800 Unit 5 Outlook®

Apply Your KnowledgeComplete the following exercises in order, as directed by your teacher.As you work through these projects, you will be winding up thesuccessful completion of the Maehr Park Clean & Green Up.

You will communicate by e-mail with the Project Advisor to provideyour critique of the Maehr Park Clean & Green Up and to askpermission to plan a celebration party.

You will then schedule a party-planning meeting with the Maehr ParkProject team leaders, create and assign tasks for the party, create anote for yourself, respond to a meeting request, organize and locatemessages, and archive and save files.

1. Read, Print, Compose, and Send an E-mail Messagea. In your Inbox, open, read, and print the Request for Critiques

message from your Project Advisor.

b. Create a new message—not a reply—to the Project Advisor(your teacher). Include an appropriate subject line for yourmessage, and include the personal signature that you created inthe Lesson 1 Do It Yourself exercise. Apply a theme, if desired.

c. Attach MaehrParkParty.xls to your message for your ProjectAdvisor to review.

d. In your message, include a brief evaluation of the Maehr ParkProject by answering the questions in the Request for Critiquesmessage (see Figure 1). Ask whether you may schedule a teamleaders’ meeting on the first Tuesday in June at 7 p.m. to plan acelebration party. Mention that you are attaching a proposedbudget for the party for the Project Advisor’s review.

e. Mark the message with High Importance. Use the deliveryoptions to save the sent message to your Maehr Park Projectfolder. Then, send the message.

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Applications and Projects Unit 5 801

2. Schedule a Meeting, Invite Attendees, and ManageYour Calendara. Assume that your Project Advisor gave you the approval to

schedule the party-planning meeting. In your Calendar,schedule the meeting for the first Tuesday in June at 7 p.m. inthe Project Advisor’s office; set a reminder for 5 hours before themeeting. Then, send a meeting request to invite the project teamleaders to the scheduled meeting.

b. Assign all four team leaders as contacts to the party-planningmeeting.

c. Add an all-day event called MP Project Party to your calendar onthe last Saturday of June. Indicate the School Gymnasium is thelocation, and use the default reminder notice.

d. Apply a conditional format to all calendar items that contain theword party so that they will be displayed in the color green.

e. Add the custom category Party to each party item in the calendar.

f. Display and print a monthly view of the calendar. (Note: Be surethat the date of your planning meeting and the date of the partyare displayed.) Then, display and print a daily view of the

Figure 1 Maehr Park Project Critique message

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802 Unit 5 Outlook®

Figure 2 Plan party cleanup task

calendar for the date of the party; make sure that you will beable to write notes about things to do that day.

3. Create, Assign, and Update Tasksa. Create a task request Order party food and beverages to assign

to Azmi Maghathe. Create another task request Hire party DJto assign to Jermaine Samuels. Both task requests are due thethird Friday in June. Create a task Plan party cleanup for youto handle (due the day after the party).

b. Assign the custom category Party to your contacts for AzmiMaghathe and Jermaine Samuels, and assign the Party categoryto each of the three tasks.

c. Open and read the task Next Year’s Project. Assign it to one ofyour classmates (as instructed by your teacher).

d. When you receive a task assignment from a classmate, eitheraccept or decline it. Track the task status by examining theDetails tab in the Task Request window.

e. Update your Plan party cleanup task to 50% complete (seeFigure 2). Then, change your Tasks view to show only unfinished(Active) tasks.

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UFREWJEInsert commas before and after "Order . . .and beverages."

UFREWJEInsert commas before and after "Hire . . .DJ."

UFREWJEInsert commas.

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Figure 3 Archive dialog box

4. Create a Notea. Create a note that reads: Tell Jermaine about the disc jockey

I heard last weekend. Should we use him for the party?

b. Assign the Party category to the note, and assign Jermaine tothe note (so that you can pass the information along to him).

5. Respond to a Meeting Request and Manage YourMessagesa. In your Inbox, open and read the Party plan approval message.

Propose a new time for the meeting.

b. In your Inbox, search for all messages that are related to MaehrPark. Move the messages into the Maehr Park Project folder.

c. Assign the Party category to the party-planning message.

d. Select the message you sent to your Project Advisor with yourcritique and save it as both an HTML file (named xxx-Subject-html) and as a text file (named xxx-Subject-text). (Note:Replace Subject with the subject of your message and xxx withyour initials.)

e. In your Inbox, archive all messages prior to today’s date or thedate provided by your teacher (see Figure 3).

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804 Unit 5 Outlook®

Cross-Curriculum ProjectDuring this school term (January 13, 200x through May 13,200x), you have decided to use Outlook to help you organizeyour school work and to communicate with your friends. Youwill share class notes and other documents as attachments, setup study dates with meeting requests, and keep detailed contactinformation.

a. Add contact information for two new study contacts as shown inthe table.

Mia Rodgers

Ted Schwartz

(253) 555-3140

(253) 555-3978

School/Homework

School/Homework

Table 1

Contact Home Phone Category

b. Edit Mia Rodgers’ contact information to change her phonenumber to (253) 555-3141.

c. Group your contacts by category, and sort the contacts by FullName within categories.

d. In the Calendar, enter all the exams and quizzes in the schedulebelow as recurring appointments. Then, apply a label to each ofthe exam and quiz appointments so that they display with thespecified color. Print the Calendar for the month of April.

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Applications and Projects

BusinessCommuni-cations Quiz

Biology Quiz

10 – 11AM

9 – 10AM

EveryWednesday,beginningthe secondweekthrough theend of theterm

Every otherThursday,beginningthe thirdweekthrough theend of theterm

Table 2

Subject Time Schedule

AzmiMaghathe,HeatherKemper

HeatherKemper,JermaineSamuels,Pat Mireles

Contacts

Blue(Business)

Pink(Important)

GeometryQuiz

2 – 3PM

EveryMonday,beginningthe secondweekthrough theend of theterm

AzmiMaghathe,Mary JanePalmisano

Yellow-Green(NeedsPreparation)

ChemistryQuiz

1 – 2PM

Every otherTuesday,beginning he thirdweekthrough theend of theterm

Mary JanePalmisano,HeatherKemper,JermaineSamuels

Orange(MustAttend)

Art Midterm

Art Final

8 – 9AM

Midterm onFriday ofthe 9thweek; Finalon Friday ofthe 17thweek

JermaineSamuels,MiaRodgers,TadSchwartz

Yellow(Phone Call)

Color

e. For each subject appointment, assign the contacts.

f. Track all the activities for Jermaine Samuels.

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