Appendix A Planning Process - Lake County …Site/OES/Draft... · Lake County Public Review Draft...

Lake County Public Review Draft Appendix A.1 Local Hazard Mitigation Plan Update October 2017

Appendix A Planning Process

A.1 Lists of HMPC Invites/Stakeholders

Table A-1 Initial LHMP Invite List

Name Jurisdiction Title Email


Table A-2 HMPC Participant List

Name Jurisdiction Title Email


A.2 Website for Hazard Mitigation Plan


A.3 Kickoff Meeting

A.3.1. Kickoff Meeting Invite to Stakeholders

Lake County Sheriff’s

Office of Emergency Services

Lake County Local Hazard Mitigation Plan Update

Public Meeting #1 Press Release

Get Involved!

HELP YOUR COMMUNITY BE HAZARD-READY!

Lake County, CA: Lake County is developing an update to their 2012 Local Hazard Mitigation

Plan. Floods, drought, wildfires, and severe weather are just a few of the hazards of concern to

Lake County. While natural hazards such as these cannot be prevented, a Hazard Mitigation Plan

forms the foundation for a community's long-term strategy to reduce disaster losses by breaking

the repeated cycle of disaster damage and reconstruction. Additionally, only communities with a

FEMA-approved Hazard Mitigation Plan are eligible to apply for both pre- and post-disaster

mitigation grant funding and for lower costs of flood insurance to residents through the National

Flood Insurance Program’s (NFIP) Community Rating System (CRS).

The people most aware of potential hazards are the people that live and work in the affected

community. In addition to plan participation by local, state and federal agencies, the community

is seeking enthusiastic, community-minded residents to be part of our Local Hazard Mitigation

Planning project.

We encourage attendance and participation from the general public at our upcoming planning

team and public meetings to kick off the project; please select the time and location that works

best for you:

July 12, 2017 July 12, 2017 Planning Committee Meeting 2pm-4:30 pm Public Information Meeting 6pm-7:30pm Lake County Board of Supervisor’s Room Kelseyville High School 255 North Forbes Street 5480 Main Street Lakeport, CA 95453 Kelseyville, CA 95451

For additional information, please contact Dale Carnathan at (707) 263-3450

or email at [email protected].

###


A.3.2. Kickoff Meeting Agenda

LAKE COUNTY LOCAL HAZARD MITIGATION PLAN (LHMP) UPDATE

HMPC (KICKOFF) MEETING #1 July 12, 2017

1. Introductions

2. Hazard Mitigation & the Disaster Mitigation Act Planning Requirements

3. The Role of the Hazard Mitigation Planning Committee (HMPC)

4. Planning for Public Input

5. Coordinating with other Agencies

6. Hazard Identification

7. Schedule

8. Data Needs

9. Questions and Answers


A.3.3. Kickoff Meeting Sign-in Sheets


A.4 Risk Assessment Meetings

A.4.1. Email Invites to Risk Assessment Meeting

From: Dale Carnathan [mailto:[email protected]] Sent: Friday, October 06, 2017 3:51 PM To: Dale Carnathan; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Brian Martin; Chris Macedo; Chris Morrison; Denise Shemenski; [email protected]; Jeanine Foster; Jodi Traversario; Mary Beth Strong; Roger Sigtermans; Teresa Stewart; Victoria LaMar-Haas Subject: Lake County Hazard Mitigation Plan Update Meeting When: Thursday, October 26, 2017 9:00 AM-12:00 PM (UTC-08:00) Pacific Time (US & Canada). Where: Lake County Emergency Operations Center , 1375 Hoyt Avenue, Lakeport As many of you know, Lake County is in the process of updating their 2012 Local Hazard Mitigation Plan (LHMP). See attached flyer for background on this LHMP Update process. We are contacting you because we would like you to consider participating in this planning process as a member of the steering committee to the Hazard Mitigation Planning Committee (HMPC). It is a critical component of the LHMP Update to include members of the public and other non- local governmental interests in the planning process to ensure that the plan fully considers and incorporates a variety of ideas and recommendations for hazard mitigation in Lake County. As part of the steering committee you will be charged with providing input on natural hazards and strategies for mitigation and will assist in finalizing decisions relative to the LHMP Update. Examples of matters requiring decision-making and input by the steering committee include, providing input to and confirming acceptance of final plan goals and objectives, identification and prioritization of mitigation actions for the plan, and providing recommendations for incorporating the mitigation strategy of this LHMP into other countywide planning mechanisms and programs. The level of time commitment is limited over the next several months and it includes attendance at four meetings:

• Risk Assessment Meeting (October 26, 9am – 12pm) Lake County Emergency Operation Center, 1375 Hoyt Avenue, Lakeport

• Mitigation Strategy Meetings (November 8, 1-4 pm, November 9, 9am-12pm); Location/Time TBD

• Final Meeting (Date/Time TBD – January/February 2018); Location/Time TBD

Additionally, we would request that you are involved in reading and providing input to the draft plans as feasible and assisting with other areas that may be of interest to you. Please let me know if you are interested in participating in updating the LHMP Update. I can be reached at [email protected] or (707) 263-3450.


