agm agenda

11:30am Lunch Networking Reception

12:15pm Call to OrderLeza Muir, Chair

12:20pm Approval of 2012 AGM Minutes

12:25pm Reportsa. Chair’s Report Leza Muirb. Treasurer’s Report Dirk Odenwaldc. Nominations Committee Report Dick Kouwenhoven

12:40pm Swearing in of 2013-2015 BBOT DirectorsCouncillor Nick Volkow, City of Burnaby

12:45pm Adjournment

chair’s messageThe Burnaby Board of Trade has continued to build on our success as the premier business association in Burnaby. We have continued to grow our membership, expanded and improved our program and event offerings, introduced new member benefits, and as you will see in the Treasure’s Report, we have posted strong numbers financially too. And in addition to all that, we have still managed to emphasize a commitment to the triple bottom line of social, environmental, and economic development.

Providing great value to our membership continues to be a key theme for the BBOT. Our new partnership with First Data Canada has been very well received, and has been an excellent addition to our already terrific package of member benefits. From an event standpoint, we have gone bigger and better than ever before, and we have been rewarded with large – often sellout – crowds, and unprecedented levels of sponsorship. New programs, like our ‘High Tea’ series, blend learning and information sharing with fun and networking, while simultaneously helping us strengthen and grow our membership and reach new segments of the Burnaby business community.

This past year has also seen the establishment of two new programs that are quickly becoming key pillars of the BBOT: the Pledge for a Sustainable Community and the Access Student Career Development Program.

The Pledge, which was just officially launched early last month, provides program participants with access to valuable resources, tips and case studies to help them create a more sustainable workplace. They also have the opportunity to share their successes, serve as role models, and pledge to take on new challenges. Already over 80 businesses from across the Lower Mainland have taken the Pledge and committed to reducing their environmental impact. Our goal now is to expand the Pledge, increase our numbers, and engage businesses not only locally, but across BC and beyond.

We are also now closing in on the end of our inaugural session of our student development program, Access. Approximately 60 students have spent time this year attending events, participating in workshops, and meeting with Connectors from across the BBOT membership. The feedback from students and Connectors alike has been tremendous and we look forward to offering an even better program starting next October.

As always, we have continued to work closely with the City of Burnaby, our community partners, and Burnaby’s business leaders to achieve strong results when advocating for, or working on, an issue of importance to our membership. To ensure this community remains a great place to do business we have established a new Economic Development Committee, which will allow us to be heard on an even broader range of topics than ever before.

And of course, ultimately our success would not be possible without the ongoing support of our membership – the very foundation of this organization. On behalf of the Board of Directors and staff, thank you for making us a strong, dynamic and sustainable board of trade.

Sincerely,

Leza Muir, Chair of the BoardBurnaby Board of Trade

welcoming dynamic global sustainable

annual report 2013

current board of directorsChair Leza Muir, Pacific Blue CrossFirst Vice-ChairCatherine BoivieTreasurerDirk Odenwald, ABC Recycling Ltd.DirectorsDick Kouwenhoven, Hemlock Printers Ltd. Brad Alden, Burnaby NOW Frank Bassett, Electronic Arts Canada Inc. Ryan Hoag, KPMG LLP Scott Hardy, IBM Canada Ltd. Ed Jaskula, Hilton Vancouver Metrotown Hotel Jack Kuyer, Valley Bakery Mike Kaerne, HollyNorth Production Supplies Ltd. Jonathan Luk, HSBC Bank Canada *Bala Naidoo, Investors Group Financial Services Inc. Milton Richards, Simon Fraser University Denis Nokony, City of Burnaby Andrew Scott, BC International Commercial Arbitration Centre *Sandy Sigmund, Encorp Pacific Tim Edwards, British Columbia Institute of Technology Soon-Jae Lee, KOTRA*not seeking re-election

newly elected directors (by acclamation)(Two Year Term: 2013-2015) Paul Lowey, Gloo Studios Cheryl Westgard, Scotiabank

re-elected directors (by acclamation) (Two Year Term: 2013-2015)Brad Alden, Burnaby NOWDirk Odenwald, ABC Recycling Ltd. Frank Bassett, Electronic Arts Canada Inc. Jonathan Luk, HSBC Bank CanadaLeza Muir, Pacific Blue CrossScott Hardy, IBM Canada Ltd.

