APC141127A! NOTICE!OF!MEETING! Therewill!bea!meetingof!the ... · Page1%of%1%!! NOTICE!OF!MEETING!...

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NOTICE OF MEETING There will be a meeting of the ACADEMIC POLICY COMMITTEE

Thursday, November 27, 2014 at 10:00am-‐12:00pm In Room 203 Toldo

AGENDA Formal Business 1 Approval of Agenda 2 Minutes of meeting of October 30, 2014 3 Business arising from the minutes 4 Outstanding business

4.1 Fresh Start Policy – Revision p.2 Prof. L. Walsh APC141127-‐4.1

Items for Approval 5 Reports/New Business

5.1 International Admission Requirements (Phase 2) – Revision p.3 Ms. C. Yates APC141127-‐5.1

5.2 Undergraduate Maximum Course Load/Overload Policy – Revision p.10 Dr. R. Caron

APC141127-‐5.2 Items for Discussion

5.3 Midterm and Final Exam Policy p.12 Dr. Z. Kobti

APC141127-‐5.3 5.4 Granting of Certificates Posthumously or to Terminally Ill Students p.15 Dr. R. Caron

APC141127-‐5.4

Additional Business 6 Chair’s Report 7 Question period/Other business/Open Discussion

7.1 Update from Subcommittees Options/Electives Terminology Subcommittee, Special Needs Subcommittee Internationalization Subcommittee Subcommittee on Calculating Major and Cumulative Averages Policy Review Subcommittee

8 Adjournment Please carefully review the ‘starred’ (*) agenda items. As per the June 3, 2004 Senate meeting, ‘starred’ items will not be discussed during a scheduled meeting unless a member specifically requests that a ‘starred’ agenda item be ‘unstarred’, and therefore open for discussion/debate. This can be done any time before (by forwarding the request to the secretary) or during the meeting. By the end of the meeting, agenda items which remain ‘starred’ (*) will be deemed approved or received.

APC141127A

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APC141127-‐4.1 University of Windsor

Academic Policy Committee 4.1: Fresh Start Policy -‐ Revision Item for: Approval MOTION: That the FAHSS Fresh Start policy be amended as follows:

FAHSS students who have completed Year One (with a minimum of seven courses) and whose cumulative and/or major average(s) is between 55.0-‐59.9, are required to enrol in the Fresh Start Program. Students whose average is below 55.0 may be referred to the Fresh Start Program by the Academic Standing Committee or by a departmental advisor on a case-‐by-‐case basis.

Rationale: • Under the old grading scale, students whose average was the equivalent of 55-‐57% were required to withdraw

and were eligible to access the Fresh Start program. However, those between 58-‐59% were allowed to continue on probation.

• Under the new scale, Senate has standardized students who are required to withdraw and this has disadvantaged our students in that those with an average between 55-‐59% are allowed to continue on probation with no requirements. These students are still notified of Fresh Start, however, only two individuals have come forward for assistance. Those individuals who are required to withdraw have a percentage range of 50-‐54. Those students are offered Fresh Start, however, their averages are so low, they have little chance of being able to move into good standing.

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Academic Policy Committee 5.1 : Proposed International Admission Requirements (Phase 2) Item for: Approval MOTION: That the proposed International Admission Requirements be approved. Proposed changes/additions: The minimum admission requirements for applicants to First Year are listed below. Prerequisite courses should be presented in the final year. Applicants from overseas must send official final documents of their secondary education indicating subjects taken and grades obtained. (Eligibility for admission may be determined with the submission of photocopies or unofficial transcripts.) Notarized English translations are necessary if the documents are not in English. In some situations, attested copies of official transcripts may be acceptable. Please contact the Office of the Registrar for further information. ADMISSION REQUIREMENTS FOR STUDENTS FROM THE UNITED STATES Graduates of accredited high schools will normally qualify for admission if the cumulative high school grade point average is 3.0 or above. In addition, all students, regardless of nationality, graduating from a high school within the US must present a combined (Math and Critical Reading) SAT score of 1,100 or an ACT score of 24. Where class rankings are reported on the transcript, a ranking in the top quarter is preferred. The University of Windsor has an official code to use when you submit your scores – 0904. The student should rank in the upper third of the class. ADMISSION REQUIREMENTS FOR STUDENTS COMING FROM OUTSIDE CANADA AND THE UNITED STATES (these are in addition to those already approved by Senate in October 2014) Algeria Baccalauréat de l'Enseignement Secondaire Agnola First year standing in a recognized university. Antigua and Barbuda Combination of GCE Ordinary and/or CXC results plus GCE Advanced level and/or CAPE Argentina Bachillerato Armenia Mijnakarg Yndhanur Krtoutian Attestat (Certificate of Complete Secondary Education) Austria Reifeprüfung (Matura) of 15

