Application Pack

HR OfficerClosing Date: Midday Wednesday 30th September 2015

£20,952 - £22,354 per annum

37 hours a week, term time plus 3 week

Welcome from the Principal

Dear Prospective Candidate,

Thank you for taking an interest in this post at Shelley College. I hope the materials enclosed in this pack give you a good sense of what makes the school a special place to work and provides the information you need about the post. Please do not hesitate to contact us if you need anything further (or would like to visit before writing your application).

Our belief in “Valuing People, Supporting Personal Best” means we are committed to investing in our staff, to help them be happy at work, to provide the support they need to achieve the highest standards they are capable of and to offer the training or guidance they need to undertake their jobs effectively. For example, everybody is encouraged to use a personal development plan, to set their own objectives and to take responsibility for their own improvement priorities. We define effective leadership as “helping others to achieve their best” and that is what your line manager will try to do for you.

We enjoy many advantages at Shelley College. As a National Support School and National Teaching School, we are at the centre of a network that aims to provide the very best professional and career development opportunities. We are also at the centre of an emerging academy chain of secondary and primary schools that share our values and want the very best for their students and staff. Whatever your role or whatever your career plans, we can help you achieve them. Added to that, we possibly have the best rural location of any secondary school in the country, close enough to the cities of Leeds, Manchester and Sheffield for many of our staff to travel from these areas. Our staff are friendly and supportive of each other and there is a strong sense of a committed team working together.

Our students, of course, are at the heart of what we do and it is essential, whatever position you are applying for, that you relate well to children and young people. The students at Shelley College are a pleasure to work with; they are keen to learn, talented and very well-behaved, far from the negative views that can often be expressed in the press about teenagers!

It is important to read the information provided carefully. We want you to be happy in the role you are applying for and committed to performing the job to the best of your ability. I very much hope you are encouraged to apply for the position and look forward to meeting you soon.

Yours faithfully,

John McNally

Principal

Information about Shelley College

Shelley College is a 13-18 year mixed comprehensive academy having converted in 2011. Our fundamental beliefs about education are summarized in our mission statement of “Valuing People, Supporting Personal Best”. The first part of this statement illustrates our desire to help young people be happy and confident at school and beyond. We think this in turn gives them the best chance of being successful in achieving their goals and ambitions. The second part of our mission statement recognises that we all have different strengths and can only try our best. This is not an easy option; asking young people to always try their best in everything they do is very ambitious and we do all we can to help everybody to reach their full potential.

Parents tell us that they value a school where their child feels happy, valued, known as an individual and supported to do their best. We try our utmost to deliver these aims. We have a commitment to achieving our guiding values, our four ‘C’s’:

Consideration - We treat everybody as we would wish to be treatedCommunication-We listen, explain and check understandingCollaboration -We help people work together effectively Celebration -We build confidence by recognising contributions and efforts

These values underpin our behaviour policy, which we call “Commitment to Learn”, which places an emphasis on rewarding all our students for trying their best or exceeding expectations. We frequently celebrate students’ successes and we set great store by trying to work together with parents, to achieve the best outcomes we can for their child.

This approach, together with a rich curriculum, has brought our students considerable success. They perform very strongly in public examinations, compete at a very high standard in a wide variety of sports, perform at the highest levels of dance, drama and music, contribute to a wide variety of charitable causes and support numerous community causes. I do not subscribe to the negative manner in which many young people are often portrayed because I see evidence of a superb attitude, hard work and commitment on a daily basis. We are very proud of the young people who attend our college.

Our sixth form is increasingly becoming the first choice destination for students from a number of high schools as well as our own. We offer a distinctive choice; being a relatively small post-16 institution we can offer a level of personal attention that is difficult to match elsewhere. This personal touch extends to teaching, where our small class sizes allow teachers to offer individual guidance and to our pastoral support, which enables our staff to know each student well and help at whatever level is needed. Again, this standard is reflected in our rapidly improving results, with the most recent set placing us in the top 5% of all post-16 institutions nationally. Again, there are wealth of curriculum options available and a warm, friendly and happy atmosphere balanced with a determination to help everybody achieve their personal goals.

