 4-6 7-9 10-12 13-15 16-18 19-21 22 after0

20

40

60

80

100

120

Class 2010Class 2011

Date first applied in ERAS

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Average Number ERAS ApplicationsUIC * Class 2011

(*National for Ophth)

Specialty decision not made? Early M4 clerkships – electives, career, Sub-I,

away Careers in Medicine (CiM) exercises

https://services.aamc.org/careersinmedicine/ Verbally rehearse “why specialty is for me.” Discuss your specialty decision and Match

strategies Mentor(s) in your specialty, LOR writers,

OSA advisor, OSA deans, OSA faculty advisor, family, friends

Specialty decision not made? Review your specialty’s Match data

http://www.nrmp.org/ Assess your candidacy

Gather information on residency programs Programs’ web sites, ERAS, FREIDA,

mentors, clerkship directors, UIC program directors

Goal of at least 10 interviews; more interviews = longer rank order list= better chance of matching

Cross-apply from the beginning, don’t wait!

Your help-seeking behavior OSA advisor

assist with specialty decision process review your Common Application, personal

statement; upload your letters of rec in ERAS

Jean Lantz deanlantz@uic.ecu student use only Mentor(s) in your specialty, LOR writers, OSA

faculty advisor, family, friends

National Resident Matching Program (NRMP) Register www.nrmp.org beginning Sept

1 $50 one time charge; learn the terminology Match Participation Agreement; policies,

violations Register with the Match IN ADDITION to

ERAS Rank Order List due February 22, 2012 Match Day Friday March 16, 2012 Must be a May 2012 grad to enter 2012

Match

Register other match programs Military match

http://militarygme.org/ Results Dec 2011

Ophthalmology – www.sfmatch.org Results January 12, 2012

Urology – www.auanet.org Results January 23, 2012

Advising on Step 2 Take CK and CS exams early Strategically choose your exam dates Travel schedule and study/exam schedule

Interview season ~Nov thru Jan No time off requests for Step 2 and

interviews in same clerkship; may be required to make up time

Residency interview absence policy http://chicago.medicine.uic.edu/student_ser

vices/osa/policies_and_procedures/

Advising on Step 2 Postponing Step 2 due to Step 1 score is

considered outdated advice “You are doing a disservice if you are not

advising your students to have Step 2 scores in the Match – programs will not rank them.” Mona Signer, Executive Director National Resident Matching Program Regional meeting April 17, 2009 Chicago, IL

CK results reporting Usually reported every Wednesday Usually within 4 weeks of testing Reporting scores for Aug 3 to mid-Sept exams

on Sept 28 Routine modifications to test item pool Changing number items from 352 to 346

Step 2 CS reporting schedule May 15– July 16 = August 17 July 17 – Sept 10 = October 12 Sept 11 – Nov 5 = December 7 Nov 6 – Dec 31 = February 1, 2012 Jan 1 – Jan 28 = February 29, 2012 Jan 29 – Mar 24 = April 25, 2012 Mar 25 – May 12 = June 13, 2012

Dates in red are estimates

Your July-Aug to-do list Work on your ERAS application Decide on letter of recommendation writers

Provide them ERAS cover sheet, CV and personal statement (if available)

Write personal statement; seek feedback Picture taken; review your med school

transcript Decide programs to which you will apply on

Sept 1 Firm up your USMLE Step 2 exam dates

Important dates July 1 – ERAS opens to begin your application July 20 – OSA Q&A workshop on ERAS 5:30 pm Aug 15 - Review “Charting Outcomes in the

Match” Expected Class of 2011 release date www.nrmp.org

Sept 1 – register National Resident Matching Program (NRMP) $50 www.nrmp.org need this and ERAS

Oct – Residency Directors interview workshop Oct – Optional mock interviews

M4 year timeline by month http://chicago.medicine.uic.edu/student_servic

es/osa/m4/

M4 Resources, OSA resources in Blackboard and M4 OSA website

Dates and tasks through Commencement Please read and follow it Any questions, contact Dean Lantz

deanlantz@uic.edu

Class of 2011 poll on what was “useful in residency application process” “My OSA advisor was especially helpful in

getting me started on my personal statement and then helped me through the whole interview season”

“UIC program director was a great resource” “M4 checklists were super helpful, probably

wouldn’t be graduating without them” “Get advice from current residents” “The program directors’ interview workshop

might be the most helpful resource out there”

Summary Do ERAS application and apply to programs

early Apply in second specialty early Use OSA advisor, OSA deans, faculty, LOR

writers, mentors, residents as resources early Take Step 2 CK and CS early Stay tuned for “URGENT M4 checklists” next

10 mos. ~ once a month; 8-12 “to-do” items each

time

Quotable:“I will prepare and someday my chance will

come.”Abraham Lincoln

“The will to win is important, but the will to prepare for it is vital.”

Joe Paterno

“Chance favors those who plan.”Louis Pasteur

Quotable:“You will prepare and someday your MATCH

will come.”Jean Lantz

“The will to MATCH is important, but the will to prepare for it is vital.”

Jean Lantz

“The MATCH favors those who plan.”Jean Lantz