ANNEXURES

ANNEXUREA-1

WHAT A MHATAMA GANDHI NATIONAL RURAL EMPLOYMENT

GUARANTEE SCHEME SHOULD HAVE?

Mahatma Gandhi NREGS) will be expected to clarify, inter alia, the following matters:

(a) Specify the implementing Department in the State.

(b) Specify a senior officer in the State as State Programme Coordinator.

(c) Specify the District Programme Coordinator.

(d) Lay down the mode of recruitment for Programme Officers, supportive staff and other

required professional services, and make interim arrangements till regular Programme

Officer is appointed.

(e) Define the relationship with the Block Development Officer.

(f ) Clearly delineate Agency–wise the roles and responsibilities for each task mandated in

the Act and elaborated in the Guidelines. Establish coordination mechanisms among

them, fixing clear accountability for each task, since activities under the Act are

justiciable and the people and the Implementing Agency should know in whom the legal

obligation for getting a task done vests.

(g) Delineate the Fund Flow system for the Rural Employment Guarantee Scheme.

(h) Specify the cheque-signing authorities at the District, Block (Programme Officer) and

Gram Panchayat levels.

(i) Specify the procedure for payment of unemployment allowance.

(j) Specify the authorities for administrative and technical approval of works and define

their powers.

(k) Specify the procedure for maintenance of accounts, maintenance of muster rolls,

material, unskilled wage and skilled wage content of the works and audit arrangements

for internal and social audit.

(l) Specify procedures for making entries in the job cards and for cross-checking them to

avoid wrong entries.

(m) Specify systems for measurement of works and rates of payment thereof and methods

for making this information transparent.

(n) Specify the system of payment of wages. Possibility of payment through accounts in the

bank or post office may be considered.

(o) Specify procedures for social audit, public accountability and implementation of the

Right to Information Act.

(p) Specify grievance redressal mechanisms at the Gram Panchayat, Intermediate

Panchayat, District and State levels.

(q) Specify the terms and conditions of the Chairperson and Members of the State

Employment Guarantee Council, time, place and procedure of meetings.

Any other matter considered necessary by the State Government.

ANNEXURE A-2 SUMMARY OF MAIN TASKS UNDER THE MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT

GUARANTEE ACT (MGNREGA)

Function

Activity

Levels of Implementation

Centre State District Block Gram Panchayat

DP DPC IP PO GP GS

Policy & Standards formulation

Core rules formulation ###

State REGS formulation ###

Formulation of State rules ###

Guidelines on implementation of MGNREGA

###

Creation of CEGC/SEGC ### ###

Designation of District Programme Coordinator

###

Appointment of Programme Officer at Block level

###

Time motion studies ###

Norms for measurement of work ###

District Schedule of Rates formulation ### ###

Fixation of wage rates ###

Planning Mobilization of demand ### ### ### ###

Estimation of demand ### ###

Activity selection ### ###

Preparation of Annual Plan ### ### ### ### ###

Perspective Plan Approval ### ### ###

Annual Plan approval ### ### ### ###

Preparation of labour budget ### ### ### ###

Function

Activity



DP DPC IP PO GP GS

Communication and Publicity

Communication Strategy ### ### ###

Communication & Publicity in local language ### ### ### ### ### ###

Setup State Employment Guarantee Fund (SEGF)

###

Open Bank Accounts in REGS Districts & Blocks

### ### ###

Fund flow from DRF to PO to Implementing Agency

### ### ###

Training State level personnel ### ###

Training of State level & District level officials, PRIs and other Stakeholders

### ###

Training on RTI/Social Audit ### ###

Develop training module/ material ### ###

Training of trainers ### ###

Organising training programs for PRIs/government functionaries

### ###

Operation Mobilisation of application ###

Registration of application ###

Registration & verification of application ### ###

Issuance of Job Card ###

Annual updation of employment seekers register

### ###

Function

Activity



DP DPC IP PO GP GS

Implementation Preparation of estimates ### ###

Technical & financial sanction ### ###

Selection of executing agency ### ###

Allotment of work to agencies ### ###

Application of work

### ###

Provision of wage employment ### ###

Provision of muster roll ###

Publicity of wage rate ### ### ### ### ### ### ###

Display of wage rates ### ###

Payment of wages ### ###

Measurement of works

Formulation of norms of measurement ###

Time motion studies ###

Prepare District Schedule of Rate (DSR) ### ### ### ###

Publicity of DSR in vernacular language ### ###

Social Audit Conduct of Social Audit ### ### ### ###

Integration of Social Audit in 4 stages of implementation i.e. pre planning, planning, implementation and monitoring & evaluation -

###

Local Vigilance Committee for every work ### ### ###

Local Beneficiary Committee

### ### ###

###

Monitoring of registration, employment provided, unemployment allowance paid, social audit & payment of correct wages

### ### ### ### ### ### ###

###

Function Activity


Centre State District Block Gram

Panchayat

DP DPC IP PO GP GS

Grievance Redressal

Grievance against PO ### ### ### ###

Grievance against GP ### ### ### ### ### ###

Action against irregularities ###

Helpline for grievance redressal ### ### ### ### ###

Transparency & Accountability

Yearly Physical & Financial Audit ### ###

Comptroller and Auditor General’s Audit ###

Accountant General’s Audit

###

District Internal Audit ### ###

Monitoring &Evaluation

Setup National Monitoring System ###

Report of Local Vigilance Committee ### ###

MIS for management of Data ### ###

Yearly average wage earned data to be presented before SEGC

###

Verification & Quality Audit by external monitors

### ###

Periodic evaluation & Research studies on implementation

### ### ###

DP: District Panchayat DPC: District Programme Coordinator IP: Intermediate Panchayat PO: Programme Officer GP: Gram Panchayat GS: Gram Sabha

ANNEXURE B-1

MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT

DETAIL FORMAT for APPLICATION FOR REGISTRATION UNDER MGNREGS

Registration No. (to be assigned by Gram Panchayat)

1 Details of the Applicants

2 Name of Village:

Sl.

No

.

Name Age Sex

Specimen

Signature/

Thumb impression

of adult

Member

willing to work.

Photograph of

Adult members

willing to work

i)

ii)

iii)

iv)

3 Name of Gram Panchayat:

4 Name of Block:

5 SC/ ST/:

6 Beneficiaries under IAY/Land Reforms/

other Traditional Forest Dwellers and

Small or Marginal Farmers.

