Application Complete… Next Steps Megan Columbus. 2 Be sure all Mandatory Documents are completed...
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Transcript of Application Complete… Next Steps Megan Columbus. 2 Be sure all Mandatory Documents are completed...
Application Complete…
Next Steps
Megan Columbus
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Be sure all Mandatory Documents are completed and moved to the submission list.
Refer to the agency-specific instructions for which Optional Documents are required.
Be sure to “Save” the completed application package to your local hard drive.
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The Check Package for Errors button will ONLY show Grants.gov errors.You must Submit the application for it to go through the NIH validation process. NIH errors will be shown in the eRA Commons.
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The AOR submits the application to Grants.gov. Registration with Grants.gov and eRA Commons
must be complete to successfully submit.
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The AOR Signs & Submits
Only the AOR may sign and submit the application on behalf of the organization.
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AOR Submits
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Submit Application
Scroll to the bottom of the Grants.gov
confirmation screen to receive your
Tracking Number and Date/Time
Stamp.
Applications are due 5 p.m. local time of
the applicant org. on day of submission
deadline.
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Expected Turnaround Times
• Grants.gov response to an application submission – generally within hours, up to 2 weekdays
• eRA Commons response to an application submission – generally within hours, up to 1 weekday
• AOR/SO and PI review of application image – within 2 weekdays of availability in eRA Commons
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Grants.gov Validations
• All Grants.gov mandatory fields have been completed
• All mandatory documents have been completed and moved to the Completed Documents box (Submission List)
• Checks the DUNS #
• Checks date format, email address format, and scans for viruses
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Email Notifications – Grants.gov• AOR receives emails• Submission Receipt – app received and is being
validated• Rejection Notice – app is not validated because
of Grants.gov errors• Submission Validation Receipt – app has been
validated• Grantor Agency Retrieval Receipt – app has
been retrieved by the agency• Agency Tracking Number – app has been
assigned a tracking number by the grantor agency
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Check Status in eRA Commons
After submission, the eRA Commons system will:
– Apply the NIH validations
– Assemble the grant image
– Generate a Table of Contents– Include headers (PI name) & footers
(page numbers) on all pages
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eRA Commons Validations
• The eRA Commons checks the application against NIH business rules
– Detailed check against the instructions in the application guide
– Validates against the instructions in the specific FOA
– For a detailed list of NIH validations: http://era.nih.gov/ElectronicReceipt/prepare_app.htm#5
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Email Notifications - eRA CommonsAOR/SO and PI receive emails
Validations Complete/Check Assembled Application
Validations Complete/Check Assembled Application – Warnings Only
Action Required: Errors and/or Warnings, Missing or Invalid Commons Username, System Error
SO has refused application – SO rejected the application
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Check Status in Commons – PD/PI
1. Click the Status tab to view the PI Status.
2. Find application that shows “eSubmission Error” in the Application Status column.
3. Follow the link on the Application ID to see specific Error/Warning messages.
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View Errors/Warnings
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Errors & Warnings
• Errors must be addressed before the application can move on to Referral.
• Warnings may be fixed at the applicant’s discretion but do not require action for the application to move on.
• If the PI corrects any Warnings or Errors, they should contact the AOR/SO. The AOR/SO must submit the entire changed/corrected application again through Grants.gov.
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Check Status in Commons AOR/SO
Search screen allows the AOR/SO to narrow the list of results. Click Show Prior eSubmission Errors to view application errors.
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Check Assembled Application
View the Application Image by clicking on the Application ID
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Check Assembled Application
Next, click on the e-Application link to view the image.
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Application Image
Be sure to review the entire application carefully!
Your application is not considered received by NIH until you see the application image in the eRA Commons.
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Check Assembled Application
The AOR/SO has a 2 weekday viewing window to reject an application that has system formatting errors. If the application is not rejected within the 2 weekdays it will automatically proceed to Receipt & Referral.
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Application Complete!