A.4.2. Risk Assessment Meeting Agenda

Lake County Local Hazard Mitigation Plan (LHMP) Update

Risk Assessment Meeting: October 26, 2017

1. Introductions

2. Status of the DMA Planning Process

3. Review of Risk Assessment

4. Review of Data Needs

5. Next Steps


A.4.3. Risk Assessment Meeting Sign in Sheets


A.5 Mitigation Strategy Meetings

A.5.1. Email Invites to Mitigation Strategy Meetings

From: Dale Carnathan [mailto:[email protected]] Sent: Monday, November 13, 2017 5:16 PM To: Dale Carnathan; [email protected]; Anthnoy Jack; Beristianos Jay; [email protected]; Brenna Sullivan; [email protected]; Byron Turner; [email protected]; [email protected]; Christopher Veach; [email protected]; Darin Beltran; Denise Pomeroy; [email protected]; [email protected]; Doug Gearhart; [email protected]; Eric Seely; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Irenia Quitiquit; J Frazell; Janet Coppinger; Karen Tait; [email protected]; [email protected]; Kimberly Baldwin; Lars Ewing; Lon Sharp; [email protected]; [email protected]; [email protected]; Phil Moy; Ray Ruminski; Richard Ford; [email protected]; Robert Massarelli; [email protected]; [email protected]; Scott DeLeon; Sherry Treppa; Steven Hajik; [email protected]; William Davidson; [email protected]; Brian Martin; Chris Macedo; Chris Morrison; Denise Shemenski; [email protected]; Jeanine Foster; Jodi Traversario; Mary Beth Strong; Roger Sigtermans; Teresa Stewart; Victoria LaMar-Haas; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Subject: Hazard Mitigation Meeting(s) When: Wednesday, November 15, 2017 9:00 AM-12:00 PM (UTC-08:00) Pacific Time (US & Canada). Where: Grace Church, 6716 Live Oak Drive, Kelseyville, CA Just a quick reminder, and some materials for your review! All, As you know our mitigation strategy meetings are scheduled for next week on November 15 and 16 from 9:00-noon at the Grace Church in Kelseyville. These are the most important meetings for this LHMP Update Project. This is where the new Mitigation Action Strategy is developed, containing new and ongoing mitigation projects and actions. Your attendance is critical to the development of a comprehensive mitigation strategy that meets the current and future needs of the County. Please plan on attending! In advance of next week’s meetings, we are providing you with a DRAFT, in-process Hazard Risk Assessment Document (Chapter 4 of the LHMP). Please take a look at the Hazard’s information and data prior to our meetings in order to better focus our mitigation projects and actions for the LHMP Update. As this is an in-process document, your review should be on seeing what data we have and don’t have that you may be able to supplement, as well as providing everyone with a common understanding of hazard risks and vulnerability within the County in advance of the meetings. The DRAFT Risk Assessment documents can be accessed at:

https://www.dropbox.com/sh/z8fyji4amnbtju5/AAA_Rj_k8WDKU7F3MnGcu21ga?dl=0 We are also attaching a FEMA publication: Mitigation Ideas. Please take a look at this document, organized by hazard, to get some ideas for mitigation projects for next week’s meetings. Thanks everyone for your participation in this important project! Let me know if you have questions, and see everyone next week. Please let me know if you will be able to attend!