7 AADHAR No.

I/We certify that the particulars given above are correct ----------------------------------

Note: The Application for registration will be available at free of cost at the Gram Panchayat to workers willing to work under MGNREGA.

ANNEXURE B-2

FORMAT FOR JOBCARD

COVER PAGE Job Card of the Household seeking wage employment under MGNREGA

Job Card No.

(State Code / District Code / Block Code / GP Code / Job Card No)

Validity Period From

To

Note: a. All entries in the Job Card shall be duly authenticated by signature of an authorised

officer. b. The Job Card shall bear the photographs of only the registered adult members of the

households to whom the Job Cards has been issued. c. No photograph, name or details of any person other than that of the registered adult

members of the household to whom that Job Card belongs shall be affixed or recorded in the Job Card.

d. All Job Cards shall be in the custody of the Job Card holders to whom they belong. e. Job Cards shall be issued by Gram Panchayat.

JOB CARD PARTICULARS

1. Job Card Number of the Household

State Code/District Code/Block Code/G.P. Code/Village/Family Member

2. Name of Head of Household:

3. Category:

4. Date of Registration:

5. Address:

6. Village:

7. Panchayat

8. Block:

9. District:

10. Whether BPL:

11. Family – Id:

12. RSBY No.

13. Details of the applicants of the Household willing to work

Sl. No.

Name

Father’s/Husband’s Name

Male/Female

Age on Date of Registration

P.O./Bank A/C No. including name of the Branch (if any)

Insurance Policy No.

Electors Photo Identity Card No. (EPIC No.)

AADHAR No.

14. Address

16. Date of Registration

Signature/Thumb

impressions of applicants Seal & Signature of

Registering Authority

Photograph(s) of

members of

Household willing

to work, duly

attested by

Sarpanch and

Panchayat

Secretaray

ANNEXURE B-2 (Contd.)

DETAILS OF EMPLOYMENT DEMANDED AND PROVIDED

Sl. No.

Name of Member

Date of Application for work

Employment Demand

Employment Provided

Description of Work

Muster Roll ID in which attendance recorded and wages paid

Amount of wages paid

Unemployment Allowance paid, if any

Signature of Authorised Officer

From To No. of Days

From To No. of Days

Note: 1. No Row will be left blank in any case. 2. Details will be entered separately for separate family member. 3. When wage employment of 100 days have been provided to the household, it has to be enterd in the next row in red ink.

4. There should be 20 rows available for entries on one page. There must be at least 5 such pages having 20 rows for making entries during the 5

years.


DETAILS OF UNEMPLOYMENT ALLOWANCE GIVEN

Sl. No.

Name of Member Dates and Number of Days for which unemployment allowance provided

Rate at which Unemployment Allowance given

Total Amount paid

Reasons for not providing work

Signature of Authorised Officer

From To No. of Days

ANNEXURE B-2(i)

FORM NO.1A

APPLICATION FORM FOR WORK

(See Section 3(1) and Paragraph 9 of Schedule II of MGNREG Act, 2005)

To, To,

Sarpanch The Programme Officer

Gram Panchayat…………. Block:…………….……….…..

Block:…………...………… District:………….………...

District:………….………...

Date: ........................................ Application Code:……………………………..

(To be filled by Office)

SUBJECT: APPLICATION FOR WORK

Sir/Madam,

I hereby submit my application for work under Section 3(1) and Paragraph 9 of

Schedule-II of Mahatma Gandhi National Rural Employment Guarantee Act. The details of

my request and the period for which work is required are:

I am willing to work for at least 14 continuous days in the work allotted to me.

Signature/ LTI Thumb Impression of the Applicant……………………………

………………………………………………………………………………………………

ACKNOWLEDGEMENT RECEIPT (for office use only)

Received application for work from Sri ............................................................. s/o / w/o

............................................................. of village ........................................... whose Job Card

No is ............................................... on date ...................................... (dd/mm/yy).

Date : Signature of Sarpanch / Programme Officer

Note: 1. Application for work to be submitted to Gram Panchayat/Programme Officer. 2. A worker having a job card may apply for work on work-site.

YOUR RIGHTS UNDER THE MAHATMA GANDHI NATIONAL RURAL

EMPLOYMENT GUARANTEE ACT

WORK APPLICATIONS

1 With this Job Card, you are entitled to apply for work at any time. You can submit

your application to the Gram Panchayat, or to the Block office.

2 If you apply for work, employment has to be given to you within 15 days of work

done.

3 When you apply for work, make sure that you get a dated and signed receipt.

4 If you do not get employment within 15 days, you are entitled to the unemployment

allowance.

WORKERS‟ ENTITLEMENTS

1 All workers are entitled to the notified wage rate.

2 Men and women should be paid equally.

3 Wages should be paid within a week, or fifteen days at most.

4 Wages should be paid in public. When wages are paid, muster rolls should be read out

and Job Card entries should be made.

5 Sign the muster roll after receiving your wages and checking the entries. Never sign a

blank muster roll.

6 If you live more than 5 km away from the worksite, you are entitled to a travel and

subsistence allowance (10% of the minimum wage).

AT THE WORKSITE

1 Muster rolls should be available and maintained at the worksite. You are entitled to

check the muster roll at any time.

2 Shade, drinking water and first-aid should be available at every worksite.

3 If more than five children under the age of six years are present, child care facilities

should also be provided at the worksite.

UNEMPLOYMENT ALLOWANCE

1 If you have not been given work within 15 days of applying, you are entitled to the

“unemployment allowance”.

2 The unemployment allowance amounts to one fourth of the minimum wage for the

first 30 days, and one half thereafter.

3 You can apply for the unemployment allowance to the Gram Panchayat or Block

Office (you will need the receipt showing when you applied for work).

WATCH YOUR JOB CARD!

1 This Job Card (with photograph) should be given to you free of cost. Don‟t let anyone

charge you for it.

2 Every household is entitled to a separate Job Card.

3 Keep this Job Card with you. No-one has the right to take it away.

4 Entries have to be made in front of you when your wages are paid.

5 Make sure that no false entries are made in the Job Card.

6 If you lose this Job Card, you can apply for a new one from the Gram Panchayat.

HELP AND COMPLAINTS

1 If you have a problem, you should first approach the Gram Panchayat. If this does not

help, you can submit a complaint to the Programme Officer at the Block level.

2 If you complain to the Programme Officer, it is his duty to register your complaint and

take action within 7 days.

