Application for Renewal of Registration Non … · Application for Renewal of Registration...

Application for Renewal of Registration

Non-Government Schools in Western Australia

2018

Send to: Level 9, 20 Walters Drive OSBORNE PARK WA 6017; or

PO Box 1766 OSBORNE PARK WA 6916 Attention: Regulation Officer (Schools), Non-Government Schools

Enquiries: Regulation Officer (Schools)

Phone: 9441 1943 Email: [email protected]

Renewal of Registration Application 2018 (2016/26765) Page | 1

Renewal of registration

Renewal of registration is one of the principal processes through which the Director General of the Department of Education (DoE) can be satisfied that a school is complying with the School Education Act 1999 (the Act).

The Director General’s decisions about renewal of registration are informed in part by a risk-based approach which takes account of relevant information about the school, including information about past and current compliance with quality improvement notices and conditions on registration and with other requirements of the Act.

The risk-based approach guides the specification and differentiation of information required in the request for further information specified in the Part C request (refer page 13 of this form). It ensures that the scope, depth and nature of regulatory activity is proportionate to any non-compliance and/or risk of future non-compliance.

Any risks identified would be expected to cause more focused examination of compliance, proportionate to the concerns that have been raised.

How to complete this application

Part A and Part B

Please complete the school details in Part A, all of the registers and sign all of the declarations in Part B.

Please attach all documents required in Parts A and B.

Submit Parts A and B to the Department of Education at least six months before, but no more than 12 months before, the registration expiry date on the current certificate of registration. Parts A and B, once completed and submitted as required, constitutes a completed application for renewal of registration. Please do not submit any Part C documentation at this stage.

Part C

Following submission of Parts A and B, schools will be asked to provide further information as specified in Part C. Part C is the first request for further information which the Director General may request under section 159A(5) of the Act. A due date for submission will be specified. The Director General may request further information following receipt of the Part C documentation. Please note that failure to respond to these requests for information in full may result in the Director General refusing to consider the application [section 159A(6) of the Act applies].

Registration visit

To facilitate planning and preparation for renewal of registration, schools are advised of the date of the scheduled school visit well in advance of the due date for an application.

Closer to the date of the visit, the lead reviewer will make contact with the school to discuss the aspects of the application that will be the focus of the visit and further information, if any, to be made available on the day of the visit.

Checklist for a complete application

Part A

Applicant details Attachments

Part B

Register of governing body members Statutory declaration as to members’ fitness and propriety Staff registers Premises and facilities declaration Enrolment and attendance declaration Submission of application for renewal of registration


Part A: Applicant details

Governing Body

Governing body name

Governing body address

Suburb Postcode

Governing body postal address

Suburb Postcode

Australian Business Number (ABN) or Australian Company Number (ACN)

Name of governing body chair

Chair’s email address

Chair’s telephone numbers Landline: Mobile:

School details

School name

Main address

Suburb Postcode

Postal address

Suburb Postcode

School website Log in Password

School email address

Telephone number Facsimile number

Other campuses/sites and/or off campus sites related to this registration.

Attach a separate schedule if space is insufficient.

Campus/site name

Campus/site address

Suburb Postcode

Name of contact person

Role of contact person

Administration

Name of school Principal

Date of appointment

School Principal’s email address

Principal’s telephone numbers Landline: Mobile:


Please attach the most recent of the following documents

Constitution

Governing body constitution.

Governing body meetings

Agendas and minutes of governing body meetings (board or management committee meetings as well as the most recent annual general meeting) for the previous 12 months that demonstrate how the governing body operates and undertakes its responsibilities.

Financial delegations (where applicable)

Schedule of financial delegations in place from the governing body, including any to the Principal, business manager and/or bursar/treasurer.

Curriculum vitae of each member or person to whom a financial delegation has been given or who exercises financial responsibilities.

Financial reports

Annual schedule of the financial reports, including monthly management reports, to be provided to the governing body.

Financial conflicts of interest

Policies and procedures applicable to conflicts of interest in decision-making on financial matters by governing body members, the Principal, business manager/bursar or another person.

Qualifications of officers

Documentation as to the qualifications, expertise and/or experience of governing body officers as relevant to operating a school (additional to the information on the register of governing body members). Officers’ CVs are preferred.

Audited financial statements

Most recent audited financial statements, independent audit report, independent auditor’s management letter, and management responses to the letter.

School year operating financials (management accounts)

Current school year operating financials (management accounts).

Schedule of loan agreements (where applicable)

A schedule of loan agreements is required if it has not already been provided in the financial statements. This includes loans made to and by the school, including all external commercial loans with financial institutions, any private loans with individuals or businesses, and any loans with governing body members or employees.

Property lease or rental agreements (where applicable)

Property lease or rental agreement including the length of the lease or rental agreement and the annual cost of accommodation services.