The same beliefs apply equally to our staff. We believe in investing in our staff, to help them become the best they can be. We want our employees feel valued, happy in their work and keen to achieve their personal best. Our staff are friendly, hard-working and a great team. If you are thinking of joining us, I hope this encourages you to find out more and apply.

Awards can only ever tell part of the story about a school but we are proud of number of whole-school achievements and our strong performance in statistical tables. We were delighted to be recognized as ‘Outstanding’ by OFSTED and the Department for Education has awarded us ‘National Teaching School’ and ‘National Support School’ status. We are equally proud of our other awards, such Investors in People Gold and our PE Quality Mark.

JOB DESCRIPTION

Job Title: Human Resources OfficerGrade: 8Hours 37 hours per week term time plus three weeks Responsible to: Director of Human ResourcesResponsible for: None

Job Purpose : To provide effective, flexible and professional Human Resources support across the Multi Academy

Trust To support the development and delivery of projects and initiatives, new and revised policies and

procedures to ensure the Human Resources service continually meets the Multi Academy’s requirements

This Job Description is intended to cover the particular responsibilities of the Human Resources officer. In addition, you will be required to fulfil any reasonable expectations from the Principal and Associate Principal.

Responsibilites

Planning and Knowledge

Provide a comprehensive and effective Human Resources advisory and guidance service to all staff across the Trust, including the Principal and Governors at each school on workforce management issues

Delivery of the recruitment, selection and induction processes including production of job descriptions, person specifications, support with interviews and production of offer letters and contracts of employment across the Trust

Responsible for the verification of paperwork for staff checks i.e. Disclosure and barring checks, Asylum and immigration, Right to work in the UK, and Teacher status checks, and maintaining an up to date single central register for the Trust

Assist in the provision of an effective human resources administration service in order to ensure an accurate and consistent service is provided and internal records, processes and procedures are effectively maintained

Produce data, statistics and other Human Resources related information to assist workforce planning and satisfy legal requirements. Advise on employment issues including absence and maternity procedures, redundancy and other Human Resources matters

Deliver training courses to middle and senior leaders to raise their awareness of people management issues and Human Resources policies/ procedures to enable them to effectively manage staff and deal with issues efficiently

Effective Pofessional Relationships

Pro-actively support managers across the Trust in relation to the effective application of Human Resources policies and procedures, acting as the designated Human Resources Representative during disciplinary, grievance, absence and welfare and other such policy application processes

Assist in the implementation and communication of new and revised policies and procedures in line with Trust’s requirements, to assist in ensuring that all staff are aware and understand these policies and procedures

Assist in consultation with trade unions in relation to operational issues/ cases and organisational change, in order to maintain and develop a positive and constructive working relationship with them

Support the Director of Human Resources and relevant Senior staff in a school with TUPE/ restructure or redundancy issues as required

Work alongside the Payroll Officer ensuring the relevant information is passed across in a timely manner Work with the Designated Safeguarding officer in each school to ensure all staff are trained in

Safeguarding

SHELLEY COLLEGE

Evaluation, Feedback and Improvement

Assist in the strategic development and delivery of projects and initiatives, new and revised policies and procedures to assist the delivery of the Trust’s Development Plans

Co-ordinate the performance management process for support staff, including training needs analysis following appraisals

Undertake specific research to assist in ensuring that ‘current thinking’ is considered in the development of the Human Resources service and associated initiatives, policies and procedures

Responsible for the monitoring of management information on current staffing issues and the impact of Human Resources projects, initiatives, policies and procedures, ensuring effective practical application and to inform future strategy development

