Annual Health and Safety Performance Report 2016...

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Annual Health and Safety Performance Report 2016 -17 Corporate Health and Safety A report summarising the Council’s health and safety performance corporately from 01 Apr-16 to 31 Mar-17, highlighting significant risks faced by employees, contractors, service users, pupils and members of the public and the control measures developed to reduce or eliminate them. Related documents Corporate Health and Safety Policy 2016-17 Corporate Health and Safety Business Plan 2016 to 17 Health and Safety Risk Register and Law Register

Transcript of Annual Health and Safety Performance Report 2016...

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Annual Health and Safety Performance Report 2016 -17

Corporate Health and Safety

A report summarising the Council’s health and safety performance corporately from 01 Apr-16 to 31 Mar-17, highlighting significant risks faced by employees, contractors, service users, pupils and members of the public and the control measures developed to reduce or eliminate them. Related documents Corporate Health and Safety Policy 2016-17 Corporate Health and Safety Business Plan 2016 to 17 Health and Safety Risk Register and Law Register

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CONTENTS

1.0 Introduction 1

2.0 Key Facts 1

3.0 Key Objectives 3

4.0 Statement of General Policy 3

5.0 Corporate Arrangements (Frameworks) 3

6.0 Enforcement and Improvement Notices 3

7.0 Planning for Active Monitoring 4

8.0 Corporate Health and Safety 5

9.0 Overview of Progress Since the Previous Report 5

10.0 Risk Exposure and Strategies for Risk Control 6

11.0 Council-Wide Statistical Trend 19

12.0 Accident and Incident Trends in 2016-17 21

13.0 The Year Ahead 21

14.0 Action Required 21

Appendices

1 Definitions 23

2 Training Statistics 25

3 Housing Health and Safety Compliance Monitoring Report.

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1.0 INTRODUCTION

This document is Islington Council’s Annual Health and Safety Performance Report for the financial year 2016-2017.

The Council’s management of health and safety at work during this period is examined via the components of ‘Managing for Health and Safety’ as determined by the Health and Safety Executive (HSE).

One of the Council’s fundamental responsibilities is to minimise the risks associated with our work activities within the public realm. We therefore seek to ensure the safety of service users, pupils and the general public at large as well as those at greater risk such as employees and contractors.

The past year the aim of the Corporate Health and Safety team has been to promote a robust health and safety culture and to ensure that health and safety is given sufficient importance through all areas of the council. We have also placed important significance on ensuring compliance across the council in high and medium risk areas and empowering managers to manage risks within their areas of responsibility by providing support and advice.

2.0 KEY FACTS

Accidents, violent incidents and dangerous occurrences show a decrease in numbers and AIR ratio.

Accidents reported to the Health and Safety Executive (HSE) have decreased slightly in both numbers and AIR ratio. The slight decrease is due to continued support from Corporate Health and Safety to assist managers in identifying risks and control strategies.

There has been a decrease in employee absence recorded on MyHR (due to an industrial injury) from 756 days in 2015-16 to 702 in 2016-17.

The amount of accidents and violent incidents reported for non-employees has decreased slightly due to increased support to schools over the past 12 months in ensuring suitable and sufficient risk assessments and control measures are in place.

The amount of accidents and violent incidents reported for employees has decreased due to work carried out over the last twelve months engaging with managers to ensure correct risk assessments and control measures are in place.

The estimated total cost of all accidents and violent incidents (based on the HSE costing guidance) is £705,000 compared to £778,750.00 in 2015 - 16.

In-house Care Services (Adult Social Care) continued with their certification to the British Standard OHSAS 18001 in Occupational Health and Safety (registration was by an independent, third party, certification body).

The Council’s overarching Corporate Health and Safety Policy was formally reviewed and consulted upon during the period.

The actions identified from the Legionella audit undertaken in 2015 -16 were addressed to ensure compliance across the council and have continued to be monitored during 2016 – 17.

A number of new and revised safe working arrangements have been implemented this year as outlined within Table 2.

The Service Level Agreement to sixty-five Schools was reviewed and improved for 2016-17 to respond to changing needs of the Council.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

Twenty-four school health and safety management systems were audited which started the next two-year auditing programme.

No improvement notices or prohibition notices were issued to the council this year.

No enforcement or prohibition/restriction notices were served on the Council by London Fire Brigade (LFB) throughout the period of this report in line with the requirements of the Regulatory Reform (Fire Safety) Order 2005.

The continuing delivery of a structured programme of training has enabled approximately 3596 employees to receive some form of health and safety training – an increase from last year’s figure of 2890. This is mainly due to the introduction to a number of eLearning modules to assist front line staff.

Eleven external candidates undertook classroom training which gave an opportunity for income generation to support health and safety initiatives.

The Joint Executive Health and Safety Committee chaired by the Director for Financial Operations and Customer Services and attended by Trade Union Representatives from GMB, Unison, Unite, NUT and UCATT met on four occasions during the period.

Departmental committees for Housing & Adult Social Services, Environment & Regeneration and Resources met on four occasions during the period.

Departmental committees for Children’s Services and Schools met three times during the period. (Termly).

An internal audit of the Control of Substances Hazardous to Health (COSHH) was carried out during this period with minor recommendations. A new online COSHH database was implemented to address recommendations and to ensure compliance.

The Corporate Health and Safety team increased its resources by one full time adviser to provide additional support within schools and to support the Random Drugs and Alcohol programme.

The Council introduced Random Drugs and Alcohol programme within Public Realm after extensive discussions with Unions. With the programme being extended across safety critical roles within the council in 2017 – 18.

Good progress was made on both the risk assessment database and asbestos database and both modules are on track to be delivered in 2017 – 18.

A revised fire policy was developed and implemented during this period and auditing against the policy will be carried out in 2017 – 18.

A compliance database for schools was implemented to support schools in monitoring health and safety compliance in safety critical areas.

The premises manager’s manual was reviewed and updated and is currently being printed to issue to all Premises managers within the council and schools to assist with compliance.

3.0 KEY OBJECTIVES

The Corporate Health and Safety Objectives during this period are shown in Table 2 and shows progress made as appropriate.

Key Objectives for the forthcoming year are summarised as follows:

To continue development of the risk assessment module and implement

council wide

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

To develop an auditing tool for both schools and council to ensure compliance

with health and safety

To continue development of the asbestos module and risk assessment

database for implementation council wide and in all schools.

To develop a fire incident form for schools and councils to record incident of

fire.