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Azerbaijan Attestat o Srednem Obrazovanii (Certificate of Secondary Education) Barbados CAPE or British-‐patterned education Belarus Certificate of Completion of General Secondary Education Belgium Certificate d'Enseignment secondaire supérieur or Getuigschrift van Hoger Secundair Onderwijs or Bekwaamheids diploma Belize Combination of GCE Ordinary and/or CXC results plus GCE Advanced level and/or CAPE results Benin Baccalauréat Bhutan School Certificate -‐ Class XII examination Bolivia Bachillerato Humanistico Bosnia-‐Herzegovina Matura/Secondary School Leaving Certificate Botswana First year completed at a recognized university Brunei Daurssalam Brunei Matriculation Examination or a combination of GCE Ordinary level plus GCE Advanced level results Bulgaria Diploma Za Zavarsheno Sredno Obrazovanie Burma First year standing at a recognized university Cambodia Upper Secondary School Certificate of Completion (12 years of study) Chad Baccalauréat Chile Licencia de Educacion Media (LEM) Congo Baccalauréat Costa Rica First year standing at a recognized university of 15

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Cote d'lvoire Baccalauréat Croatia Matura Certificate (Secondary School Leaving Certificate) Cuba Bachillerato Cyrpus Apolyterion (Certificate of Completion) Czech Republic Maturitni Zkouska; Maturitat (Maturity Certificate) Denmark Studentereksamen Dominican Republic Bachillerato Ecudaor Bachiller en (Ciencias, Humanidades) El Savador Bachillerato (Academic program) Estonia Gumnaasiumi Loputunnistus (Secondary School Leaving Certificate) Fiji Form 7 Examinations Finland Ylioppilastutkinto or Studentexamen (Matriculation Certificate) Gabon Baccalauréat Georgia Sashualo Skolis Atestati (Secondary School Certificate) Germany Reifezeugnis or Abitur Iceland Studentsprof (from a Gymnasium) Inodnesia Surat Tanda Tamat Belajar S.M.A. Israel Bagrut (Matriculation Certificate) or Mechina Japan Upper Secondary School Leaving Certificate (Kotogakko Sotsugyo Shomeisho) of 15

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Kazakhstan Svidetel'stvo/o Srednem Obrazovanii (Certificate of Secondary Education) Kuwait Shahadat-‐Al-‐Thanawia-‐Al-‐A'ama Kyrgyzstan Attestat o Srednem Obšcem Obrazovanii Liberia High School Diploma and the WAEC Exam Results Libya Secondary Education Certificate (12 years) Liechtenstein Matura Certificate (Type B or Type E) Lithuania Secondary School Certificate Luxembourg Diplôme de Fin d'Etudes Secondaires Macao Secondary School Leaving Diploma Macedonia Svidetelstvo za zavreno sredno obrazovanie/Matura (Secondary School Leaving Diploma) Malawi Malawi School Certificate of Education Mali Mali Baccalauréat Malta Matriculation Certificate Mauritania Baccalaureat/ Bachelier de l'Enseignement du Second Degree Mauritius General Certificate of Education Advanced Level or Higher School Certificate Moldolva Diploma de Bacalaurea Mongolia Gerchilgee (Certificate of Complete Secondary Education) Morocco Baccalauréat

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Mozambique Certificado de Habilitacoes Literarias Myanmar Successful completion of first year at an accredited institution of higher learning Nambia Combination of GCE Ordinary level plus GCE Advanced level results Nepal Proficiency Certificate awarded by a recognized university/Higher Secondary Certificate Niger Baccalauréat/Diplôme de Bachelier de l'Enseignement du Second Degré Norway Vitnemål fra den Videregående Skole Palestinian Tawjihi (General Secondary Education Certificate) Panama Bachiller (Bachelor) Papau New Guinea Higher School Certificate Paraguay Bachillerato Peru First year standing from a recognized university Philippines Second year standing from a recognized university Poland Matura/Swiadectwo Dojrzalosci Portugal Certificado de fim de Estudos Secundarios Puerto Rico See United States of America Romania Diploma de Baccalaureat Rwanada Certificat des Humanites Saint Kitts and Nevis CSEC or GCSE, and GCE A levels of 15

