ANNUAL REPORT 2005/06

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ANNUAL REPORT 2005/06

PRESENTATION:

SELECT COMMITTEE

ON EDUCATION, CLUTURE AND SPORT:

28 FEBRUARY 2007

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INTRODUCTION

• First year of implementation of restructuring of sport delivery structures, following adoption of SASCOC’s Articles of Association and elections in December 2004. SASCOC then appointed its first CEO who started work on 1st April 2005.

• Dominated on the Government’s side by the amalgamation of SASC and SRSA. Difficult experience for most staff since it was only 5 years earlier that SASC was formed out of DSR and NSC.

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INTRODUCTION (2)

• Restructuring process had attempted to clearly delineate areas of responsibility between Government and SASCOC.

a) Government to focus on increasing participation and supporting development at grassroots level.

With regard to the Mass Participation Programme, we are pleased to report that a firm foundation was laid by the Siyadlala Programme during 2005/06

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INTRODUCTION (3)

b) SASCOC to focus mainly on High

Performance and National Teams.

• Also 2005/06 was the year of putting in place the basic infrastructure and framework for us to prepare for the hosting of the 2010 FIFA World Cup. A lot of ground was covered by both the Government and the LOC.

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INTRODUCTION (4)

• The one major downside in our efforts to improve participation in Sport and Recreation is that the termination of the Building for Sports and Recreation Programme and its migration to MIG in DPLG has not yielded positive results thus far.

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FINANCE

MS ELSIE CLOETE/MR MAKOTO MATLALA

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EXPENDITURE AGAINST BUDGET 2004/05 TO 2005/06

Financial year

BudgetR’000

ExpenditureR’000

%

2004/05 294 213 281 491 95.7

2005/06 457 788 435 718 95.2

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Programme Appropriation

R’000

Expenditure

R’000

Variance

R’000

%

Administration 62 710 55 303 7 407 88.2

Client Support 83 499 82 898 601 99.3

Mass Participation

47 860 47 587 273 99.4

Liaison and Information

263 719 249 930 13 789 94.8

Total 457 788 435 718 22 070 95.2

EXPENDITURE 2005/06

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2005/06 UNDERSPENDING AND REASONS

• An amount of R435 718 000 out of the final appropriation of R457 788 000 was paid out by year end. This represents 95.2% of the final appropriation

• Certain amounts were committed but not paid by end of March

• Vacancies• Delay with relocation to new accommodation• Savings as regular meetings with Provinces

regarding provision of facilities did not take place• Facilities plan not finalised

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AUDIT OPINION

• Unqualified audit opinion• Emphasis of matter• Staff establishment – posts not filled, which

resulted in a lack of monitoring on all levels. AG mentioned that this also related to most of the audit findings

• Various matters were reported under emphasis of matter paragraph

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• Non compliance with laws and regulations – DoRA monthly reports not submitted. Lack of cooperation from Provincial Departments

• ACTION: Regular Monthly meeting with provinces where reports aresubmitted

• Audit Committee – Not fully functional• ACTION: Had 4 meetings of the Committee. Two members no

longer serving on Committee. Appointed new Chairperson. Committee now functional. The Audit Committee and Internal Audit Charters have been reviewed.

• Internal audits – Not finalised• ACTION: Now have a fulltime employ at Director level to facilitate

the outsourced internal audit function. Finance, SCM and HR audits were finalised and reports issued. MPP audit finalised – report still to be issued.

AUDIT OPINION – VARIOUS MATTERS (1)

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INTERNAL CONTROLS:- Confirmations on state guarantees not performed

ACTION: A follow up request for confirmation will be sent to the banks by 15 March 27

- Invoices not always certified as copies of originalsACTION: Responsible officials now need to sign off that original or

certified copies are attached to all payment requests

- Lack over control of receivablesACTION: New cell phone policy now in place which will ensure that

the department only pays a specific limit. Officials will then not owe the department money any more.

- Insufficient monitoring of projectsACTION: More monitoring was done in 2006/07. Once all posts are

filled this matter will be fully addressed


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• Internal controls:- Insufficient control over gifts

ACTION: Acting CD Corporate Services took over temporary control of the gift register. After vacancies are filled this responsibility will be handed to an official at the appropriate level

- No system to identify pre-paymentsACTION: Pre-payments will be entered into a register at the end

of the FY and copies made for easy reference purposed- Insufficient control over losses

ACTION: Loss register will be checked by the Director: SCM - Insufficient system for disclosure of

commitmentsACTION: All unpaid orders will be listed and disclosed. Manual

and LOGIS system will be combined.- Lack of control over cellular phone operating

lease contractsACTION: New policy will prevent this from happening


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• Supply Chain Management – Insufficient register for listing of tenders opened and no declaration for conflict of interest

• ACTION: Register now in place and declarations are made on a regular basis

• Assets – Insufficient control over unresolved differences and no disposals during the year. Inconsistencies on calculations on cost prices on disclosure of assets.