Continue to maximise income through the selling of training and asbestos

services to external organisations and schools

Carry out a fire safety audit across all council buildings and Islington schools

Carry out a gas and electrical safety audit across all council buildings and

Islington schools

Deliver a twelve month drugs and alcohol random testing programme and

report findings to DMT

Carry out inspections across all Islington Schools

Auditing of all secondary schools within Islington and primary schools as per

the two yearly programme

Carry out auditing within Housing and Adult Social Care

Carry out Environmental surveys across key areas

Review corporate risk and law registers

Carry out a work equipment survey across council and schools. Follow up with

the implementation of suitable and sufficient work equipment risk assessments.

Continue to develop Safe Working arrangements as per work programme and

to carry out annual review of current policies

Review Corporate Health and safety policy

4.0 STATEMENT OF GENERAL POLICY

The Council’s Statement of General Policy and the Organisational Responsibilities and Arrangements are available for viewing on the Council’s intranet page.

The Corporate Health and Safety Policy were signed by the Leader of the Council, Chief Executive and Lead Director for Health and Safety in October 2016. A further review was carried out in April 2017 in readiness for presentation to the Corporate Management Board in September 2017 and Executive in October 2017.

5.0 CORPORATE ARRANGEMENTS (SWA)

Corporate Arrangements are arrived at through the risk assessment process. The documents form part of a Corporate H&S Work Programme, by where each Safe Working Arrangement is regularly reviewed by the Corporate Health and Safety Manager in order to ensure its suitability with relevant legislation and changes in council practice.

6.0 ENFORCEMENT OR IMPROVEMENT NOTICES

No improvement notices or enforcement notices have been issued by the HSE or the London Fire Brigade. However, the pending prosecution from March 2014 in relation to an injury to a pupil in one of our schools was dealt with in this period. The council

pleaded guilty to charges under section 3 of the Health and Safety at Work Act:’ It shall be the duty of every employer to conduct his undertaking in such a way as to

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

ensure, so far as is reasonably practicable, that persons not in his employment who may be affected thereby are not thereby exposed to risks to their health or safety’..

The Council faced a fine of up to £600,000 but due to the amount of mitigation put forward and demonstrating to the court the improvements made with regard to health and safety in schools the final prosecution was: a fine of £200,000, Costs of £19,865.77 but no order for compensation was made.

7.0 PLANNING FOR ACTIVE MONITORING

Our health and safety governance process defines the roles and responsibilities of individuals and committees. It sets out how the Council’s overarching Corporate Health and Safety policy and supporting safety arrangements are developed, implemented and monitored. It also provides a system for the determination, implementation and review of council-wide health and safety performance targets.

Table 1: Health and Safety Governance

Level Role and Responsibilities

Executive Approve health and safety policy.

Review council-wide health and safety performance.

Approve council-wide health and safety objectives.

Corporate Management Board (CMB)

The Corporate Director of Resources is the Board member responsible for health and safety. It is their task to ensure that our working environment, our objectives and how we conduct our business generally reflects our determination to achieve our goal of no harm to our employees, customers or the public.

Joint Executive Health and Safety Committee (JEH&SC)

Develop, plan, implement health and safety policy and strategy.

Develop health and safety targets.

Make recommendations on policy and strategy to CMB and the Executive.

OH&S Review Group Develop council-wide policies and report performance to the JEH&SC.

Review existing policy and safety arrangements for effectiveness.

Advise JEH&SC on all matters involving health and safety.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

Departmental H&S Committee & Localised Safety

Improvement Groups

Plan to ensure the risks to health and safety are properly and effectively managed.

Implement policy and corporate arrangements.

Report performance.

Develop and implement departmental level arrangements for health and safety management.

8.0 CORPORATE HEALTH AND SAFETY

Corporate Health and Safety is part of the Resources department and provides internal health and safety services across the Council and to local authority maintained schools.

The activities undertaken by Corporate Health and Safety assist the Council to comply with health and safety legislation. The actions in Table 2 provide a summary of the key work activities undertaken by the team during the period.

9.0 OVERVIEW OF PROGRESS SINCE THE PREVIOUS REPORT

There have been a number of key achievements across the Council since the previous annual performance report was published in July 2016. The Council’s progress during this period is outlined in Table 2 below.

Table 2: Health and Safety Objectives

We said we would do We achieved

1. To review resources within the Corporate Health and Safety team to support the council in achieving health and safety compliance across the council departments and schools

This was done and following consultation an additional health and safety adviser was appointed to support the health and safety advisory service in schools and to support the implementation of the random drugs and alcohol testing.

2. To review the asbestos policy to support the Corporate Health and Safety Policy

This was completed and signed off by the Joint Executive committee

3. To review Corporate arrangements to support Corporate Health and Safety Policy

Completed the following review of Safe Working Arrangements: Potentially Violent Persons, Accident and Incident Reporting, Control of Substances Hazardous to Health, Working Alone in Safety, In Vehicle Monitoring, Safety Representatives, Working at Height, Eye and Eye Sight Testing, Electrical Safety, Display Screen Equipment and Management of Contractors.

4. To develop new Corporate Arrangements to support Corporate Health and Safety Policy

Completed the following new SWA’s as Personal Protective Equipment, Infections Control, Driving for Work, Lift Trappings, Medical Support for Pupils, Noise at Work, Gas Safety, Permit to Work, Play Equipment, Work Equipment, Confined

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

10.0 RISK EXPOSURE AND STRATEGIES FOR RISK CONTROL

The risks in local government occur across a wide range of activities and services, from waste management and education to social care, housing maintenance, refurbishment and highways maintenance.

Spaces, Lifting Operations, Preventing Violence, and Manual Handling of Loads.

5. To review departmental arrangements to support departmental health and safety committees

Completed and signed off by Departmental committees.

6. To carry out auditing to review compliance with health and safety legislation

Audits completed of all council maintained schools and results issued to Schools Improvement committee.

Audited the council’s management of Control of Substances Hazardous to Health and report to Joint Executive committee.

7. Development of Schools Fire Risk Assessment database

Completed and in place in all schools which purchase SLA

8. Development of asbestos compliance database

This is a long term project but good progress has been made on the initial development with a view to be tested with key stakeholders and roll out in Q1 to Q2 in 2018

9. Review of fire safety policy Presented and signed off by Joint Executive Committee in October 2016.

10. To develop HR interface with IRIS (accident incident reporting system)

This work was completed in March 2016 to support the accident incident reporting system and risk assessment module.

