APEX REVIEW

Presented by:

Jurgen R. Benschop M.Sc.

C.O.O. Aruba Airport Authority N.V.

Member of ACI World Safety & Technical Committee

“The Aruba Experience”

According to the ICAO Safety Audit Program (USOAP) results (with 165 States audited

as at August 2010):

- Approx. 58% of audited states had not established procedures and 72% had no

guidance for aerodrome certification and surveillance

Aerodrome Certification

- 69% of audited states had not established a runway safety program related to runway

incursions

- 65% of audited states had not established a mechanism to rectify safety issues in a

timely way

- 83% of audited states had not implemented aerodrome SMS

- 59% of audited states had not reviewed Aerodrome Manuals periodically

Airport Concerns

Runway accident data 1995-2008:

Source: Flight Safety Foundation

Airport Concerns

Runway fatality data 1995-2008:

Source: Flight Safety Foundation

Since 2006

Islands’ Airport Safety Committee

- Many airports in regions face similar problems

IASC benefits

- Same culture and language

- Create contacts

- Proximity

- Stronger as a team as expertise is limited

- Cost saving

- Direct safety enhancement

- Part of your SMS

- Movement towards self regulating

- Follow up structure

Antigua

Curacao

SabaSt. Martin

Suriname Aruba

APEX Mission

Mission:

- Improve Safety performance

Goal:

- Implement SMS

- Establish indicators and tools for reduction of incidents

- Tailor ACI engagement to the operating environment and

regional aviation safety goals

- Airport certification

- Implement Runway Safety Teams

- Increase level of compliance with standards

- Foster sharing of best safety practices amongst airport

community.

Launched in 2012

APEX Aruba Steps

1) Official request to ACI to conduct

Safety Review.

- Commitment

- Name of the Airport

- Tentative dates

APEX Steps

2) Indicate primary focus areas to

be reviewed.

Note: this is important to match

the right safety partner.

APEX Steps

3) The Safety Review Agreement.

- Includes Terms and Conditions

- Estimated cost between $15-25K,

excluding accommodation and

transfer. (depending on travel

plans and team composition)

APEX Steps

4) Fill out the APEX Advance

Questionnaire.

APEX Steps

5) Prepare and forward the relevant

documentation in the Operational

Context Awareness Form.

Note: Takes about 8 weeks to

prepare for the review.

APEX Steps

6) Preparations for the Host:

• Establish/appoint committee to prepare the APEX visit.

- Inform the responsible Managers of your organization of the APEX

- Inform Civil Aviation Organization of the APEX

- Inform Air Traffic Services and if not part of Aerodrome Operator

the ARFF, etc.

• Appoint person(s) to accompany the Safety Assessors during their

safety review on the field.

• Arrange hotel accommodation, F&B and transportation for the

assessors.

APEX Steps

7) APEX Review & Program

APEX Steps

8) APEX Completion

APEX Steps

9) Final Report & Action Plan

APEX Steps

9) Findings & Recommendations samples

Timeline

March 2-6January 5 April 15

Average 16-20 Weeks Duration

June 9

Focus Areas

January 5

Safety Management System

- SMS is in place but needs updating

- Establish a direct line of communication between safety manager and CEO

- Review SMS against new ICAO documentation

- Revise implementation plan

- Compare hazard and risk data with industry data and establish KPI’s

- Establish internal safety audit plan

- Issue more frequent Safety Alerts bulletin (short notice, immediate effect)

Focus Areas

January 5

Wildlife Management

- Wildlife management document available however update required

- Document needs to updated into a plan and program

- More detailed data collection to help identify species and control methods

- Create a risk assessment matrix of internal and external threats,

including a map

- Wildlife management document available however no clear plan

- Establish a Wildlife Management Committee

Focus Areas

January 5

Rescue & Fire Fighting

- Establish a bridge between airport authority and fire department

- SOP’s establishing: chain of command, tactics, strategies and multi-agency coordination

- Develop and maintain a sustainable fleet management and maintenance program

- Develop and Implement a log book system for maintenance

records for each equipment and testing procedures

- Establish and maintain training programs and records that

can withstand audits, inspection or subpoena

- Foam inventory management system must be established to

identify, dates, storage, batch types and testing

Benefits

1) Common problems, common solutions, different scales.

2) Memorandum of Understandings and Cooperation.

3) Lifetime contacts made.

4) Sharing of best practices, SOP’s/Manuals, etc.

5) Exchange of knowledge and expertise beyond APEX.

6) No need to re-invent the wheel.

7) Opportunity to improve Safety Performance.

8) Opportunity to review and improve SMS.

9) Open the door for future visits at other airports.

Lessons Learned

1) APEX does not work without participation and

cooperation from airports.

2) Some airports still see each other as competitors.

3) Right balance between cost savings vs. safety expenses.

4) Airports not prone to share information.

5) Language barriers may create interpretation differences.

6) Differences in Regulations. (ICAO, EASA, FAA)

7) Planning is important

8) Commit and match right resources

Lessons Learned

- Use ACI best practices documents

- Provision of required standards

- Provision of training tools

- Safety self assessment program

- ACI Safety Certification Program

- Develop key safety metrics for airports as

safety performance indicators, collect and

share data.

Best Practices

Thank You

Motivated STAFF!