Responsible for maintaining, monitoring and developing Human Resources Information Systems in order to ensure accurate and up to date information is available including the provision of information required for effective workforce planning. Maintain confidential staff records and ensure that staff records held in school by others are kept confidential

Standards of conduct

To undertake duties in accordance with academy’s practices and procedures, ensuring the post holder actively upholds and promotes the philosophies of the Trust

As part of your wider duties and responsibilities you are required to promote and actively support the academy’s responsibilities towards Safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have

Carry out your duties with due regard to current and future academy policies, procedures and relevant legislation. These will be drawn to your attention in your appointment letter, your statement of particulars, induction, and on-going performance development and through school communications

Shelley College

POST TITLE: Human Resources Officer GRADE: 8ATTRIBUTES RELEVANT CRITERIA Essential Significant Desirable Where

Identified 1. RELEVANT

EXPERIENCE Proven experience of working in the Human Resources environment in a

generalist role Experience of advising management and staff on policies and procedures Involvement in all stages of recruitment, selection and induction process Experience of sickness absence management Handling of disciplinary and/or grievance cases Dealing with Trade unions Experience of TUPE Working in a school environment; awareness of safeguarding etc. Experience of maintaining administrative systems including computerised

systems. Experience of short, medium and long term planning at an operational level Experience of delivering defined projects to a deadline Experience of monitoring HR measures of performance and preparing

reports for senior staff

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2. EDUCATION AND TRAINING ATTAINMENTS

Minimum Level 4 qualification in a relevant area, or equivalent experience Relevant qualification in HR, or working towards one e.g. CIPD Current valid full UK driving licence

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3. GENERAL AND SPECIAL KNOWLEDGE

Knowledge of employment legislation and best practice Knowledge and experience of HR within Local Government Knowledge of child protection procedures Understanding of the issues surrounding the safeguarding of children and

commitment to child welfare and safety Knowledge and experience of managing and improving staff absence To have an understanding of Teachers’ conditions of service, and Support

staff (Burgundy book and Green book) Understanding of performance management for teachers and support staff

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ATTRIBUTES RELEVANT CRITERIA Essential Significant Desirable Where Identified

4. SKILLS AND ABILITIES

Respect for confidentiality at all times Excellent verbal and written communication skills Excellent interpersonal skills and ability to be tactful and diplomatic Literate and numerate Accuracy and attention to detail Proactive Excellent customer focus with the ability to adapt own style to meet the

needs of the customer Ability to maintain good administrative systems Ability to work as a member of a team and/or independently Ability to prioritise workload as appropriate, working to tight deadlines and

under pressure ICT literate with the ability to use PowerPoint/excel/word and in house

systems

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5. ANY ADDITIONAL FACTORS

Shares the Trust’s vision and values Commitment to safeguarding of students Supportive of the Trust’s commitment to equal opportunities Commitment to on-going personal training and development Ability to adapt and be flexible to the needs of the school Ability to travel between the schools within the Trust Ability to communicate effectively with a wide range of stakeholders High level of personal organisation

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Please make sure that you demonstrate your ability to meet the requirements of the job by giving clear, concise examples of how you meet each criterion on your application form. We recognise and welcome our responsibility to remove any barriers in our Recruitment and Selection process for disabled people. We have tried to do this, but if you have a disability and identify any barriers in the job description or employee specification, please tell us of these in your application. We are committed to making reasonable adjustments to the job wherever possible and it would help us to know your needs in order to do this. Where criteria are to be identified through the "Selection Process", this may involve written exercises, group discussions, presentations, interview etc.Key: A = Application Form I = Interview Process R= Referees Q = Qualifications/Certificates

Shelley College Application FormSchool Support Staff Posts

Confidential

Information for Applicants:

Please complete this form in black ink or type in the spaces provided. If you need more space than is provided, please continue on an additional sheet of paper. Please note that we cannot accept CVs.

