APPA Business & Financial Conference 2006 September 18, 2015 Business Intelligence Solutions for the...
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Transcript of APPA Business & Financial Conference 2006 September 18, 2015 Business Intelligence Solutions for the...
APPA Business & Financial Conference 2006 April 21, 2023
Business Intelligence Solutionsfor the Workplace
Enhancing Analytical Reporting
Presented by: Jason Strain, Senior Project Manager, MEAG Power
Some content courtesy of John Hack, Director of Solution Development, OutlookSoft Corporation
APPA Business & Financial Conference 2006 April 21, 2023
Agenda
Evolution of Business Intelligence (BI) How we started with a BI/Business Performance
Management (BPM) software solution New business problem for 2006 Our chosen solution Sample reports Overview of the analysis website Live demo Lessons learned
APPA Business & Financial Conference 2006 April 21, 2023
Evolution of BI to true Performance Management
What happened? Reporting Performance
Why is it happening?»Understanding Performance
What to do about it?»Achieving Performance
APPA Business & Financial Conference 2006 April 21, 2023
From Business Intelligence…
APPA Business & Financial Conference 2006 April 21, 2023
…to Performance Management…
APPA Business & Financial Conference 2006 April 21, 2023
To Predictable Performance
APPA Business & Financial Conference 2006 April 21, 2023
Our Entry Into Business Performance Mgt.
Initial project was to replace a system of cost center budgeting spreadsheets.
Justified the implementation cost just by comparing it to products that only did budgeting as well as custom development.
Purchased OutlookSoft in the spring of 2005. Worked with a consultant to guide the implementation
that went live successfully in the summer of 2005. Used by 40+ cost center managers and their assistants
to budget the basics of salaries, travel, training, etc. Now distributing monthly variance reports online via the
OutlookSoft SharePoint Accelerator.
APPA Business & Financial Conference 2006 April 21, 2023
New Business Problem for 2006
Market volatility in natural gas supply and hourly market prices raised concerns over dependability of a once per year budget.
Decided to run the hourly budget model every month and reforecast the entire year.
The ideal solution would be able to report a combination of year to date actuals and remaining year forecasts to produce a rolling year end reprojection.
APPA Business & Financial Conference 2006 April 21, 2023
Solution Requirements
Needed a way to compile the rolling year end reprojection Use as many months of actual bills as possible Do not change the last forecast the board reviewed for the next
month Utilize as much of the latest forecast as possible for future
months. Needed to compare any combination of scenarios: Actual,
Budget, Forecast, and Reprojection. Needed quick turn around whenever the source system
data was updated. Needed the flexibility to create new reports and graphs
quickly. The numbers had to tie to the source systems. Analysis needed to include not just dollars, but also
energy and capacity.
APPA Business & Financial Conference 2006 April 21, 2023
Decision
Faced with 2 options Change the source transactional systems Use OutlookSoft
Built the Proof of Concept using OutlookSoft No consultants needed Quick implementation (4-6 week) Management saw the reports they wanted Bonus of a web-based, color coded site for quick analysis
Board of Directors is now getting this information each month
APPA Business & Financial Conference 2006 April 21, 2023
Solution Architecture
BillingDatabase
BudgetDatabase
MonthlyBill Results
MonthlyForecast
BoardApproved
Budget
CompileReprojection
Combine Actual Bill Results
with Future Forecast(s)
Excel BasedReports & Graphs
Insight Analysis
Slice and Dice by:Category: Actual, Budget, Each Forecast, ReprojectionParticipant City: All 49Project: All projects (funds)Account: Fuel, Generation, Margins, …Fixed or VariableUnit of Measure: Dollars, Energy, CapacityTime
APPA Business & Financial Conference 2006 April 21, 2023
Sample Reports
These reports exceeded the initial requirements. Illustrate the basic reporting capabilities of any BI tool.
Note: Any correlation between the names on these reports and our actual participant names is purely coincidental. The names were replaced using state capitals.
APPA Business & Financial Conference 2006 April 21, 2023
Board Report
APPA Business & Financial Conference 2006 April 21, 2023
Variance from Budgeted c/kWh
APPA Business & Financial Conference 2006 April 21, 2023
Budget to Actual
APPA Business & Financial Conference 2006 April 21, 2023
Variable c/kWh
APPA Business & Financial Conference 2006 April 21, 2023
Graph of c/kWh
APPA Business & Financial Conference 2006 April 21, 2023
Project & Account by Unit of Measure
APPA Business & Financial Conference 2006 April 21, 2023
What is Predictive Analytics?
Discovery: Automated identification of relationships between KPIs and their
causes
Prediction: Early warning indicator of future performance deviation based on
discovered relationships
Delivery: Proactive alerting and delivery of structured and unstructured
data … in a personally relevant context
APPA Business & Financial Conference 2006 April 21, 2023
Discovery
Automated variance analysis : Reasons – base level results Root Causes – transactions Context – unstructured data
APPA Business & Financial Conference 2006 April 21, 2023
WHAT
Discovery
The KPI Value and Variance are highlighted
APPA Business & Financial Conference 2006 April 21, 2023
WHY
Discovery
REASONS are base level data elements that are automatically shown
APPA Business & Financial Conference 2006 April 21, 2023
WHY
Discovery
ROOT CAUSES (if any) are operational events
that are correlated to the KPI variance
APPA Business & Financial Conference 2006 April 21, 2023
CONTEXT
Discovery
Unstructured data that relates to the variance is automatically linked to
the KPI
APPA Business & Financial Conference 2006 April 21, 2023
Discovery
CONTEXT
One Click takes you to the unstructured data
linked to the KPI
APPA Business & Financial Conference 2006 April 21, 2023
Prediction
Based on Relationships in the Data This is NOT Statistical Forecasting!
APPA Business & Financial Conference 2006 April 21, 2023
Prediction – What Insight Tells You
The KPI at Risk is Identified
APPA Business & Financial Conference 2006 April 21, 2023
Prediction – What Insight Tells You
The predicted value is displayed
APPA Business & Financial Conference 2006 April 21, 2023
Prediction – What Insight Tells You
The correlated KPI drivers are listed
APPA Business & Financial Conference 2006 April 21, 2023
Executives
Business Analysts
Line of Business Managers
Suppliers/Partners
Delivery in a role-appropriate context
APPA Business & Financial Conference 2006 April 21, 2023
Demo OutlookSoftReports and Insight
APPA Business & Financial Conference 2006 April 21, 2023
Lessons Learned
Go with software that fits your existing environment. Know what you want to analyze. Make sure your source systems are in order. Have someone who understands the source data. Focus on creating a solid foundation for standard
reporting. Predictive analytics build on top of this foundation. You need to be able to know “what” is happening before you can
begin to look at “why” it is happening.
Start as simple and as small as possible Use iterations to build confidence over time.
APPA Business & Financial Conference 2006 April 21, 2023
Questions
?