Annual Count for Local Agency Programs (Subpart 2) Greta Colombi.

Annual Count for Local Agency Programs (Subpart 2)

Greta Colombi

2Local Educational Agency / Subpart 2 Annual Count: Eligibility

Local Educational Agency Eligibility LEAs with children and youth in locally operated correctional facilities not operated

by the State, including public or private institutions and community day programs

Facility Eligibility Locally operated facilities that meet the definition of an institution for children and

youth who are neglected, an institution for children and youth who are delinquent, or an adult correctional institution

Facilities need not have a 30 day average length of stay

Student Eligibility Students 5-17 years old Students NOT counted in the State Agency/Subpart 1 Annual Count Students that reside at a live-in institution or facility for at least one day within the

30-day count window (one day of which must be in October)

3Local Educational Agency / Subpart 2 Annual Count: Procedure

1. SEAs or eligible LEAs select a 30-day count window At least one day in the 30-day window must be in October SEAs can set the 30-day window for all LEAs to use, or elect to

allow LEAs and facilities to select their own windows

4Local Educational Agency / Subpart 2 Annual Count: Count Window

September

S M T W T F S1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

October

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

November

S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

• An LEA’s Subpart 2 count window can start as early as September 2nd or as late as October 31st.

• The window must be for 30 consecutive days and at least one day of that window must be in October.

• The SEA may set the window for all LEAs, or it may allow LEAs and facilities to choose their windows independently.

5Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz

Which of the following date ranges are acceptable for the

Subpart 2 Annual Count?

A. Oct. 1 – Oct. 30

B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10

C. Oct. 31 – Nov. 29

D. Sept. 1 – Sept. 30

E. Sept. 1 – Oct. 1

6Local Educational Agency / Subpart 2 Annual Count: Count Window Quiz

Which of the following date ranges are acceptable for the

Subpart 2 Annual Count?

A. Oct. 1 – Oct. 30B. Sept. 20 – Oct. 10, Oct. 20 – Nov. 10

C. Oct. 31 – Nov. 29D. Sept. 1 – Sept. 30

E. Sept. 1 – Oct. 1

A and C are both acceptable. B is not because the count window is not consecutive; D is not because one of the days in the count window does not fall in October; E is not because the count window is more than 30 days.

7Local Educational Agency / Subpart 2 Annual Count: Procedure (continued)

2. Eligible facilities conduct count Each eligible facility must be designated as a neglect or

delinquent institution, but not both, even if it serves both. Facilities should maintain consistency with how it was designated

last year. If a facility has never counted before or its charter has changed,

designate it according to its charter. If a facility’s charter is not clear or unavailable and the facility

never counted before, designate the facility based on its enrollment.

Count each unique case/enrollment in a facility’s caseload

NOTE: Neglect and at-risk programs may receive Subpart 2funding and services per the Title I, Part D, statute, even thoughstudents in those programs are not included in the count upon which Part D funding allocations are based.

8Local Educational Agency / Subpart 2 Annual Count: Counting Quiz 1

How many students who reside in a facility that is designated as a neglect institution should be counted ?

Sun Mon Tue Wed Thu Fri Sat

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe Joe Joe Joe Joe Joe Joe

Joe Joe

Joe and Kelly are considered neglected and Shawn is considered delinquent.



Sun Mon Tue Wed Thu Fri Sat

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe

Kelly

Joe Joe Joe Joe Joe Joe Joe

Joe Joe

Child Count = 3



Sun Mon Tue Wed Thu Fri SatJoe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Joe Joe Joe Joe Joe Joe

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Joe Joe




Sun Mon Tue Wed Thu Fri SatJoe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Shawn

Joe

Kelly

Joe Joe Joe Joe Joe Joe

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Shawn

Joe

Joe Joe

Child Count = 4



12Local Educational Agency / Subpart 2 Annual Count: Procedure (continued)

3. SEA combines LEA counts and submit LEAs must separately identify count information for the following

types of students: Students residing in neglect institutions for the Title I, Part A,

neglect reservation Students residing in delinquent institutions for Title I, Part D,

Subpart 2

SEAs are responsible for rolling up LEA counts and completing Section A, Part I of the Annual Count Survey


How many students who reside in a facility that is designated as a neglect institution should an LEA count?

