12 East Street

Kingston

ANNUAL REPORT

April 2005—March 2006

2

Table of Contents

Our vision, Mission and Value Statements …………..….….…. 1

…..To collect 2- 3

(i) Legal Deposit……………………………………… 2 (ii) Purchases………………………………………... 2 - 3

…..To preserve 4 - 5

…..To document 5 - 6

…..facilitate access 6 - 7

(i) Memory of the World (MOW)……………………… … 7 (ii) Caribbean Digital Audio Collection for the Blind (CDAC) …………………………………. 7 (iii) The Digital Library of the Caribbean………………… 7

…Promotion 8 - 9

Exhibits …..………………………………………………….. 9

….Coordination and Development of a net work of technologically enhanced libraries 10

Human Resources and Organizational Development 10 - 13

Board of Management 14

Financial Resources 14

Facilitates & Equipment 15

Visitors to NLJ 15

Appendices

(i) Training Opportunities (ii) Board of Management (iii) Directors Compensation (iv) Senior Employees' Salary as at March 30,2006 (v) Financial Statement (2005/2006 Audited)

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OUR VISION The National Library of Jamaica is Jamaica’s premier library for fostering and promoting the nation’s knowledge of its history,

heritage and information sources.

OUR MISSION

The Mission of the National Library of Jamaica is to collect, preserve, and document and facilitate access to the nation’s cultural heritage through the promotion, coordination and

development of a network of technologically enhanced libraries and services.

OUR VALUES

In Our Relationship with one another and our customers, we are committed to the core values of Service, Integrity, Excellence and Teamwork.

SERVICE

We satisfy the needs of our clients in a professional and equitable manner.

INTEGRITY

We practice truth, transparency, trust and respect in all our words and deeds.

EXCELLENCE

We support continuous improvement towards the highest standards in all services and resources.

TEAMWORK

We work together towards achieving the goals and objectives of the organization.

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Legal Deposit

October 11, 2005 marked the first anniversary of the promulgation of the Legal

Deposit Act and to promote the Act a number of public education activities were

undertaken. These included television appearance by the head of Acquisitions;

….TO COLLECT

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an interview with the Executive Director by the Jamaica Information Service and

advertisements on radio station Hot 102. By the end of the period under review,

305 items were received as legal deposits. The Legal Deposit Act makes it optional

for a depositor to seek compensation and the first and only claim for the year was

received from Quality Innovators Ltd. for 17 Audio CDs and 3 DVDs which are

study guides to support the Caribbean Examination Council examinations.

Legal Deposit presentation by representatives of Book Industry Association of Jamaica

Purchases

The budgetary support for collection was the most generous in years. This enabled

The NLJ to strengthen its General Reference acquisitions as well as its resources

supportive of the History syllabus of the Caribbean Advanced Proficiency

Examination (CAPE).

Rare Print and Audio Visual Acquisitions were made possible by a grant of

$239,547.00 from the Culture, Health, Arts, Science, Education (CHASE) Fund.

The acquisitions from this fund included vintage LPs representing Ska, Rock

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Steady and Reggae and included works by Don Drummond, Jimmy Cliff and ‘U

Roy’ among others. The documents purchased by the CHASE Fund grant

included further Papers Relating to Slaves in the West Indies: viz. Return to

An Address of the Honourable House of Commons, dated 13th April 1824

Total acquisitions for the Year April 2005 – March 2006 were:

Purchases Legal

Deposits Donations

Books 202 206 89

Pamphlets 58 55 94

Serials 29 248

CDs 112 32 63

DVDs 60 2 4

Audio Cassettes 3 4 4

Microfilm Reels 21

Lps & 45s 239 6 26

Manuscripts 2

Photographs 18

Posters 22

Event Programmes 294

The paper preservation programme continued to be hampered by the absence of a

Conservator. The greater output for the year was preventative rather than curative.

Nonetheless, two hundred and five (205) monographs were bound and or

repaired; sixteen (16) manuscripts restored including Minute Books of the Institute

of Jamaica, and three photo albums of the West India Regiment.

