APAR Annual Performance

Assessment Report

Annual performance assessment report

•It is annual assessment (financial year)of work and conduct of the govt. servant•It is considered for confirmation, promotion and review for premature retirement etc.•It is maintained not only in the interests of service but also in the interests of the employees

Objective

Annual performance assessment report

• It is written for all Group` A` , Group` B`& Group` C` categories of employees.

• It is not written for officials who have less than three months of reports when report is due for written

For whom written

Annual performance assessment report

• It is written by the immediate superior• If immediate superior is relative of the

employee, next superior authority will write the APAR.

• Officer under suspension can write APAR within two months of suspension or within one month from the date on which the report was due, whichever is later

• The retired officer will write APAR within one month of retirement

By whom written

Annual performance assessment report

Grade III Postmasters write Annual performance assessment report of the Postman staff working under them

Annual performance assessment report

• Reporting officer should have three months observation

• The remarks of reporting officer should be specific under each column of report

• The report should carry a general appreciation• The remarks on the character , conduct , aptitude

and shortcomings• The correct words and phrases should be used• The assessment should be of period of report only• All columns of forms should be filled up• No employee should be adversely affected by

prejudicial reports

Guidelines for writing APAR

Annual performance assessment report

• An authority superior to reporting officer is empowered to review the APAR

• Reviewing officer have watched the work of official for a period not less than three months observation

• If reviewing officer does not agree with any remarks of reporting officer he should mention so.

• The remarks of reviewing officer will be final.

Guidelines for review

Annual performance assessment report

• The adverse remarks noted by reporting officer and accepted by reviewing officer or adverse entries made by reviewing officer is communicated to the official

• The adverse remarks should be communicated to the official

• The official may submit representation within a month of communication of adverse remarks

• Representation against adverse remarks should be submitted to the authority next higher to reviewing officer

• Representation against adverse remarks should be disposed of within three months.

• If, representation against adverse remarks is pending for disposal, adverse remarks will not be operative

Adverse remarks in

APAR

Register of APAR filesS.No. Name &

designationDate of receipt of file

From whom received

To whom sent &date of dispatch

Remarks

1 2 3 4 5 6

In each APAR file an index in the form given below may be kept and entries is to be made as and when fresh report is received.

S.No. Period of report Pages from—--to---- Initials of officer

Remarks

1 2 3 4 5

Time schedule for APARNature of action Date by which to be completed

Distribution of blank forms to staff

31st March

Submission of self appraisal to reporting officer

15th April

Submission of report by reporting officer to reviewing officer

30th June

Report to be completed by reviewing officer

31st July

Disclosure to the officer/official

1st September

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