Appendices - Department of Foreign Affairs and...

Appendicessection 5

A. Minister and Parliamentary Secretaries

B. Agency resource statement 2008–09

C. Aid program expenditure

D. Staffing overview

E. Freedom of information

F. Information available on the internet

G. Consultancy services

H. Advertising and market research

I. Ecologically sustainable development and environmental performance

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AUSAID ANNUAL REPORT 2008–2009s

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A. MINISTER AND PARLIAMENTARY SEcRETARIES

Minister for Foreign Affairs, The Hon. Stephen Smith, MP

Mr Smith has overall responsibility for the Foreign Affairs and Trade portfolio, including administration of the Department of Foreign Affairs and Trade. He is responsible for all non-trade international political, multilateral and legal issues (including the treaty-making process), consular and passport functions, management of overseas estate, and development assistance matters. In addition, he is responsible for all human rights, arms control and disarmament issues, peacekeeping, and the non-trade related aspects of the United Nations system. Mr Smith shares

responsibility for international security and counter-terrorism issues with the Minister for Defence. Mr Smith has primary carriage of non-trade related public affairs activities and questions of protocol. He also has responsibility for the administration and management of AusAID, the Australian Secret Intelligence Service (ASIS), the Australian Safeguards and Non-Proliferation Office (ASNO) and the Australian Centre for International Agricultural Research (ACIAR).

Parliamentary Secretary for International Development Assistance The Hon. Bob McMullan, MP

Mr McMullan supports the Minister for Foreign Affairs to implement Australia’s international development policy and is responsible for the day-to-day management of issues related to the aid program. This involves working closely with AusAID, international development partners, other donor governments and international organisations to advance Australia’s development objectives. He is also responsible for raising the awareness of the government’s aid policies and priorities among the Australian public through the media and public events. Mr McMullan works closely with the

Parliamentary Secretary for Pacific Island Affairs, Mr Duncan Kerr, to advance the Pacific Partnerships for Development and other development assistance activities in the Pacific.

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Appendices A. MINISTER AND PARLIAMENTARY SEcRETARIESs

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Parliamentary Secretary for Pacific Island Affairs The Hon. Duncan kerr, MP

As Parliamentary Secretary for Pacific Island Affairs, Mr Kerr supports the Minister for Foreign Affairs in advancing Australia’s interests and diplomatic relations in the Pacific. As part of this responsibility, Mr Kerr works with Pacific countries in taking forward and building on Australia’s partnership approach to the region, based on mutual respect and mutual responsibility. Mr Kerr works closely with the Parliamentary Secretary for International Development Assistance, Mr Bob McMullan, to advance the Pacific Partnerships for Development and other development assistance

activities in the Pacific. Mr Kerr is also responsible for raising the Australian public’s awareness of the government’s policies and priorities in the Pacific through the media and public events.

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B. AGENcY RESOURcE STATEMENT 2008–09

TABlE 1: AGEncy rESOurcE STATEMEnT 2008–09

Actual available

appropriations for 2008–09

$’000

Payments made

2008–09 $’000

Balance remaining

$’000

Ordinary annual services:

Departmental appropriation:

Prior year departmental appropriation 14 356

Departmental appropriation 132 360 127 024 19 692

s31 Relevant agency receipts 824 824

Total 147 540 127 024 20 516

Administered expenses

Outcome 1 3 858 927 2 782 302

Outcome 2 5 921 3 600

Total 3 864 848 2 785 902

Total ordinary annual services 4 012 388 2 912 926

Other services:

Administered revenue:

Outcome 1 14 312 14 312

Total 14 312 14 312

Departmental non-operating:

Equity injections 1 822 0 1 822

Total 1 822 0 1 822

Administered non-operating:

Administered assets and liabilities 727 134 56 355

Total 727 134 56 355

Total other services 743 268 70 667

Total available annual appropriations 4 755 656 2 983 593

Special accounts:

Other government and non-agency bodies:

Opening balance 4 215

Non-appropriation receipts 2 102 5 746

6 317 5 746

Australia-Indonesia Partnership for reconstruction & Development:

Opening balance: grants 165 142 108 048

Opening balance: loans 362 372 84 027

527 514 192 075

Total special accounts 533 831 197 821

Total resources available 5 289 487 3 181 414

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Appendices c. AID PROGRAM ExPENDITUREs

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c. AID PROGRAM ExPENDITURE

TABlE 2: TOTAl AuSTrAlIAn OFFIcIAl DEVElOPMEnT ASSISTAncE (ODA) TO PArTnEr cOunTrIES