School business plan

School business plan outlining the current objectives/targets to be achieved through the day-to-day operation of the school.

Current year’s budget and forecast budgets of five years

Current year’s budget and forecast budgets as per the school’s business plan providing information about predicted future enrolment trends, income, expenditure and cash flow.

Insurance policies

Public liability, professional indemnity, building insurance and all other risk policies.

Staff Code of Conduct

Staff Code of Conduct and guidelines on how to comply with it. Note that this must also comply with Standard 12 on the prevention of child abuse.

Prevention of grooming and child abuse

Procedures applicable to the detection and reporting of grooming and child abuse.

National Quality Standard audit (where applicable – Pre-Kindergarten to Year 2)

The Principal’s National Quality Standard internal audit as submitted to the governing body and documentation of actions approved by the governing body.


Child-safe organisation framework Identify the child-safe framework within which policies and procedures have been developed.

Curriculum/s (tick where applicable)

Early Years Learning Framework (Pre-Kindergarten)

Western Australian Kindergarten Curriculum Guidelines

Western Australian Curriculum (Pre-Primary to Year 10)

ATAR, General, Foundation, VET industry specific, and Preliminary Courses (Year 11 to Year 12) (ie. Western Australian Certificate of Education (WACE))

Nationally recognised training delivered by a Registered Training Organisation (Year 11 to Year 12)

Other: specify and attach evidence of recognition by the School Curriculum and Standards Authority

Alternative reporting on student achievement: specify and attach evidence of recognition by the School Curriculum and Standards Authority:

Approved delivery (please tick where applicable)

School providing education to on-site Australian residents

School providing education to Full Fee Paying Overseas Students

School providing Vocational Education and Training (VET) qualifications and/or courses:

School is a Registered Training Organisation

Name of RTO(s) used to provide qualifications

School providing Distance Education/Online Distance Learning. Please specify year levels: Year to Year

Other (specify):


Part B: Registers and Declarations

Register of governing body members

Start date End date (removed members)

Title (Dr, Mr, Ms, etc)

Full legal name

Role (i.e. Chair,

Treasurer, Member, etc)

Experience and qualifications relevant to role Voting or

non-voting (V/NV)

Signed on behalf of the governing body * by:

Name Position Signature Date

* A signatory other than the Chair of the governing body named as the applicant must attach evidence of authority to submit this register on behalf of the governing body.

Important Note: On the appointment of each new member to the governing body a completed Notice – Change of Constitution or Governing Body Member must be provided within 30 calendar days to the Director General together with a statutory declaration made by the Chair as to the new member’s fitness and propriety.


STATUTORY DECLARATION

Oaths, Affidavits and Statutory Declarations Act 2005 20

05 This Statutory Declaration must be completed by the chair of the school’s governing body. Enter or select information in the

highlighted fields then print the document. Have your signature witnessed by an authorised witness.

I, _______________________________ (name) of ____________________________________________________

(address), _________________________________ (occupation), sincerely declare as follows:

1. I am the chair of ____________________________________________________________ (governing body

name), the governing body of _________________________________________________________ (school

name) and make this declaration in that capacity concerning the members of the management committee,

council or board of directors of __________________________________________________________

(governing body name) herein referred to as “the members”.

2. In this declaration, as required by School Education Act 1999, section 160(5), a relevant relationship refers to

a relationship between a board member and another person, or between two or more board members,

which fits one of the following:

• employer and employee

• business partners

• director of a body corporate and the body corporate

• involved in the control or management of a body corporate and the body corporate

• holds an interest in at least 5% of the share capital of a body corporate and the body corporate

• joint trustee or joint beneficiary.

CHAIR’S ASSESSMENT OF MEMBERS’ FITNESS AND PROPRIETY

3. The members are required to provide evidence of their eligibility, fitness and propriety to serve as members to me

as chair and I have assessed the evidence so provided.

4. All of the members are eligible to serve, and are not disqualified from serving, on a management committee,

council or board of directors in accordance with (select one which applies):

Associations Incorporation Act 2015 (WA) sections 39 and 40

Corporations Act 2001 (Cth) Part 2D.6

Corporations (Aboriginal and Torres Strait Islander) Act 2006 (Cth) Division 279

other (specify) _________________________________________________________________


5. None of the members:

(a) has ever been refused a Working With Children Card or its equivalent in Australia or any other country, except

on the basis that they were not engaged in child-related work (Note: in WA this refusal includes being issued

with an interim negative notice or a negative notice under the Working with Children (Criminal Record

Checking) Act 2004); or

(b) has a conflict of interest that cannot be effectively managed by the governing body in accordance with

established policies and procedures.

