AP office redesign

WorkspaceKristin FreeseGabe MaricichJosh Chadwick

MID & UArts Finance Office

“Some days we just run back and forth.”

“It’s like an emergency room.”

“Our space doesn’t work well.”

“This place is in chaos.”

“The department feels scattered.”

“We feel separated.”

FINANCE AP OFFICEpoint of entry

second floor

What did we get ourselves into?Time for more focused research.

Interviewget to know the clientidentify problem pointsestablish rituals and tasksgain client perspective

Observeunfiltered informationunknown rituals

Mapping [ ]visualize gathered dataquantify observations

LinRegina

Rose

movement between9:30 AM and 11:30 AM phone

check print

copy/print

errands

filing

LinRegina Rose

1.pre-taskstorage

3.active

data entry2. active storage

communication zone

work-study / task zone

4. post-entry fileor

problem solving zone

4.semi-permanent file

3.post-entry

file

1.active

storage

2.active data

entry

Desk Mappingunderstanding task ritualshow individuals use their desk to process information

2.active data

entry

quick reference data3.

post-entry file

1.active

storage

desks

cubical wall

filing system

printer

Existing Floorplan

Measurementsestablish design parameters

Existing Furnitureresearched existing office furniture as spatial and organizational solutions

visibility/privacy

open workspace active storage

easy communication

privacy/collaboration hanging storage

stretched canvas

half-height walls

Rose

ReginaLin

10:3211:16 - 11:45

10:10

10:2010:35

10:55

10:08

10:1510:2010:2510:50

9:5010:45

11:10

10:48

10:3210:45

10:5011:09 11:15

11:25

10:25

10:30

11:10filing

errands

copy / print

ckeck print

10:10

10:25

10:18

10:15

10:20Analyzing Researchcommunicationcheck printingdesk spacefiling system

Communication

What’s the account number for the last payment we made to Gold Medal?

What was that?

I can’t hear you over the GREAT CUBICAL WALL!

Toolslazer print that shit!

Check Printing

1. Check Printer

2. Check Signer

Desk Space

Filing System

Floorplan Conceptsuse existing furnitureremove obstructive furniture

Scaled modelhelp the client visualize

“Mirror” Presentationconfirm our research analysisclient response to initial conceptsco-design using modelclient investment in next steps

Refined FloorplansGoogle SketchUp and Hypershotmore open layouts“in model” perspective

Suggested FloorplanRemoved Furniture:

New Mappingopen floorplancentralized universal tools

phone

check print

copy/print

errands

filing

LinRegin

a

Rose

We just got a budget

scanningcabinets

active storage

desk

step stool

filing system

work surface

check signer

active storage

leg room

adding machines

check printer

work surface

noise

locked door

cubical walls

line of sight

email

locked door

communication

privacy

phones

errands

leg room

personal work space

work surfaces

privacy

desk

active storage

lighting

tools

What are the problem points?

scanning

cabinets

active storage

desk

step stool

filing system

work surface

check signer

active storage

leg room

adding machines

check printer

work surface

noise

locked door

cubical walls

line of sight

email

locked door

communication

privacy

phones

errands

leg room

personal work space

work surfaces

privacy

desk

active storage

lighting

tools

lateral filing

new filing organization

complete digital filing

shortened filing

check printer

lazer printer

outsource printing errand elimination

flexible privacy

half-height walls convertable active storage

lighting - open space

work surface

moveable pedistals

file cubbies

lighting - task lighting

Design Concepts

scanning

cabinets

step stool

filing system

check signer

leg room

check printer

work surface

noise

cubical walls

line of sight

communication

privacy

leg room

desk

active storage

complete digital filing

lazer printer

half-height walls

moveable pedistals

active storage

desk

work surface

active storage

adding machines

locked door

email

locked door

phones

errands

personal work space

work surfaces

privacy

lighting

tools

lateral filing

new filing organization

shortened filing

check printer

outsource printing errand elimination

flexible privacy

convertable active storage

lighting - open space

work surface

file cubbies

lighting - task lighting

Design Concepts

*moveable pedestals

* half-height wall* shortened filing

* lateral filing

* open lighting

communicate refined design to client

Next Steps


connect with advisor to develope ideas further

Next Steps



develop custom furniture based on work flows

Next Steps



develop custom furniture based on work flows

refine guide for departmental use

Next Steps

AP office redesign

Documents

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