Partner countries/regions

Estimated outcome1 2008–092

$m

PAPUA NEW GUINEA & PACIFIC

Papua New Guinea 400.3

Solomon Islands3 245.0

Vanuatu 53.6

Fiji 37.9

Samoa 31.8

Tonga 19.4

Kiribati 16.0

Nauru 26.1

Regional Pacific4 162.5

Total PNG & Pacific 992.8

EAST ASIA

Indonesia (ongoing program) 231.5

Indonesia (AIPRD) 250.9

Vietnam 95.9

Philippines 112.1

China 37.8

Cambodia 52.5

East Timor 103.5

Laos 26.3

Thailand 6.1

Burma 44.0

Regional East Asia4 123.9

Total East Asia 1084.5

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Partner countries/regions

Estimated outcome1 2008–092

$m

SOUTH ASIA, AFRICA & OTHER

Bangladesh 49.4

Sri Lanka 33.9

Pakistan 38.6

India 15.3

Regional South Asia4 28.3

Africa 132.0

Middle East and Central Asia5 561.7

Total South Asia, Africa & other 859.1

Core contributions to multilateral organisations and other ODA not attributed to particular countries or regions6

970.5

Adjustments7 (117.4)

Total ODA (cash) 3789.6

nOTES TO TABlE 2

1. Shows total expenses, minus commitments to new multi-year liabilities (for example, the International Development Association (IDA) or the Heavily Indebted Poor Countries (HIPC) initiative), plus cash payments for these multi-year liabilities.

2. Estimated ODA for 2008-09 represents expected outcomes as estimated at May 2009.

3. Solomon Islands includes ODA eligible Australian Government expenditure under the Regional Assistance Mission to Solomon Islands (RAMSI).

4. Regional Pacific, Regional East Asia and Regional South Asia include multi-country and regional activities and small bilateral programs.

5. Middle East and Central Asia includes Palestinian Territories, Afghanistan and Iraq.

6. ‘Core contributions to multilateral organisations and other ODA not attributed to particular countries or regions’ includes payments to some UN and Commonwealth organisations, and ODA eligible departmental expenditure. The ODA eligible components of cash payments to IDA, ADF, GEF, HIPC and MPMF are also included in this line item.

7. ‘Adjustments’ includes the reconciliation of expenses to ODA, which is reported on a cash basis and takes into account of non-ODA eligible expenditure. These adjustments include accrual adjustments to adjust expenses to cash, and adjustments to exclude non ODA eligible departmental and administered expenditure. The adjustments exclude non-ODA eligible departmental expenditure such as receipts under section 31 of the Financial Management and Accountability Act 1997, GST payments, and fringe benefits tax. The adjustments also exclude non-ODA eligible administered expenditure such as miscellaneous receipts and GST payments.

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TABlE 3: cOunTry AnD rEGIOnAl PrOGrAMS ExPEnDITurE 2005–2009

country Expenses ($m)

2005–06 2006–07 2007–08 2008–09

PAPUA NEW GUINEA 279.2 297 334.9 344.2

Retirement benefits 12.5 12.2 11.9 11.7

Subtotal PNG 291.7 309.2 346.8 355.9

PACIFIC

Solomon Islands 98.1 101.8 97.4 105.4

Vanuatu 21.8 22.1 30.3 41.9

Fiji 19.8 17.8 18 19.5

Samoa 12.6 12.9 12.4 23.7

Tonga 8.2 9.1 13.4 13.5

Kiribati 7.9 6.5 5.7 10.8

Tuvalu 3.3 3.3 4 4.7

Micronesia1 1.9 1.4 1.3 2.6

Cook Islands 1.7 1.7 2.7 2.7

Niue and Tokelau 6.2 1.1 1.4 1.5

Nauru 0.3 0.5 1.9 2.1

Nauru additional 12.6 18.9 17.8 16.2

Pacific Regional 73.9 78.6 121.3 155.5

Subtotal Pacific 268.3 275.9 327.7 400.1

EAST ASIA

Indonesia (ongoing program) 125 125.1 155.2 185.2

Indonesia (AIPRD) 2 110.3 169.3 205.9 211.3

Vietnam 57.7 62 71.5 77.8

Philippines 53.3 58.5 87.9 104.2

China 36.3 34.2 30.7 24.9

East Timor 26.7 40.6 56.7 59.2

Cambodia 23.1 25.6 31.7 40.5

Laos 13.4 12.6 16.2 17.6

Burma 3.4 2.6 7.1 6.9

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country Expenses ($m)

2005–06 2006–07 2007–08 2008–09

Mongolia 1.9 2.4 2.4 8

Thailand 1.5 1.6 0.2 0

East Asia Region 37.9 74 103.7 89.4

Subtotal East Asia 490.5 608.5 769.2 825

SOUTH ASIA

Bangladesh 19.5 21.3 33.9 34.5

Sri Lanka 12.1 9 9.3 12.2

India 5.3 1.7 2.3 2.2

Nepal 3.8 3.4 4.7 5.7

Maldives 1.5 2.8 2.2 2.5

Bhutan 1 1.1 1.4 2

South Asia Regional 10.3 11.4 13.1 10.9

Subtotal South Asia 53.5 50.8 66.8 70

OTHER

Africa 34.3 34 42.9 70.5

Pakistan 12.6 14.8 19.6 29.6

Palestinian Territories and other Middle East

3.9 17 23.9 119.4

Subtotal other 50.8 65.8 86.4 219.5

CROSS REGIONAL PROGRAMS 27 63.9 141.6 225.5

TOTAL COUNTRY PROGRAMS3 1181.8 1374 1738.4 2096.0

nOTES TO TABlE 3

1. For the purposes of this table, Micronesia includes the Federated States of Micronesia, Palau and the Republic of the Marshall Islands.