11. To maintain OHSAS 18001 accreditation for Care Homes.

Completed and accreditation maintained for next three years.

12. Develop and implement risk assessment module

Risk assessment module developed and currently being tested for implementation in Q 1 to Q2 2018.

13. Fire Safety Audit This was deferred until 2017 to 18 due to other work commitments, which took priority such as HSE prosecution and Drug and alcohol testing.

14. Review of Premises Managers manual

Completed and currently being printed for distribution to schools and council sites by September 2017.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

The significant health and safety risk issues identified within the H&S Risk Register are outlined below; the risk register reflects the risks to the council as of August 2017 (date of report) rather than last year. The health and safety risks to the council change over time due to both internal and external factors such as accident trends etc. The current risk register reflects the high level of risk the council is exposed to post Grenfell Tower. This has raised the risks to Housing to high.

However, the risk to Waste Management have been reduced to medium due to the additional training and risk controls implemented within this area.

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Table 3: Health and Safety Risk Register

The Council continues to develop and implement appropriate strategies and systems to identify and record foreseeable risks and reduce them to as low a level as is reasonably practicable. These strategies are subject to periodic review and appropriate remedial measures or adjustments are made as necessary.

A variety of groups and committees are active both corporately and departmentally in the periodic review of appropriate remedial measures or adjustments as outlined in table 1.

ACTIVITY SPECIFIC HAZARDS RISK CONSEQUENCE KEY CONTROLS OR PROCESSES IN PLACE TO MITIGATE RISK

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1. Housing maintenance and refurbishment

Fire Safety

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for the Housing maintenance provision within Council control.

Homes and Estate Safety Board for governance of controls.

Annual H&S Homes and Estate Compliance Monitoring Report

Tall buildings fortnightly meeting

Islington/LFB Forum

Corporate Health *& Safety Team and Construction fire & Gas Safety Team quarterly meetings

Hig

h R

isk

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Title Annual H&S Performance Report Author/Owner Donna Lewis

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2. Waste and recycling

Refuse collection

Recycling

Public amenity sites

Asbestos Confined Spaces Control of Contractors (including Welfare Facilities) COSHH Electricity Fire Gas Safety Infection Hazardous Waste Manual handling Noise Road safety Sharps Slips, trips and falls Stress Thermal comfort Vibration Violence Work Equipment Working at height

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation Environmental Pollution

Health and Safety Management System formulated, implemented, monitored and reviewed for the waste and recycling provision within Council control.

External certification to BS OHSAS 18001 implemented for facilities management of the public amenity waste site within Council control.

Commissioning Officer appointed for out-sourced services in order to monitor standards of performance.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

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3. Amenity management and tree work

Control of contractors (including welfare facilities) Manual Handling Noise Slips, Trips and Falls Work equipment Working at Height Thermal comfort Sharps Violence Vibration Workplace transport

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for the management of amenities and tree work under Council control.

Commissioning Officer appointed for all out-sourced services in order to monitor standards of performance.

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4. Building (Workplace) maintenance and refurbishment

Asbestos Confined Spaces Construction Control of contractors (including welfare facilities) COSHH Electricity Fire Safety Gas Safety Lead Legionella LOLER Manual Handling Pressure Systems Waste Management Work Equipment Working at Height

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for the maintenance and refurbishment of Council workplaces.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

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5. Cemeteries and crematorium

Grave digging

Crematorium operation

Business administration including small scale memorial sales (not headstones)

Memorial safety

Confined Spaces Control of contractors (including welfare facilities) Electricity Excavation Fire Gas Safety Lifting operations Manual handling Road safety Slips, trips and falls Thermal comfort Vibration Work Equipment Working at Height Workplace (Health, Safety and Welfare) Workplace transport

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation Environmental Pollution (Mercury Emissions)

Health and Safety Management System formulated, implemented, monitored and reviewed for cemeteries and crematorium.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

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6. Education Community schools

Voluntary controlled schools

Maintained nursery schools

Pupil referral units

Asbestos Confined Spaces Control of contractors COSHH Electricity Fire Safety First Aid Gas Safety Lead Pressure Systems Radiation Stress School trips and learning outdoor activities Violence Working at Height Workplace (Health, Safety and Welfare) Workplace transport Young people and work experience

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for schools under council control via a Service Level Agreement.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

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7. Highways maintenance

Confined Spaces Construction Control of contractors Gas Safety LOLER Traffic Management / Road safety Thermal comfort Silica Dust Vibration Work Equipment Working at Height Workplace transport

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation Environmental Pollution (Dust)

Health and Safety Management System formulated, implemented, monitored and reviewed for the highways maintenance provision within Council control.

Commissioning Officer appointed for all out-sourced services in order to monitor standards of performance.

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8. Housing maintenance and refurbishment

Asbestos Confined Spaces Construction Control of contractors (including welfare facilities) COSHH Electricity Fire Safety Gas Safety Lead Legionella LOLER Manual Handling Pressure Systems Violence Waste Management Work Equipment Working at Height

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for the highways maintenance provision within Council control.

Homes and Estate Safety Board for governance of controls.

Annual H&S Homes and Estate Compliance Monitoring Report

Tall buildings fortnightly meeting

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Title Annual H&S Performance Report Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

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9. Leisure – Play Areas

Parks and Open Spaces

Housing Estates

Education

COSHH Electricity Fire Legionella LOLER Manual Handling Slips, trips and falls Violence Work equipment Working at Height Young People

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

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10. Leisure – Leisure Centres - Archway

(Pool) - Cally (Pool) - Finsbury - Highbury

Fields (Pool) - IRB (Pool) - Market Road

(Tennis) - Sobell

Asbestos Confined Spaces COSHH Electricity Fire First Aid Gas Legionella LOLER Manual Handling Slips, trips and falls Violence Work equipment Working at Height Young People

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Commissioning Officer appointed for out-sourced service provider in order to monitor standards of performance.

Lead Corporate H&S Adviser and Corporate Asbestos Manager involved in contract monitoring review meetings

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Title Annual H&S Performance Report Author/Owner Donna Lewis

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11. Leisure – Theatre (Assembly Hall)

Asbestos Confined Spaces COSHH Electricity Fire First Aid Gas Legionella LOLER Manual Handling Slips, trips and falls Supervised requirements for specialised activities Violence Work equipment Working at Height Young People

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

12. Print Services Printing

Photocopying

Inserting documents and letters

Mail-outs / mail-merges

Typesetting

Asbestos Confined Spaces Control of contractors COSHH Electricity Fire Gas Safety Lead Manual handling Noise Slips, trips and falls Work Equipment Workplace (Health, Safety and Welfare)

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for the printing of in-house materials and publicity.