6. I have obtained a statement from each member as to his or her knowledge of the past conduct of the persons and

companies with whom he or she has a relevant relationship (as defined in clause 2) and I am of the opinion that

(select one which applies):

none of the members is aware of having a relevant relationship with a person or company who has been convicted within the last five years or, if convicted and imprisoned, released within the last five years, in respect of an offence involving fraud, theft or breach of a fiduciary relationship, however described, whether committed in Australia or elsewhere.

OR

in each case of a member who is aware of having a relevant relationship with a person or company who has been convicted within the last five years or, if convicted and imprisoned, released within the last five years, in respect of an offence involving fraud, theft or breach of a fiduciary relationship, however described, whether committed in Australia or elsewhere, the relationship should not preclude that member from membership of the governing body for reasons I have documented.

CHAIR’S FITNESS AND PROPRIETY

7. I am eligible to serve and am not disqualified from serving as both member and chair of the management

committee, council or board of directors of _____________________________________ (governing body name)

in accordance with (select one which applies):

Associations Incorporation Act 2015 (WA) sections 39 and 40

Corporations Act 2001 (Cth) Part 2D.6

Corporations (Aboriginal and Torres Strait Islander) Act 2006 (Cth) Division 279

other (specify) ____________________________________________________________

8. I:

(a) have never been refused a Working With Children Card or its equivalent in Australia or any other country,

except on the basis that I was not engaged in child-related work (Note: in WA this refusal includes being issued

with an interim negative notice or a negative notice under the Working with Children (Criminal Record

Checking) Act 2004); and

(b) have no conflict of interest that cannot be effectively managed by the governing body in accordance with

established policies and procedures.

9. I (select one which applies):

am not aware of having a relevant relationship with a person or company who has been convicted within the last five years or, if convicted and imprisoned, released within the last five years, in respect of an offence involving fraud, theft or breach of a fiduciary relationship, however described, whether committed in Australia or elsewhere.

OR


am aware of having a relevant relationship with a person or company who has been convicted within the last five years or, if convicted and imprisoned, released within the last five years, in respect of an offence involving fraud, theft or breach of a fiduciary relationship, however described, whether committed in Australia or elsewhere, and attach a statement as to the nature of that relationship in a sealed envelope addressed to the Director General, Department of Education, and marked “confidential”. Further, I have made the members aware of this relationship.

DECLARATION

This declaration is true and I know that it is an offence to make a declaration knowing that it is false in a material particular.

This declaration is made under the Oaths, Affidavits and Statutory Declarations Act 2005 (WA) at

__________________________________________________________ (place) on ____________________ (date) by:

________________________________________________________________________________________________

(Signature of person making the declaration) in the presence of:

________________________________________________________________________________________________

(Signature of authorised witness)

________________________________________________________________________________________________

(Name of authorised witness and qualification* as such a witness)

Academic (post-secondary institution) Accountant Architect Australian Consular Officer Australian Diplomatic Officer Bailiff Bank Manager Chartered secretary Chemist Chiropractor Company auditor or liquidator Court officer (magistrate, registrar or clerk) Defence Force officer Dentist Doctor

Electorate Officer (State – WA only) Engineer Industrial organisation secretary Insurance broker Justice of the Peace (any State) Lawyer Local government CEO or deputy CEO Local government councillor Loss adjuster Marriage Celebrant Member of Parliament Minister of religion Nurse Optometrist Patent Attorney Physiotherapist

Podiatrist Police officer Post Officer Manager Psychologist Public Notary Public Servant (State or Commonwealth) Real Estate agent Settlement agent Sheriff or deputy Sheriff Surveyor Teacher Tribunal officer Veterinary surgeon

* Important: This Declaration must be made before one of the following persons:

. Or any person before whom, under the Statutory Declarations Act 1959 of the Commonwealth, a Statutory Declaration may be made. Full definitions of these professions are available at: courts.dotag.wa.gov.au/_files/Professions_witness_statutory_declarations.pdf


Staff registers

Note: If the tables below do not allow sufficient space, a separate document including all required information should be attached.

Register of all teaching staff (including Pre-Kindergarten and Kindergarten teaching staff)

All Pre-Kindergarten and Kindergarten educators (teachers and others) – additional information (where applicable)

Full name Role Qualification – held and year Qualification - working towards Date of

commencement at school

Full name Date of birth

Year levels qualified to

teach

TRBWA registration details Working with Children Check

details

Date of commencement

at school Registration number

Financial Yes/No

Category Full (F)

Provisional (P) Limited (L)

Non-practising (NP)

Card number or application

receipt number

Date of card expiry or date of application


Teaching assistants (other than Pre-Kindergarten and Kindergarten educators), non-teaching staff and all volunteers

Full Name

Role

Working with Children Check details

(if required1) National Criminal History

Check (if conducted) Date of commencement

at school Card number or

application receipt

number

Date of card

expiry or date of

application Date Number

Boarding staff (where applicable)

Full Name Role

Working with Children Check details

(where required) National Criminal History

Check (if conducted) Name of highest first aid qualification held

(must be current) Date of

commencement at school

Card number or application

receipt number

Date of card expiry or date of

application

Date Number

Signed by the Principal:

Name Position Title Signature Date

1 Volunteers who are parents of children enrolled at the school do not ordinarily require a Working with Children Check.


Premises and facilities declaration

The school’s buildings, facilities and grounds (including off-campus sites) are required to meet all legal standards and fully comply with safety and health requirements.