2. Includes joint management, grants and loans.

3. Differences between the 2006–07 country and global program data published as part of the 2006–07 and 2007–08 annual reports and Australia’s International Development Assistance Program 2008–09 include outcomes from changes in program reporting structures which affect data from 2006–07 onwards, as well as the result of rounding differences. The total country program expenditure figure for 2005–06 has also been amended to correct an arithmetical error.

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TABlE 4: GlOBAl PrOGrAMS ExPEnDITurE 2005–2009

2005–06 2006–07 2007–08 2008–09

EMERGENCY, HUMANITARIAN AND REFUGEE AID 200.4 195.2 298.4 359.9

of which:

WFP 0 23.8 29.8 75

MULTILATERAL REPLENISHMENTS1

ADF 0 0 0 332.8

IDA 0 0 583 4.8

MDRI 0 136.2 0 40.8

IFAD 0 0 0 0

Heavily Indebted Poor Countries Initiative 0 0 34.8 27.5

GEF 0 59.8 0 0

MPMF 11.1 0 0 9.4

World Bank Clean Technologies Fund 100

Subtotal 11.1 196 617.8 515.3

OTHER INTERNATIONAL ORGANISATIONS

United Nations agencies 78.1 36.7 60.9 45.1

of which:

WFP 32.5 0 0 0

Commonwealth organisations and other 11.4 13 12.6 12

Other international programs2 44.1 28.8 81.8 80.8

Subtotal 133.5 78.5 155.3 137.9

COMMUNITY PROGRAMS

Non-government organisations 27.1 28 38.4 45.7

Volunteer programs 15.6 16 16.7 20.5

2005–06 2006–07 2007–08 2008-09

AYAD 10.5 15.5 15.1 14.9

Subtotal 53.2 59.5 70.1 81.1

COMMUNICATION, EDUCATION AND INFORMATION

Public information/development education 3 3 3.9 5.6

Development research 1.7 4.8 6.9 11.5

Seminar support 1.4 1.5 1.3 1.8

Subtotal 6.1 9.3 12.1 18.9

TOTAL GLOBAL PROGRAMS3 404.2 538.4 1153.7 1113.1

nOTES TO TABlE 4

1. New commitments to the multilateral development banks, Montreal Protocol Multilateral Fund and Global Environment Facility are recorded as liabilities at the time of commitment.

2. Other international programs include the Global Alliance for Vaccines & Immunization, Global Crop Diversity Trust Fund, International Tropical Timber Organisation, Global Fund to Fight Aids, Tuberculosis and Malaria, and other international health programs.

3. Differences between the 2006–07 country and global program data published as part of the 2006–07 and 2007–08 annual reports and Australia’s International Development Assistance Program 2008–09 include outcomes from changes in program reporting structures which affect data from 2006–07 onwards, as well as the result of rounding differences.

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D. STAFFING OvERvIEw

TABlE 5: EMPlOyEES By clASSIFIcATIOn, lOcATIOn AnD GEnDEr, 30 JunE 2009

FEMAlE MAlE

Australia Overseas Australia Overseas Total staff

APS 1 1 1

APS 2 1 1

APS 3 7 3 10

Graduates (APS 3) 13 10 23

APS 4 22 11 33

APS 5 71 1 15 1 88

APS 6 96 9 44 7 156

E1 148 31 74 23 276

E2 51 13 32 16 112

SES 8 2 17 5 32

Total 417 56 207 52 732

note: Includes employees paid against department budget on 30 June 2009. Does not include unpaid inoperative employees.

