Aparsen.eu #APARSEN Co-funded by the European Union under FP7-ICT-2009-6 Silvio Salza and Maria...
-
Upload
salvatore-bowlby -
Category
Documents
-
view
212 -
download
0
Transcript of Aparsen.eu #APARSEN Co-funded by the European Union under FP7-ICT-2009-6 Silvio Salza and Maria...
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Silvio Salza and Maria GuercioCINI - Università di Roma “La Sapienzaˮ
APA Conference – Bruxelles, October 22-23 2014
Deploying APARSEN Center of Excellence at a national level: the Italian proposal
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Why specialize at a national level?
• Take into account national peculiarities to shape a more effective offer
• Main issues:
- National regulations Some countries have their own regulations in addition to
European regulations and International guidelines (e.g. OAIS)
- Market peculiarity Triggered by regulations Identify and target relevant groups of potential CoE customers
- Language Clear demand for training activities in the national language
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Digital Preservation in Italy
• National regulations date back to more than 20 years
• Strong drive toward digital records Legal validity of digital signature since 1997 Need to preserve digitally signed records (no paper originals)
• Early regulations mostly aimed at ensuring the integrity Digital signature of preserved packages Digital timestamps
• Recent regulations address the quality of the process Standard file formats Reliability of preservation procedures Standard metadata set
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Digital registry system
• Traditionally all Italian public administrations maintain an official registry (registro di protocollo)
All incoming and outgoing mail must be registered Registered documents enter the archive
• Since 1998 the registry system has become digital Registrations and document copies are kept in digital form Digital registry is mandatory for all public administrations Strong drive toward digital archives
• Crucial information collected by the registry system Provenance, Context, Reference, Fixity (cfr. OAIS) Will contribute to the PDI (Preservation Description Information) of
archival packages
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
The Code of the Digital Administration
• Comprehensive corpus of regulations on the use of digital technology in the public administration:
- Digital signature
- Digital registry system
- Format and preservation of digital records
• Regulations apply to:
- Public administrations
- Private parties limited to records with legal value
• Includes detailed rules on digital preservation based on OAIS reference model and ISO 16363
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Recent developments
• Extending e-gov services triggered by sharp budget cuts (on ‘friendly German advice’)
• Generalizing digital interaction with the public administration
• All administrative procedures must become digital and web-based … in a very short time
• Becomes mandatory for all public administrations
• Has set a digital tide on the move:
- Large scale migration from paper to digital
- Moving from traditional records to database content
• Introduces a new challenge: preserving databases
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Involved parties
• Public administration
- All public administrations must comply with the regulations
- Most records will be kept in digital form only
• Private companies
- Budgets and other legal and fiscal documentation are already kept in digital form only since many years
- Strong drive towards e-invoicing (mandatory towards PA)
• Memory, scientific and cultural institutions
- Libraries, museums, university institutional repositories
- More sensitive to the quality of the process, not just to compliance with regulations
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Certified providers
• Everyone can, in principle, manage his own preservation process, under his sole responsibility
• Very few would do so and take direct responsibility
• Most would rely on third party services
• Certified Providers are clearly envisaged by the law
- Provide preservation as a service
- Take legal responsibility for the preservation process
• Certification process is specified by the law
- Certification is granted by a national agency DigitPA
- The same agency issues the regulations
- Certification metrics based on ISO 16363
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Is there any room for action?
• Involved parties (especially private companies) mostly care about complying with the regulations
• Reverting to a certified provider for preservation is the easiest and safest way to achieve the goal
• Memory and scientific institutions (and a few others) may look for something more:
- Understanding the preservation process
- Maintaining direct control over quality
- Managing the whole lifecycle of digital objects
• These may be an appropriate target for the CoE services
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Shaping the offer
• Training Understanding principles, technicalities and the cultural background Besides the scientific milieu many people are not familiar with English
and ask for training in Italian
• Setting up and managing the preservation process Important even when reverting to a certified provider Understanding the needs of the Designated Community Preservation is only a phase in the digital object lifecycle
• Audit and certification Prepare and assist through the certification process Assess the adequacy and the quality of the current procedures
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Current actions: 1- Managing the community
• Setting up a qualified user group to:- Understand the needs and formulate proposals
- Promote CoE activities to the target audience
- Set the stage for appropriate dissemination actions
• Some crucial partners- National Archives
- Libraries
- Central administrations (e.g. Ministry of Cultural Heritage)
- Universities (most are CINI members): need to manage their institutional repositories
- Quality minded private organizations
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Current actions: 2 - Training
• Several training courses in Italian already held:
- Formal qualification (Ministry of Cultural Heritage)
- Introductory courses (basic principles)
• Online training materials
- Adapted from the above courses
- Translation of APARSEN training materials (training pills)
- Typical format: streamed slide-show with voice comment
- Reference material for download
• Further actions
- Standard e-learning courses (if appropriate support is found)
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Current actions: 3 - Consulting
• The National CoE, provides its own services, and acts as a hub to the main CoE
• Consulting may be of interest also for those who revert to preservation services offered by Certified Providers
• Planning the preservation process- Analyzing the needs of the Designated Community
- Authenticity management of the whole digital object lifecycle
- Appropriate design of the metadata set
• Assessing the quality of the process- Quantify reliability and availability
- Devise and evaluate disaster recovery scenarios
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Current actions: 4 - Italian CoE Portal
• Run by CINI with moderated cooperation of the community
• Main reference point for the community
- News
- Blogs
- Documentation
• Access to the Italian CoE services
- Online training courses
- Face-to-face courses (customizable)
- Consulting services
- Documentation repository
Deploying APARSEN Center of Excellence at a national level Silvio Salza and Maria Guercio, CINI – Università di Roma “La Sapienza”APA Conference – Bruxelles, October 22-23, 2014
aparsen.eu #APARSEN
Co-funded by the European Union under FP7-ICT-2009-6
Conclusions
• National CoE driven by national peculiarities (regulations, market, language).
• Understand and attract local communities
• National CoE acts as a hub to the main CoE
- Specific services provided by the National CoE
- General services offered by the main CoE
• The Italian CoE has mostly been triggered by the peculiarity of national regulations
• Preliminary experience provides quite a positive feedback
aparsen.eu #APARSEN
Network of Excellence