3 You can also seek help from the following “Helpline”: [INSERT HELPLINE

NUMBER].

ANNEXURE B-2(ii)

FORM NO.1B

APPLICATION FORM FOR WORK

(See Section 3(1) and Paragraph 9 of Schedule II of NREG Act, 2005)

To, To,

Sarpanch The Programme Officer

Gram Panchayat…………. Block:…………….……….…..

Block:…………...………… District:………….………...

District:………….………...

Date: ........................................ Application Code:……………………………..

(To be filled by Office)

SUBJECT: JOINT APPLICATION FOR WORK

Sir/Madam,

We the following applicants submit our joint application for work under Section 3(1)

and Paragraph 9 of Schedule –II of Mahatma Gandhi National Rural Employment Guarantee

Act. The details of our request and the period for which work is required are:

Sl.No. Name of

Applicant

with

Father‟s/

Husband‟s

name

Address Job

Card

Number

Periods from

which

employment is

needed

Requirement

of Creche

(Yes/ No)

Signature

or LTI of

Applicant

From To

We are willing to work for at least 14 continuous days in the work allotted to us.

Note: 1. Application for work to be submitted to Gram Panchayat/Programme Officer. 2. A worker having a job card may apply for work on work-site.

ANNEXURE B-2(iii)

FORM NO.2

DATED RECEIPT OF WORK APPLICATION

(See Paragraph 10 of Schedule-II of MGNREG Act, 2005)

(For issue to every individual applicant separately by the Gram Panchayat/Programme

Officer in case of joint applications for work)

To

Shri/Smt…………………………..

Job Card No.……….…………....

Village:……………………………

Gram Panchayat………………………..

Block………………………………

District…………………………….

Sir/Madam,

This is to acknowledge the receipt of application for work dated (dd/mm/yyyy) under

Paragraph 10 of Schedule-II of MGNREG Act, 2005 from you. The application code is

…………………………………….

1 This is to promise that you will be provided employment at the latest by

……………(date), that is, within 15 days of the date of submitting this application or from

the date when work is sought.

2 In the event of failure to provide you employment as in paragraph 2 above, you will

be given a daily unemployment allowance as per the Act.

Signature of the Authorized Officer ………….……………………

Name.….…………………………………..

Designation...……..……………………….

Date…….………………………………….

Note: Dated receipt will be issued by Gram Rozgar Sahayak

Office Stamp

YOUR RIGHTS UNDER THE MAHATMA GANDHI EMPLOYMENT

GUARANTEE ACT

WORK APPLICATIONS

1 With this Job Card, you are entitled to apply for work at any time. You can submit

your application to the Gram Panchayat, or to the Block office.

2 If you apply for work, employment has to be given to you within 15 days of work

done.

3 When you apply for work, make sure that you get a dated and signed receipt.

4 If you do not get employment within 15 days, you are entitled to the unemployment

allowance.

WORKERS‟ ENTITLEMENTS

1 All workers are entitled to the notified wage rate.

2 Men and women should be paid equally.

3 Wages should be paid within a week, or fifteen days at most.

4 Wages should be paid in public. When wages are paid, muster rolls should be read out

and Job Card entries should be made.

5 Sign the muster roll after receiving your wages and checking the entries. Never sign a

blank muster roll.

6 If you live more than 5 km away from the worksite, you are entitled to a travel and

subsistence allowance (10% of the minimum wage).

AT THE WORKSITE

1 Muster rolls should be available and maintained at the worksite. You are entitled to

check the muster roll at any time.

2 Shade, drinking water and first-aid should be available at every worksite.

3 If more than five children under the age of six years are present, child care facilities

should also be provided at the worksite.

UNEMPLOYMENT ALLOWANCE

1 If you have not been given work within 15 days of applying, you are entitled to the

“unemployment allowance”.

2 The unemployment allowance amounts to one fourth of the minimum wage for the

first 30 days, and one half thereafter.

3 You can apply for the unemployment allowance to the Gram Panchayat or Block

Office (you will need the receipt showing when you applied for work).

WATCH YOUR JOB CARD!

1 This Job Card (with photograph) should be given to you free of cost. Don‟t let anyone

charge you for it.

2 Every household is entitled to a separate Job Card.

3 Keep this Job Card with you. No-one has the right to take it away.

4 Entries have to be made in front of you when your wages are paid.

5 Make sure that no false entries are made in the Job Card.

6 If you lose this Job Card, you can apply for a new one from the Gram Panchayat.

HELP AND COMPLAINTS

1 If you have a problem, you should first approach the Gram Panchayat. If this does not

help, you can submit a complaint to the Programme Officer at the Block level.

2 If you complain to the Programme Officer, it is his duty to register your complaint and

take action within 7 days.

3 You can also seek help from the following “Helpline”: [INSERT HELPLINE

NUMBER].

ANNEXURE B-2(iv) (See Paragraph 11 of Schedule-II of Mahatma Gandhi NREG Act, 2005)

WORK ALLOTMENT FORM

Letter No. ……………………….. Date: ........................................

To

Shri/Smt………………

Job Card No.……….……………..

Village:………………………..……

Gram Panchayat…………………..

Block…………………………..……

District………………………….….

SUBJECT: INFORMATION REGARDING THE ALLOTMENT OF WORK

With reference to your work application of …………….. (date) bearing application code no

………………………., you are hereby notified under paragraph 11 of Schedule-II of Mahatma

Gandhi NREG Act to report for work to ………………………………………………...(project name)

(a) on ……………(date of seeking work, in case of advance application),

or (b) within 15 days of the date of application

(Strike out (a) or (b) whichever is not applicable)

.……………………… (location) at…..……………….……..(village),……………………….(Gram

Panchayat), ………… …….(Block), ………………………………….(District).

The implementing agency of the project is ………………………………………. 1 You are also informed that in the case you fail to report to work within 15 days of the receipt of this letter, you shall not be eligible to claim the unemployment allowance for a period of three months as per Section 9 of the Mahatma Gandhi NREG Act. However, you shall be eligible to seek employment at any time. 2 You are also informed that you shall be paid wages every week, or in any case not later than a fortnight after the date on which work is done as per Section 3(3) of the Mahatma Gandhi NREG Act.

Signature of the Authorized Person* ………….…………

Name.….………………………………

Designation...……..…….

Date…….………………

*Authorised person may be either the Sarpanch or Programme officer or any other person authorised on their

behalf ................................................................................................................................................

Number…………………………. Date: .............................................