TABlE 6: EMPlOyEES By STATuS AnD ATTEnDAncE TyPE, 30 JunE 2009

OnGOInG nOn-OnGOInG

Full-time

Part-time

Sub-total

Full-time

Part-time

Sub-total Total staff

Female 396 60 456 16 1 17 473

Male 231 16 247 12 0 12 259

Total 627 76 703 28 1 29 732


TABlE 7: SEnIOr ExEcuTIVE SErVIcE, 30 JunE 2009

FEMAlE MAlE


SES Band 1 6 2 12 5 25

SES Band 2 2 0 4 0 6

SES Band 3 0 0 1 0 1

Total 8 2 17 5 32


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Appendices D. STAFFING OvERvIEws

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TABlE 8: EMPlOyEES By lOcATIOn AnD GEnDEr, 30 JunE 2009

lOcATIOn FEMAlE MAlE Total staff

Australia 417 207 624

Apia 1 1 2

Baghdad 0 0 0

Bangkok 1 3 4

Beijing 2 1 3

Colombo 2 1 3

Dhaka 2 0 2

Dili 3 2 5

Funafuti 0 0 0

Geneva 0 1 1

Hanoi 1 3 4

Honiara 3 6 9

Islamabad 1 0 1

Jakarta 15 6 21

Kathmandu 0 0 0

Manila 3 3 6

Maputo 0 0 0

Nairobi 0 0 0

Nauru 0 0 0

New Delhi 0 0 0

New York 1 0 1

Noumea 0 0 0

Nuku’alofa 1 0 1

Paris 1 0 1

Phnom Penh 2 1 3

Pohnpei 0 0 0

Port Moresby 10 13 23

Port Vila 2 2 4

Pretoria 0 3 3

Rangoon 0 0 0

Rome 0 0 0

Suva 3 4 7

Tarawa 1 0 1

Tarin Kowt 0 1 1

Vientiane 1 1 2

Total 473 259 732


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TABlE 9: AuSAID cOllEcTIVE AGrEEMEnT SAlAry rAnGE, 30 JunE 2009

cATEGOry SAlAry BAnD

AusAID graduate $48 421

AusAID trainee $38 025 to $41 164

APS 1 $38 025 to $41 164

APS 2 $43 176 to $46 735

APS 3 $48 821 to $51 809

APS 4 $54 739 to $58 092

APS 5 $60 820 to $63 278

APS 6 $67 057 to $74 036

EL 1 $83 506 to $91 329

EL 2 $100 959 to $113 654

TABlE 10: AuSAID SES EMPlOyEE SAlAry rAnGE, 30 JunE 2009

cATEGOry SAlAry rAnGE nuMBErS OF STAFF

SES Band 1 specialist $130 000—$144 999 1

$145 000—$159 999 0

$160 000—$174 999 5

SES Band 1 $130 000—$144 999 22

$145 000—$159 999 3

$160 000—$174 999 1

$175 000—$189 999 1

SES Band 2 and 3 $160 000—$174 999 4

$175 000—$189 999 2

$190 000—$204 999 0

$205 000—$219 999 1

note: Includes SES employees paid from department and administered budgets.

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Appendices D. STAFFING OvERvIEws

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TABlE 11: EMPlOyEES By WOrkPlAcE DIVErSITy cATEGOry AnD lEVEl, 30 JunE 2009

Total staff Female

culturally and linguistically

diverse backgrounds*

Aboriginal and Torres

Strait Islanders*

People with disability*

% % % %

APS 1 1 0 0.00% 0 0.00% 0 0.00% 0 0.00%

APS 2 1 1 100.00% 0 0.00% 0 0.00% 0 0.00%

APS 3 (includes graduates) 34 21 61.76% 1 2.94% 2 5.88% 0 0.00%

APS 4 34 23 67.65% 5 14.71% 1 2.94% 0 0.00%

APS 5 97 79 81.44% 11 11.34% 2 2.06% 4 4.12%

APS 6 203 134 66.01% 20 9.85% 3 1.48% 2 0.99%

EL 1 349 219 62.75% 30 8.60% 1 0.29% 5 1.43%

EL 2 155 86 55.48% 4 2.58% 2 1.29% 2 1.29%

SES (includes SES specialists) 40 12 30.00% 2 5.00% 0 0.00% 1 2.50%

Total staff 914 575 63.05% 73 8.00% 11 1.21% 14 1.54%

*Only identifies people who have volunteered information.

TABlE 12: APS EMPlOyEES unDErTAkInG AID PrOGrAM DElIVEry AcTIVITIES PAID AGAInST ADMInISTErED BuDGET By clASSIFIcATIOn AnD GEnDEr (ExcluDInG ExPErTS AnD ADVISOrS On cOMMErcIAl cOnTrAcTS), 30 JunE 2009

FEMAlE MAlE


APS 1 0

APS 2 0

APS 3 1 1

Graduates (APS 3) 0

APS 4 1 1

APS 5 7 2 9

APS 6 12 17 8 10 47

E1 21 19 13 20 73

E2 16 7 16 4 43

SES (specialist) 1 4 1 6

SES 2 2

Total 58 44 45 35 182

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TABlE 13: AuSAID WInnErS OF AuSTrAlIA DAy AcHIEVEMEnT AWArDS, 2009

Alex Knox

Jayne Bates

Tara Gurung

AusAID Cyclone Nargis Response Team

The Law and Justice Program Design Team

Disability Taskforce Team

Islamabad Overseas Based Team

Ministerial and Parliamentary Section—led by Sally Mackay

Suva Overseas Based Team

TABlE 14: lEArnInG AnD DEVElOPMEnT—PArTIcIPAnTS 2008–09

APS skills 870

Program management training 1476

New starters/graduate induction 191

Pre-posting 165

Management and leadership 168

Thematic/conferences and events 245

External courses 249

Total 3 364

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Appendices E. FREEDOM OF INFORMATIONs

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E. FREEDOM OF INFORMATIONThis statement is provided in accordance with section 8 of the Freedom of Information Act (FOI) 1982 and is correct to 30 June 2009.