Air conditioning capacity was enhanced through the assistance of neighbour and

corporate citizen GraceKennedy Limited. GraceKennedy Foundation donated

$248,830.02 for the purchase of air conditioning units for use in film preservation.

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The letter conveying the cheque read in part: “ …thank you for your care of that

part of our national heritage entrusted to you. “

In an effort to retard contamination of good film by disintegrating film, a

transition/holding room between the film vault and the conversion workroom was

created. The film vault was also fitted with industrial fans and extractors in an

attempt to extract the offensive odour given off by film exhibiting symptoms of

vinegar syndrome.

The Cataloguing department is staffed by two persons and the cataloguing

that is done is original—no use is made of cataloguing services. The

department in addition, issues and compiles the Jamaica National Bibliography;

Resources catalogued were: Monographs 671 Titles (837 volumes) Serials 307

titles. Metadata was created for 4 items in the embryonic digital collection

Jamaica Unshackled.

Catalogue maintenance included the addition of 574 pamphlets and 56 books

into the online catalogue NATCAT as a result of reconciling the catalogue

with the physical inventory.

Two hundred and ten items (210) were added to the audio visual catalogue

AVIDA

200 serials were added to the Serials database.

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issues Cataloguing in Publication (CIP) and International Standard Serial Number

ISSN. Sixty five (65) CIPs were issued and ten (10) ISSN were issued.

Sorting and indexing of the Louise Bennett-Coverley papers and the Richard Hart

papers began in this year. The two collections are excellent reflections of mid 20th

century Jamaica cultural and political development.

The comparative numbers regarding material consulted and points of access are as follows:

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

Main

Reading

Room

Special

Collections

Telephone Website

Visits

Persons

Visitng

Library

2004

2005

Virtual Access was facilitated by the addition of a “Contact Us” page to

www.nlj.org.jm. Access to the Audio Visual Resources was facilitated by the

redesign and webpage mounting of the Audio Visual Request Form.

…facilitate Access

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The bibliography RESOURCE GUIDE FOR THE CARIBBEAN

ADVANCED PROFICIENCY EXAMINATION (CAPE): HISTORY was

compiled, mounted on the library’s website and distributed island-wide. An update

to the Newspaper holdings was also prepared in this period.

Efforts to facilitate access were also evidenced in a number of externally funded

projects. These were the Memory of the World (MOW), the Caribbean Digital

Audio Collection (CDAC) and Digital Library of the Caribbean (dLOC)

MOW: In partnership with the UNESCO Office for the Caribbean the NLJ continued to gather information to compile an online register of historic and significant Caribbean documents

CDAC: The Caribbean Digital Audio Collection for the Blind is a pilot project funded by UNESCO to test the processes to create and manage digital resources for the blind. It is a partnership project with NLJ acting as coordinator of the team as well as the producer of digital audio books from text. The project through NLJ became a Daisy consortium member in the year. This membership provided the tools to create digital books using the Daisy (Digital Accessible Information System) standard which amongst other things enables ease of user navigation through the audio file.

dLOC: the Digital Library of the Caribbean is a United States funded project with international partners Haiti, Jamaica, Venezuela. dLOC seeks to provide access to Caribbean cultural, historical and research materials held in archives, libraries and private collections. NLJ is an executive member of dLOC’s management team and as partner will contribute the digital collection Jamaica Unshackled to the project and in return will receive equipment and training.

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The major promotion activity was Fi Wi Ten Favourite which was an initiative to

increase national awareness about Jamaican fiction and authors of Jamaican fiction

and to send the message that the NLJ is not only for study and research in matters

of non–fiction.

Fi Wi Ten Favourite was an informal survey conducted between May 18 – June

12, 2005 which asked the public to select their favourite books from a list of fifty

Jamaican fiction titles. The public was also given the option to include a favourite

not on the list. The project culminated with Living Lyrics 11; a mid-day reading

of excerpts from the Favourite Ten. This took place at the Kaieteure Restaurant

on November 11, 2005.

