Prof. Ir. Dr. Mohd Azraai Bin Kassim Deputy Vice Chancellor (Research & Innovation)
ANNUAL REPORT SCHOOL OF GRADUATE STUDIES 2008-2012 · prof. dr. seow heng fong deputy dean...
Transcript of ANNUAL REPORT SCHOOL OF GRADUATE STUDIES 2008-2012 · prof. dr. seow heng fong deputy dean...
ANNUAL REPORT
SCHOOL OF GRADUATE STUDIES
2008-2012
Annual Report
School of Graduate Studies
2008-2012
Foreword
UPM’s School of Graduate Studies (SGS) was established on the 9th of February,
1993, and has since been responsible for coordinating all matters pertaining to
postgraduate studies for the university.
As UPM continues to evolve as a global institution that is serious in its efforts to cultivate knowledge and research, most of its development has centred on and revolved around the upgrading of its postgraduate programmes. The School of Graduate Studies now offers more than 400 fields of study, offering internationally recognized academic programmes at Masters and PhD levels.
UPM currently has the highest percentage of academic staff with PhDs in Malaysia. The university’s varied programmes, as well as its facilities and conducive learning environment, has attracted students from more than 60 countries to pursue their postgraduate education here.
The School of Graduate Studies makes it its mission to be the leading graduate
school in Malaysia. It aims to do this by ensuring that it provides the best
programmes which prepare students for the rigours of postgraduate study and the
challenges of academia.
We truly hope that through the assistance provided by SGS, students will find that their educational experience at UPM is very much enhanced.
School of Graduate Studies February 2013
TABLE OF CONTENTS
1. Administration 1.1 SGS Organization Structure 2012 1 1.2 SGS Dean 2 1.3 Financial Report 3 1.4 Workforce 4
2. Student Enrollment 2.1 Student Enrolment 5-6 2.2 Nationalities of UPM’s International Students 7
3. Thesis 8-10
4. Financial Assistance 11-12
5. Learning Support Programme 5.1 Putra Sarjana 13 5.2 Conference/Seminar Attandance 14
6. Networking and Internationalization 6.1 MoU/MoA 15-16
6.2 Mobility 17 7. Quality Benchmarking 7.1 Customer Satisfaction Index (CSI) 18 7.2 Graduate Employbility 19
8. New Initiative in 2012 8.1 Prudent Spending 20 8.2 Alumni Success Stories 20 8.3 Quality Manual 20-21 8.4 Alumni Support Group 21 8.5 Peer Support Group 21 8.6 The Three Minute Thesis (3MT) 21-22
8.7 Book Project 22 8.8 Star Rating and Role Model Supervisor 22 8.9 Supervision Handbook 22-23
1.1 School of Graduate Studies Organization Structure
Since 2011, the administration of the School of Graduate Studies has
grown to be led by one dean and four deputy deans. The following is the
organization structure and portfolio of each unit in 2012.
DEAN
PROF. DR. BUJANG KIM HUAT
DEPUTY DEAN
ACADEMIC PROGRAMMES
AND RECORDS
PROF. DR. ZULKARNAIN
ZAINAL
DEPUTY DEAN
STUDENT AFFAIRS,
LEARNING SUPPORT AND
PUBLICATION
ASSOCIATE PROFESSOR
DR. NORITAH OMAR
DEPUTY DEAN
THESIS
PROF. DR. SEOW HENG
FONG
DEPUTY DEAN
INDUSTRIAL NETWORK
AND
INTERNATIONALIZATION
PROF. DR. LOQMAN CHUA
CHUAH ABDULLAH
DEPUTY REGISTRAR
FINANCE, HUMAN
RESOURCE, QUALITY
ENVIRONMENT AND OSH
MR. SUHAIFI SULAIMAN
ASSISTANT REGISTRAR
ACADEMIC PROGRAMMES,
SCHOLARSHIPS AND
RECORDS, MR. NASRUL AMRI
SELAMAT
ASSISTANT REGISTRAR
THESIS
MS. MAIZATUL AFZAN
TAJUL ARIFFIN
ASSISTANT REGISTRAR
STUDENT INTAKE
MS. RAHMAWATI UMAR