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Title Annual H&S Performance Report Author/Owner Donna Lewis

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13. Social care Assisting service users to move/ be moved safely, as well as moving loads

Supporting service users in the safe use of prescribed or over-the-counter medication

Working in service users’ homes, which may present a variety of hazards

Working with people who are often under considerable stress and/or may be abusive, threatening or violent

Working alone in the community, often outside normal office hours and/or in relatively isolated parts of the county

Safe handling and disposal of body waste

Working with service users who may be under the influence of drugs or alcohol

Asbestos Control of Contractors (including Welfare) COSHH Electricity Fire First Aid Gas Safety Hazardous Waste Infection Legionella Manual handling Pressure Systems Stress Use of bedrails Violence Workplace Transport Workplace (Health, Safety and Welfare)

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action

Damage to reputation

Health and Safety Management System formulated, implemented, monitored and reviewed for the social care provision within Council control.

Commissioning Officer appointed for all out-sourced services in order to monitor standards of performance.

External certification to BS OHSAS 18001 implemented for the residential and day care facilities within Council control.

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14. Water Management (Legionella)

• Cooling systems incorporating a cooling tower, evaporative condenser or dry/wet systems

• Hot and cold water systems

• Spa pools

Other plant and systems containing water which is likely to exceed 20oC and which may release a spray or aerosol of water during operation or when being maintained e.g. TMV, showers, etc.

Asbestos Confined Spaces Control of Contractors (including Welfare Facilities) COSHH Infection Hazardous Waste Manual handling Slips, trips and falls Work Equipment Working at height

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation Environmental Pollution

A recent audit of Legionella, commissioned by H&S, highlighted concerns with regard to Water management, this is being addressed via a Water management action plan

The action plan has now been implemented and a contractor appointment to carry out monthly water checks across all council buildings.

Any remedial actions highlighted on a monthly basis are action by the Building Services support team.

Water risk assessments and monthly checks are reviewed on a regular basis by CHS compliance officer to ensure compliance with HSE guidance L8

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15. Elected Members Lone working (working within surgeries and on council business)

Lone Working Violence Slip, trips and falls Infection Stress

Damage to health to council employee / contractors / member of the public Loss of life Damage to property (including adjoining properties) and equipment Service disruption Criminal prosecution Civil action Damage to reputation

Following recent events, the council have in the short term provided elected members working within their surgeries access to security personnel.

Councillors ensure they have a means of communication via a mobile phone.

Calendars/diaries updated with elected member’s appointments/locations

Med

ium

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11.0 COUNCIL-WIDE STATISTICAL TRENDS

Accident-Incident Ratio (AIR) Formula No. of accidents/incidents ÷ no of employees x 100

2013/14 2014/15 2015/16 2016/17

1. Employee absence recorded (on MYHR) due to an industrial injury 750 771.5 756 702

2. AIR Formula – employee absence due to an industrial injury 16.3% 17.2% 16.8% 15.5%

3. Total number of accident/violent incidents and dangerous occurrences for non employees

187 303 225

4. Total number of accidents/violent incidents and dangerous occurrences for employees

517 612 427 405

5. AIR Formula – accidents/violent incidents and dangerous occurrences 6.6% 7.6% 5.5% 8.97%

6. Total number of accidents reported to the Health and Safety Executive (HSE) for non employees

0 1

7. Total number of accidents reported to the Health and Safety Executive (HSE)for employees

25 19 22 17

8. AIR Formula– incidents reported to the HSE 0.3% 0.2% 0.2% 0.3%

9. Total number of accidents for non employees 109 177 106

10. Total number of accidents for employees 246 319 262 201

11. AIR Formula– number of accidents 3.1% 4.0% 3.3% 4.45%

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Accident-Incident Ratio (AIR) Formula No. of accidents/incidents ÷ no of employees x 100

2013/14 2014/15 2015/16 2016/17

12. Total number of violent incidents for non employees 40 40 70

13. Total number of violent incidents for employees 209 248 144 187

14. AIR Ratio – number of violent incidents 2.6% 3.1% 1.8% 4.14%

15. Total number of near miss/dangerous occurrences for non employees 38 36 49

16. Total number of near miss/dangerous occurrences for employees 62 45 34 17

17. AIR Ratio – number of near miss/dangerous occurrences 0.7% 0.6% 0.4% 0.3%

18. Number of employees completing health and safety training courses (internal) 2216 2834 2890 3596

19. Number of external candidates completing health and safety training 11

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12.0 ACCIDENT AND INCIDENT TRENDS IN 2015-16

The Council is required by statute to record and maintain records of accidents that occur in connection with its work. Quarterly accident reports are compiled for submission and scrutiny by the Joint Executive H&S Committee.

The in-sourced services contain activities that are inherently high risk; and from a safety and health viewpoint, the council has increased the risks it manages directly, in both frequency and severity.

Corporate Health and Safety continue to support line managers to investigate accidents and violent incidents. Establishing both the immediate and root cause of accidents and violent incidents will help the council to manage the potential for reoccurrence.

The decrease in accidents/violent incidents to non-employees shows a significant decrease from increase from 303 in 2015/16 to 178 in 2016/17. This is due to the increase support provided to schools, Children’s Services and Housing & Adult Social Services in ensuring adequate risk assessments are in place and identification of robust control measures to reduce incidents. The number of incidents reported to the HSE under RIDDOR for non-employees has increased from zero to one in 2016/17 and the numbers reported for employees has decreased by only four incidents, which is not significant. The overall number of accidents (not including violent incidents) has decreased significantly for non-employees from 177 to 106, which illustrates the additional resources and support provided to areas of the council, who deal with service users. The number of incidents (not including violent incidents), for employees have decreased from 262 to 201 or in terms of AIR 3.3% to 2.55%.

13.0 HEALTH AND SAFETY COMPLIANCE MONITORING

Councils have a duty to ensure that buildings under their control comply with appropriate statutory, regulatory and corporate standards. The table below highlights the key areas where compliance monitoring is carried out. This enables the Corporate health and safety team to address non-compliance issues before it is too late and have a reputational, financial or legal consequence for the council.

