APPENDIX - opt-osfns.orgInstant Search helps you to quickly find items in Microsoft Office Outlook...

ASG For Your Information

APPENDIX

Subject Heading Page

Using the Mouse Wheel to Scroll through the Ribbons ....................... 1

Preview Attachments .............................................................................. 2

Instant Search ......................................................................................... 5

To-Do Bar .............................................................................................. 7

Calendar (Make time and remember to do things) ............................... 11

Calendar (Appointments_Meetings. What’s the difference?) .............. 12

Emailing PDF documents from Word, Excel and PowerPoint ........... 13

For Your Information ............................................................................ 14

Page i Applications Support Group 2010


Internet Source: http://technologytraining.psu.edu/node/181

Microsoft Office 2007:

Using the Mouse Wheel to Scroll through the Ribbons

Fri, 02/13/2009 - 14:27 — Glenna Emel

Though you can easily move through the ribbons on any of the new Microsoft 2007 interfaces by

clicking on each tab individually, using the scroll wheel on your mouse may be a better

alternative. To use this option simply click within any of the ribbons and roll your mouse's scroll

wheel up, which will move you to the left, or down, which will move you to the right.

Page 1 Applications Support Group 2010

http://technologytraining.psu.edu/node/181



Preview attachments

A new feature in the 2007 Microsoft Office system, allows you to preview some attachment file types without opening them.

Messages that have attachments are identified by a paper clip icon in the message list.

Depending on the format of the message that you receive, attachments will appear in two different places in the

message. The format in which a message is composed is indicated in the title bar at the top of the message.

If the message format is HTML or plain text, attachments will appear in the attachment box below the Subject line.

If the message format is HTML or plain text, attachments will appear in the attachment box below the Subject

line.

If the message format is RTF (Rich Text Format) attachments will appear in the body of the message. Even

though the file appears to be embedded in the message, it is actually still a separate attachment.

Outlook 2007 Source: Microsoft 2007 HELP

F1



Preview an attachment in an open message

1. Open the message that has the attachment. Messages that have attachments are identified by a paper clip

icon in the message list.

2. In the open message, click the attachment to preview it.

3. To return to the message body, click the Message button.

Preview an attachment in the Reading Pane

1. In the message list, select the message that has the attachment that you want to preview.

2. In the Reading Pane, click the attachment. If there are multiple attachments, you may need to scroll

horizontally to find the attachment that you want.

NOTE A preview might not show the most up-to-date content in the file. To see the most complete, up-to-date

content, open the file. For example, you can double-click a .docx attachment to open it in Microsoft Word.

3. To return to the message body, click the Message button.

Click to view the message

Click to preview the attachment

Attachment preview

Click to view the next PowerPoint slide



More about attachment previewers

Attachment previewers that come with the 2007 Microsoft Office system allow you to preview the following files in

Microsoft Office Outlook 2007:

Microsoft Office Outlook 2007 items.

Microsoft Office Word 2007 documents

Microsoft Office PowerPoint 2007 presentations

Microsoft Office Excel 2007 worksheets

Microsoft Office Visio 2007 drawings

Images and text files

Turn attachment previewers on or off

Attachment previewers that come with the 2007 Office release are on by default. If you don't want to use some or any

of the attachment previewers, follow these steps to turn them off.

1. In Outlook, on the Tools menu, click Trust Center, and then click Attachment Handling.

2. Do one of the following:

To turn off all attachment previewers, click Turn off Attachment Preview.

To turn off a specific attachment previewer, click Attachment and Document Previewers, clear the

check box for a previewer you want to turn off, and then click OK.

To turn them on, click to select the Turn off Attachment Preview or specific attachment previewer options.



Search steps were excerpted from:

http://office.microsoft.com/en-us/outlook/HA012305851033.aspx#1

Instant Search helps you to quickly find items in Microsoft Office Outlook 2007. The Instant Search pane is always available in all of your Outlook views, such as Mail, Calendar, and Contacts. Search fields that you add are specific to where you are within Outlook, such as Mail, Calendar, Contacts, Tasks, Notes, Folder List, or Journal. The search fields are also specific to the Outlook e-mail profile (Outlook e-mail profile: A profile is what Outlook uses to remember the e-mail accounts and the settings that tell Outlook where your e-mail is stored.) that you are currently using. The search fields persist after you exit and restart Outlook. Find a message 1. In Mail, click the folder that you want to search.

2. In the Instant Search box, type your search text.

Messages that contain the text that you typed are displayed in the Instant Search Results pane with the search text highlighted.

NOTE: By default, it is not necessary to click the Search button to start the

search. The Search button is enabled only if you have cleared the Display search results as I type when possible check box in the Search Options dialog box.

Source:


http://office.microsoft.com/en-us/outlook/HA012305851033.aspx#1


To narrow your search, type more characters . 3. To widen your search to include all folders in Mail, at the end of the search results,

click Try searching again in All Mail Items. Alternatively, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.) Under Mail Folders, click All Mail Items or press CTRL+ALT+A.

Click the folder to search inbox.

Type your search text in the Instant Search box.