Copy forwarded to the Authorised Person(Gram Panchayat)/ Programme Officer……………………….. (Block), for information and necessary action.

Signature of the Authorized Person…………………… Name.….………………………… Designation...……..…………….. Date…….…………………………

Office Stamp

YOUR RIGHTS UNDER THE MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT

WORK APPLICATIONS 1 With this Job Card, you are entitled to apply for work at any time. You can submit your application to the Gram Panchayat, or to the Block office. 2 If you apply for work, employment has to be given to you within 15 days of work done. 3 When you apply for work, make sure that you get a dated and signed receipt. 4 If you do not get employment within 15 days, you are entitled to the unemployment allowance.

WORKERS’ ENTITLEMENTS 1 All workers are entitled to the notified wage rate. 2 Men and women should be paid equally. 3 Wages should be paid within a week, or fifteen days at most. 4 Wages should be paid in public. When wages are paid, muster rolls should be read out and Job Card entries should be made. 5 Sign the muster roll after receiving your wages and checking the entries. Never sign a blank muster roll. 6 If you live more than 5 km away from the worksite, you are entitled to a travel and subsistence allowance (10% of the minimum wage).

AT THE WORKSITE 1 Muster rolls should be available and maintained at the worksite. You are entitled to check the muster roll at any time. 2 Shade, drinking water and first-aid should be available at every worksite. 3 If more than five children under the age of six years are present, child care facilities should also be provided at the worksite.

UNEMPLOYMENT ALLOWANCE 1 If you have not been given work within 15 days of applying, you are entitled to the “unemployment allowance”. 2 The unemployment allowance amounts to one fourth of the minimum wage for the first 30 days, and one half thereafter. 3 You can apply for the unemployment allowance to the Gram Panchayat or Block Office (you will need the receipt showing when you applied for work).

WATCH YOUR JOB CARD! 1 This Job Card (with photograph) should be given to you free of cost. Don’t let anyone charge you for it. 2 Every household is entitled to a separate Job Card. 3 Keep this Job Card with you. No-one has the right to take it away. 4 Entries have to be made in front of you when your wages are paid. 5 Make sure that no false entries are made in the Job Card. 6 If you lose this Job Card, you can apply for a new one from the Gram Panchayat.

HELP AND COMPLAINTS 1 If you have a problem, you should first approach the Gram Panchayat. If this does not help, you can submit a complaint to the Programme Officer at the Block level. 2 If you complain to the Programme Officer, it is his duty to register your complaint and take action within 7 days. 3 You can also seek help from the following “Helpline”: [INSERT HELPLINE NUMBER].

ANNEXURE B-3 MUSTER ROLL FORMAT

Sl. No. of Muster Roll

Measurement Book (Page No.) Description of Work

Sanction Order No

Sanction Date (dd/mm/yy)

Sl. No.

Name of Worker

Job Card Registration No.

Sex (Male/ Female)

Savings Account No. (Bank or Post Office, if any)

Day 1* Day

2*

Da

y

3*

Da

y

4*

Da

y

5*

Da

y

6*

Day

7*

Amount paid or credited to Bank PO. A/C

Signature/ LTI of Payee

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Total Amount Paid in Rs

Mode of Payment

Number Total of the Day

Post Office A/C

Signature of person recording attendance

Bank A/C Signature of inspecting Authority

Business Correspondent

Cash

Total

* To mark attendance Workers may put their signature or LTI below the days’ column


No. of Differently abled Person

Verified by

Name

Designation

Date

Signature

Signature and Seal of Sarpanch

Date

Note: 1. Programme Officer shall issue the Muster Roll. 2. Numbered Muster Rolls will be maintained on the work site.

Prepared by

Name

Designation

Date

Signature

ANNEXURE B-3(i)

Wage Slip Format 1. Name of Worker

2. Address

3. Job Card No.

4. Description of the Project where the worker has performed the work

5. Muster Roll I.D.

6. Credited amount Rs…………………(in

words…………………………………………………………………………………………….

………………………………………………………..………………………….)

7. Work done by you during the period from…………………(Date) to ………………………..

(Date)

8. Pay Order No…………………….Dated…………………

You are requested to please collect the amount personally or through an authorised

representative from ……………………………..(name of the Bank Branch)

on………………………….(Date) on production of this wage slip.

Thanking you, Yours faithfully,

(Name & Designation of authorised

Person with contact details)

ANNEXURE B-4

Muster Roll Issue Register (To be Maintained by the Issuing Authority i.e. Programme Officer at the Block Level)

Sl. No.

Date of

Issue of

Muster

Roll

Muster

Roll No.

Name of

work for

which issued

Financial Sanction Number and Date

of Work Name of Agency

to whom Muster

Roll Issued

Name, Designation and

Signature of the Official

receiving Muster Roll Sanction

No. Amount Date

1 2 3 4 5 6 7 8 9

ANNEXURE B-5

MUSTER ROLL RECEIPT REGISTER (TO BE MAINTAINED BY GRAM PANCHAYATS and BLOCK)

Sl. No.

Muster Roll No.

Name of Work for

which issued

Financial Sanction Number and Date of Work

For Muster Rolls of Works for which Gram Panchayat is

the Implementing Agency

For Muster Rolls of Works for which Implementing

Agencies are other than the Gram Panchayat

Sanction

No. Amount (in Rs.)

Date

Date of issue of muster roll

by Programme

Officer

Name, Designation

and Signature of the Official receiving

Muster Roll

Date on which copy of

the paid Muster Roll given to the

Gram Panchayat

Date and Signature of the receiving

Gram Panchayat

Official

1 2 3 4 5 6 7 8 9 10

ANNEUXRE B-6

MUSTER ROLL RECEIPT REGISTER (To be maintained by Block and Gram Panchayats)

Sl. No.

Date of Issue/Receipt of

Muster Roll

Muster Roll No.

Name of work for which issued Financial Sanction Number and

Date of Work

Name, Designation

and Signature of the Official

receiving Muster Roll

Date on which copy of

the paid Muster Roll given to the

Gram Panchayat for

record

Date and Signature of the receiving

Gram Panchayat

Official

Sanction

No. Amount (in Rs.)

Date

1 2 3 4 5 6 7 8 9 10

ANNEUXRE B-7

PROFORMA FOR JOB CARD APPLICATION REGISTER

Sl. No Name of Applicant Date of Receipt of

Application of Job

Card

No. and Date of Job

Card Issued

Reasons, if Job Card

not issued and any

other reasons

ANNEUXRE B-8

PROFORMA FOR JOB CARD REGISTER

INDEX OF JOB CARD REGISTER

Sl. No Job Card No. Name of Registered

Person in the Household

Page No.