ASSISTANT REGISTRAR
INDUSTRIAL NETWORK
AND
INTERNATIONALIZATION
MR. JIVANANTHAN
ARUMUGAM
ADMINISTRATION
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1.2 Deans of School of Graduate Studies (2008-2012)
Prof. Datin Paduka Dr. Aini Ideris
1 May 2001 – 30 November 2008
Prof. Dr. Hasanah Mohd Ghazali
1 December 2008 – 30 November 2011
Prof. Dr. Bujang Kim Huat
1 December 2011 – Present
2
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2008 2009 2010 2011 2012
2,399,000
3,005,000 2,744,800
3,726,880
1,673,000
RM
Year
Total Allocation 2008 - 2012
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2008 2009 2010 2011 2012
P24601 0 0 0 45,600 0
P50000 (Others) 5,000 15,000 3,000 3,700 2,500
P20000 (Supply Services) 1,145,0001,285,0001,247,0001,375,980 619,500
P23200 (Utilities) 10,000 80,000 9,000 60,000 1,500
P29101 (Medical Services) 35,000 25,000 58,200 75,000 50,000
P29300 (Wages) 100,000 200,000 200,000 192,000 135,500
P10000 (Emoluments) 1,104,0001,400,0001,227,6001,974,600 864,000
RM
Breakdown Of Allocation
1.3 Financial Report
3
0
10
20
30
40
50
60
70
2008 2009 2010 2011 2012
No. of
Em
plo
yees
Year
Workforce
Executive Staff
Support Staff
1.4 Workforce
Year Exercutive Staff Support Staff
2008 7 47
2009 7 55
2010 8 61
2011 7 64
2012 7 62
4
2427 2794
3149 3520 3683
2259 2585
2908
3040 3568
0
500
1000
1500
2000
2500
3000
3500
4000
2008 2009 2010 2011 2012
N
o. of
Stu
dents
Year
Actual Vs. Target Enrolment of PhD Students
Actual Enrolment
Target Enrolment
2.1 Student Enrollment
Graduate student enrolment has grown significantly from 7,000 in 2008 to
nearly 11,000 in 2012. UPM aims to further increase its graduate student
enrolment to 13,000 by the year 2015. This is to reach its target of the
graduate to undergraduate student ratio to be 1:1.
7349 8626
9731 10664 10780
7223 8421
9472 9640 10794
0
2000
4000
6000
8000
10000
12000
2008 2009 2010 2011 2012
No. of
Stu
dents
Year
Actual Vs. Target Enrollment
Actual Enrolment
Target Enrolment
STUDENT ENROLMENT
5
4922 5832
6582 7144 7097
4964
5836 6564 6600
7226
0
1000
2000
3000
4000
5000
6000
7000
8000
2008 2009 2010 2011 2012
No. of
Stu
dents
Year
Actual Vs. Target Enrolment of Masters Students
Actual Enrolment
Target Enrolment
0
500
1000
1500
2000
2008 2009 2010 2011 2012
No. of
Stu
dents
Year
Enrolment of International Students By Programme
PhD
Masters
0
1000
2000
3000
4000
5000
6000
2008 2009 2010 2011 2012
No. of
Stu
dents
Year
Enrolment of Local Students By Programme
PhD
Masters
6
2.2 Nationalities of UPM’s International Students
The graduate student population comprises of students from over 60
countries.
Algeria Brunei Canada Egypt Pakistan Sierra Leone Japan France Ghana Iran Colombia Thailand Nigeria Myanmar
Korea Malawi Morocco Nepal Oman Philippines
Turkey
United States Vietnam Yemen Zimbabwe
Bahrain
Cameroon Ethiopia Fiji Island Germany India
Laos
Jordan Kenya Maldives Namibia Palestine
Mongolia
Singapore Tanzania Uganda Venezuela
Uzbekistan
Syria Botswana China Gambia Indonesia
Libya
Mauritius Saudi Arabia Sudan Bangladesh
Cambodia
Iraq Mauritania Cote D’Ivoire Somalia Sri Lanka
Sweden
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Up to UPM’s 36th convocation ceremony in October 2012, the School of
Graduate Studies has recorded a significant increase in the number of students
graduating with Masters and PhDs, from only 380 in the year 2008 to 1,328 in
2012.
