Application Specific Computing - asc.ziti.uni-heidelberg.de · 2017 A. Kugel, Projects 9 ASC Larger...

2017 A. Kugel, Projects 1

Application Specific Computing

Project Organization


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Slides and Resources

https://asc.ziti.uni-heidelberg.de/teaching/tools

https://asc.ziti.uni-heidelberg.de/teaching/tools


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PTG Wrap-Up● Lessons learned (if you actually did PTG …)

– Start early => finish early is a lie if W > 1● Little’s law: L = W / λ

– (L : lead time, W: work items, λ: throughput)

– Overhead on human multitasking is BIG● Makes Little’s law worse!

– Parallel work● PUSH work through system● piles-up work => waste on changes

– Sequential work● PULL work through system● Reduces lead time


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More on Team Psychology ...● Values and

development square– Friedemann

Schulz von Thun

● Four-sides model– Friedemann

Schulz von Thun

● Drama triangle– Steven

Karpman


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Projects● Project components

– A goal. Typically not well defined– A deadline. Often arbitrarily close– Some resources. Manpower, money, equipment, ...– Complexity. Management needed

● Management– Requirements– Tasks– Schedule– Risks

Resources


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Planning Phases● Draft

– Initial sketch– Go/NoGo decision

● Refinement/Analysis– Collect information, brain-storming– Definition of requirements + tasks

● Implementation (of the plan)– Schedule, man-power, budget

● Execution– Perform tasks

● Team? Responsibility? Power?– Controlling

Iterations


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Planning Process● Similar to SW development process,

e.g. waterfall methodology (Bell, Thayer)

1)Capture requirements

2)Design

3)Implement

4)Evaluate● Iterative!

wikipediaAnalysis

Implementation

Execution

Often different teams at

different phases


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Simple Projects● Single-person, no-budget

– Still with goal, deadline, complexity and risk● E.g. your master-thesis

● Overall goal + deadline: obvious● Analysis

– Information: topics, literature, skills, external dependencies, ...– Requirements: functionality, performance, language,...– Risks: incorrect assumptions, doesn't work, too slow, too late, ...

Plan-B (several?)● Define tasks, dependencies + milestones

– Plan● Do your work!

– Reserve time for controlling/monitoring

Documentation + data management SWMindmaps, Wikis, etc

Project planning SW


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Larger Projects● Human + financial resources● Same structure as before plus

– Resource management– Teamwork

● Team (see last session)– Skills: hard (task relevant) + soft (team relevant)– Personal “issues” (team/self-oriented, character, ...)– Cultures (result vs relationship / change vs. stability)– Phases: orientation, conflicts, organization, performance– “Structure”

● Hierarchical: responsibility with leader (… traditional)● Flat: responsibility with team (… agile)

● Even larger projects => ERP (enterprise resource planning)– E.g. openerp.com (now Odoo)

Consider even on short-term

student groups


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Team Hints● Keep in mind: even small (>1), short-term groups are

teams● Without explicit team-structure “members” will

underperform due to competition for leadership, unclear responsibilities/tasks or personal habit– Results will be sub-optimal and/or late– Work will be less fun– Even with explicit structure the above might happen

● Without leader, members should agree on goals, responsibilities and milestones– As early as possible– Every member can request this to be done

Maybe doesn't matter so much

But this one does


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Software Tools● Information

– Collection● Textfiles, databases● OneNote (MS)● Wikis: ZimWiki

– Visualisation● Drawings, diagrams● Maps

– Cmap– MindManager (more powerful)

● Plan– MS-Project– Projectlibre– Agile (Kanboard)


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Information Collection


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Information Handling Software● Wiki: „The simplest online database that could

possibly work.“ (www.wiki.org)– Wikis are frequently used to collect information on

WWW servers– Users can change content and structure of the data

● Data: text + document attachements (images, multimedia, doc files, etc) + formatting

● Structure: All content is held in „pages“. Page cross-references can be changes