This information below gives an overview of the Safety critical contracts for Building Services for the period April 2016 to March 2017 a) Fire Safety b) Gas Safety c) Water Hygiene (Prevention of Legionella) d) Asbestos Management e) Auditing

a. Fire Safety

The Chief Executive is the Council’s Responsible Person, as defined in Article 3 of the Regulatory Reform (Fire Safety) Order 2005. The main requirement (Article 5 and Article 6of RRFSO) is for the Council to carry a suitable and sufficient Fire Risk Assessments (FRA) on the all premises under council control.

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Key performance data for the current reporting year to date is provided in the tables below. Moderate fire rating has been assigned due to actions outstanding within the

Fire Risk Assessments.

Council Buildings

2016 to 17

Overall Fire Rating – High Risk 0

Overall Fire Rating – Medium Risk 24

Overall Fire Rating – Low Risk 73

School Buildings

2016 to 17

Overall Fire Rating – High Risk 0

Overall Fire Rating – Medium Risk 10

Overall Fire Rating – Low Risk 53

Responsibility for completing actions arising rests jointly with Building Services and Premises managers.

* High or medium risks are addressed via Schools asset management and Building Services as part of a planned maintenance programme and reviewed regularly by Corporate Health and Safety.

b. Gas Safety

The Council is required under Regulation 36 of the Gas Safety (Installation and Use) Regulations 1988 to carry out annual safety checks on gas appliances/flues and carry out ongoing maintenance to ensure the safe operation of gas appliances and associated pipework. The Council’s gas safety checks are carried out via Building Support Services. The Council is also responsible for responsive repairs on gas appliances, as well as both responsive and planned appliance/system replacements.

The tables immediately below refer to council and school building with gas appliances in situ.

Council Buildings

2016 to 17

Overall RA rating – High Risk 0

Overall RA rating – Medium Risk 0

Overall RA Rating – Low Risk 45

Schools

2016 to 17

Overall RA Rating – High Risk 0

Overall RA Rating - Medium Risk 1

Overall RA Rating – Low Risk 61

* High or medium risks are addressed via Schools asset management and Building Services as part of a planned maintenance programme and reviewed regularly by Corporate Health and Safety.

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c. Water Hygiene

The Control of Substances Hazardous to Health Regulations includes microbiological hazards, including the development of legionella bacteria in water systems. The HSE’s Approved Code of Practice – L8 - The control of legionella bacteria in water systems sets out requirements for risk assessing water systems and for suitable maintenance regimes. The Council has a routine inspection; testing and maintenance programme for its council and school buildings.

Council Buildings

2016 to 17

Overall RA rating – High Risk 0

Overall RA rating – Medium Risk 1

Overall RA Rating – Low Risk 96

Schools

2016 to 17

Overall RA Rating – High Risk 1

Overall RA Rating – Medium Risk 2

Overall RA Rating – Low Risk 60

Monthly water checks Council Buildings

2016 to 17

Overall – High Risk 0

Overall – Medium Risk 0

Overall – Low Risk 97

Monthly water checks School Buildings

2016 to 17

Overall – High Risk 1

Overall – Medium Risk 7

Overall – Low Risk 55

d. Asbestos

The Control of Asbestos Regulations 2012 require the Council (Regulation 4) to take reasonable steps to find out if there are materials containing asbestos in non-domestic premises, and if so, the amount/type of material, where it is and what condition it is in. The Council has a dedicated Corporate Asbestos Services Team (CAST) whose primary function is to manage the Corporate Asbestos Database (CAD). CAST also employs two asbestos surveyors ‘in house’ in order to carry out asbestos surveys/sampling where the level of existing information is not considered sufficient. A summary of activity in relation to asbestos is provided in the charts below.

Asbestos surveys

2016 to 17

Number of Management surveys carried out 953

Number of condition surveys carried out 307

Number of R & D surveys carried out 444

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e. Auditing

Auditing has been carried out within the council for specific areas in health and safety based on a risk approach.

Subject specific auditing

2016 to 17

Gas and Electrical Safety (table top and site visits)

Overall RA rating – High Risk 0

Overall RA rating – Medium Risk 2

Overall RA Rating – Low Risk 95

Day Care and Residential Centres (site visits)

Overall RA rating – High Risk 1

Overall RA rating – Medium Risk 1

Overall Fire Rating – Low Risk 6

Concierge Services (site visits)

Overall RA rating – High Risk 1

Overall RA rating – Medium Risk 1

Overall Fire Rating – Low Risk 8 Auditing has been carried out as per the planned auditing programme across school’s buildings. In 2016/17 24 schools were formally audits, 6 secondary and 18 primary schools.

Schools

2016 to 17

Overall Rating – Intolerable 0

Overall Rating – Substantial 0

Overall Rating – Moderate 1

Overall Rating - Tolerable 23

* Outstanding actions required following audits are addressed via premises management with the support of Corporate Health and Safety and reviewed on a regular basis to ensure compliance

14.0 THE YEAR AHEAD

Our key objectives for this year are briefly set out in section 3 above and good progress has already been made on many of the objectives to date.

One of our main aims of this year is to focus on improving the health and safety culture of the council by continual improvement in our communication of health and safety and by ensuring that the Corporate Health and Safety team continue to be seen as enablers whilst maintaining compliance within all areas of health and safety.

We are also looking to develop our training courses so we can provide affordable training to the local community and generate income to enable us to further support managers in ensuring compliance with health and safety. We have already implemented a number of additional e learning courses to support managers in maintaining health and safety compliance within the council.

15.0 ACTION REQUIRED

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Document Report Issue Date October 2017 Version 1.0

The Executive, Corporate Management Board and Joint Executive H&S Committee are asked to note and accept the content of this report and authorise its publication on the Intranet for access by employees, stakeholders and other interested parties.

Every effort has been made to ensure the accuracy of the information contained in this report at the time of going to print. Information contained within the report can be found on the Council’s Health and Safety Intranet page along with a wide range of health and safety information.

For more information, please contact:

Donna Lewis

Corporate Health and Safety Manager

Tel. 020 7527 2230

E-mail. [email protected]

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Appendices

APPENDIX A – DEFINITIONS

Health and Safety at Work etc. Act 1974 (HSWA)

The Health & Safety at Work Act etc. 1974 places an obligation upon all employers to ensure, as far as reasonably practicable, the health, safety and welfare of their employees and any persons affected by their work activities. The requirements of the HSWA have been supplemented by further legislation requiring specific management activity to control risk, such as the development of health and safety plans and organisational arrangements to implement health and safety policies.