Buildings and grounds

The school’s buildings, facilities and grounds:

1. Are suitable for the programs offered by the school and the students’ age levels.

2. Comply with the Building Code of Australia and local planning regulations, where relevant.

3. Comply with all applicable local government safety and health by-laws.

4. Comply with the Occupational Safety and Health Act 1984 (WA) and Occupational Safety and Health Regulations 1996.

5. Comply with the Disability (Access to Premises – Buildings) Standards 2010 (Cth).

Vehicles

Vehicles owned or leased by the school:

1. Comply with all licensing, inspection, maintenance and safety requirements for vehicles used to transport students.

Boarding – buildings and facilities (if applicable)

The school’s buildings and facilities for boarding:

1. Provide or will provide a suitable and pleasant environment for the promotion of the health, safety, educational progress and wellbeing of its students.

2. Comply with the Building Code of Australia and other local planning regulations, where relevant.

3. Comply with all applicable local government by-laws.

4. Comply with the Occupational Safety and Health Act 1984 (WA) and Occupational Safety and Health Regulations 1996.

5. Comply with the Disability (Access to Premises – Buildings) Standards 2010 (Cth).

6. Are or will be fit for purpose, safe, hygienic, well-maintained, sufficient and appropriate for the accommodation of boarding students and for the numbers of students to be accommodated.


Name and Position Signature Date

* A signatory other than the Chair of the governing body named as the applicant must attach evidence of authority to make this declaration on behalf of the governing body.


Enrolment and attendance declaration

The school’s enrolment and attendance policies and procedures: comply with the School Education Act 1999 - Part 2 - Enrolment and attendance; comply with the School Education Regulations 2000 - Part 2 - Enrolment and attendance; comply with the Disability Discrimination Act 1992 (Cth), the Disability Standards for Education 2005 (Cth)

and the Equal Opportunity Act 1984 (WA) in the enrolment of any student with a disability for whom enrolment is sought, except where their enrolment would impose unjustifiable hardship on the school to support their needs;

comply with the Sex Discrimination Act 1984 (Cth) and the Equal Opportunity Act 1984 (WA) in the enrolment of any student of either sex for whom enrolment is sought, except where the school is solely for students of the opposite sex to that of the applicant;

comply with the Racial Discrimination Act 1984 (Cth) and the Equal Opportunity Act 1984 (WA) in the enrolment of a student of any race for which enrolment is sought;

comply with the Equal Opportunity Act 1984 (WA) in the enrolment of a student of any religion, except where the school is conducted in accordance with a particular religion; and

comply with Education Service Providers (Full Fee Overseas Students) Registration Act 1991 (WA), the Education Services for Overseas Students Act 2000 (Cth) (ESOS) and the National Code of Practice for Providers of Education and Training for Overseas Students 2007 (the National Code), where applicable.

The school protects the confidentiality of personal information it collects about students and their parents/ guardians in accordance with the Australian Privacy Principles subject, where appropriate, to the applicable information sharing provisions of the Children and Community Services Act 2004 (WA), sections 28A-C.


Name and Position Signature Date * A signatory other than the Chair of the governing body named as the applicant must attach evidence of authority to make this declaration on behalf of the governing body.


Submission of application for renewal of registration

This application for renewal of registration is made by me on behalf of ……………………………………………………………………….

(governing body name).

I certify that, to the best of my knowledge and belief, all of the information provided in and with this application is

true and correct and that the school complies with the requirements of the School Education Act 1999 and all other

State and Australian Government legal requirements associated with its operation.

I declare that the governing body of the school is not-for-profit. (Strike out if the school does not receive public

funding.)

Signed on behalf of the governing body* by:

Name and Position Signature Date

* A signatory other than the Chair of the governing body named as the applicant must attach evidence of authority to make this application on behalf of the governing body.

Part C: Further information which may be requested by the Director General - School Education Act 1999, section 159A(5)

The Director General may request further information once an application for renewal of registration has been received (i.e. Parts A and B of this form). The governing body will receive an itemised list of further information which is requested. The types of information which may be requested are described in the Guide to the Registration Standards and Other Requirements for Non-Government Schools. The Director General may refuse to consider an application if any request for further information is not complied with as per section 159A(6) of the Act.

Application for Renewal of Registration Non … · Application for Renewal of Registration...

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