Neglect Institution 1

10 students who are neglected10 students who are delinquent


20 students who are neglected

Delinquent Institution 1

40 students who are delinquent





Child Count = 40

How many students who reside in a facility that is designated as a neglect institution should an LEA count?


10 students who are neglected10 students who are delinquent








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Common LEA/Subpart 2 Count Issues

Students who change programs within the same facility

Students who were voluntarily placed in a group home

Students residing in a county jail

LEAs resistant to count

Part D Annual Count Summary:At-a-Glance Comparisons and Next Steps

17Annual Count Processes: How are State andLocal Educational Agency Counts Different?

State Agency Count In a program for youth who are N

or D, including juvenile and adult correctional facilities and community day programs

Enrolled in a State funded “regular program of instruction”*

Enrolled in a program that has an average length of stay of at least 30 days on day of count during the calendar year

20 years of age or younger

Local Educational Agency Count Living in local institutions for

children and youth who are N or D or adult correctional institutions

Living in the institution for at least 1 day during the 30 day count period

5 through 17 years of age

* A regular program of instruction is defined as a educational program that consists of classroom instruction in school subjects such as reading and math. For juvenile facility, the program must provide at least 20 hours of instruction per week; for an adult facility the program must provide at least 15 hours of instruction per week.

18State Agency / Subpart 1 Program:Students Counted vs. Students Served

Students Counted (Annual Count) In a program for youth who are N

or D, including juvenile and adult correctional facilities and community day programs

Enrolled in a State funded “regular program of instruction”*

Enrolled in a program that has an average length of stay of at least 30 days on day of count during the calendar year


Students Served In a program for youth who are

N or D, including juvenile and adult correctional facilities and community day programs

Enrolled in a State funded “regular program of instruction”

Enrolled in a program that meets the length of stay requirements for the given program type (requirements vary)


* A regular program of instruction is defined as a educational program that consists of classroom instruction in school subjects such as reading and math. For juvenile facility, the program must provide at least 20 hours of instruction per week; for an adult facility the program must provide at least 15 hours of instruction per week.

19Local Agency / Subpart 2 Program:Students Counted vs. Students Served

Students Counted (Annual Count)

Living in local institutions for children and youth who are N or D or adult correctional institutions

Living in the institution for at least 1 day during the 30 day count period

5 through 17 years of age

Students Served

Living in local institutions for children and youth who are delinquent or in adult correctional institutions; eligible for services under Title I, Parts A and C; or identified as “at risk” (e.g., migrants, immigrants, gang members, pregnant or parenting youth)


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Annual Count vs. the CSPR

Students in the Annual Count

Purpose: to determine formula counts for allocating funds

Instructions differ per Subpart A subset of “eligible” students

enrolled during a specific time period within the calendar year

Adjustments are made to calculations to estimate the student population (SA/Subpart 1)

Multiple enrollments within a facility can be counted (LEA/Subpart 2)

Students in the CSPR Unduplicated Count Purpose: to track student achievement Instructions do not differ per Subpart

• Adult corrections = Subpart 1• At-risk programs = Subpart 2

ALL students that benefitted from Part D funding during the school year

Unduplicated counts are not adjusted - actual counts of the total population served

Students are counted once per facility, regardless of multiple enrollments

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What You Can Do?

Prepare for the count Understand the purpose of the count and its process Plan for the process Develop/update your materials (e.g., survey forms)

Provide training/technical assistance (T/TA) as appropriate Plan what T/TA you will offer (e.g., training, phone calls, conference

calls) Revise T/TA materials based on data/experience Be prepared to address common issues (e.g., facility and student

eligibility questions)

Verify and submit counts Review counts before submitting Submit counts with additional information if necessary

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Annual Count Resources

Visit NDTAC’s Annual Count Page (http://www.neglected-delinquent.org/nd/topics/index2.php?id=2) to access: Official ED Annual Count Forms ED Annual Count Guidance ED Annual Count Worksheets

NEW! NDTAC Annual Count Toolkit Today’s PowerPoint Presentation

Contact your NDTAC State Liaison with questions: http://www.neglected-delinquent.org/nd/direct_assistance.asp

Annual Count for Local Agency Programs (Subpart 2) Greta Colombi.

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