The results of the survey were informative: many of the write-in favourites were

fiction titles from other Caribbean countries. Of the first ten, children’s books

accounted for six and three of those six are by the same author C. Everard Palmer

(Cloud with the Silver Lining; A Cow Called Boy, My Father Sun Sun

Johnson;) the other two children’s books in the top ten are Hurricane by

Andrew Salkey and Sprat Morrison and Escape to Last Man’s Peak by Jean

D’Costa. This is instructive as the respondents were all adults. Two of the adult

books in the first ten are by the same author Anthony Winkler, The Duppy and

The Lunatic. Completing the top ten is Waiting In Vain by Colin Channer.

The second ten favourites are: Banana Bottom by Claude McKay; Brother

Man by Roger Mais; The Hills were Joyful Together by Roger Mais; Children

of Sisyphus by Orlando Patterson; New Day by V. S. Reid; The Painted Canoe

by Anthony Winkler; Passing Through by Colin Channer; River Woman by

Donna Hemans; Sixty Five by V. S. Reid; Summer Lightening by Olive Senior.

…Promotion

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The results were posted on the library’s webpage and showcased via readings from

the favourites at a function jointly presented by Kaieteure Foods and NLJ.

Exhibits

For the second consecutive year NLJ participated in the Heritage Day Fair of the

St. Ann Heritage Committee by mounting an exhibit on the representative maps,

photographs, newspaper articles about St Ann in NLJ’s collections.

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Images of the Past: the County of Surrey was developed and mounted in the foyer to showcase the library’s rich image resources. Life and Work of Cecil Baugh Jamaica’s Master Potter in observance of his death. Jamaica Folklore featured information on duppies, cotton trees, Ole Higue and River Mumma, This exhibition was mounted online as well. The library was host to Creative Writing Exhibition Tour 2005 -2006 which was mounted by the Jamaica Cultural Development Commission.

The Advisory Committee on the National Information System chaired by the NLJ

convened three meetings in the year. Agenda items for those meetings were:

Memorandum of Understanding; National Bibliographic Database; Proposed Amendment to

Copyright Act; Sector Network reports. The effort to have the major networks sign to a

Memorandum of Understanding was not successful and the matter was carried

over into the following year. The accomplishments of the networks include the

Breakfast meeting on November 23, 2005 for media house managers presented by

NLJ in its capacity as focal point to the Audio Visual Information Network

(AVIN) and the CDS ISIS Network Users Meeting held on April 29, 2005.

Human Resources & Organizational Development

Strategic Planning become more immediate for the organization as it wrestled with

matters including its public image and its evolving roles and functions. In that

regard a staff/management retreat was undertaken between September 30 and

October 1, 2005. The retreat was preceded by:

… Coordination and Development of a network of technologically

enhanced libraries.

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1) A presentation to staff members on Strategic Planning by Mr. Phillip

Alexander, Chief Risk Manager, Grace Kennedy and Company,

September 15, 2005

2) Focus group meetings with each department, September 20 – 22, 2005

The focus groups and the retreat were facilitated by Sandra Cooper and

Associates. The retreat found that the strengths of the NLJ included the extensive

collections; the quality service provided to customers; the technical resources. The

weaknesses included location, lack of distinction between the public library system

and the library’s parent entity, the IOJ; absence of clear goals. The Values

Statement was an outcome of the Retreat and Strategies arising from the findings

were developed to shape operations and services for the coming year.

Employees Focus Group Meeting

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Board Member Sheila Lampart making a presentation at the Retreat

Staffing levels received a boost in the period under review; the positions of

Internet Librarian, and Librarian Research and Information were re-graded at

higher levels and a new post of Library Assistant 11 was assigned to the Audio

Visual Department. Commuted motor car allowance was assigned to the

Accountant’s post.

Long Service Awards were presented at the Christmas Dinner on December 22,

2005. Awardees were:

Mrs. Myra Hosang - 25 years Mr. David Mohammed - 25 years Mr. Robert Simpson - 20 years Mrs. Paula Stampp - 15 years Miss Valerie Francis - 15 years Mr. Leonard Wilson - 15 years

Miss Yulande Lindsay - 10 years Mrs. Natalie Plummer - 10 years Mrs. Dawn Bailey - 10 years

Mrs. Joyce Buchanan - 10 years Mrs. Imogene Royal - 10 years

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Some of the Awardees on the “red carpet.”