● Zim Wiki is a desktop based Wiki– Multiple „books“– Wiki-like GUI

http://www.wiki.org/


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Starting● Start ZIM from menu

or type zim on the command line

● Create or select a notebook– Select default book


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Configuration● Select plugins

(edit=>settings=>plugins)– Alphabetic sort– Task list– Attachment browser– Screenshot (if avail.)– Calendar– Tags– Calculator

● Edit first page– Text– Tags: @theTag

● Search / Topics– Backlinks: :target

● Search / Structure


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Get Started Video => Extra Material


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Pages● Create a couple of

pages and sub-pages● Pages can be moved● Or renamed● Or linked to

– drop to text area● Markdown subset

– Links (http://...)– * Lists


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Add content● Apart from formatted

text, we can add documents links ...

● and images● We can also add files

via the „attachement folder“ or via the tools menue

● Clicking links starts the application (e.g. openoffice)


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Search● Search for plain text,

tags (with @) or for backlinks (to current page)

● Adding a backlink to a page (e.g. :top:sub) creates that page

● Pages searchable via desktop tool too (e.g. recoll)


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To Do's● Pages can contain to-do

items, with due dates and priorities– [] ToDo [d: 01-02-2013]!!!

● All items are listed in the to-do view (need index rebuild)– Not aware of interface to

external calendar tools http://zim-wiki.org/manual/Start.html


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CMAPs

Demo ...


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Step 1

Start “CmapTools”

Login with some pwd


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Step 1.5


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Step 2● Select root folder in

user area


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Step 3● Default new map is created automatically● Create new folder, save map into


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Step 4● Drag sources into new

folder from file browser● Switch between

tree/symbol view● NB: German word for

„Löschen“ is „Keine Treffer“


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Step 4 -Video => Extra Material


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Step 5● Create map with concepts (boxes) and propositions

(arrows)● Drag sources from repository view● Use colors, infos, comments, containers, links● Layout options: manual, auto layout● Create sub-maps


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Step 6● Export CMAP to HTML

– Flat folder structure with all files, except comments

Example: copy “tools” folder from resources into “My_Cmaps”Might need to “fix links” in all cmaps


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Project Planning Software


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Planning Software (Traditional)● Basic functionality

– Definition of tasks and milestones● WBS – work breakdown structure

– Allocation of resources● RBS – resource breakdown structure

– Scheduling and dependencies– Monitoring

● Real projects are dynamic– Progress monitoring– Schedule updates

● Options: e-mail alerts, interfaces

GraphicalText/table based


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Projectlibre● Serves basic functionality

plus dynamic updates● Limited compatibility to

MS Project

http://www.projectlibre.org/

http://www.projectlibre.org/


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Create Project


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Add Tasks

● Gantt view● Add task names● Edit tasks via

“Infomation” tab


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Add Resources


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Assign Resources

2

1

3


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Assign Dependencies● Set appropriate task

durations● Depends on ...

– Enter task number of predecessor(s)

– GUI: click on 1st task, pull to 2nd task

● Task start/end moved, dependency arrow

● Dependency options– End-Start (EA)– End-End (EE)– Start-End (AE)– Start-Start (AA)


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Save Baseline● Baseline saves target

schedule– Indicated by gray lines


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Changes ...● Tasks● Effort● Resource● Example: day off

– Change availability of resource

– Update planning– New Gantt schedule

indicates slip wrt baseline


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Milestones


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Resource Utilization


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Other Views● Pert diagram

(Netzplan)– Project evolution and

review technique– Dependencies, critical

path● WBS (PSP)

– Structure, top-down levels, no timing

● RBS– Resources


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Large Projects

6 months300 tasks10 FTEs


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Modern Project Management● Traditional Project Management

– HEAVY! start: requirements, dependencies, etc– Focus on plan and process– Inflexible

● “A good idea at a late time is not a gift, it’s a threat”● Agile Manifesto (agilemanifesto.org)


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Agile “Workflow” Principles● Improve/optimize process(es)