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Saint Lucia CSEC or GCSE, and GCE A levels Saint Vincent and the Grenadines CSEC or GCSE, and GCE A levels Saudi Arabia Tawjihiyah (General Secondary Education Certificate) Senegal Diplôme de Bachelier de l'Enseignement du Second Degré/Baccalauréat South Africa Matriculation Certificate Sierra Leon WAEC Certificates or a combination of GCE Ordinary level plus GCE Advanced level results Singapore Singapore-‐Cambridge General Certificate of Education Ordinary and Advanced Levels Slovakia Maturita (Certificate of Secondary Education) Soloman Islands Successful completion of first year at an accredited institution of higher learning. Somolia Successful completion of first year at an accredited institution of higher learning. South Africa Matriculation Certificate Spain Curso de Orientación Universitaria (COU) or Título de Bachillerato plus university entrance exam Sri Lanka Sri Lankan GCE Advanced Level Exams in four (4) Subjects Sudan Sudan School Certificate Surinam VWO Certificate (Voorbereidend Wetenschappelijk Onderwijs) Swaziland Maturitätszeugnis or Certificate de Maturité or Baccalauréat or Attestato di Maturità (federally recognized Cantonal Maturity Certificates) Sweden Slutbetyg Fran Gymnasieskola (High School Leaving Certificate) Switzerland Maturitätszeugnis; Certificat de Maturité (Baccalauréat in Vaud Canton); Attestato di Maturita of 15

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Syrian Arab Republic Al Shahada Al Thanawiya/Baccalauréat Taiwan Senior High School Leaving Certificate Tajikistan Attestat o Srednem Obrazovanii Togo Baccalauréat Trinidad & Tobago Combination of GCE Ordinary and/or CXC results plus GCE Advanced level and/or CAPE results Turkey Lise Diplomasi (Secondary School Diploma) Turkmenistan Certificate of Secondary Education Uruguay Bachillerato Diversificado de Ensenanza secundaria Uzbekistan Attestat o Srednem Obrazovanii West Indies CSEC or GCSE, and GCE A levels Yemen Al-‐Thanawiya (General Secondary Education Certificate) Yugoslavia Secondary School Leaving Diploma Zaire Diplome d'Etat d'Etudes Secondaire du Cycle Long with Homologation Certification Zambia Zambian School Certificate Examination Zimbabwe Zimbabwe General Certificate of Education Ordinary Level and Zimbabwe General Certificate of Education Advanced Level. Rationale: • The current admission requirements are not in-‐-‐line with current practice. • To ensure transparent and consistent undergraduate admission requirements. • To support international recruitment initiatives. • These admission requirements were arrived at following a review of international admission requirements at a number of Canadian universities, and verification of requirements and credentials through the Ministries of Education in other countries.

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Academic Policy Committee 5.2: Undergraduate Maximum Course Load/Overload Policy -‐ Revision Item for: Approval MOTION: That the proposed revisions to the policy on undergraduate maximum course loads and overloads be

approved. Proposed Revisions: Undergraduate Maximum Course Load/Overload Overload courses are deemed to be courses taken in addition to the prescribed term load for a given program. Unless otherwise stated in the calendar description for the program, a normal course load is five 3.0 credit courses (or equivalent) per twelve-‐week semester (Fall Semester, Winter Semester, Summer Semester). A normal course load in the two three-‐week Sessions (Intersession, Summer Session) is three 3.0 credit courses (or equivalent) per session, but not more than five 3.0 credit courses (or equivalent) in total over a twelve-‐week period. In exceptional circumstances, and with the approval of the Associate Dean of the Faculty, Semester 1 students will be permitted to take an overload course. In all other Semesters, students who have major and cumulative averages of 85% or higher may take one overload course per semester. This policy does not preclude the Associate Dean of the Faculty from giving permission to a student to take one or more overload courses in exceptional circumstances. Rationale: • The proposed revisions simplify the policy while maintaining the overall intent behind the current policy. • Rather than stating that “students should not take overload courses unless absolutely necessary since the result

may be poorer academic performance”, the proposed revisions uphold this principle but state it more positively. The revision allows students with a minimum 85% average to automatically enrol in a course overload, with the understanding that an additional course will likely not negatively impact their academic success. It also allows those that do not fall within this category to take an overload course, with the approval of the Associate Dean. This ensures there is opportunity for academic counselling and review of specific circumstances.

• The restriction on the number of courses permitted for students on academic probation in FAHSS has been removed since it does not fall within the scope of a course overload policy and since the conditions for continuing on academic probation are provided in the Academic Standing Committee’s letters to students.