Year 2008 2009 2010 2011 2012
PhD Graduates 161 137 247 358 435
Masters Graduates 219 264 324 491 893
Total 380 401 571 849 1328
THESIS
0
100
200
300
400
500
600
700
800
900
2008 2009 2010 2011 2012
No.o
f G
raduate
s
Year
PhD and Masters Graduates (With Thesis)
PhD
Masters
8
0
50
100
150
200
250
300
350
400
PhD
Mast
ers
PhD
Mast
ers
PhD
Mast
ers
PhD
Mast
ers
PhD
Mast
ers
2008 2009 2010 2011 2012
No.o
f G
raduate
s
Year
International Students Graduated in last Five Years (PhD & Master with Thesis)
No. Of International Students Graduating With Phd And Masters
(With Thesis), 2008 - 2012
2008 2009 2010 2011 2012
PhD Masters PhD Masters PhD Masters PhD Masters PhD Masters
66 121 60 184 132 372 249 312 297 269
9
0
2
4
6
8
10
12
2008 2009 2010 2011 2012
No.o
f G
raduate
s
Year
Pass with Distiction Based on the Programme
PhD
Masters
0
2
4
6
8
10
12
14
2008 2009 2010 2011 2012
No. of
Gra
duate
s
Year
Pass with Distiction
No. Of Graduates Pass With Distinction , 2008 - 2012
Year 2008 2009 2010 2011 2012
PhD 0 1 6 6 11
Masters 2 2 0 2 3
Total 2 3 6 8 14
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In 2012, eighty-seven percent (87%) of UPM’s local PhD students were
recorded to have received financial assistance for their studies.
FINANCIAL ASSISTANCE
Ministry of Higher
Education (Government
Officials/SLAB/SLAI) 23%
Ministry of Higher
Education Malaysia (MyPhD)
17% Graduate Research Fellowship (GRF),UPM
6%
Department of Public Service
(JPA) 4%
Ministry of Higher
Education Malaysia (Bajet
Mini) 3%
Special Graduate Research Allowance
(SGRA), UPM 3%
Ministry of Education Malaysia
3%
Other Government/Priv
ate Agencies 4%
Labor 24%
No Financial Support/Sponsor
ship 13%
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0
200
400
600
800
1000
1200
1400
1600
1800
2000
2008 2009 2010 2011 2012
No. of
Stu
dents
Year
Scholarship/Sponsorship Recipient From UPM and External Agencies
Graduate ResearchFellowship (GRF)
International GraduateResearch Fellowship(iGRF)
Graduate ResearchAssistantship (GRA)
Special GraduateResearch Allowance(SGRA)
My Brain15 (My Master)
My Brain15 (My PhD)
No. of Scholarship/Sponsorship Recipient From UPM and External Agencies
In 2011, the number of sponsored international students decreased due to
unforeseen circumstances such as political instabilities in the Middle East.
No. Type of Scholarship/Sponsorship Year
2008 2009 2010 2011 2012
1 Graduate Research Fellowship (GRF) 1311 1649 1684 1811 1641
2 International Graduat Research Fellowship (iGRF) 460 405 203 72 61
3 Graduate Research Assistanship (GRA) 183 167 118 58 46
4 Special Graduat Research Allowance (SGRA) 258 685 596 528 462
5 My Brain15 (My Master) 0 0 0 826 1136
6 My Brain15 (My PhD) 0 0 0 282 347
7 All Overseas Sponsorships* 311 297 365 186 234
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5.1 Putra Sarjana
The Putra Sarjana programme is a series of learning support seminars/workshops specially designed to help ease students’ journey in postgraduate education and help them grow and mature into their roles as graduate students and academicians. The programme comprises of seminars/workshops with experienced academics or practitioners, covering topics deemed relevant to the students’ development as researchers and scholars.
At the end of the programme, students are expected to have acquired the necessary knowhow and skills to be well-rounded individuals and trained academics, able to cope with the high standards of communication, language competence, leadership, creative and critical thinking, as well as developing sound moral integrity and professional ethics. At the same time, students will be able to form strong networks of like-minded scholars through the social opportunities provided by such events.
The following are records of student attendance of the Putra
Sarjana seminars or workshops between 2009 and 2012.
Years Percentage of students who attended at least one
seminar/workshop
2009 28
2010 21
2011 44
2012 42
LEARNING SUPPORT PROGRAMME
28
21
44
42
0 10 20 30 40 50
2009
2010
2011
2012
No. of Students
Year
Percentage of student attendance of at least one seminar/workshop
13
0
10
20
30
40
50
60
70
2010 2011 2012
No. of
Stu
dents
Year
Students attending Seminars/Conferences Each Year
International
Local
5.2 Conference/International Seminar Attandance
The university, through the School of Graduate Studies, has a conference
support fund which provides opportunities for students to attend local and
international seminars/conferences. The students who are successful in
acquiring the fund are those who have met the requirements, especially
publication requirements.
The following graph shows the number of local and international students
who received funding to attend seminars/conferences from the year 2010
to 2012.
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6.1 MOU/MoA
MoUs/MoAs with local and foreign institutions led by SGS .