Health and Safety Executive (HSE) and Employment Medical Advisory Service (EMAS)

The Health and Safety Executive is the UK enforcing authority for the Council and is responsible for verifying our compliance with health and safety legislation. HSE and EMAS inspectors have wide ranging powers, including the right of entry, taking photographs, interviewing witnesses, taking possession of articles, serving improvement or prohibition notices and instituting legal proceedings. HSE Inspectors carry out routine visits to Council premises; they also investigate accidents and incidents notified to them under RIDDOR.

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)

RIDDOR requires the reporting of certain categories of injuries, ill health and dangerous occurrences to the HSE. They include fatalities or major injuries (i.e. broken bones, amputation, hospitalisation, certain eye injuries, some biological exposures, occupational diseases such as occupational asthma, upper limb disorders, etc.) and any other injury that results in a person being off or incapacitated for work for more than seven consecutive days following an accident. Certain dangerous occurrences such as release of a biological agent, scaffold collapses and failure of lifting equipment are also required to be notified to HSE under RIDDOR.

Occupational Injuries

An occupational injury is any type of injury or Ill-health where an employee;

Attends an occupational health centre or is treated by a first-aider; and

It is recorded as being a work-related injury or illness.

Occupational Diseases

These are specified in RIDDOR Schedule 3 and include dermatitis, work related upper limb disorder and occupational asthma.

Dangerous Occurrences

The reportable dangerous occurrences are defined in Schedule 2 to RIDDOR and include for example;

Release or escape of a biological agent likely to cause severe human infection or illness;

Malfunction of radiation generators etc.

Improvement Notices

These are legal documents under the HSWA, served by an inspector, that are used to require action to remedy a breach of health and safety legislation within a specified

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period. At least 21 days must be allowed to comply with an improvement notice. Failure to comply with a notice is a breach of legal duties.

Prohibition Notices

These are also legal documents under the HSWA, served by an inspector, that are used to stop a work activity involving a serious risk of injury or ill health. They do not necessarily require a breach of health and safety legislation to be identified. A notice is complied with immediately when the required actions have been completed.

Penalties for H&S Breaches

Individuals and Corporate bodies can be fined up to £20,000 in a magistrate’s court and for an unlimited amount in the Crown Court for breaches of H&S legislation. Individuals can also be imprisoned for 2 years for failing to ensure compliance with regulations, or for contravening a prohibition notice or license.

Individuals can be imprisoned for longer periods and corporate bodies receive unlimited fines where manslaughter is caused by a work activity. This has been shown to be difficult to prove hence the introduction of the offence of corporate manslaughter, which makes the controlling mind of an organisation responsible for corporate manslaughter where there are wide management failings within the organisation.

Number of Incidents

Accident data within the UK are commonly reported as numerical figures or, more normally, as an incident rate per 100 employees.

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Title Annual H&S Performance Report 2016-17 Author/Owner Donna Lewis

Document Report Issue Date October 2017 Version 1.0

APPENDIX B – TRAINING STATISTICS

Training undertaken by Service for period 2016 - 17

Course Type

Courses

External

Chief Executive and Public

Health

Schools Children's

Services

Environment &

Regeneration Resources

Housing & Adults Social

Services

Grand Total

SC

HE

DU

LE

Asbestos awareness 0 0 6 1 11 7 6 31

Asbestos Management in Schools 4 0 21 1 0 0 0 26

Automated Defibrillator 0 0 0 2 7 5 3 17

Conflict Management 0 0 0 6 0 6 10 22

Drugs and Alcohol awareness 0 0 0 0 4 1 3 8

Emergency First Aid 0 0 4 8 6 3 16 37

Fire Safety 0 0 18 25 9 4 62 118

First Aid Annual Skills Refresher 0 4 11 3 11 5 8 42

First Aid at Work 2 0 33 16 18 6 27 102

First Aid at Work Requalifier 0 0 16 8 6 2 0 32

Health and Safety in the workplace 0 0 0 8 1 4 5 18

Health and Safety for line managers 0 0 0 0 7 1 1 9

Health and Safety for Premises Managers

0 0 6 4 3 2 5 20

Ladder Safety 0 0 1 5 7 5 0 18

Legionella Awareness 0 0 0 4 1 3 1 9

Moving and Handling of Loads 0 0 3 3 3 3 5 17

NEBOSH Award in Health and Safety 4 0 21 5 11 16 7 64

Paediatric First Aid 1 0 37 2 0 0 0 40

SCHEDULED Total

11 4 177 101 105 73 159

630

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Document Report Issue Date October 2017 Version 1.0

Course Type

Courses

External

Chief Executive and Public

Health

Schools Children's

Services

Environment &

Regeneration Resources

Housing & Adults Social

Services

Grand Total

Accident and Incident Reporting (RIDDOR)

0 0 22 26 27 26 38 139

Accident Investigation 0 0 0 4 2 3 4 13

Automated Defibrilator 0 0 2 0 0 0 0 2

CU

ST

OM

ISE

D Conflict Management 0 0 0 16 0 0 0 16

Emergency First Aid at Work 0 0 0 7 60 0 0 67

Evacuation Chair 0 0 0 9 0 0 0 9

Fire Safety 0 0 56 0 0 0 12 68

Health and Safety in the Workplace 0 0 48 0 10 0 9 67

IEMA Foundation 0 0 0 0 0 5 0 5

Moving and Handling of Loads 0 0 12 0 13 6 10 41

CUSTOMISED Total 0 0 140 62 112 40 73 427

E-L

EA

RN

ING

Conflict Management 0 0 1 2 2 3 6 14

Driving for Work 0 0 0 0 15 10 6 31

Fire Safety 0 37 290 96 197 66 190 876

Health and Safety Induction 0 32 244 54 35 56 61 482

Ladder Safety 0 0 2 0 0 7 0 9

Legionella 0 0 21 20 8 17 1 67

Managing Stress for Managers 0 2 3 2 13 9 8 37

Manual Handling Awareness 0 0 0 1 0 0 0 1

Working at Height 0 0 2 0 1 0 0 3

Workstation Safety 0 40 94 76 203 483 134 1030

E-LEARNING Total 0 111 657 251 474 651 406 2550

Grand Total 11 115 974 414 691 764 638 3607

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Appendix C

Construction and Fire Safety Northway House, London N1 1RU

Report of: Service Director - Housing Property Services

Meeting: Homes and Estates Safety Board Date: August 2017

SUBJECT: Health and Safety Compliance Monitoring – Housing (HASS)

