Annual Meeting February 04, 2008. HOA Board of Directors Chairman – Cliff Howard President –...

Annual Meeting

February 04, 2008

Clifford Howard

Cliff will call the meeting to order at 07:00pm or when homeowners are signed in.Shelia and a helper will sign in all members and those who are in good standing for voting will be given a ballot for choosing a new Board Member. (Tom Ball's position)Need pencils/ballots

HOA Board of Directors

Chairman – Cliff Howard President – Ilze Robinson Director – Tom Ball (outgoing member) Secretary- Sheila Milburn Treasurer – Jon Pastorius

Committee Chairs

Ilze Robinson, Grounds

Jon Pastorius, Finance

Tom Ball, Elections, Architectural Control

Clifford Howard

After the meeting the board members meet to select the Chairman, President and Director for the 2008 Year

Agenda

Nominations / Elections Treasurer’s Report State of the HOA HOA Board Responsibilities Homeowners Responsibilities Questions

Nominations and Election

Homeowners wishing to hold office Short brief of why the homeowner would like to

serve on the Board

Voting by ballot

Treasurer’s Report

Beginning balance (1/1/2007) $ 48,143.53

Income $ 62,831.40

Total $110,974.93

Expenses (listed on following page)$ 71,418.58

Ending balance (12/31/2007) $ 39,556.35

Clifford Howard

Get with Jon to make sure a complete record is done

Total $110,974.93 Landscaping $ 27,384.49 Tree Removal $ 19,250.00 Street Light installation $ 17,175.31 Attorney fees $ 2,767.50 Board member insurance $ 1,497.00 Admin supplies $ 1,396.60 Electric bill $ 1,243.87 Misc. (Water, Website) $ 320.81 Property taxes $ 250.00 HOA mailbox fee $ 68.00 Returned checks/fees $ 65.00

Ending balance (12/31/2007) $ 39,556.35

Treasurer’s Report

2008 Estimated Expenses Estimated Expense

Landscaping $20,000.00 Tree removal $10,000.00 Street light electric bill $ 3,000.00 Attorney fees $ 2,500.00 Board member insurance $ 1,497.00 Admin supplies $ 1,000.00 Property taxes $ 250.00 Miscellaneous $ 250.00 HOA mailbox fee $ 68.00

Special Projects Street signs $ 3,000.00 Mailbox replacement $ 5,000.00

$45,565.00

Clifford Howard

Get estimates for:Street SignsAverage the current costs of the other items and add 5 %

State of the HOA Neighborhood current statistics

2 builders (Curtis and BuiltRite) 406 lots

336 built upon or in construction 70 lots open

Architectural Sheds (3 requested and approved) Fences (2 requested and approved) Decks (2 requested and approved) House design change (2 requested and approved)

Finance Rising costs have hit us and 5% raise in Dues will be

imposed. New assessment will be $126 due 1 July 08

Clifford Howard

Built RiteThomas HomesCurtis Homes

2007 Accomplishments

New Board Member Ilze Robinson elected

Installation of mailboxes at Brookstone and Greenleaf

Secured Woodlawn Lawn Care as new landscaping maintainer

Widening of Greenleaf Drive

Updated HOA website

Tree removal/debris clean-up in several locations along Green Leaf Drive and drainage area behind Moongate Lane

Planting of cypress trees along Hermanville Road to create a barrier

Storm water management construction

Clean-up and re-grading of storm drain at entrance


Street light installation along Greenleaf Drive

Granted easement rights to Smith Fields Park, LLC for $20k. Retainer of $5k has been obtained remainder due at construction start (within 3 years)

Landscaping planted at the corners of Green Leaf and Sandstone / Silver Slate


Projects Remaining

Repaving of Sandstone Street sign posts upgrade Mailbox replacement (Phase 1 of 3) Landscape fixes (planting, aerating and

reseeding)

Planned Events

Annual yard sale June 7th

Quarterly Meetings: 7 pm Lexington Park Library April 21st July 21st October 20th November 17th - Budget Meeting January 26th 2009 – Annual Meeting

HOA Board Responsibilities

Chairman Preside over meetings Field homeowner complaints Tree removal

President Landscaping County issues Builder issues

Director Nominations committee chair Architectural committee chair

HOA Board Responsibilities

Treasurer Collect assessments Answers questions for closing Pay bills Maintains financial records

Secretary Record meeting minutes Schedule meeting rooms Assembles agenda

Homeowners Responsibilities

Keep home and surrounding area clean and free of debris/clutter

Pick up after your animals Keep grass neatly trimmed Respect your neighbors and their property Notify the BOD of any violations or nuisances you

are unable to resolve Check the website for news and updates Police yourself and be familiar with the covenants

and restrictions of Greenbrier (e.g. No storing of RVs, boats and trailers etc.)

Homeowner Involvement

Volunteers are needed for the following committees Welcoming Architectural Finance

Sign up sheets at registration desk

Questions and Answers

Annual Meeting February 04, 2008. HOA Board of Directors Chairman – Cliff Howard President –...

Documents

Transcript of Annual Meeting February 04, 2008. HOA Board of Directors Chairman – Cliff Howard President –...