Incentive Awards went to:

Miss Pauline Beckford, Acquisitions and Cataloguing Mrs. Pauline Bent-Hall, Personnel and Office Management

Miss Alythe Edwards, Accounts and Administration Ms. Genevieve Jones, Reference and Information Services

Mr. Norman Malahoo, Special Collections and Conservation. Mr. Jason Smith, Audio Visual

Miss Jamila Whitney, Information Network Systems

From the above, Mr. Jason Smith emerged EMPLOYEE OF THE YEAR

Training opportunities for staff included:

Digitization of Cultural Heritage -- Mr. Robert Simpson, Technical Services Supervisor

Annual Conference: International Federation of Library Association -- Mrs. Eppie Edwards, Deputy Director

Annual Conference Jamaica Computer Society : Mrs. Bridgette Heron and Miss Nicole Bryan

The full list of training opportunities provided for staff is listed in Appendix 1

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Board of Management

The Board of Management convened five meetings. The National Library of

Jamaica Act (pending); succession planning; the naming of an ad hoc committee to

explore the relocation of all or part of the library and the staff/board retreat were

among the matters of concern. The members of the Board are listed as

Appendix 2.

Chairman of the Board, Professor Daphne Douglas, C.D. was the recipient of a

Silver Musgrave medal for services to the field of Librarianship.

Professor Douglas receiving a Silver Musgrave Medal from Professor Roy Augier, Fellow of

the Institute of Jamaica.

Financial Resources

Appendix 5 presents the audited Financial Statement for the year. In summary: the subvention received was $63,702,559.00 and the expenditure from that amount totaled $61,376,630.00. The emoluments of senior employees is listed at Appendix 4

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Facilities & Equipment

The building received a minor face lift in preparation for the unveiling of a plaque

at the library’s entrance to mark the birthplace of Mary Seacole. A previously

placed plaque which marked the transfer of WIRL to NLJ in 1966 and the

opening of the building by Sir Clifford Campbell, then Governor General, was also

refurbished and the lobby was painted.

Visitors to NLJ

Students from Northern Caribbean University, Mico Teachers College and the Department of Library and Information Studies, UWI were given tours and presentations on the history and collections.

The Library hosted the Minister of Tourism from Ghana who promoted the “Joseph Project” which is a project to foster links with the people in the African Diaspora.

Librarians from Birmingham who are also members of the Melbourne Cricket Club visited as part of their journey to observe libraries in Jamaica.

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Appendix 1

TRAINING OPPORTUNITIES

Name Conference & Workshop

OVERSEAS Mrs. Eppie Edwards International Federation of Library

Association, Norway, August 15 – 19, 2005

Miss Valerie Francis Copyright Protection & Related Rights in

the Global Trade held in Sweden, August

15 – September 2, 2005

Mrs. Winsome Hudson Preserving the Digital Heritage, UNESCO

& National Library of Netherlands,

November 4-5, 2005

Mrs. Winsome Hudson Annual Conference of the American

Library Association held June 24 – 28, 2005

Mrs. Maxine Jones ACURIL XXXVI Conference held in

Martinique , June 5-11, 2005

LOCAL Mrs. Fay Barrett Management Institute for National

Development (MIND) Workshop,

Managing Records , Setting up a Records

Centre held July 25 – 29, 2005

Mrs. Fay Barrett Ministry of Finance Workshop on

Preparing Pensions, August 15 -16, 2005

Mrs. Bridgette Heron

Miss Nicole Bryan

Computer Conference at the Ritz Carlton

Hotel, Rose Hall, Montego Bay, October

29, 2005

Miss Jessica Lewis Management Institute for National

Development (MIND), Supervisory

Management July 30 – August 30, 2005

Mr. Byron Palmer and Mr. Kevin

Bushay

Computer Conference at the Ritz Carlton

Hotel, Rose Hall, Montego Bay, October

29, 2005

Mr. Robert Simpson Digitization of Cultural Heritage and Digital

Library Software Training, sponsored by

UNESCO,ICTAD from July 18-22, 2005

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Appendix 2

MEMBERS OF THE BOARD OF MANAGEMENT THE NATIONAL LIBRARY OF JAMAICA

________________________________

SUB COMMITTEES OF THE BOARD OF MANAGEMENT Collections Development & Management Professor Fay Durrant – Chairman Mrs. Patricia Dunn Mrs. Eppie Edwards Miss Valerie Francis Mrs. Barbara Gordon Mrs. Winsome Hudson Mrs. Sheila Lampart Miss Yulande Lindsay Miss Charmaine McKenzie Mrs. Maureen Webster-Prince