– Small work packages– Welcome changes (yes!)– Visualize tasks and progress– Responsible (cross-functional) teams

● Tools/Methods– Kanban (not specific to any flow)

● Observe + measure process, limit WIP● Maximize flow, minimize cycle time

– Scrum (Focus: SW development)● Maximize velocity● Defined roles, self organized teams● Iterations (sprints, increments, reviews)

Inspect and adapt


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Visualize: Task Boards

Pending Finished

AA

BB

CC

DD

In Progress

FLOW

Pending Finished

AA

BB

CC

DD

In Progress

FLOW

Scrum Kanban

2

Limitedtime

Limitedwork

A, B, C, D: concrete work items (e.g. derived from “user stories”)


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Kanban Comichttps://www.infoq.com/minibooks/kanban-scrum-minibook


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Example (cont)


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Effort Tracking● New task estimates

– Priority (P)– Complexity (C)– Duration (D)

● Sort tasks by weight (W)– E.g. W = P/C

● Or: value/duration– Process top (high weight)

to bottom● Record actual effort

– Discipline!● Daily stand-ups

P

E

D


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1 2 3 4 5 6 7 8 9 100

5

10

15

20

25

30

35

Cummulative Flow Diagram

PendingIn ProgressFinished

Task

s

020406080

100120140160180

Remaining work estimate

Initial

Actual

Wor

k [h

]Metrics

Scrum● Burndown chart

Kanban● Cummulative flow

Team’s estimate precision will improve over time ...

Lead time

WIP limited to 4

WIP


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Applications● Many commercial workflow management

applications– JIRA, Trello, Projectplace, Zoho, …

● Few free options– Self hosted

● kanboard.net (primarily kanban)● kados.info (scrum+kanban)

– Java/webapps● orangescrum.com● scrinch (sourceforge.net/projects/scrinch/)

– Trials/mini: zoho.com, (all free trials)


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Signup to ASC Kanboard

https://asc-kb.ziti.uni-heidelberg.de

Or sign-up with @stud.uni-heidelberg.de

https://asc-kb.ziti.uni-heidelberg.de/


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Edit Profile


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Create (private) Project


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Project Settings

Create/rename columns, edit task limits etc


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Limit WIP


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Modified Columns ...


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Task Board (1)

Add new task


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Add a Task


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Add a Subtask


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Task with some Subtasks


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Subtask View and Timer

Subtasks listed in task board


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Convert Subtask to Task => Task Board (2)


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Did some Work => TaskBoard (3)

Limit WIP:We cannot have more than 2 items in this column.


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Taskboard Extras

● Swimlanes– Group tasks

● Categories– Label tasks

● Cover images– Illustrate tasks

● View can be filtered by …– User, category,

status ...


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Task Overview


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Project Overview


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Analytics


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Activity Stream


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Gitlab Integration● Creating issue on gitlab (gitswarm) creates

task on kanboard.● Process task until done● Close issue on gitlab● Task gets removed from kanboard● Task history remains in activity stream

● Gitlab has Kanboard included– Limited to issues. Try ...


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Gitlab Token

Webhook: http://kanboard/?controller=WebhookController&action=handler&plugin=GitlabWebhook&token=2ab2e1631607d485bf729c5a1f206178f6cd31a9b1c69b1733d6f925eaa3&project_id=5


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ASC Gitlab: GitSwarmhttp://mp-force.ziti.uni-heidelberg.de

http://mp-force.ziti.uni-heidelberg.de/

http://mp-force.ziti.uni-heidelberg.de/


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Create Gitlab Project


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Setup Kanboard Webhook


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Useful Links● Kanban and Scrum Book (free):

– https://www.infoq.com/minibooks/kanban-scrum-minibook● J. Preußig, Agiles Projektmanagement, Haufe Verlag● Kanban book (free):

– https://kanbanery.com/ebook/GettingStartedWithKanban.pdf

● Free (temporarily) services:– https://projects.zoho.com (unlimited users, single project free)– https://service.projectplace.com – https://kanboard.net/hosting