Messages that contain the text that you type appear in the results with search text

highlighted.

Click to clear the Instant Search box, and then start a new search.

Click to widen your search to all folders in Mail.

NOTES: To return the insertion point to the Instant Search box, press CTRL+E. After you have

performed a search and located your item in the results list, you can clear the search. Outlook keeps you on the last item you clicked. Attachments are searched but search results from attachments are not highlighted.




Outlook 2007 To-Do Bar Show more appointments

1. On the View menu, point to To-Do Bar, and then click Options.

TIP You can quickly open the To-Do Bar Options dialog box by right-clicking the To-Do Bar title bar, and then clicking Options.

The To-Do Bar Options dialog box appears.

2. Under Show Upcoming Appointments Panel, in the Show n appointments text box, type a number from 0 to 25.

NOTE Also in this dialog box, you can clear the check boxes for any To-Do Bar parts that you do not want to display.

Source: Microsoft Help -- F1



As shown below, increasing the number of months displayed in the Date Navigator increases the size of the Date Navigator area.

Show more calendars in the To-Do Bar

You can show multiple calendars arranged horizontally in one row by increasing the width of the To-Do Bar. To show more calendars arranged vertically, you can specify the exact number of calendar rows to be included in the To-Do Bar.



Do one of the following:

Show more calendars arranged horizontally

By default, one calendar is shown in the Date Navigator. You can change the number of calendars displayed by modifying the size of the To-Do Bar window:

Point to the edge of the To-Do Bar. When the pointer becomes a , drag it to increase or decrease the width of the To-Do Bar.

When you release the mouse button, the number of calendars will increase or decrease to fill the available space.

Show more calendars arranged vertically

By default, only one calendar is shown in the Date Navigator. In the To-Do Bar

Contents dialog box, you can specify the number of calendars shown vertically:

1. On the View menu, point to To-Do Bar, and then click Options.

The To-Do Bar Options dialog box appears.

2. Under Show Date Navigator Panel, in the Show n months text box, type a number from 0 to 9.

NOTE Also in this dialog box, you can clear the check boxes for any To-Do Bar parts that you do not want to display.



As shown below, increasing the number of months displayed in the Date Navigator increases the size of the Date Navigator area.



Outlook 2007 Calendar Make time and remember to do things Outlook isn't just about e-mail. It's also about organizing your time, which you do in the calendar. When you create or open an item in your calendar, you'll see that the Ribbon shows groups and commands appropriate for helping you manage your time.

When you create any type of calendar entry, a reminder is set automatically. To change the reminder time for an appointment, do this:

On the Appointment tab, click the arrow to open the Reminder list and then select a time. Once you've made a change, click Save & Close on the far left of the

Ribbon.

Note The way that you set the standard reminder time for all appointments has not changed. You still do that by clicking Options on the Tools menu in the main Outlook window, and then setting the default time on the Preferences tab, under Calendar.



OUTLOOK 2007_Calendar:

Appointments _ Meetings. What’s the difference? Schedule an appointment

Appointments are activities that you schedule in your calendar that do not involve inviting other people or reserving

resources. You can schedule recurring appointments, view your appointments by day, week, or month, and set

reminders for your appointments.

You can specify how the appointments in your calendar look to others by designating the time of the appointment as

busy, free, tentative, or out of office. Also, others can give you permission to schedule or make changes to

appointments in their calendars.

Schedule a meeting

A meeting is an appointment to which you invite people or reserve resources for. You can create and send meeting

requests and reserve resources for face-to-face meetings or for online meetings. When you create a meeting, you

identify the people to invite and the resources to reserve and you pick a meeting time. Responses to your meeting request appear in your Inbox. You can also add people to an existing meeting or reschedule a meeting.

Source: Microsoft Help -- F1

Calendar knows your choices:

Now that you see your calendar, you can start scheduling. You'll choose from four types of entry. By knowing the different types, you can be more effective when you schedule your activities.

Appointment: An appointment is an activity that involves only you, at a scheduled time.

Meeting: A meeting occurs at a scheduled time, like an appointment. The difference is that you invite other people by using a meeting request that's sent via e-mail.

Event: An event is an activity that lasts all day long. Unlike an appointment or meeting, an event doesn't block out time in your calendar. With an event, you can still have other entries appear in your schedule for that day.

Task: A task is an activity that involves only you, and that doesn't need a scheduled time. New to Outlook 2007 is an area in your calendar's Day and Week views that shows tasks.




Emailing PDF documents from Word, Excel and PowerPoint 2007

Using the Add-in PDF feature in Microsoft 2007, users can create and send PDF formatted documents as attachments using the steps below: The illustration below uses Excel 2007 to create a PDF document and email it as an attachment. From an opened ‘Saved’ Excel document:

Click the Office Button

Click Send

Click Email as PDF Attached

The previous steps can also be performed in the applications below:

Microsoft Word 2007

Microsoft PowerPoint 2007

Microsoft Visio

Microsoft Access 2007



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APPENDIX - opt-osfns.orgInstant Search helps you to quickly find items in Microsoft Office Outlook...

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