Please return your completed form to:

HR DepartmentShelley CollegeHuddersfield RoadShelleyHuddersfield HD8 8NL

Or to recruitment@shelleycollege.org

Ref. No. (Office Use Only)

The deadline for receipt of applications is:

Midday Wednesday 30th September 2015

Details of Post Applied For:

Name of School Shelley College

Position Applied For Human Resources Officer

Job Reference Number (if any)

Please confirm the date you would be able to start work, if successful

Personal Details:

Title First Names

Surname Date of Birth1

If you have previously been known by another name, please specify:

Address

Contact Details

Please only include contact numbers or email addresses that you are happy for us to use.

Daytime Contact Number:

Evening Contact Number:

1 The Governing Body complies with the Equality Act 2010 and does not discriminate against job applicants on the grounds of age. Date of birth and other key dates are requested of applicants to meet the recommendations of the DfE statutory guidance “Safeguarding Children and Safer Recruitment in Education” (ref: DfES2006); these are used for identification purposes and to verify that a full education and employment history has been provided.

Mobile (if different):

Email Address:

National Insurance Number

Do you currently have the right to work in the UK?

YES NO If no, please specify your circumstances below:

Education and Qualifications:

Please also include any relevant professional qualifications.

Name of Institution (e.g. School, College or

University)

Dates Attended Courses/Subjects Taken and Examinations Results or Award

From (month/year)

To (month/year)

Professional Development:

Please give details of any courses undertaken which you have not detailed above and which you consider to be relevant to this application.

Course Title Course Provider Dates Attended Award (if any)

From (month/year)

To (month/year)

Membership of Professional Bodies:

Please give details of any relevant professional bodies to which you belong.

Name of professional body Membership Status Date Membership Commenced

Employment History:

Please give details of all periods of employment you have undertaken. List the information in reverse chronological order (i.e. with your current or most recent position first). Any gaps in your employment and/or training and education history will be explored with you if you are called for interview. Please use a continuation sheet if necessary.

Employer’s Name and Address

Dates Employed

(month/year)

Position Held Salary and Benefits

Reason for Leaving

Periods When Not Working:

Please give details below of any voluntary work you have not detailed above, or reasons for other periods of time when you have not been employed since leaving secondary education.

Date From (month/year)

Date To (month/year)

Reason

Additional Information

If you are in receipt of a pension payable under the Teachers’ Pension Regulations following early retirement, please indicate the grounds on which you were retired:

Interest of efficiency/redundancy/ill health (delete as appropriate)

Date of retirement: ……………………………………

Statement of Application:

You are invited to provide further information in support of your application. Please make full use of this section and continue on additional sheets if necessary. Please refer to the person specification for the post and also include:

The reasons why you are applying for this post; The personal qualities and experience that you feel are relevant to your suitability for the

post; Key responsibilities and achievements in your present or most recent job which are relevant

to this application; Details of any relevant interests or activities.

Referees:

References will only be sought for shortlisted candidates. It is our policy to obtain references prior to interview. If you have concerns regarding this, please contact us.

The first referee provided must be your present or most recent employer, unless you have not been in employment before. If you are not currently working with children but have done so in the past, your second referee must be that employer.

Your referees must be able to answer questions concerning your employment history and suitability for the post which includes any details of any investigations and/or disciplinary action – this forms part of the requirements under “Safeguarding & Safer Recruitment in Education”.

Please do not name relatives or people acting solely in their capacity as friends as referees. Other previous employers may also be approached for information, prior to interview, to

verify details on your application form, such as particular experience or qualifications.

Referee 1 Referee 2

Name Name

Occupation Occupation

Address Address

Tel. Number Tel. Number

Fax Number Fax Number

Email Address Email Address

In what capacity do you know the referee?

In what capacity do you know the referee?

Reasonable Adjustments to the Shortlisting Process:

The School welcomes applications from disabled people. Please indicate in the box below if there is anything that we need to do, or take into consideration, to ensure that the shortlisting process is fair in relation to a disability.