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Current Policy Overload courses are deemed to be courses taken in addition to the prescribed term load for a given program. These could include a) courses repeated or taken in lieu of failed courses, b) courses taken to accelerate the time to completion of degree requirements or c) courses taken in addition to those required for the program in which the student is registered. Students in Semester 1 may not register in any course overload. Students in Semester 2 may not register in any course overload with the following exception: Year 1 students, in the Faculty of Arts, Humanities and Social Sciences, the Faculty of Science, and the Centre for Inter-‐Faculty Programs, who have qualifying averages of 90% or higher and are in good academic standing at the end of Semester 1 may apply for permission to take a course overload in Semester 2 of Year 1. In the case of the Faculty of Arts, Humanities and Social Sciences and the Faculty of Science, students shall submit such applications to the Associate Dean of their Faculty. In the case of the Centre for Inter-‐Faculty Programs, students shall submit such applications to the Director of the Centre for Inter-‐Faculty Programs. Senior students (Years 2 -‐ 4) who are not on academic probation may normally register in only one overload course during each of the Fall and Winter terms. In the Faculty of Science course overload requests must be approved by the Associate Dean of the Faculty of Science. In the Faculty of Engineering course overload requests must be approved by the Associate Dean of the Faculty of Engineering. In the Faculty of Nursing, overload is not permitted while taking Year 4 level courses. Students should not take overload courses unless absolutely necessary since the result may be poorer overall performance. All three-‐year programs require the completion of thirty courses and most Honours or four-‐year Major programs require the completion of forty courses. For such programs, therefore, the normal course load during the Fall and Winter terms is five courses. Certain Honours or four-‐year Major programs require more than forty courses for completion of the degree. For these programs the prescribed term load is indicated in the program section of the calendar. A student may take up to three six-‐week courses in either Intersession or Summer Session, but no more than a total of five courses over the combined Intersession and Summer Session time period. Students in the Faculty of Arts, Humanities and Social Sciences who are on academic probation may take no more than two courses during each of Intersession and Summer session and altogether no more than four courses over the combined Intersession and Summer session time period. The normal course load for Co-‐op programs which include a summer study term is included in the program section of the calendar.

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APC141127-‐5.3

University of Windsor Academic Policy Committee

5.3: Midterm and Final Exam Policy Item for: Discussion Forwarded by: Senate Student Caucus APC is asked to consider the following: 1. Mid-‐term exams: While we schedule final exams so that no more than 2 are on any particular calendar day, no

such rule applies to mid-‐term exams. It is in fact possible to have 4 exams on the same day, which results in students having to pick which courses to study for and which to not prepare for. This is particularly impactful for those that need to maintain high averages to keep their scholarships or prepare for graduate study (e.g., medical students). While not presented as the solution, one suggestion could be to ask faculty with odd number courses to schedule their exams on Monday/Tuesday and even numbered courses on Wednesday/Thursday. This would need to be looked into further to determine feasibility and how it would work with existing course schedules. There may be other solutions as well.

2. Final exams: Current policy is that a student who has more than 2 finals exam scheduled in a calendar day may

apply to have one of the exams moved to another exam date. Could there be consideration of changing this to 2 within 24 hours?

The Senate Student Caucus noted that having 3 or more midterms in one day and/or having to sit 12 hours of final exams in a 24-‐hour period becomes more of a test of endurance rather than an evaluation of the student’s learning. (A student can have two exams scheduled for the late afternoon and evening, and two exams the following morning and early afternoon. In this case, she or he would have only two exams per calendar day, but four exams in 24 hours.) The Senate Student Committee also noted that midterms are not centrally scheduled, nor is it recommended that they be centrally scheduled. However, this makes it impossible to track how many students currently find themselves with three or more midterms in one calendar day.

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Current Exam Policy Policy E2: Multiple Final Examinations in One Calendar Day (Senate approved June 4, 2003) A student scheduled to write three final examinations in one calendar day may choose to apply to have one of their examinations rescheduled on a supplemental examination day. The determination of which examination shall be rescheduled and the date of the supplemental examination (normally the last possible day of the examination period) shall be made by the Vice Provost, Students and Registrar. Guidelines 1. Requests for rescheduling of examinations based on this policy are to be submitted on the appropriate form

(see attached). The onus for submitting the request by the submission deadline and providing proof of the conflict rests with the student.

2. The Vice Provost, Students and Registrar will evaluate each request and determine which examination will be moved to the supplemental examination date. S/He will then inform the student and the instructor of the decision by the end of the eighth week of classes.