• ACTION: Asset count and verification under way. Identified assets for disposal will be disposed by 15 March 2007. Staff has been sensitized on capitalization of assets.


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• Lack of comprehensive approved policies and procedures over:

- Inventory and assets- Monitoring of risk and fraud

prevention plan- Provision for irrecoverable debt

ACTION: Policies being reviewed to make it more comprehensive

• Three vehicles allocated to the MinisterACTION: Vehicle has been returned and

will be disposed of with all other disposals


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AUDIT OPINION – Various mattersPerformance information – In some

instances no clear links between measurable objectives and indicators as per strategic plan and budget and no fourth quarter report

ACTION: The description/wording of all objectives and indicators will be aligned. A fourth quarter report will be done.


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PLACEMENT AND FILLING OF VACANCIES

MS LULU SIZANICHIEF DIRECTOR: CORPORATE

SERVICES

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THE PLACEMENT PROCESS

• Gap between Repeal Act and Actual placement

• Placement only started in May 2006• Panel met in June 2006 to appoint

Directors but could not proceed as certain Public sector Regulations would have been broken if they did.

• Panels only reconvened in September• Appointed Directors (horizontally) on

11 December 2006

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THE PLACEMENT PROCESS

• Grievances received could not be dealt with as there was no labour relations section

• Vacant positions at management level

• Vacant DG Post – with Minister of DPSA

• Vacant COO post

• Filling of other positions

• Challenges that face the process

• Transformation

• Lack of Capacity

• Targets

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CLIENT SUPPORT SERVICES

MS NOMA KOTELO

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CLIENT SUPPORT SERVICES

• Unit provides funding to Sport and Recreation Service Providers:– Administration– Development– International Participation

• It coordinates courses for human resource development of sport and recreation bodies

• It monitors and reports on performance

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FUNDING

• 100% of transfer payments were paid– More Medals – Federations are subsidized to

enable them to to participate in international events

– More People – Money is transferred to federations to increase their membership and for human resource development

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MONITORING

• Staff Establishment– Initial challenges in terms of monitoring– Improved monitoring

• Internal Audit Reports– Effective controls in place in monitoring and

education and training

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NATIONAL ACADEMY PROGRAMME

GA FREDERICKS

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SPORT NUMBER OF ATHLETES NUMBER OF CAMPS

Archery 20 2

Athletics 64 2

Badminton 11 2

Basketball 18 2

Bowls 15 2

Boxing 16 3

Canoeing 18 1

Chess 5 1

Cycling 10 1

Gymnastics 18 5

Hockey 52 2

Judo 17 1

Pentathlon 15 1

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SPORT NUMBER OF ATHLETES NUMBER OF CAMPS

Netball 20 3

Rowing 20 2

Rugby 7’s 18 2

Softball 18 1

Swimming 8 1

Shooting 19 2

Squash 7 1

Taekwondo 7 1

Triathlon 5 2

Table Tennis 9 5

Women’s Volleyball 19 1

Men’s Volleyball 19 2

Wrestling 12 2

TOTAL 460 50

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MASS PARTICIPATION: SIYADLALA AND SPECIAL PROJECTS

MS KELLY THOKOZILE MKHONTO

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HUBS

PROV EC FS GT KZN LIM MPU NC NW WC TOTAL

2004 7 20 4 8 4 4 5 4 4 60

2005 16 20 16 22 9 10 16 8 11 131

2006 56 20 32 40 26 10 29 22 31 266

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PROGRESS TO DATE

ACHIEVED2004/05

ACHIEVED2005/06

Number of people participating 92637 1,724,607

Number of administrators trained 707 997

Number of coaches trained 1133 1399

Number of referees trained 656 923

Number of people trained in first Aid 511

Number of recreation clubs formed 424 1479

Hubs 60 131

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HIGHLIGHTS

• More than 500 young people recruited, trained and contracted in line with the National Youth Service (NYS) principles

• A large percentage of these young people are the breadwinners in families

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SCHOOL SPORT

SCHOOL SPORT

GA FREDERICKS

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SCHOOL SPORT

EVENT VENUE CODES LEARNERS OFFICIALS

Ball Games Durban Soccer, Netball, Rugby, Volleyball, Basketball, Chess, Table Tennis

3450 812

Cross Country Champs Kimberley Cross Country 1116 80

Summer Games Pretoria Cricket, Softball, Baseball, Drummies, Gymnastics, Basketball