PROFORMA OF PAGES IN THE JOB CARD REGISTER

1. Registration Number of the Household

State Code/District Code/Block Code/G.P. Code/Village/Family Member

2. Name of Head of Household:

3. Category:

4. Date of Registration:

5. Address:

6. Village:

7. Panchayat

8. Block:

9. District:

10. Whether BPL: 11. Family – Id:

12. Epic No.

13. RSBY No.

14. Details of the applicants of the Household willing to work

Sl. No.

Name Father’s/Husband’s Name

Male/ Female

Age on Date of Registration

P.O./Bank A/C No. including name of the Branch (if any)

Insurance Policy No.

Electors Photo Identity Card No. (EPIC No.)

AADHAR No.

15. Address

16. Date of Registration

Seal and Signature of Registering Authority

Photograph(s) of

members of

Household willing

to work, duly

attested by

Sarpanch and

Panchayat

Secretary

ANNEXURE B-9

EMPLOYMENT REGISTER

Sl.No

.

Date of

Applicatio

n for work

Name of

Applicant

with

Father‟s

or

Husband‟

s name

Addres

s

Job

Car

d

No.

Date of Issue of

Dated

Acknowledgeme

nt receipt

Date of

work

allotmen

t

Date

of

Joinin

g

Work

Descriptio

n of work

Total

No. of

days

worke

d

Total

amoun

t paid

as

wages

(in Rs)

Muste

r Rolls

Uniqu

e ID

Nos.

Total Amount

paid as

Unemployme

nt Allowance,

if any

1 2 3 4 5 6 7 8 9 10 11 12 13

Sub-Total for the page to be carried forward to the next page

ANNEXURE B-10

FORMAT FOR WORKS REGISTER

Wo

rk

ID

Na

me

of

Wo

rk

Villa

ge

Gram

Pancha

yat

Locat

ion of

Work

(Khas

ra

No./

Plot

No.)

Impl

eme

ntin

g

Age

ncy

Sanction

Order No

and Date

Da

te

of

Sta

rt

Date of

Comple

tion

IDs

of

mus

ter

roll

used

Expenditure

Date

of

com

pleti

on

of

Soci

al

Audi

t

Condi

tion of

the

work

(Post-

projec

t)

Benefits

derivable in

terms of

description of

capacity in

area (Square

meters),

volume

(cubic

meter),

length

(meters),

numbers etc.

Current

status

(useful/p

artly

derelict/

derelict)

AS &

FS

T

S

Expendi

ture on

wage

Expendi

ture on

material

Tot

al

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

AS & FS: Administrative Sanction and Financial Sanction TS: Technical Sanction

ANNEXURE B-11

MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT COMPLAINT REGISTER TO BE MAINTAINED AT BLOCK AND DISTRICT LEVEL

Sl. No.

Date Name and Address of

Complainant

Name of Gram Panchayat and

Block

Type of Complaint

Complaint against whom

Action Taken Date of Final

Disposal

1 2 3 4 5 6 7 8

Annexure B-12 (i)

EMPLOYMENT GENERATION: MONTHLY PROGRESS REPORT PART I

1 2 3 4 5 6 7 8 9 10 11 12

a b c d a b c d e

Sl.

No.

District Cumulative No. of

Household issued

Jobcards (Till the

reporting month)

Cumulative

No. of

Household

demanded

employment

(Till the

reporting

month)

Cumulativ

e Labour

Budget

estimatio

n of

employm

ent

provided

(till the

reporting

month)

Cumulative

No. of

Household

provided

employment

(Till the

reporting

month)

No. of

HH

workin

g

under

MGNR

EGA

during

the

reporti

ng

month

Cumul

ative

Labour

Budget

estima

tion of

person

days

(Till

the

reporti

ng

month)

Cumulative persondays generated

(in lakh) (till the reporting month)

Cumul

ative

numbe

r of

HH

compl

eted

100

days

(Till

the

reporti

ng

month)

Number of

HH

beneficiary

of category

SC and ST

or BPL

families or

land

reforms or

IAY or

small

farmers or

marginal

farmers or

Tribes &

other

traditional

forest

dwellers

No.

of

dis

abl

ed

ben

efic

iary

indi

vid

ual

s

SC ST Other Total SC ST Others Total W

om

en

1

2

3

4

5

6

7

8

9

10

11

12

Total

Annexure B-12 (ii)

FINANCIAL PERFORMANCE: MONTHLY PROGRESS REPORT PART II

S.

No

.

Distric

t

O.B

. as

on

1st

Apri

l of

the

yea

r

Release of

last year

received

during

current year

Release

during

current year

Misc.

receip

t

Total

availabilit

y

Cumulativ

e labour

budget

estimation

of total

expenditur

e (Till the

reporting

month)

Cumulative Expenditure

Centr

e

Stat

e

Centr

al

Stat

e

On

wage

s

On

semi-

skille

d and

skille

d

wage

s

On

materi

al

Administrativ

e expense

Non

Recurrin

g

Tota

l

Recurring Non

Recurrin

g

Annexure B-12 (iii)

PHYSICAL PERFORMANCE INDICATING ASSETS CREATED: MONTHLY PROGRESS REPORT PART III

DURING THE YEAR……………………………………. UPTO THE MONTH OF ……………………………………………

Sl.

No

.

Works/Activiti

es

Name of District Total sum of all districts to give pictures of the State as a

whole

Completed works Ongoing Works Completed works Ongoing works

Unit Expenditure Unit Expenditure Unit Expenditure Unit Expenditu

re

1 Water

conservation

and water

harvesting

(number and

cubic mtrs as

well) digging

of new

tanks/ponds

percolation

tanks, small

check dams

etc to be

indicated

Nos. Cu. Mt.

(Earth work)

Nos. Cu. Mt. (Earth

work)

Nos. Cu. Mt. (Earth

work)

Nos. Cu. Mt.

(Earth

work)

separately

2 Drought

proofing (in

numbers and

hectare as

well)

including

afforestation

and tree

plantation)

Nos. Hectare Nos. Hectare Nos. Hectare Nos. Hectare

3 Irrigation

works (in

nos. and

length in km.)