1. Synopsis

1.1 The Homes and Estates Safety Board was established in 2011 to review the Council’s management arrangements and monitor performance across 6 key risk areas which are:

1. Fire Safety (Housing Stock and Community Centres)2. Gas Safety (Housing Stock and Community Centres)3. Construction Safety (including the Housing Repairs Service)4. Electrical Safety5. Water Hygiene (Prevention of Legionella)6. Asbestos Management

1.2 The Homes and Estates Safety Board is chaired by Stephen Clarke who is independent of Islington Council.

1.3 The Board is also attended by the Service Director - Housing Property Services and Service Director - Housing Operations, Corporate Health and Safety Manager as well as senior council managers/Directors and local councillors/Executive Members. External agencies (such as the London Fire Brigade) are also represented.

1.4 The Homes and Estate Safety Board meets on a quarterly basis and examines each of the 6 key risk areas in depth on rotation.

1.5 The Compliance Monitoring report will be produced on a quarterly basis and presented at each meeting of the Homes and Estates Safety Board for analysis.

1.6 In addition, the Homes and Estates Safety Performance Report encompassing the 6 key risk areas will be presented to the Corporate Management Board (CMB) annually.

1.7 This report details performance data, major/reportable incidents and any enforcement actions across the key risk areas during the period

APR – JUN 2017

2. Fire Safety

The Chief Executive is the Council’s Responsible Person, as defined in Article 3 of the Regulatory Reform (Fire Safety) Order 2005. The main requirement (Article 9 of RRFSO) is for the Council to carry a suitable and sufficient Fire Risk Assessments (FRA) on the common parts of the Council’s housing stock, reception centres and community centre buildings. Responsibility for ensure that FRAs are completed has been delegated to the Service Director - Housing Property Services and FRAs are completed by the in house Construction and Fire Safety team within Investment, Finance and Safety (IFS).

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Key performance data for the current reporting period and year to date is provided in the tables below:

Responsibility for completing actions arising rests at various levels within HASS, with repairs items and tenancy management issues generally falling within the remit of Housing Operation. Longer term improvements or upgrades will be addressed by the dedicated Fire Safety Works Team or Capital Programme Delivery in Housing Property Services.

3. Gas Safety

3.1 The Council is required under Regulation 36 of the Gas Safety (Installation and Use) Regulations 1988 to carry out annual safety checks on gas appliances/flues and carry out ongoing maintenance to ensure the safe operation of gas appliances and associated pipework. The Council’s landlords gas safety checks are carried out by MITIE in the South of the borough and by the in House gas team in the North of the borough, with both areas equating to approximately 10,000 properties. The Council is also responsible for responsive repairs on gas appliances, as well as both responsive and planned appliance/system replacements The tables immediately below refer to individual, domestic gas appliances only.

3.4 The Council also has a number of blocks/estates which are served by communal boiler plant. The requirement to carry out annual landlord gas safety checks (CP15) also extends to these systems.

2016/17

Overall Fire Rating – Intolerable 3 1.9% 3 1.9% 0.0%

Overall Fire Rating – Substantial 2 1.3% 2 1.3% 1.3%

Overall Fire Rating – Moderate 42 26.6% 42 26.6% 11.6%

Overall Fire Rating – Tolerable 111 70.3% 111 70.3% 87.1%

2016/17

Overall Fire Rating – Intolerable 1 0.7% 1 0.7% 0.0%

Overall Fire Rating – Substantial 1 0.7% 1 0.7% 1.0%

Overall Fire Rating – Moderate 33 23.2% 33 23.2% 11.6%

Overall Fire Rating – Tolerable 107 75.4% 107 75.4% 87.4%

2016/17

Overall Fire Rating – Intolerable 2 22.2% 2 22.2% 12.5%

Overall Fire Rating – Substantial 1 11.1% 1 11.1% 25.0%

Overall Fire Rating – Moderate 6 66.7% 6 66.7% 50.0%

Overall Fire Rating – Tolerable 0 0.0% 0 0.0% 12.5%

2016/17

Overall Fire Rating – Intolerable 0 0.0% 0 0.0% 0.0%

Overall Fire Rating – Substantial 0 0.0% 0 0.0% 0.0%

Overall Fire Rating – Moderate 3 42.9% 3 42.9% 11.5%

Overall Fire Rating – Tolerable 4 57.1% 4 57.1% 88.5%

All Buildings

Purpose Built Blocks of Flats

Converted Street Properties

Community Centre Buildings

QTR 1 2017/18

QTR 1 2017/18

QTR 1 2017/18

QTR 1 2017/18

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A CP15 is a gas safety certificate/record for the commissioning and servicing of commercial (non-domestic) plant. The certificate is legally required at the commissioning stage following the installation of a non-domestic gas appliance. They are also used for the recording of inspection and servicing information. With regards to quotas, the servicing is undertaken as a minimum annually, as required by the Gas Safety (Installation and Use) Regulations 1998 Act. Annual servicing is required 12 months from the last recorded date of service. In the case of a newly installed gas appliance the annual service would be required a year from the installation date of the appliance.

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*BRAITHWAITE HOUSE – CP12 completed 18th September 2017

4. Construction Safety

4.1 Under the Construction (Design and Management) Regulations 2015, the council as Client for major projects (those lasting 30 days/500 person days and involving more than 20 people working simultaneously) has a duty to notify the Health and Safety Executive (HSE). The CDM2015 regulations require the Council as Client to ensure that suitable management arrangements are in place before construction work begins, but also to ensure these are maintained throughout the life of the project. This is achieved through periodic construction site safety audits inspections, which are completed by the Construction and Fire Safety team and incorporate Cyclical Improvement Programme (CIP), New Build and various M&E projects. Audit questionnaires consist of a range of section headings (for example working at height, asbestos etc.) and each section containing a number of sub-questions which contribute to the overall audit score/result. The data below shows aggregated scores for each contractor across all of their sites, from all audits completed within the reporting period. Key performance data for the current reporting period and year to date is provided in the charts below:

93%

81% 79%

99%

71%

100%

84%

69%

Mears Breyer Higgins Mullalley & Co Osbourne EMSEngineering

ColloideEngineering

ThomasSinden(Referb)

CIP NB M & E U & R

Construction Safety (contractor audits) - 2017/18 (Q1)(23 audits)

QTR 1 QTR 2 QTR 3 QTR 4 2016/17 AVERAGE = 87.5%

CIP = Cyclical Improvement Plan / NB = New Build / M & E = Mechanical & Engineering / U & R = Underpinning & Refurbishment / RH = Rollit House / S & C = School Contracts

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4.2 As a part of the council’s management of health and safety, periodic site safety audits are carried out on the in house day to day responsive repairs operatives, as well as support contractors working on the council’s behalf. These inspections include working conditions at the site but also include vehicles, plant, equipment, maintenance and PPE etc.