A.5.2. Mitigation Strategy Meeting Agenda

Lake County Local Hazard Mitigation Plan (LHMP) Update

Mitigation Strategy Meetings November 15 th and 16th, 2017

HMPC Meeting #2:

1. Introductions

2. Status of the DMA Planning Process

3. Risk Assessment Update

4. Develop Updated Plan Goals and Objectives

5. Identify and Review Mitigation Alternatives/Projects

HMPC Meeting #3:

1. Introductions

2. Identify and discuss Mitigation Alternatives/Projects

3. Review Mitigation Selection Criteria

4. Prioritize Mitigation Projects

5. Review of Schedule/Next Steps


A.5.3. Mitigation Strategy Meeting Sign in Sheets


A.6 Final Team Meeting

A.6.1. Final Team Meeting Invite

TO BE INSERTED

A.6.2. Final Team Meeting Agenda

AGENDA Lake County Local Hazard Mitigation Plan (LHMP) Update

Final Meeting February 22, 2017

1. Introductions

2. Status of the LHMP Update Process

3. Addressing Public Comments

4. Summary of Changes in Lake County Planning Area Vulnerabilities/ Mitigation Priorities

5. Public Input: Data/Projects

6. Next Steps


A.6.3. Final Team Meeting Sign in Sheet

TO BE INSERTED

A.7 Public Involvement

A.7.1. Press Release for Public Meeting

TO BE INSERTED

A.7.2. Kickoff Meeting Articles

TO BE INSERTED


A.7.3. Kickoff Meeting – Public Agenda

LAKE COUNTY LOCAL HAZARD MITIGATION PLAN (LHMP)

PUBLIC MEETING #1 JULY 12, 2017

1. Introductions

2. Hazard Mitigation & the Disaster Mitigation Act Planning Requirements

3. Hazard Identification and Profiles

4. Opportunities for Public Participation and Input

5. Schedule

6. Questions and Answers


A.7.4. Kickoff Meeting – Public Sign in Sheets


A.7.5. Press Release for Final Review of Plan – Public

TO BE INSERTED

A.7.6. Advertisement for Public Meeting on Lake County Website

TO BE INSERTED

A.7.7. Advertisement for Final Public Meeting

TO BE INSERTED

A.7.8. Final Review of Plan – Public Agenda

AGENDA Lake County

Local Hazard Mitigation Plan (LHMP) Update Final Public Meeting

February 22, 2018

1. Introductions

2. Status of the LHMP Update Process

3. Addressing Public Comments

4. Summary of Changes in Lake County Planning Area Vulnerabilities/ Mitigation Priorities

5. Final HMPC Input: Data/Projects

6. Next Steps

A.7.9. Final Review of Plan – Public Sign in Sheets

TO BE INSERTED


A.8 Meeting Handouts

Below are the handouts for each meeting. Handouts specific to the Risk Assessment Meeting can be found

in Appendix C.

Lake County Hazard Identification and Profiles – 2017

Lake County Hazard Identification and Profiles – 2017

Table A-3 Hazards Comparison List

2012 Lake County Plan 2013 State of California Plan

Applicable Hazards Proposed 2017 Hazards

------ Climate Change & Related Hazards

Climate Change

Dam Failures Dam Failure Dam Failure

Drought Droughts and Water Shortage Drought and Water Shortage

Earthquake Earthquake Earthquake

Floods Flood Flood: 100/500–year

Localized Flooding Flood Flood: Localized/Stormwater

Geothermal Gas Release Hazardous Materials Hazardous Materials

Landslides Landslide Landslide and Debris Flows

Levee Failure (as part of flood) Levee Failure Levee Failure

------ Man-made hazards*

Cyanobacterial Blooms Marine Invasive Species Marine Invasive Species**

------ Severe Extreme Heat

Severe Storms Severe Weather and Storms Severe Weather: Heavy Rains and Storms (winds, hail, lightning)

------ Subsidence Subsidence

Volcano Eruption Volcano Volcano

Fire Wildfire Wildfire


Table A-4 Lake County Initial Hazard Identification Table

Hazard Geographic Extent

Probability of Future Occurrences

Magnitude/ Severity Significance

Climate Change Influence

Agricultural Hazards: Insects/Pests

Significant Highly Likely Limited High Medium

Climate Change Extensive Likely Limited Medium –

Dam Failure Limited Occasional Limited Medium Low

Drought and Water Shortage Extensive Likely Critical High Medium

Earthquake Extensive Likely Critical High Low

Flood: 100/500–year Limited Occasional/Unlikely Limited Medium Medium

Flood: Localized/Stormwater Limited Likely Limited Medium Medium

Hazardous Materials Limited Likely Limited Medium Low

Landslide and Debris Flows Significant Likely Limited Medium Medium

Levee Failure Significant Likely Limited Medium Medium

Man-made hazards* Limited Occasional Limited Medium Low

Marine Invasive Species** Significant Highly Likely Critical High Medium

Severe Extreme Heat Significant Likely Critical High Medium

Severe Weather: Heavy Rains and Storms (winds, hail, lightning)

Significant Likely Critical High High

Subsidence Limited Occasional Limited Low Low

Volcano Significant Occasional Critical High Low

Wildfire Significant Highly Likely Critical High High

Geographic Extent Limited: Less than 10% of planning area Significant: 10-50% of planning area Extensive: 50-100% of planning area Probability of Future Occurrences Highly Likely: Near 100% chance of occurrence in next year, or happens every year. Likely: Between 10 and 100% chance of occurrence in next year, or has a recurrence interval of 10 years or less. Occasional: Between 1 and 10% chance of occurrence in the next year, or has a recurrence interval of 11 to 100 years. Unlikely: Less than 1% chance of occurrence in next 100 years, or has a recurrence interval of greater than every 100 years.