(minor

irrigation

canals and

other

activities to

be indicated

separately)

Nos /Length in Km Nos /Length in Km Nos /Length in Km Nos /Length in

Km

4 Provision of

irrigation

facility, horticulture

plantation

and land

development

Nos./Length

in Kms

Nos./Length

in Kms

Nos./Lengt

h in Kms

Nos./Length in

Kms

facilities to

land owned

by (in nos.)

Scheduled

Castes and

the

Scheduled

Tribes or

below

poverty line

families or to

beneficiaries

of land

reforms or to

the

beneficiaries

under the

Indira Awas

Yojana of the

Government

of India or

that of the

small farmers

or marginal

farmers as

defined in the

Agriculture

Debt waiver

& debt relief

schemes or

beneficiaries

under the

Scheduled

Tribes &

other

traditional

forest

dwellers

(recognition

of forest

right) Act

2006”

5 Renovation

of traditional

water bodies

(in nos. and

cubic mtr as

well)

(desilting of

tanlks/ponds,

desilting of

old canals,

desilting of

traditional

open well etc

to be

indicated

separately)

Nos. Current earth

work

Nos. Current earth

work

Nos. Current earth

work

Nos. Current

earth

work

6 Land

development

(in nos. and

hectare as

well)

plantation,

land levelling

other

activities to

be indicated

separately)

Nos. hectare Nos. hectare Nos. hectare Nos. hectare

7 Flood control

and

protection (In

nos. and

length in km)

(drainage in

water logged

areas,

construction

and repair of

embankment

to be

indicated

separately)

No./Length No./Length No./Length No./Length

8 Rural

connectivity

(in nos and

No. Length in Km No. Length in Km No. Length in Km No. Length in

Km

legth in kms)

9 Any other

activity

(notified by

MoRD)

No./Length/

hectare

No./Length/

hectare

No./Length

/hectare

No./Length/hect

are

Total

Unit in nos.

and

expenditure

be reported

in this row)

Note: (1) information in the column indicating ‘completed works’ must be given in cumulative till the reporting month. (2) The district-wise details will have to be given for each district separately in the dedicated columns (shown above as name ‘Name of District’) and the last segment will be the total (horizontal) sum of all Mahatma Gandhi NREGA districts of the State under each category of works/activities to give consolidated picture of the State as a whole.

ANNEXURE B-12 (IV)

BANK AND POST OFFICE ACCOUNTS REPORT: MONTHLY PROGRESS REPORT PART IV

Sl. No. Name of

the

District

No. of Banks Account

Opened

Amount

of Wages

disbursed

through

Bank

Account

(Rs in

lakh)

No. of Post Office

Accounts Opened

Amount

of Wages

Disbursed

through

post

Office

Accounts

(Rs in

lakh)

Total Accounts Total

amount

disbursed

(Rs in

lakh)

Individual Joint Individual Joint Individual Joint Total

1 2 3 4 5 6 7 8 9=3+6 10=4+7 11=9+10 12=5+8

1

2

3

4

5

6

7

8

9

10

11

12

13

Total

All values should be cumulative upto the reporting month.

Annexure B-12 (v)

TRANSPARENCY REPORT: MONTHLY PROGRESS REPORT PART V

Sl.

No

.

Name

of the

Distric

t

No. of Muster

Rolls verified

Social Audits Inspection conducted Gram Sabhas held Complaints

No. of

Muste

r Rolls

used

Verifie

d

Total Gram

Panchayat

s

No.

of GP

wher

e

Socia

l

Audit

held

Total

work

s

taken

up

No. of

works

inspecte

d at

District

level

No. of

works

inspecte

d at

Block

level

Total Gram

Panchayat

s

No. of

Gram

Sabha

s held

No. of

VCMC

meeting

s held

No. of

complaint

s received

No. of

complaint

s

disposed

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Total

All values should be cumulative upto the reporting month.

ANNEXURE B-12 (vi)

CAPCITY BUILDING (PERSONNEL REPORT): MONTHLY PROGRESS REPORT PART VI-A

Sl

.

N

o.

Nam

e of

Distr

ict

Gram Panchayat level Block level

Gram Rozgar

Sahayak

New Personnel Programme

Officer

Engineers/Technical

Assistant

Computer

Assistant

Accountants New Personnel

Targ

et

Achieve

ment

Targ

et

Achieve

ment

Targ

et

Achieve

ment

Achieve

ment

Achieve

ment

Targ

et

Achieve

ment

Targ

et

Achieve

ment

Targ

et

Achieve

ment

1 2 3 4 5 6 7 8 9 10 11 12

Total

All values should be cumulative upto the reporting month

ANNEXURE B-12 (vi) (Contd…)


Sl.

No

.

Name

of

Distri

ct

District level

Works Manager

and Technical

Assistant

IT Manager &

Computer

Assistants

Training

Coordinator

Coordinator for

Social Audit and

Grievance

Redressal

Accounts Manager New Personnel

Targ

et

Achieveme

nt

Targ

et

Achieveme

nt

Targ

et

Achieveme

nt

Targ

et

Achieveme

nt

Targ

et

Achieveme

nt

Targ

et

Achieveme

nt

1 2 3 4 5 6 7 8 9 10 11 12

Total


ANNEXURE B-12 (vii)


Sl.

No

.

Name

of

Distric

t

Gram Panchayat level Block level

Gram Rozgar

Sahayak

New Personnel Programme

Officer

Engineers/Technica

l Assistant

Computer

Assistant

Accountants New Personnel

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos. to

be

trained

Nos.

trained

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

1 2 3 4 5 6 7 8 9 10 11 12

Total


ANNEXURE B-12 (vii) (Contd…)

CAPCITY BUILDING (Training REPORT): MONTHLY PROGRESS REPORT PART VI-A

Sl.

No

.

Name

of

Distri

ct

District level PRI

Functionaries

Vigilance and

Monitoring

Committee

members

New

Personnel Works

Manager and

Technical

Assistant

IT Manager &

Computer

Assistants

Training

Coordinator

Coordinator

for Social

Audit and

Grievance

Redressal

Accounts

Manager

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

Nos.

to be

traine

d

Nos.

traine

d

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Total


ANNEXURE B-12 (viii)

STATE LEVEL MONTHLY PROGRESS REPORT

Sl.