Audit questionnaires consist of a range of section headings (for example working at height, asbestos etc.) and each section containing a number of sub-questions which contribute to the overall audit score/result. The data above shows aggregated scores for each repairs team/contractor from all audits completed within the reporting period.

5. Electrical Safety

79%76%

70%

Pilon Wates TCL

Voids audits - 2017/18 (Q1)(80 audits)

QTR 1 QTR 2 QTR 3 QTR 4 2016/17 AVERAGE = 72.9%

92%89% 88% 89%

71%

90%

N/A

Repairs Team1

Repairs Team2

Repairs Team3

Repairs Team4

Out Of Hours Working atHeight

Joinery Shop

Site Safety Audits - 2017/18 (Q1)(46 audits)

QTR 1 QTR 2 QTR 3 QTR 4 2016/17 AVERAGE = 89%

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5.1 The current electrical testing contract includes the rectification of any Category 1 or 2 hazards which are identified as part of the test. Category 3 hazards are advisory in nature and will be considered as part of future cyclical improvement programmes Electrical installation testing is carried out at the following intervals Domestic Properties – 5 yearly Common Parts – 5 yearly Community Centres and Reception Centres – 3 yearly

APR MAY JUN

-229 -183 -199

SHORTFALL

121 517 851

APR (TARGET = 350) MAY (TARGET = 700) JUN (TARGET = 1050)

Monthly Domestic Electrical Testing - 2017/18 Q12016 - 2021 (21000 in total)

TARGET ACTUAL

APR MAY JUN

-2 3 38

SHORTFALL

1739

95

APR (TARGET = 19) MAY (TARGET = 36) JUN (TARGET = 57)

Monthly Communal Electrical Testing - 2017/18 Q12016 - 2021 (1151 in total)

TARGET ACTUAL

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Where mains powered smoke/heat detection systems do not already exist, these will be installed as part of the domestic electrical installation inspection/test. The tables above show the number of smoke/heat detectors installed in recent years. It is envisaged that all tenanted properties will have mains powered detection/warning installed by the end of 2017.

6. Water Hygiene (Control of Legionella)

6.1 The Control of Substances Hazardous to Health Regulations includes microbiological hazards, including the development of legionella bacteria in water systems. The HSE’s Approved Code of Practice – L8 - The control of legionella bacteria in water systems sets out requirements for risk assessing water systems and for suitable maintenance regimes. There are many housing blocks/estates which are served by cold water storage tanks, where the potential for the Legionella bacteria to develop exists. If not suitably managed, this could ultimately lead to serious health complications among residents. Islington Council is also responsible for the landlord functions on a number of Community Centre buildings around the borough, many of which are also served by stored cold water tanks. These centres are often utilised by potentially vulnerable groups, such as the elderly or young children where nurseries are in operation. The Council has a routine inspection, testing and maintenance programme for its housing stock and community centre buildings. Key performance data is highlighted in the tables below: Please note: Not completed/Not carried out – Due to an anomaly in the reporting system these are shown as two categories but effectively have the same meaning. These figures highlight premises at which no access was available to the contractor at the time of inspection.

Smoke & Heat Detector installations

2017/18

4405622 9439Apr 2015 to date

3817

TOTAL2016/172015/16

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7. Asbestos Management

7.1 The Control of Asbestos Regulations 2012 require the Council (Regulation 4) to take reasonable steps to find out if there are materials containing asbestos in non-domestic premises, and if so, the amount/type of material, where it is and what condition it is in. Further, the council is also required to; presume materials contain asbestos unless there is strong evidence that they do not; make, and keep up-to-date, a record of the location and condition of the asbestos containing

materials - or materials which are presumed to contain asbestos; assess the risk of anyone being exposed to fibres from the materials identified; prepare a plan that sets out in detail how the risks from these materials will be managed; take the necessary steps to put the plan into action; periodically review and monitor the plan and the arrangements to act on it so that the plan remains

relevant and up-to-date; and provide information on the location and condition of the materials to anyone who is liable to work

on or disturb them The Council has a dedicated Corporate Asbestos Services Team (CAST) whose primary function is to manage the Corporate Asbestos Database (CAD). CAST also employs two asbestos surveyors ‘in house’ in order to carry out asbestos surveys/sampling where the level of existing information is not considered sufficient

Not Completed Not Carried Out

2017/18 152 94.4% 2 7

APR 52 88.1% 0 7

MAY 50 100.0% 0 0

JUN 50 96.2% 2 0

2016/17 604 95.0% 3 29

Not Completed Not Carried Out

2017/18 168 100.0% 0 0

APR 56 100.0% 0 0

MAY 56 100.0% 0 0

JUN 56 100.0% 0 0

2016/17 675 96.4% 25 0

Not Completed Not Carried Out

2017/18 33 100.0% 0 0

APR 11 100.0% 0 0

MAY 11 100.0% 0 0

JUN 11 100.0% 0 0

2016/17 131 99.2% 1 0

Not Completed Not Carried Out

2017/18 24 100.0% 0 0

APR 8 100.0% 0 0

MAY 8 100.0% 0 0

JUN 8 100.0% 0 0

2016/17 92 93.9% 0 6

Lodges

Completed

Housing Blocks

Completed

Community Centre Buildings

Completed

Completed

Boiler Houses

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Asbestos removal works are managed by Housing Operations. A summary of activity in relation to asbestos is provided in the charts below.

NB: Asbestos remedial works to all internal communal areas is presently out to tender. Performance monitoring to be provided following appointment of contractor.

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8. Enforcement Action

8.1 Not applicable for current reporting period.

9. Major Incidents

9.1 Not applicable for current reporting period.

Report Author:

Stuart Fuller – Construction and Fire Safety Manager

Tel:

020 7527 2387

Email:

[email protected]