Magnitude/Severity Catastrophic—More than 50 percent of property severely damaged; shutdown of facilities for more than 30 days; and/or multiple deaths Critical—25-50 percent of property severely damaged; shutdown of facilities for at least two weeks; and/or injuries and/or illnesses result in permanent disability Limited—10-25 percent of property severely damaged; shutdown of facilities for more than a week; and/or injuries/illnesses treatable do not result in permanent disability Negligible—Less than 10 percent of property severely damaged, shutdown of facilities and services for less than 24 hours; and/or injuries/illnesses treatable with first aid Significance Low: minimal potential impact Medium: moderate potential impact High: widespread potential impact Climate Change Impact: Low: Climate change is not likely to increase the probability of this hazard. Medium: Climate change is likely to increase the probability of this hazard. High: Climate change is very likely to increase the probability of this hazard.


Lake County 2017 Local Hazard Mitigation Plan Update

Participating Jurisdiction: Vulnerability & Capability Worksheets

Risk and Vulnerability Questions

Localized/Stormwater Flooding

1. Please describe the localized/stormwater flood issue specific to your jurisdiction in paragraph form. In

addition, please complete a table similar to the below example detailing types and location of

localized/stormwater flooding problems. If available, also attach a map of problem areas.

Text Description:

Table 5 Localized Flooding Areas

Road Name Flooding Pavement Deterioration Washouts

High Water/ Creek Crossing

Landslides/ Mudslides Debris

Downed Trees


Earthquake Vulnerability

1. Number of unreinforced masonry buildings. If available, please provide an inventory of URM buildings

specific to your jurisdiction. Include any tables and/or maps. Is this a layer available in GIS?

Special Populations

1. Describe any hazard-related concerns or issues regarding the vulnerability of special needs populations,

such as the elderly, disabled, low-income, or migrant farm workers.

Development Trends

1. Describe development trends and expected growth areas and how they relate to hazard areas and

vulnerability concerns/issues. Please provide zoning maps and maps and tables detailing areas targeted for

future development within your jurisdiction.


CAPABILITY ASSESSMENT

Capabilities are the programs and policies currently in use to reduce hazard impacts or that could be used

to implement hazard mitigation activities. Please complete the tables and questions in the worksheet as

completely as possible.

Planning and Regulatory

The following planning and land management tools are typically used by local jurisdictions to implement

hazard mitigation activities. Please indicate which of the following your jurisdiction has in place. If your

jurisdiction does not have this capability or authority, please indicate in the comments column if a higher

level of government has the authority.

Plans

Y/N

Year

Does the plan/program address hazards?

Does the plan identify projects to include in the mitigation

strategy?

Can the plan be used to implement mitigation actions?

General Plan

Capital Improvements Plan

Economic Development Plan

Local Emergency Operations Plan

Continuity of Operations Plan

Transportation Plan

Stormwater Management Plan/Program

Engineering Studies for Streams

Community Wildfire Protection Plan

Other special plans (e.g., brownfields

redevelopment, disaster recovery, coastal

zone management, climate change

adaptation)

Building Code, Permitting, and

Inspections Y/N Are codes adequately enforced?

Building Code

Building Code Effectiveness Grading

Schedule (BCEGS) Score

Fire department ISO rating:

Site plan review requirements

Land Use Planning and Ordinances Y/N

Is the ordinance an effective measure for reducing hazard

impacts?

Is the ordinance adequately administered and enforced?

Zoning ordinance

Subdivision ordinance


Floodplain ordinance

Natural hazard specific ordinance

(stormwater, steep slope, wildfire)

Flood insurance rate maps

Elevation Certificates

Acquisition of land for open space and

public recreation uses

Erosion or sediment control program

Other

How can these capabilities be expanded and improved to reduce risk?