No

State Staffing Status

IEC Coordinator Social Audit

Coordinator

Grievance Redressal

Coordinator

Training Coordinator IT Manager M&E Coordinator

Total

Posts

Total

personnel

recruited

Total

Posts

Total

personnel

recruited

Total

Posts

Total

personnel

recruited

Total

Posts

Total

personnel

recruited

Total

Posts

Total

personnel

recruited

Total

Posts

Total

personnel

recruited

1 2 3 4 5 6 7 8


ANNEXURE B-12 (viii) (Contd…)

Sl

.

N

o

Stat

e

Staffing Status Inspectio

n

Complaints Minimum Wages State

Fund

Notifie

d Works

Manager

Data Entry

Operator

Finance

Manager

Accounts

Manager

No. of

works

inspecte

d by

State

Receive

d

Dispose

d

Wage

s

Date of

last

notificati

on Tota

l

Post

s

Total

personn

el

recruite

d

Tota

l

Post

s

Total

personn

el

recruite

d

Tota

l

Post

s

Total

personn

el

recruite

d

Tota

l

Post

s

Total

personn

el

recruite

d

1 2


ANNEXURE B-13

MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT DETAILS OF WORK

(To be displayed at site of work)

Name of Work : Vill./G.P.: ..............................................

Details (Location- Khasra No.:

From A to B*:

Project (Yojna) : Year :

Executing Agency : Schedule of Rates (SoRs):

Sanctioned Amount : Material Labour ratio

Date of Start : Completion Date

Material Required Technical Specifications of

work Name of Material Qty. with local Unit Rate per unit

Labour Required

Skilled

Semi skilled

Unskilled

Documents available at site:

For further information contact:

*From A to B: construction of road from A village to B village.

ANNEXURE B-14 MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT

(Information to be Displayed at Public places) Information of construction works done by Gram Panchayat/Other implementing Agencies

Panchayat Samiti: District: Gram Panchayat: Ward/Village:

Year Executing

Agency

Sl. No. Name of

work

Village Ward Sanctioned Amount Expenditure Amount

Labour Material Total Labour Material Total Physical

position

of work

ANNEXURE B- 15(i)

LABOUR BUDGET FORMAT: PART I (TO BE FILLED BY THE DISTRICT)

S.

No

Month Total

Rural

HH

(census

2001)

HHs

issued

Job

Cards

Household Demand

HHs provided

employment in

previous

financial year*

HHs provided

employment in

current

financial year*

Specify,

whether

according to

last MPR or

Projected for

the concerned

month

% change

from

previous to

current year

(4b-4a) / 4a)

* 100

HHs projected to

be provided

employment in

the next

financial year*

% change from

current year to

projected

financial year

(4d-4b)/4b)*100

1 2 3 4a 4b A 4c 4d 4e

1 April

2 May

3 June

4 July

5 August

6 September

7 October

8 November

9 December

10 January

11 February

12 March

Total *Previous financial year (FY): Refers to the last financial year, that is, the year preceding the current financial year.

Current financial year: Refers to current financial year in which budget is being made (as per the Guidelines the Labour Budget should be submitted latest by January 31 of

the current financial year).

Next financial year: Refers to the financial year for which projection is being done.

For example: If the labour budget is being prepared for 2009-10, the previous financial year is 2007-08, the present financial year is 2008-09 and the next financial year is

2009-10

ANNEXURE B-15 (i) (PART I) (Contd...)

Sl.

No

Month Persondays Generated Persondays of Employment

Provided/HH

Justification

(if any)

Persondays

provided

in the

previous

financial

year*

Persondays

provided

in the

current

financial

year*

Specify,

whether

according

to last

MPR or

projected

for the

concerned

month

%

change

from

previous

to

current

financial

year*

(5b-5a)/

5a)* 100

Projected

persondays

to be

generated

in the next

financial

year

%Change

from

current

year to

projected

financial

year*

(5d-5b) /

5 b)* 100

Persondays

provided

per HH in

the

previous

financial

year

(5a/4a)

Persondays

provided

in the

current

financial

year* (as

according

to the last

MPR or

projected)

(5b/4b)

Projected

persondays

per HH to

be

provided

in the next

financial

year*

(5d/4d)

1 5a 5b B 5c 5d 5e 6a 6b 6d

1

2

3

4

5

6

7

8

* Previous financial year (FY): Refers to the last Financial Year, that is, the year preceding the current financial year.

Current financial year (FY) : Refers to the current Financial Year in which Budget is being made (As per Guidelines the Labour Budget should be submitted latest by January

31 of the current FY) Next Financial Year (FY): Refers to the Financial Year for which projection is being done ForExample: If the Labour Budget is being prepared for

2009-2010, the previous Financial Year is 2007-2008, the present Financial Year is 2008-2009 and the next Financial Year is 2009-2010.

ANNEXURE B-15 (i) (PART I) (Contd…….) Sl.

No

.

Month Wage Expenditure Material Expenditire (skilled + semi skilled + Material)

Wage

Expenditu

re in the

previous

financial

year*

Wage

expenditu

re in the

current

financial

year

Specify

whetehr

accordin

g to last

MPR or

projecte

d for the

concerne

d month

%Chang

e from

previous

to

current

financia

l year

(7b-7a)

7a)*100

)

Projected

wage

expenditu

re in the

next

financial

year*

%Chang

e from

current

year to

projecte

d

financia

l year*

(7d-7b)

/

7b)*100

Material

expenditu

re in the

previous

financial

year*

Material

expenditu

re in the

current

fiancial

year

Specify

whetehr

e

accordin

g to last

MPR or

projecte

d for the

concerne

d month

%

Change

from

previou

s to

current

fiancial

year*

(8b-8a)

/

8a)*10

0)

Projected

material

expenditu

re in the

nexct

fiancial

year

%

Change

from

current

year to

projecte

d

fiancial

year*

(8d-

8b)/8b)

* 100

1 7a 7b C 7c 7d 7f 8a 8b D 8c 8d 8e

1 April

2 May

3 June

4 July

5 August

6 Septemb

er

7 October

8 Novemb

er

9 Decembe

r

10 January

11 February

12 March

Total * Previous financial year (FY): Refers to the last Financial Year, that is,the year preceding the current Financial Year

Current financial year(FY): Refers to the current Financial Year in which Budget is being made (As per Guidelines the Labour Budget should be submitted latest by January 31 of the current FY) Next financial year

(FY): Refers to the Financial Year for which projection is being done

For Example: If the Labour Budget is being prepared for 2009-2010, the previous Financial Year is 2007-2008, the present Financial Year is 2008-2009 and the next Financial Year is 2009-2010.