Candidates who are invited for interview will be asked in the invitation letter if they require any adjustments to be made to the interview or other selection activities.

Declarations:

The Rehabilitation of Offenders Act 1974 provides that certain criminal convictions become ‘spent’ after the passage of time, that is the law will treat them for most purposes as if they had never happened and it is not necessary to disclose them on Application Forms. However, the rehabilitation of Offenders Act 1974 (Exemptions) Order 1975 contains certain classes of employment where a person can be asked to disclose spent convictions. The job for which you are now applying falls within that order and you are therefore required to detail below previous convictions, cautions, reprimands or warnings, whether or not they are spent.For jobs that are subject to disclosure, please note that a criminal record will not necessarily bar you from employment. This will depend on the nature of the position and the circumstances and background of the offence.If you fail to disclose that you have been convicted of criminal offence or received a caution, reprimand or warning this may lead to dismissal or disciplinary action by the school. Any information given will be treated in the strictest confidence and will be considered only in relation to an application for jobs which the order applies.Please give details of all offences of which you have ever been convicted. If you have none, please write in the box below ‘no convictions, cautions or bind-over’s.

Date Details of Convictions, Cautions or Bind-overs Penalty

Are there any matters pending? Yes No

If Yes please give details.

Declaration of Relationships: Please answer YES or NO below:

Are you related to, or have a close personal relationship with, a member of staff or governor of the appointing school?

If yes, please provide below his/her name and role, and state your relationship:

I declare that the information I have given on this form is correct. I understand that providing false or misleading information is an offence which could result in my application being rejected, or, in the event of employment being obtained, may result in disciplinary action being taken, up to and including summary dismissal. It could also result in a referral to the police. I understand that my application form will be retained on file for a period of six months (or transferred to my personnel file in the event that my application is successful) and give my consent for the personal data supplied to be used for the purposes of recruitment and selection.

Signature of Applicant Date

If you have submitted your application electronically, you will be asked to sign your application form in the event that you are shortlisted and called for interview.

Thank you for your application. In the interest of public economy, only shortlisted applicants will receive further notification.Retention of Application Forms: It is the School’s policy to retain all application forms, including for unsuccessful applicants, for a period of six months, after which time they are securely destroyed. If another suitable vacancy arises during that period which we think might suit your skills and experience, we may contact you to make you aware of the vacancy. If you do not wish us to use your application form in this way, please tick this box

Equality Monitoring Form

Shelley College aims to select staff on merit, irrespective of race, sex, disability or age. In order to monitor the effectiveness of the School’s Single Equality Policy and recruitment procedures, we ask that all applicants complete this form and return it with their application. In accordance with the Data Protection Act 1998, the information provided will only be used for the purposes of equality monitoring and to inform improvements to our policies. The form will be separated from your application upon receipt and will not be shared with the selection panel. Thank you.

Name: Position applied for:

Please tick whichever boxes apply. If you prefer not to provide certain information, please leave the box blank.

Gender: Female Male

Age: 16-24 25-34 35-44 45-54 55-64 65+

Disability: Do you consider yourself to have a disability? Yes No

Ethnicity: Please tick one category below. The categories are based on the population census.

Chinese, Chinese British, Chinese English, Chinese Scottish, Chinese Welsh or other ethnic group:ChineseAny other ethnic background (specify if you wish):Mixed:White and AsianWhite and Black AfricanWhite and Black CaribbeanWhite and ChineseAny other mixed background (specify if you wish):

Asian, Asian British, Asian English, Asian Scottish or Asian Welsh:BangladeshiIndianPakistaniAny other Asian background (specify if you wish):Black, Black British, Black English, Black Scottish or Black Welsh:AfricanCaribbeanAny other Black background (specify if you wish):

White:British ScottishEnglish WelshIrish Any other White background (specify

if you wish):

Religion:Buddhist MuslimChristian SikhHindu No religionJewish Other (specify if you wish) Ref No. (For official use only)