Year No. MoU / MoA
Remarks
2008
1
University of Diponegoro
(UNDIP)
MoU entails:
Exchange programmes involving students, academic staff, administrators and researchers
academic collaborations such as dual degree programmes
research collaboration
other areas of collaboration as agreed by both parties
2
The Colombo Plan for Cooperative Economic and
Social Development in
Asia and the Pacific
MoA entails: UPM and CPS Long Term
Scholarship Plan (LTSP)
2009
1 Universite Henri
Poincare Nancy-1
MoU entails: exchange programmes
involving academic staff, administrators and researchers
academic collaborations such as dual degree programmes
research collaboration
other areas of collaboration as agreed by both parties
2 University of
Sheffield MoA entails: the jointly awarded research
NETWORKING AND INTERNATIONALIZATION
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degree programme
2010
1 University of Kufa
MoU entails:
One KUFA staff member is currently doing her PhD in Mathematics at UPM: Miss Najlea F. Hameed Al Saffar / GS 31477
2 Umaru Musa
Yar’adua University
MoU entails:
collaboration between the two universities
2012
1 University of Wollongong
MoU entails: collaboration between the
two universities
2
The Southeast Asian Regional Center For
Graduate Study and Research in
Agriculture (SEARCA)
MoA entails:
SEARCA playing its role to enhance and strengthen Southeast Asia’s institutional capacity in agriculture and rural development through Graduate Scholarship, research and development, and knowledge management
3 Buriram Rajabhat
University
MoU entails:
collaboration between the two universities
4 Ataturk University
MoU entails: collaboration between the two universities
5 MIROS
MoA entails:
MIROS Scholarship for MIROS staff
6 TWAS
MoA entails:
Graduate Scholarship
7 OWSD MoA entails: Graduate Scholarship
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6.2 Mobility
Inbound Research Attachment
2008 2009 2010 2011 2012
78 23 30 19 23
0
10
20
30
40
50
60
70
80
90
No. of
Stu
dents
Year
Successful Application of Research Attachment at UPM (Mobility: Research) Inbound
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7.1 Customer Satisfaction Index (CSI)
The CSI measurement for SGS was implemented from the year 2010.
In 2010, the Management Review Meeting reported that SGS had exceeded
the target of 70% customer satisfaction index, reaching 82%. However, in
2011, as reported in the management review meeting, the CSI of the
School of Graduate Studies decreased to 75%. In 2012, under the QMS
certification of UPM, SGS achieved a customer satisfaction index of 76.5%.
Year
Customer Satisfaction Index (%)
Target Achievement
2010 70 82
2011 70 75
2012 70 76.5
QUALITY BENCH MARKING
64
66
68
70
72
74
76
78
80
82
84
2010 2011 2012
Cust
om
er
Satisf
act
ion I
ndex (
%)
Year
Target Vs. Actual Customer Satisfaction Index
Achievement
Target
18
0%
50%
100%
2011 2012
81% 87%
72% 72%
GE
Year
GE of Graduants of Postgraduate Programmes For 2011 and 2012
PhD
Masters
The breakdown of the Customer Satisfaction Index categories are as
follows:
Evaluation category
Achievement
Average (Mean)
Standard
deviation
Mean score of 3.5 and
above
Mean scores of 3.49 and
below
Service Quality 73.3 26.7 3.8 0.6
Supervision Quality (for students with thesis/project)
0.0 0.0 0.0 0.0
Professionalism 77.0 23.0 3.9 0.8
Quality of resources 73.3 26.7 3.7 0.9
Total 76.5 23.5 3.8 0.6
7.2 Graduate Employability
The Malaysian Ministry of Higher Education has set quality objectives for
public universities to have 75% of their graduates employed in sectors
relevant to the graduates' qualification or skills within six months upon
graduation.
Only 81% of PhD graduates were employed within 6 months after
graduation in 2011. This increased to 87% in the following year. The rest
are continuing their studies, participating in skill enhancement programmes
or participating in other relevant programmes.
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The School of Graduate Studies introduced various new initiatives in 2012.
Among them are:
8.1 Prudent Spending
The School of Graduate Studies has taken great effort to reduce its
spending by enforcing rules which will cut down on its overall expenses.
These efforts include: energy saving (switching off lights during break
time, turning off air-conditioners when not in office, reducing use of papers
through recycling); digitalizing project; and 100% online handling of all
postgraduate processes to support reduction in the use of papers as well
as reducing space for storing documents.
8.2 Alumni Success Stories
The objective of publishing the Graduate Alumni success stories is to
recognize and appreciate UPM’s graduates who not only contribute to the
university’s good name but also to the general benefit of society. In
addition, alumni success stories can be considered as a motivation and an
inspiration to prospective students and current students in continuing their
education to the highest level. The publication of the Graduate Alumni
Success Stories is to strengthen and support the university’s efforts in
establishing a network with its graduates. This annual publication will
select ten individuals from both local and international alumni according to
outstanding positions held in their research specializations/work place and
also outstanding positions in their community.