The FOI Act extends the right to obtain access to documents in the government’s possession. Access is limited only by exemptions that, for example, protect essential public interests and the private and business affairs of people about whom departments and statutory authorities collect and hold information. During 2008–09, AusAID met its obligations under the FOI Act, processing eight requests.

Members of the public seeking access to documents should lodge a formal FOI request. This must be made in writing, be accompanied by a $30 application fee, and include a contact name, an Australian address to which notifications can be sent, telephone number and fax number (if available). AusAID’s Parliamentary Services Section is responsible for managing FOI matters. All FOI inquiries should be directed to:

Freedom of Information CoordinatorParliamentary Services SectionAusAIDGPO Box 887Canberra ACT 2601Tel: (02) 6206 4617Fax: (02) 6206 4613

AusAID levies the applicable fees and charges imposed under the FOI regulations. Such fees and charges may be remitted, reduced or not imposed if grounds for financial hardship or general public interest can be established.

Program management functions

AusAID exercises the following decision-making powers and administrative functions:

• authorising expenditure on Australia’s overseas aid program including:

> support to international organisations

> contracts for the supply of goods and services under the aid program

> support to accredited non-government organisations and community groups

> programs to send Australian volunteers overseas to undertake development cooperation activities

• managing development cooperation activities and programs including:

> maintaining systems of program management and accountability, including systems of performance information monitoring, analysis and reporting

> administering the management and outcomes of appraisals, reviews and evaluations of development cooperation activities

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> accrediting and administering funding to non-government organisations (as well as assessing Australian non-government organisation applications for tax deductibility under the Overseas Aid Gift Deduction Scheme)

> inviting tenders and selecting and managing contractors to provide services to implement development cooperation activities

> monitoring the performance of contractors that receive funding through Australia’s aid program

> overseeing the scholarship management program.

Participation and consultation

Members of the public are able to write the Minister and Parliamentary Secretaries about the range of policy and other matters dealt with by the agency.

Enquires can be emailed to [email protected]

AusAID consults and seeks the views of a wide range of people through events and forums such as the One Just World series which tackled issues around international development and stimulated discussion between the public, members of parliament and a range of well known experts.

The agency is also open to the views of outside organisations and provides opportunities for the community to contribute to developing aspects of Australia’s overseas development program through consultations with:

• the Committee for Development Cooperation

• state and territory governments

• industry associations, peak bodies and organisations

• companies and business people

• non-government organisations and public interest and community groups

• academic institutions

• individuals seeking consultation

• calls for public submissions

• statutory authorities

• foreign and strategic policy institutions

• Commonwealth agencies with relevant technical competencies.

AusAID documents

AusAID produces a range of documents on administration of the aid program including:

• submissions to portfolio Ministers and Parliamentary Secretaries, AusAID’s Director General and executive, and other government agencies

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Appendices E. FREEDOM OF INFORMATIONs

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• records of parliamentary related business such as responses to questions on notice, briefings for parliamentary delegations and parliamentarians

• possible parliamentary questions, written submissions to parliamentary committees and responses to questions from parliamentary committee inquiries

• replies to ministerial and departmental correspondence

• texts of speeches and press statements

• briefs, reports and documents on international and Australian aspects of aid policy issues

• treaties, memorandums of understanding and other agreements between the Australian and partner governments

• documents relating to program and financial management, contracts and tenders

• reviews, evaluations and audit reports on management systems, controls and the efficiency and effectiveness of aid programs and activities

• guidelines, policies and procedures relating to strategies and corporate planning, project planning and implementation, including risk assessment and fraud prevention policies and strategies

• materials relating to staff development, training, personnel management and general administration.

AusAID publications are available on the website at www.ausaid.gov.au/publications or from:

National Mailing and MarketingTel (02) 6269 1050Fax (02) 6260 2770Email: [email protected] address: PO Box 7077, Canberra BC, ACT, 2610

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F. INFORMATION AvAILABLE ON ThE INTERNETAusAID’s website provides comprehensive information on the Australian Government’s overseas aid program. Major corporate publications available on the website include the AusAID annual report, the budget statement and a range of publications focusing on Australia’s aid program. The website also provides details on country program activities, information on Australia’s response to humanitarian crises and major online information resources.

