“If everyone is moving forward together then success takes care … · 2017. 2. 9. · Leadership...
Transcript of “If everyone is moving forward together then success takes care … · 2017. 2. 9. · Leadership...
“If everyone is moving forward together then success takes care of
itself”- Henry Ford
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Session Law 2016-94
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http://www.ncga.state.nc.us/Sessions/2015/Bills/House/PDF/H1030v8.pdf
COMMUNITYCOLLEGESSYSTEMERPDESIGNANDIMPLEMENTATIONSECTION7.10A.(a) TheNorthCarolinaCommunityCollegesSystemOffice,inconsultationwiththeDepartmentofInformationTechnology,shallbeginplanninganddesignofamodernizedERPfortheState's58communitycolleges.TheERPsystemshalladdress,ataminimum,studentinformationsystem,corefinancialmanagement,grants,humanresourcemanagement,andpayroll.TheplanninganddesignoftheERPsystemmayincludeeitheramodernizationofthecurrentsystemorareplacementsystem. ArequestforproposalforareplacementsystemimplementationshallbepreparedforreleasenolaterthanOctober1,2017.TheNorthCarolinaCommunityCollegesSystemOfficemayusefundsfromtheNorthCarolinaCommunityCollegeITSystemsBudgetCode26802tosupportplanningandrequestforproposaldevelopmentefforts;provided,thatthetotalamountexpendedfortheprojectdoesnotexceedonemilliondollars($1,000,000).Totheextentthatthesefundshavenotbeenappropriatedforthe2016-2017fiscalyearelsewhere,theyareherebyappropriated.
ERP
Student Information
System
Grants
Human Resource
ManagementPayroll
Core Financial
Management
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Enterprise Resource Planning Program Management Office
vPatrick Fleming, Director ERP PMOvDanny Gilchrist, Chief Business Architect
Business Systems AnalystsvSonya Atkinson Bartley vSarah Gaither vBrandi MasseyvMidge MillervWayne Madry
Contact us: [email protected]
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ERP Steering Committee
• Comprised of College Presidents and Executive Leadership (Deans, VPs) and System Office executive staff
• Provides leadership and direction to the development of the RFP for the ERP and the implementation of the resulting system
• Chair/co-chairs the three major functional areas and their components
• Approves selection of vendor(s) for the new ERP
• Responds to questions and concerns from their constituents
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NCCCS Major Functional Groups
Institutional Support
Resources enabling the student lifecycle
Resources enabling college operations
Education and training resources for delivery to students
Student Services
Instruction
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NCCCS Major Functional Working Group Components
Financial Aid, Scholarships, Veteran Affairs
Auxiliary Services – Bookstore, Athletics, Student Engagement, Day Care, Dental, Landscaping, Culinary, Cosmetology, etc.
Institutional Research Planning and Reporting
Scanning, Imaging, Electronic Filing, Printing
Institutional SupportStudent ServicesInstruction
Admissions
Advising
Academic Records
Registration
Retention & Counseling
Graduation
Small Business Center
Budgeting & Financials• Contract/Grant Management• Purchasing/e-Procurement• Accounts Payable• Fixed Assets• Physical Plant
Human Resources/Payroll
College Budget
& Accounting System
Curriculum Programs
Combined Course Library
Competency Based Ed.
Workforce Cont. Education
College & Career Readiness
Customized Training
High School Equivalency
Institutional SupportInstruction
Accounts Receivable, Cash Receipting, Sponsorships
IT Projects and Requirements Governance
• IT Review Board (ITRB)– System Office AVP’s and Leaders Designated by Chair/Co-Chair– Proponents for College Concepts, Requirements, and Requests for
Change– Ensure Projects and Initiatives are Formatted and Prioritized to Enable
Oversight Committee Action/Decision
• IT Requirements Oversight Council (ITROC)– Executives from System Office (permanent) and Colleges (rotating)– Prioritize Projects and Initiatives Based on Recommendation– Final Approval and Arbitration
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IT Project and Requirements Oversight
IT Requirements Oversight Council
IT Review Board(ITRB)
Change/Release Management
Make Available
CCCBDesign Analysis
NCCCS Requirements,Needs & Requests for Change
Design, Build, Test
Deploy
Legislation and RegulationPlanning, Programming & BudgetingPortfolio Analysis, Tech RoadmapsResource & Execution Analysis
Agile Methods/Tiger TeamsBusiness Owner Engagement
Make Available
CCCB Recommended Validation & Priority
List
ITROC DecisionPackage
Approved Priority
List
Do You Have Access?
Ellucian HUB at https://clientapps.ellucian.com/SignUp
• Enter work email address• Confirm email address• SubmitAccess to the Ellucian HUB is limited to employees at institutions on an active maintenance agreement supported by Ellucian.
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Do You Have Access?
NCLOR at https:explorethelor.org
• Request Account
• Are you an Educator Working in North Carolina?Yes
• What level of education do you teach in North Carolina?NC Community Colleges
• Would you still like to request a Community College Educator account?– Yes– Complete Information– Collection Access
CIS DOCS Ellucian
• Submit
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Athletes
• Documentation: IPEDS Reporting for Colleague StudentRegistrar, IE, IR
• Assign-->INSTITUTION.COHORTS• Field to query àSTA.OTHER.COHORT.GROUPS
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STAL- Other Cohort Assigned
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Informer Query
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Data
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Communication with Students
• Outgoing CommunicationLetters, texts and HTML emails, or other written communications that can be created in Colleague on DOC (Document Codes)
• Incoming CommunicationCommunication codes can be setup on (CMC) to identify and track incoming correspondence on (CRI).
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Example Letter
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Example Text Email
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Example HTML Email
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Sending Out Communication
• PCBThis enables you to select a group of related letter request records and process them all at once. You process the batch to generate correspondence output from the pending letter request record.
• PCEXWith the Express Correspondence Processing (PCEX) process, you can build Letter Requests for a specified document, print date, and list of persons; or both of these two steps. The document's merge file must be LTREQ, PERSON, or a PERSON co-file.
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Question/Answer
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“Success all depends on the second letter”- Author Unknown