8.3 Quality Manual
The SGS Quality Manual (QM) booklet provides a regulatory framework for
matters related to graduate level teaching, learning, supervision and
admissions at Universiti Putra Malaysia (UPM). The purpose of the QM is to
function as an informative resource for SGS staff as well as staff members
from other faculties. The QM booklet contains best practice principles and
quality indicators in postgraduate education. The best practice principles
include Graduate Selection (based on the ‘five Rs’: right student, right
8 NEW INITIATIVE IN 2012
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research project, right supervisor, right time, and right resources);
Admissions Process; Research Project Supervision; Ensuring quality in
research project supervision; Governance (process and proceedings);
Academic Progress; Research Environment; Research Skill and Professional
Development; Support and Awareness (Procedure of Handling grievances).
A number of quality indicators used to gauge if the standards set out by
the QM, the SGS, the faculties/research institutes/departments and the
University are being met are: Student satisfaction, Completion rate, Good
supervision, Publications from thesis and conference presentations,
Professional development, Success Stories, and Alumni Support.
8.4 Alumni Support Group
The School of Graduate Studies has established the Alumni Support Group
(ASG), made up of selected UPM alumni, to attend to specific questions
students may have. Current or potential students of UPM may seek
guidance from the ASG for any questions they may have about course
selection, programme of study, and area of specialization. The ASG also
acts as ambassadors of UPM in their countries, and can help disseminate
information on academic programmes, as well as share their knowledge of
opportunities and possible career paths.
8.5 Peer Support Group
The Peer Support Group (PSG) of Universiti Putra Malaysia (UPM) was the
first of its kind in Malaysia established in 2012. The group consists of
student volunteers who assist current and potential students in matters
relating to accommodation needs, immigration requirements, admission
criteria, English language requirements, academic based problems, and
attending to complaints needed to be forwarded to the higher
management.
8.6 The Three Minute Thesis (3MT)
3MT is an annual event conducted by the School of Graduate Studies as an
effort to showcase research students’ work. The competition encourages
students to learn to present their research project in three minutes which
can be understood by a non-specialist audience. Through 3MT
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competition, UPM emulates the academic tradition of prominent
universities which organise 3MTs annually such as the University of
Queensland, the University of Melbourne, the University of Western
Sydney, the University of New South Wales, Victoria University, and the
University of Auckland. The competition creates a vibrant academic
community and is seen as part of UPM’s research culture and enhances the
university as one of Malaysia’s best research universities.
8.7 Book Project
The Book project refers to the publication of seminar presentations in the
Putra Sarjana Programme. The publication includes all certificate courses
and core courses. The certificate courses entail: Academic Career
Preparatory Certificate, Write Right© Academic Writing Certificate, and
Professional Skills Certificate. The Core courses include Thesis Preparation
Skills, Research Skills for the Social Sciences, and Research Skills for the
Sciences.
8.8 Star Rating and Role Model Supervisor
The Star rating and role model supervisor recognition is an effort by the
School of Graduate Studies to value and measure excellence in supervision.
The evaluation and nomination are based on aspects of supervisory
commitment to supervision such as availability and timeliness in feedback,
supervisor-student work relations, successes in supervision, and student
graduating on time. The evaluation and nomination of supervisors are
made by students, department and faculty. The School of Graduate Studies
will set up a review committee chaired by the Dean of School of Graduate
Studies to facilitate the nominations made by faculties. Those who are
successful will receive a certificate of Recognition at the Putra Academic
Excellence ceremony.
8.9 Supervision Handbook
The Supervision Handbook was produced as a collaboration project of the
Council of Deans of Graduate Studies (Malaysia) whereby UPM’s SGS is the
leader of the project. The project was funded by the Department of
Higher Education of the Malaysian Ministry of Higher Education. This book
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guides both new and experienced supervisors through the best practices in
the supervision of graduate students. The book contains numerous
examples from around the world, including supervisory experiences in
Malaysia.
The book is divided into 8 sections, and focuses on the following issues:
Facilitating the transition from undergraduate to postgraduate studies
Good practices in supervision
Assisting students to write
Assisting students with publishing
Examination and Viva
Developing a vibrant research culture
Concerns in supervision
Resources and software for supervisors
The whole text can be downloaded from the SGS website at
http://www.sgs.upm.edu.my (under SGS Publication).
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