Finance, Investments & Operations Mr. Winston Oliver – Chairman Mrs. Fay Barrett Professor Daphne Douglas Mrs. Gloria Hamilton Mrs. Winsome Hudson Mr. Luke McIntosh

Human Resources & Management Mrs. Shirley Carby – chairman Mrs. Fay Barrett Mrs. Winsome Hudson Mr. Robert Simpson Miss Nadine Wilkinson Mrs. Melodie Williams Mrs. Pamela Williams Information Network Systems Professor Daphne Douglas – Chairman Miss Nicole Bryan Mrs. Avril Crawford Mrs. Winsome Hudson Mrs. Janet McCallum Mr. Byron Palmer Public Education and Marketing Dr. Hopeton Dunn Mrs. Margaret Bernal Mrs. Marcia Forbes Mrs. Bridgette Heron Mrs. Winsome Hudson Mrs. Gloria Royale-Davis

Professor Daphne, C.D - Chairman Mrs. Gloria Hamilton, C.D Mrs. Shirley Carby Mrs. Winsome Hudson - Executive Director Mr. Vivian Crawford, O.D Mrs. Sheila Lampart, O.D Miss Dianne Daley Miss Charmaine McKenzie Dr. Gloria Royale-Davis Mr. Winston Oliver Dr. Hopeton Dunn Mr. Robert Simpson – Staff Representative Professor Fay Durrant Miss Nadine Wilkins

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Appendix 3

DDIIRREECCTTOORRSS CCOOMMPPEENNSSAATTIIOONN AAPPRRIILL 22000055 –– MMAARRCCHH 22000066

Position of Director Fees

($)

Motor Vehicle

Upkeep/Travelling

or

Value of

Assignment of

Motor Vehicle

($)

Honoraria

($)

All Other

Compensation

including Non-Cash

Benefits as

applicable

($)

Total

($)

Daphne Douglas $46,000.00 $46,000.00

Shirley Carby $14,500.00 $14,500.00

Dianne Daley $3,500.00 $3,500.00

Hopeton Dunn $14,000.00 $14,000.00

Fay Durrant $3,500.00 $3,500.000

Gloria Hamilton $12,500.00 $12,500.00

Sheila Lampart $14,000.00 $14,000.00

Charmaine McKenzie $7,000.00 $7,000.00

Winston Oliver $21,500.00 $21,500.00

Nadine Wilkins $7,000.00 $7,000.00

Vivian Crawford Executive Director, Institute of Jamaica – No compensation

Winsome Hudson Executive Director, National Library of Jamaica - No compensation

Robert Simpson Staff Representative, National Library of Jamaica – No compensation

Notes

Where a non-cash benefit is received (e.g. government housing), the value of that benefit shall be quantified and stated in the

appropriate column above.

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Appendix 4

Senior Employees Salary at March 30, 2006

Name Position

Salary

Mrs. Fay Barrett Personnel and Office Manager (GMG/AM 4)

$ 916,477

Mrs. Eppie Edwards Deputy Director (SEG 3) $1,643,866

Miss Valerie Francis Acquisition Librarian (PIDG/LS4) $1,069,642

Mrs. Winsome Hudson Executive Director (SEG 5) $2,185,550

Mr. Luke McIntosh Accountant (FMG/PA2) $1,351,622

Mrs. Maxine Jones Cataloguer (PIDG/LS4) $ 995,017

Miss Jessica Lewis Coordinator Research and Information ( PIDG/ LS 5)

$1,110,000

Mr. Byron Palmer Manager, Information Network Systems Department ( MIS/IT6)

$1,419,707

Mrs. Maureen Webster-Prince

Manager, Audio Visual Department (AR6)

$1,643,866