3800 950

PS Aquatics East London

Swimming, diving, Synchronized Swimming

1050 90

SS Aquatics Germiston Swimming, diving, Synchronized Swimming

1200 90

PS Athletics Durban Track & Field 1257 361

SS Athletics Sasolburg Track & Field 1495 123

COSSASA Ball Games Botswana Soccer, Netball, Basketball, Volleyball

114 24

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INTERNATIONAL LIAISON AND EVENTS

DR BERNARDUS VAN DER SPUY

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INTRODUCTION (CONTINUED)

TARGETS FOR 2005-6Targets as reflected in Vote 19 of the ENE

Measurable Indicator

Target Achievement

Number of exchange programmes and people involved

15 Programmes

30 Experts and people involved

27 Exchange programmes took place involving 59 people.

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THE SERVICE DELIVERY ENVIRONMENT

Gov-to-Gov Agreements

Number of specific sport and recreation MOUs in existence: 15

(Algeria, Australia, Botswana, Canada, Cuba, Egypt, France, Lesotho, Mauritius, Mozambique, Netherlands, Romania, Russia, Uganda, UK.)

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THE SERVICE DELIVERY ENVIRONMENT

Major Events3 NATCCOM meetings took place.

A Departmental official was seconded to SASCOC to head up the Operations and Logistics for Team SA at the Commonwealth Games in Australia.

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FACILITIES

FACILITIES COORDINATION

SIMPHIWE MNCUBE

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Introduction (continued)

TARGETS FOR 2005-6Targets as reflected in Vote 19 of the ENE

Measurable Indicator

Target Achievement

Number of local authorities including sport and recreation facilities in their IDPs

100 local authorities

49 Local authorities

(started only in Sept 2005 – less than 50% of positions filled.)

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the service delivery environment

Facilities

• 109 BSRP facilities finalised

• Total BSRP facilities built: 364 at a cost of R391,7 million

• 5 700 jobs created

• 873 facility managers trained

• From April 2005 funds for facilities part of MIG

• Audit of facilities commissioned

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MIG SPORT AND REC PROJECTS END MARCH 06

0

20

40

60

80

100

120

140

EC FS GP KZN MP LP NC NW WC

R(mil)Proj No

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MIG SPORT AND REC PROJECTS END MARCH 06

PROVINCE RAND VALUE (MILLIONS)

NO OF PROJECTS

EC 16.9 7

FS 10.5 4

GP 124 5

KZN 97 8

MP 4.7 3

LP 22.1 10

NC 9.8 4

NW 38.4 22

WC 63.2 21

TOTAL 386.6 77

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KEY FOCUS AREAS

• Separate funding for sport and recreation projects• Explore alternative funding options which should also

cater for higher level facilities• Audit of sport and recreation facilities is being

finalised• Development of National Sport and Recreation

Facilities Plan as well as Norms and Standards is being finalised

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http://en.wikipedia.org/wiki/Image:World_Cup_2010_logo.png

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2010 FIFA WORLD CUP UNIT

Sport and Recreation SA2010 Coordinating Unit

Mr Dan Moyo - COO

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2010 FIFA WORLD CUP

• ESTABLISHMENT OF THE UNIT• 13 January 2005 – May 2005 Administrative

Coordinator appointed• Weekly meetings with LOC lawyers on the

interpretation of the 17 guarantees• Monthly meetings with relevant government

departments on interpretation of guarantees• 2 Legal workshops with government, FIFA and

LOC• Establishment of the 2010 IMC and LOC• Brainstorming session on messaging and

communication – National Partnership Initiative

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2010 FIFA WORLD CUP

CONSOLIDATION OF OPERATIONAL STRUCTURES

• May 2005 – establishment of TCC chaired by the Deputy Minister: NT

• Appointment of Senior Managers at the 2010 Unit

• August 2005 TCC Scoping Workshop• Deployment of dedicated capacity by

core departments – 17 guarantees• Incorporation of priority government

departments

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2010 FIFA WORLD CUP

MILESTONES• 6 August 2005 S A stakeholders workshop on conceptualising 2010

as “the African World Cup”• 17 August 2005 SADC Ministers on the “African World Cup”• September 2005 Allocation of R241.5 mil for preliminary design

and cost estimates for stadia development• 29 November 2005 2010 Business Opportunities Conference• November 2005 Launch of 2010 National Communications

Partnerships• 16 March 2006 announcement of the final selection of the 9 Host

Cities and 10 Match venues• May 2006 • Declaration of the Protected Event Status by the Minister of Trade

and Industry• 29 August 2006 Registration of LOC as a Section 21 Company

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SIYABONGA

ANNUAL REPORT 2005/06

Documents

Transcript of ANNUAL REPORT 2005/06