burnaby board of trade staffPaul Holden, President & CEO Marisol Sanchez, Membership Manager Cory Redekop, Events Manager Tessa Vanderkop, Marketing Manager Eugene Chang, Account Executive Ann Goncalves, Marketing & Projects Coordinator Ricky Ho, Finance & Administration Coordinator Michael Keller, Corporate Communications Coordinator

statement of operationsFor The Year Ended December 31, 2012

2012 financials

treasurer’s reportAs Treasurer for the Burnaby Board of Trade, I am pleased to present the Audited Financial Statements, as prepared by Kanester Johal, Chartered Accountants, for the year ended December 31, 2012.

After a year of transition in 2011, fiscal 2012 was the first full year under management of the new Executive and staff. The Burnaby Board of Trade experienced a return to administrative stability and strong financial performance. Net Revenues grew by 7.5%, due in large part to a 10% growth in Membership revenue. Membership revenues continue to be the greatest source of revenue for the Burnaby Board of Trade, accounting for 50% of its overall net revenues. We thank the membership for its ongoing support and we continue to strive to provide the highest level of value to our business community.

Functions such as the Burnaby Business Excellence Award Gala and the Christmas Luncheon represent 20% (2011 -15%) of net revenue collected and we would also like to thank all the attendees and corporate sponsors for their generous contributions and support in making these events such a success. The Burnaby Board of Trade continues to work closely with the City of Burnaby on the Economic Development Strategy and we thank the City for its financial support as well.

Due to the prudent management of both direct costs and expenses, in combination with the increase in revenue streams, the Burnaby Board of Trade reported a bottom line excess of revenue over said costs of $14,809. This has allowed the Board to build its cash position as at December 31, 2012 to $358,838 (2011 - $334,348).

The Audit and Finance Committee continues to assist the Executive in managing and developing administrative and financial controls and policies to ensure financial information is relevant, reliable and accurate, the Board’s assets are safeguarded and recorded, and the risks of today’s business environment are prudently managed.

In closing, I would like to thank the Executive and staff for their hard work throughout the year, and, as well, I also thank the members of the Audit and Finance Committee for their time and contributions to the Board.

Sincerely

Dirk Odenwald, CGATreasurer

$310,395281,397100,000

9,36768,25413,241

156,1544,601

$621,899

7,4301,197

17,0482,28911,436

1,9234,0395,655

-2,8372,453

-7,252

12,329

3,053-

516,7668,3503,033

$607,090

$14,809

revenueMembership DuesFunctions, events, activitiesEconomic development grantBusiness RegistrationInsurance administration feesRental and other income

direct costsFunctions, events, activitiesBusiness Registration costs

Excess of revenues over direct costs

expensesAccounting & LegalAdvertisingAmortizationAutomobileBank charges, interest, and credit card commissionsBoard and Committee expensesConference expensesEquipment rental and maintenanceHomelessness projectInsurance & SecurityMemberships, Dues and SubscriptionsNon recurring expensesOccupancy charges, repairs and maintenanceOffice supplies, printing, and miscellaneousPostage and deliveryProject and other expensesSalaries, benefits, and commissionsTelephone, internet, communicationTraining and Seminar expenses

Excess of revenues over direct costs and expenses for the year

welcomingWe strive to be warm, personable and supportive.

dynamicWe are leaders in the ever-changing business environment.

sustainableWe promote Corporate Social Responsibility and the Triple Bottom Line of economic, social and environmental results.

globalWe will build on the strength created by cultural diversity in our business community and will develop local and international trade opportunities.

thank youA big thank you to our Annual Board Partners for their generous support.

our vision The Burnaby Board of Trade’s vision:

our missionThe Burnaby Board of Trade is Burnaby's pre-eminent business association. Embracing diversity, we welcome organizations within all sectors and sizes of our global business community and foster a sustainable business environment by facilitating business success through networking, education, advocacy and economic development. Through our vision and leadership, we facilitate a collaborative community model involving business, not-for-profits, academia, citizens and all levels of government.

platinum gold silver