Online business is supported and users can apply online for scholarships, research grants and employment opportunities. Information provided to the Australian business community includes how to access current tender opportunities, advice on AusAID business and tender processes and how to apply for a range of funding schemes available through AusAID.

Visitors to the website can also subscribe to a range of email news and information alerts.

Internet and disability access

AusAID’s website conforms to all Australian Government Information Management Office guidelines and World Wide Web Consortium (WC3) web content accessibility guidelines.

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Appendices G. cONSULTANcY SERvIcESs

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G. cONSULTANcY SERvIcES

TABlE 15: SuMMAry OF cOnSulTAncy cOnTrAcTS AnD PErIOD OFFErS

2006–07 AusAID consultancy contracts1



Number of new

contracts awarded

Financial limits

of new contracts awarded ($’000)2

2006–07 expenditure

($’000)2

Number of new

contracts awarded

Financial limits



($’000)2

Number of new

contracts awarded

Financial limits



($’000)2

Contracts 4 399 347 4 284 244 7 270 324

Period offer service orders3

1 44 44 0 0 0 0 0 34

Total 5 443 391 4 284 244 7 270 358

nOTES TO TABlE 15

1 The details of each new consultancy let for $10 000 or more during 2008–09 are provided in table 16. Information on contracts and consultancies of $10 000 or more are also available on the AusTender website at www.tenders.gov.au. AusAID also publishes details of contracts and agreements of $100 000 or more in accordance with the Senate Order for Departmental and Agency Contracts on its business website at www.ausaid.gov.au/business/

2 All figures are GST-inclusive. Expenditure figures include total expenditure on new and ongoing consultancies during the relevant financial year.

3 Period offers are standing offers with contractors for the provision of short-term technical advice in a wide range of sectors and on an as required basis. Contractors are awarded period offers through a competitive tendering process.

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TABlE 16: cOnSulTAncy SErVIcES lET DurInG 2008–09 OF $10 000 Or MOrE

consultant name Descriptioncontract

priceSelection process1 Justification2

Adept KM Pty LtdRules and tools for corporate enabling processes

$87 314 Direct B

PricewaterhouseCoopers Security benchmarking project $29 379 Direct B

PricewaterhouseCoopers Security benchmarking project $16 499 Direct B

Quality Management Solutions Pty Ltd

Ad hoc human resource services performance and management

$12 584 Direct C

Indigo Spark Pty LtdRules and tools for business unit planning 2009–10

$62 656 Direct B

Morton, Penelope JaneClimate change advisory services for Mekong program

$32 219 Direct B

Indigo Spark Pty LtdBusiness process mapping—overseas property

$27 500 Direct B

nOTES TO TABlE 16

1 Explanation of selection process terms drawn from the Commonwealth Procurement Guidelines (December 2008):

Open tender: a procurement procedure in which a request for tender is published inviting all businesses that satisfy the conditions for participation to submit tenders. Public tenders are generally sought from the Australian Government AusTender internet site.

Select tender: a procurement procedure in which the procuring agency selects which potential suppliers are invited to submit tenders. This procurement process may only be used under certain defined circumstances.

Direct sourcing: a form of restricted tendering, available only under certain defined circumstances, with a single potential supplier or suppliers being invited to bid because of their unique expertise and/or their special ability to supply the goods and/or services sought.

Panel: an arrangement under which a number of suppliers, initially selected through an open tender process, may each supply property or services to an agency as specified in the panel arrangements. Quotes are sought from suppliers that have pre-qualified on the agency panels to supply to the government. This category includes standing offers (including AusAID’s period offers) and supplier panels where the supply of goods and services may be provided for a pre-determined length of time, usually at a pre-arranged price.

2 Justification for decision to use consultancy: A—skills currently unavailable within agency.

B—need for specialised or professional skills. C—need for independent research or assessment.

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Appendices h. ADvERTISING AND MARKET RESEARchs

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h. ADvERTISING AND MARKET RESEARch

TABlE 17: ADVErTISInG AnD MArkET rESEArcH ExPEnDITurE

Agencies/organisations Description Amount

Advertising agencies

HMA Blaze Pty Ltd Recruitment advertising/tender advertising $185 685.25

Market research organisations

Instinct and Reason Pty Ltd Community attitudes market research $300 000

Polling organisations

n/a

Direct mail organisations

National Mailing and Marketing Processing and mailing AusAID publications $63 350.32*

Media advertising

HMA Blaze Pty Ltd Recruitment advertising $134 101.75*

Australian Public Service Commission

Recruitment advertising (Gazette subscription)

$6 741.50*

Hobsons Australia Pty Ltd Recruitment advertising (Graduate Program) $20 000.00*

Graduate Careers Australia Recruitment advertising (Graduate Program) $8 550.00*

Total $718 428.82

* Excluding GST

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I. EcOLOGIcALLY SUSTAINABLE DEvELOPMENT AND ENvIRONMENTAL PERFORMANcEAusAID reports on its ecologically sustainable development and environmental performance in 2008–09 against section 516A of the Environment Protection and Biodiversity Conservation Act 1999 (Cth).