3. Where permission has been granted, instructors shall provide an alternate examination. 4. Where other arrangements cannot be made, invigilation and administration of final examinations held on the

supplemental examination day will be managed by the Office of the Registrar. 5. As with all examinations administered and written during the examination period, the deadline for marking

final examinations and submitting final grades will be “seven calendar days after the final examination of the course has been written, except in the Faculty of Law. In cases where there is no examination slot, unofficial final grades must be posted and submitted to the Dean no later than seven calendar days after the close of the examination period. In the instance of December final examinations scheduled within the last seven calendar days before the University closes for December recess, unofficial grades must be posted and submitted no later than the second working day following the December recess.” (Bylaw 51)

6. Requests for rescheduling of an examination to the supplemental examination date must be submitted by the end of the fourth week of classes (on the appropriate form).

Rationale: 1. Requiring students to write more than 2 final invigilated (this does not include take-‐home examinations)

examinations in one calendar day, given the strain of examination writing, arguably may result in an unfair and inaccurate assessment of his/her knowledge. This is of particular concern with final examinations which are worth 40-‐50% (or more) of the final grade.

2. To ensure that there are no or few examination conflicts, the examination schedule is driven by the course timetable, resulting in some students having to write three examinations in one day. It was therefore suggested that alternate, supplemental examinations be made available. Students with more than two examinations scheduled in one calendar day may request that one of their examinations (to be selected and scheduled by the Vice Provost, Students and Registrar) be deferred.

3. Few students find themselves scheduled to write more than two final examinations in one calendar day. 4. This conforms with the University’s goal to become more student-‐centred (Action Plan 2002, State of the

University Address, 2003). Rather than having their course selections dictated by the final examination timetable, this policy enables students to enrol in those courses which are of greatest interest to them.

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Statement of Principles Where the student who has three mid-‐terms exams in one calendar day presents a compelling case to the instructor, s/he shall make alternate arrangements for the writing of a mid-‐term examination. Rationale: 1. Most mid-‐terms are only 1 or 1 ½ hour examinations written during regularly scheduled class time. 2. Although it would not be practicable to adopt a similar policy for mid-‐term examinations, the University should

nevertheless acknowledge the strain and stress related to mid-‐term examinations. This statement of principles simply requests that, where a student presents a compelling case, Instructors be open to making alternate arrangements for the writing of a mid-‐term examination.

3. In light of this ‘statement of principles’, each Faculty should re-‐evaluate its policies on rescheduling mid-‐term examinations and clearly define what constitutes a ‘compelling case’ (in conformity with Senate bylaws).

4. Students will be subject to the midterm examination policies of the Faculty through which the course is offered.

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Academic Policy Committee 5.4: Policy on Granting a Certificate Posthumously or to a Terminally Ill Student Item for: Discussion Forwarded by: Senate Background Information: • At its November 11th, 2014 meeting, Senate approved the Policy on the Granting of Degrees Posthumously or to

a Terminally Ill Student. At the meeting it was suggested that Academic Policy Committee consider extending the policy to students who are also in Certificate programs, provided that the student has completed almost all substantive degree requirements.

• See attached. Policy on Granting a Degree Posthumously or to a Terminally Ill Student (Senate approved November 11, 2014) A degree may be granted posthumously or to a terminally ill student, where a student has completed almost all substantive degree requirements. Courses where the main requirement is attendance at seminars will not be considered as substantive requirements for the purpose of this policy. A student in an undergraduate program will have completed all but the last semester of courses (or equivalent) of a program. A student in a thesis or major paper based graduate program will have completed all course work as well as a majority of the thesis or major paper. A student in a course based graduate program will have completed all but two courses. Procedure 1. A request to have a degree granted posthumously or to a terminally ill student may be submitted to the Dean

of the Faculty in which the student was registered. The person making the request will be referred to herein as the applicant. In the event that there is more than one requestor, the Dean will determine which requestor will be known as the applicant.

2. The Dean will consult with the AAU Head and the Registrar and then submit a recommendation to the Provost. 3. The decision to grant the degree posthumously or to the terminally ill student will be made by the Provost and

communicated to the Dean of the Faculty. 4. The Dean of the Faculty will inform the applicant of the decision. 5. If the decision is to award the degree posthumously, the applicant will be invited to attend the next appropriate

convocation ceremony. If the applicant so chooses, the applicant (or designate) may cross the stage carrying the appropriate hood and any cords of distinction that have been earned. The deceased’s name and degree will be read with the statement “awarded posthumously, being accepted by (applicant’s (or designate’s) name)”. Otherwise, the name will not be read. In any event, the name will be published in the convocation program followed by “(posthumously granted)”. If the decision is to award the degree to a terminally ill student, arrangements will be made with the applicant.

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