● Ziti ASC Kanboard:– https://asc-kb.ziti.uni-heidelberg.de – Sign-up with student email

https://www.infoq.com/minibooks/kanban-scrum-minibook

https://kanbanery.com/ebook/GettingStartedWithKanban.pdf

https://projects.zoho.com/

https://service.projectplace.com/

https://kanboard.net/hosting

https://asc-kb.ziti.uni-heidelberg.de/


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Project PlanningExercises


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Step 1● Groups of 3

– Preferably different background● Select (invent) project

– E.g. Arduino Robot Control● Set-up team

– Leader? Skills?– Outline goals, responsibilities

● Initial requirements, functionalities – Initial sketch (the HOW) / CMAP

● Strategy – things to do, who does what ● Consider risks (can be virtual)

Orientation(start)

Conflict

Performance

Organisation

Remember:


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Step 2● Initial plan: projectlibre/kanboard

– Resources (team members, different skills)– Initial task set (for the project) – Task set (for the exercise) – Milestones (for exercise and project)– Save baseline– Task Columns– Subtasks– Time estimates

PL

KB


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Step 3● Use ZIM to collect project relevant resources

– Plain text, images, screen shots– URLs– Bibliographic information

● Arrange information– Tags– Links

● Search for something (arduinos, robots, motors, kits, ...)● Define requirements/user-stories and checklist

– Can be abstract/non-sense, but from various areas● Use cases, non-functional, functional

● Milestones, dates


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Step 4● PL: Update plan

– Refine project tasks● Dependencies● Unexpected delays

– WBS + RBS– Check progress (delays), resource utilization, deadlines– Print Gantt and reports

● Kanboard: Track effort– Flow diagram– Lead + cycle time


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Step 5● Use CMAPs to visualize important project aspects

– For exampe: requirements, specification, implementation (or whatever is important)

– Use different maps with cross-links● Auto layout vs. manual layout

– Use different sources (URLs, images, PDF)– Export one particular map to WWW for public

distribution● Make sure all links are valid


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Step 6● Documentation

– Use impress (powerpoint) or cmap– Project, goals, team structure– Tool usage: cmap, zim and planner/kanboard

● Screen-shots● Cmap WWW export (.tgz) ● Plan:

– Gannt, Pert/WBS, Milestones● Including monitoring

– Kanboard tasks

– Summary of SW-tool experience


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Operational Structure● Check SW is working: 10'● Start with step 1

– Team composition (5 persons): 5'● Manager (timekeeper, requirements, checklist)● Expert 1 (HW: boards, robots)● Expert 2 (SW: OS, tools)

– Initial sketch/CMAP: 10' ● Initial plan/projectlibre or Kanboard: 10'● Research/ZIM: 20'

– Individual areas (req/checklist, HW, SW)● Update plan: 10'● Visualize/CMAP: 10'● Summarize, export + document/impress: 5'

– ~ 7 - 10 slides, only screenshots● 2 presentations (one pr-libre, one kanban): 2 * 5'● Sign in to attendance list

90'


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SW Setup● Example software

– Cmap: http://cmap.ihmc.us/products– Zim: http://zim-wiki.org/downloads.html

● Might need to set private TMPDIR– mkdir /tmp/$USERNAME– export TMPDIR=/tmp/$USERNAME

– Projectlibre: http://www.projectlibre.org/● All tools available in CIP pool except Kanboard (see before)

– CmapTools, projectlibre, zim● Resources

– asc.ziti.uni-heidelberg.de/sites/default/files/up/pub/wt17/projectPlanningAll.pdf– asc.ziti.uni-heidelberg.de/sites/default/files/up/pub/wt17/tools_resources.tar.gz – Cmap: add via “add sources” => select folder “tools”. Select all


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Happy Planning ...

Application Specific Computing - asc.ziti.uni-heidelberg.de · 2017 A. Kugel, Projects 9 ASC Larger...

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