How the activities and the administration of legislation by AusAID in 2008–09 accorded with the principles of ecologically sustainable development (section 516A(6)(a))

AusAID administers Australia’s overseas development program in accordance with the principles of ecologically sustainable development using the following four broad categories of policies and laws:

• AusAID’s development cooperation policies and partnership agreements

• Commonwealth environmental legislation and regulations including the Environment Protection and Biodiversity Conservation Act 1999 (Cth)

• environmental laws and regulations of partner governments

• relevant multilateral environment agreements.

compliance with the Environment Protection and Biodiversity Conservation Act 1999 (Cth)

AusAID policy requires that potential environmental impacts be considered when designing and implementing all aid activities. AusAID ensures that its activities are assessed and managed in accordance with the Act by requiring staff to answer prescribed environmental and climate change impact assessment marker questions embedded within AusAID’s program management system (AidWorks) before any new initiative or activity commences.

How the outcomes specified for AusAID contributed to ecologically sustainable development in 2008–09 (section 516A(6)(b))

Two outcomes were specified for AusAID in 2008–09:

Outcome 1: To assist developing countries to reduce poverty and achieve sustainable development in line with Australia’s national interest.

Outcome 2: Australia’s national interest advanced by implementing a partnership between Australia and Indonesia for reconstruction and development.

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Appendices I . EcOLOGIcALLY SUSTAINABLE DEvELOPMENTs

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Outcome 1

A range of programs developed under Outcome 1 in 2008–09 contributed to the principles of ecologically sustainable development at the country, regional and global levels.

Working with our whole-of-government partners, AusAID began implementing the International Climate Change Adaptation Initiative ($150 million over three years) and continued implementing the International Forest Carbon Initiative ($200 million over five years). Implementation continued on a number of bilateral environment and climate change programs, including the International Water and Sanitation Initiative ($300 million over three years). AusAID also managed substantial contributions to various multilateral environment programs to deliver further environmental benefits.

Examples of how programs developed under Outcome 1 contributed to the principles of ecologically sustainable development include:

• providing funds for water catchment and storage facilities and a water and a sanitation engineer to improve water security in Tuvalu

• developing the Kalimantan REDD demonstration activity, one of the first on such a scale Indonesia. The activity aims to develop a REDD model that reduces greenhouse gas emissions while improving the welfare of local people

• pledging an additional $150 million to the Climate Investment Funds to help fill immediate finance gaps and trial innovative approaches to mitigate greenhouse gas emissions.

These and other investments represent a significant increase in overall environment and climate change-related activities for the Australian overseas development program.

Outcome 2

A range of programs relating to the Australia-Indonesia Partnership for Reconstruction contributed to the principle of ecologically sustainable development in 2008–09. For example, the Local Government Innovations for Communities in Aceh (LOGICA) program continued to provide small infrastructure grants in 44 villages. The scheme helped communities manage their own small-scale public works initiatives using ecologically sound construction principles such as the use of non-timber materials. On a broader scale, LOGICA helped villages across four districts to develop integrated development plans that take into account sustainable natural resource management.

In Aceh, an aquaculture rehabilitation project provided training and general support for traditional shrimp farmers whose farming practices and techniques produce fewer harmful environmental impacts compared with medium or large scale farming. Farmers were also introduced to ecologically sustainable innovations such as the use of farm-made fish feeds to reduce the over-fishing that results from harvesting feed for aquaculture stocks. The project also included a campaign to reduce pesticide use and to train farmers not to use pesticides at all.

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The Basic Education Program completed its 1000th school using a community-based contracting approach that allows communities to gain benefits from using sustainable building techniques. All schools rehabilitated under the Communities and Education Program in Aceh used sustainably harvested timber sourced from certified local suppliers.

Effects of AusAID activities on the environment in 2008–09 and measures AusAID is taking to minimise its impacts on the environment (section 516A(6)(c) and (d))

AusAID undertook a range of actions during the year to help ensure positive environmental effects were achieved from Australia’s overseas development program. These actions included:

• further scaling-up environment and climate change related activities

• implementing an environmental management system to reduce possible negative environment effects of AusAID activities

• developing guidance tools to help AusAID personnel integrate environment and climate change activities into the design and implementation of aid activities

• procuring a specialist environment and climate change adviser to help build AusAID’s capacity in integrating environment and climate change considerations across the aid program.

corporate environment policy

AusAID’s corporate environment policy sets the agency’s environmental priorities from 2007–2009 and focuses on the areas of AusAID’s operations that have the greatest environmental impact.