Administrative/Technical

Identify the technical and personnel resources responsible for activities related to hazard mitigation/loss

prevention within your jurisdiction. For smaller jurisdictions without local staff resources, if there are public

resources at the next higher level government that can provide technical assistance, please indicate so in

the comments column.

Administration Y/N

Describe capability

Is coordination effective?

Planning Commission

Mitigation Planning Committee

Maintenance programs to reduce risk

(e.g., tree trimming, clearing drainage

systems)

Mutual aid agreements

Other

Staff

Y/N

FT/PT

Is staffing adequate to enforce regulations?

Is staff trained on hazards and mitigation?

Is coordination between agencies and staff effective?

Chief Building Official

Floodplain Administrator

Emergency Manager

Community Planner

Civil Engineer

GIS Coordinator

Other


Technical Y/N

Describe capability

Has capability been used to assess/mitigate risk in the

past?

Warning systems/services

(Reverse 911, outdoor warning signals)

Hazard data and information

Grant writing

Hazus analysis

Other


Fiscal

Identify whether your jurisdiction has access to or is eligible to use the following financial resources for

hazard mitigation

Funding Resource

Access/

Eligibility

(Y/N)

Has the funding resource been used in past

and for what type of activities?

Could the resource be used to fund future

mitigation actions?

Capital improvements project funding

Authority to levy taxes for specific purposes

Fees for water, sewer, gas, or electric services

Impact fees for new development

Storm water utility fee

Incur debt through general obligation bonds and/or

special tax bonds

Incur debt through private activities

Community Development Block Grant

Other federal funding programs

State funding programs

Other



Education and Outreach

Identify education and outreach programs and methods already in place that could be/or are used to

implement mitigation activities and communicate hazard-related information.

Program/Organization Yes/No

Describe program/organization and how

relates to disaster resilience and mitigation.

Could the program/organization help

implement future mitigation activities?

Local citizen groups or non-profit organizations

focused on environmental protection, emergency

preparedness, access and functional needs

populations, etc.

Ongoing public education or information program

(e.g., responsible water use, fire safety, household

preparedness, environmental education)

Natural disaster or safety related school programs

StormReady certification

Firewise Communities certification

Public-private partnership initiatives addressing

disaster-related issues

Other



National Flood Insurance Program (NFIP) Worksheet

Use this worksheet to collect information on your community’s participation in and continued compliance

with the NFIP, as well as identify areas for improvement that could be potential mitigation actions.

NFIP Topic Comments

Insurance Summary

How many NFIP policies are in the community? What is the total premium and

coverage?

FM to complete

How many claims have been paid in the community? What is the total amount of

paid claims? How many of the claims were for substantial damage?

FM to complete

How many structures are exposed to flood risk within the community? FM to complete

Describe any areas of flood risk with limited NFIP policy coverage

Staff Resources

Is the Community Floodplain Administrator or NFIP Coordinator certified?

Provide an explanation of NFIP administration services (e.g., permit review, GIS,

education or outreach, inspections, engineering capability)

What are the barriers to running an effective NFIP program in the community, if

any?

Compliance History

Is the community in good standing with the NFIP?

Are there any outstanding compliance issues (i.e., current violations)?

When was the most recent Community Assistance Visit (CAV) or Community

Assistance Contact (CAC)?

Is a CAV or CAC scheduled or needed?

Regulation

When did the community enter the NFIP? FM to complete

Are the FIRMs digital or paper? FM to complete

Do floodplain development regulations meet or exceed FEMA or State minimum

requirements? If so, in what ways?

Provide an explanation of the permitting process.

Community Rating System

Does the community participate in CRS?

What is the community’s CRS Class Ranking?

What categories and activities provide CRS points and how can the class be

improved?

Does the plan include CRS planning requirements?

Prepared by: Date Email Phone


HISTORIC HAZARD EVENTS WORKSHEET

Please fill out one sheet for each significant hazard event with as much detail as possible. Attach supporting

documentation, photocopies of newspaper articles, or other original sources.

Type of event

Nature and magnitude of event

Location

Date of event

Injuries

Deaths

Property damage

Infrastructure damage

Crop damage

Business/economic impacts

Road/school/other closures

Other damage

Insured losses

Federal/state disaster relief funding

Opinion on likelihood of occurring again

Source of information

Comments

Please return worksheets by mail, email, or fax to: Jeanine Foster, Foster Morrison 5628 West Long Place Littleton, CO 80123 fax: (720) 893-0863 email: [email protected]

Prepared by:

Phone:

Email:

Date:

Appendix A Planning Process - Lake County …Site/OES/Draft... · Lake County Public Review Draft...

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