Environmental awareness campaign

AusAID continues to provide environmental awareness campaigns to educate its staff in Canberra about sound corporate environmental practices in their day-to-day office activities. In 2008–09, AusAID’s Canberra offices participated in the Earth Hour campaign and garbage bins throughout the buildings were updated to help separate recyclable and general waste.

Green building

AusAID has two premises in Canberra: these are at 255 London Circuit, Canberra City and Levels 6, 7, 8 and 9 at 20 Allara Street, Canberra City.

The main building at 255 London Circuit features the latest in environmentally sustainable cooling systems—chilled beams, which work by reticulating chilled water through beams in the ceiling space and radiating cooled air through a perforated metal ceiling.

The office space is also supplied with 100 per cent fresh air and natural light, making it a productive and efficient working environment. Storm water is captured onsite as grey water and used in toilets and for watering surrounding gardens. Low volatile organic compound materials and a high component of recyclable construction materials have been

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combined with the leading edge technological cooling systems to create a building that has received an accredited 4.5 star NABERS Energy rating for offices.

An upgrade of mechanical and hydraulic services by the owners of 20 Allara Street has ensured the Australian Government’s 4.5 Star NABERS requirement has been achieved.

reduced energy consumption

The table below shows the agency’s energy consumption and its associated greenhouse gas emissions over a four year period and demonstrates a reduction in energy consumption over this period as a result of relocating to new office space.

TABlE 18: AuSAID’S EnErGy cOnSuMPTIOn AnD GrEEnHOuSE GAS EMISSIOnS FOr 2005–2009

Office—tenant light and power 2005–06 2006–07 2007–08 2008–09*

Electricity usage (kWh) 1 266 427 1 499 069 1 056 784 1 363 166

Green power usage (kWh) –101 314 –121 556 –105 678 –11 392

Total GJ 4 559 5 397 3 804 3 433

Area (m2) 9 948 10 100 12 515 12 515

Number of buildings 1 2 2

Occupancy (people) 622 673 718 827

MJ/m2 458 534 303.8 274

MJ/building 5 396 648 1 902 000 1 716 683

MJ/people 7 330 8 019 5 298 4 152

m2/person 16 15 17.4 15

Stationary energy total (GJ) 4 559 5 397 3 404 4 766

Transport energy (GJ) 1 128 1 275 1 708 1 468

AusAID total energy (GJ) 5 687 6 671 5 112 6 235

Gross greenhouse gas emissions (tonnes) 1 414.52 1 661.82 1 231.26 1 285.83

Source: AusAID: OSCAR Report

Green energy

AusAID purchases 10 per cent green energy for some of its domestic energy needs.

recycled paper and multi-function devices

Paper with at least 60 per cent recycled content is specified for all AusAID stationery and printers and photocopiers are defaulted to duplex printing/copying.

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Video conferencing

In 2008–09 AusAID enhanced video conferencing facilities to promote the reduction of air travel.

TABlE 19: AuSAID WASTE MAnAGEMEnT/rEcyclInG (TOnnES)

Type of waste 2006–07 (tonnes)

2007–08 (tonnes)

2008–09 (tonnes)

Classified/unclassified paper and cardboard – 35.271 51.34

Co-mingled waste 0.51 8.80 8.75

General waste 20.32 18.62 26.61

ride to Work initiative

To reduce carbon emissions through motor vehicle use, AusAID supports staff riding to work in Canberra by providing quality bike storage, showers and lockers.

Mechanisms for reviewing and increasing the effectiveness of these measures.

AusAID monitors agency-wide environmental performance against the targets and objectives outlined in our corporate environmental policy. In 2008–09, AusAID enhanced video conferencing facilities to reduce air travel and also improved reporting systems to enable better monitoring of energy consumption and greenhouse gas emissions. The details provided in the tables above demonstrate the positive approach and results being obtained by the agency.

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AUSAID ANNUAL REPORT 2008–2009

The Governor General, her Excellency Ms Quentin Bryce is greeted by Dr catherine hamlin Ac, Executive Director and co-founder of the Addis Ababa Fistula hospital in Ethiopia. Ms Bryce visited the hospital in April 2009, which treats 2800 women suffering obstetric fistula every year, free of charge Photo: Kate holt

AusAID Senior Program Manager Kate Shanahan hands over birthing equipment to Ibu Sabina Gero, head of the NTT health Polytenic in Kupang, eastern Indonesia. Australia provided more than $30 000 worth of midwife training equipment to the school to help save the lives of pregnant women and their babies in East Nusa Tenggara, Indonesia in November 2008 Photo: AusAID

Riibeta Abeta, from Kiribati’s Ministry of Environment,

contemplates the future of his country, under threat from the impacts of climate change.

AusAID is increasing attention to the global challenge of climate

change, and in 2008–09 provided $150 million over three years to meet high priority climate

adaptation needs in vulnerable countries in the region like Kiribati

Photo: Lorrie Graham

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