Sl.

No.

Month Central Funds received and expenditure (in lakh) (According to last MPR upto reporting month) Justification (if

any) Central Funds Received in the current

financial year (according to last MPR)

Total availability

(according to last MPR)

Total expenditure

(according to last MPR)

Unspent

balance (9b-

9c)

1 9a 9b 9c 9d 1 April 2 May 3 June 4 July 5 August 6 September 7 October 8 November 9 December 10 January 11 February 12 March Total

* Previous Financial Year (FY): Refers to the last Financial Year, that is,the year preceding the current Financial year

Current Financial Year(FY):Refers to the current Financial Year in which Budget is being made (As per Guidelines the Labour Budget should be submitted latest by January31 of the current FY)

Next Financial Year (FY): Refers to the Financial Year for which projection is being done

For example:If the Labour Budget is being prepared for 2009-2010,the previous Financial Year is 2007-2008, the present Financial Year is 2008-2009 and the next Financial Year is 2009-2010

ANNEXUREB-15(ii)

LABOUR BUDGET FORMAT: PART II

ANNUAL PROJECTION OF WORKS TO MEET ESTIMATED EMPLOYMENT DEMAND AND ESTIMATED

EXPENDITURE

Name of District : ......................................... For the Year .............................

Sl.

No.

Nam

e of

Dist

rict

Numbe

r of

Househ

olds

(Job

Card

holders

)

expecte

d to

deman

d wage

employ

ment

Approved activities through which employment to be provided

Water Conservation and water harvesting Drought proofing (including afforestation and

tree plantation)

Irrigation canals including micro

irrigation works

Unit

Mand

ays to

be

gener

ated

Estimated cost (Rs.

in Lakh) Unit

No.

of

sapli

ngs

prop

osed

to be

plant

ed

(Nos.

)

Mand

ays to

be

gener

ated

Estimated cost (Rs.

in Lakh) Unit

Estimated cost (Rs.

in Lakh)

No.

of

wo

rks

Cubic

Mts.

On

unski

lled

Wag

e

On

mater

ial

inclu

ding

killed

&

semi

skille

d

wage

s

To

tal

No.

of

wo

rks

In

H

a.

On

unski

lled

wage

On

mater

ial

inclu

ding

skille

d and

semi

skille

d

wage

s

To

tal

No.

of

wo

rks

Len

gth

in

km.

Mand

ays to

be

gener

ated

On

unski

lled

wage

On

mater

ial

inclu

ding

skille

d and

semi

skille

d

wage

s

To

tal

1 2 3 4 5 6 7 8 9 10 11

12 13 14 15 16 17 18 19 20 21 22

2

TOTAL

ANNEXURE B-15 (ii)

LABOUR BUDGET FORMAT: PARTII (Contd...)

Sl.N

o.

Nam

e of

Distr

ict


Provision of irrigation facility to land owned by

SC/ST, beneficiaries of land reforms & IAY

reforms small farmers or marginal farmers or

beneficiaries under the Scheduled Tribes &

other traditional forest dwellers

Renovation of traditional water bodies

including desilting of tanks

Land development (indicate kind of activity)

Unit

Manda

ys to

be

genera

ted

Estimated cost (Rs. in

Lakh) Unit

Manda

ys to

be

genera

ted


Lakh) Unit

Manda

ys to

be

genera

ted


Lakh)

No.

of

wor

ks

Land

in Ha.

To be

provid

ed

irrigat

ion

facilit

y

On

unskil

led

Wage

On

materi

al

includ

ing

killed

&

semi

skilled

wages

Tot

al

No.

of

wor

ks

Cub

ic

mtr.

On

unskil

led

wage

On

materi

al

includ

ing

skilled

and

semi

skilled

wages

Tot

al

No.

of

wor

ks

In

H

a.

On

unskil

led

wage

On

materi

al

includ

ing

skilled

and

semi

skilled

wages

Tot

al

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40

1

2

3

Tota

l

ANNEXURE B-15 (ii)

LABOUR BUDGET FORMAT: PARTII (Contd...)

Sl.

No

.

Na

me

of

Dis

trict


Flood control and Protection works

including drainage in water logged

areas

Rural connectivity roads to provide

all weather access

Any Other works Grand Total

Unit

Man

days

to be

gene

rated

Estimated cost

(Rs. in Lakh) Unit

Man

days

to be

gene

rated

Estimated cost

(Rs. in Lakh)

Unit

Mand

ays to

be

gener

ated

Estimated cost

(Rs. in Lakh)

No

.

of

wo

rks

Le

ngt

h in

Km

s

On

unsk

illed

Wag

e

On

mate

rial

inclu

ding

kille

d &

semi

skill

ed

wag

es

To

tal

No

.

of

wo

rks

Le

ngt

h in

Km

s.

On

unsk

illed

wag

e

On

mate

rial

inclu

ding

skill

ed

and

semi

skill

ed

wag

es

To

tal

Na

me

of

wo

rk No

.

of

wo

rks

Quali

tative

Unit

On

unsk

illed

wag

e

On

mate

rial

inclu

ding

skill

ed

and

semi

skill

ed

wag

es

To

tal

On

unsk

illed

wag

e

On

mate

rial

inclu

ding

skill

ed

and

semi

skill

ed

wag

es

To

tal

42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63

1

2

3

4

5

6

7

8

9

10

11

12

13

14

Total

ANNEXURE B-16

FORMAT FOR STATE / DISTRICT TO CLAIM CENTRAL

FUNDS UNDER MGNREGA

Name of State/ District with full address:

SECTION-A-FINANCIAL

1. Status of receipt of funds during the year in the district:

Sl. No.

Particulars Amount (in Rs. lakhs)

1 Opening balance as on 1st April of the previous financial year (*)

2 Funds released during the previous financial year(a) Central release(b) State release Total (a+b)

3 Misc. receipts credited during the previous year

4 Total funds available (1+2+3) during the previous financial year under NREGA

5 (a) Total funds utilized during the previous financial year(b) Expenditure on administrative infrastructure (out of 5a )(c) Expenditure on unskilled labour component (out of 5a )(d) Material cost including semi-skilled and skilled labour (out of row 5a)

6 Closing balance of the previous financial year/opening balance of the current financial year as on 1st April ( 4-5a)

7 Funds released during the current financial year($)(a) Central release(b) State release(c) Total (a+b)

8 Misc. receipts credited during the current financial year

9 Total funds available during the current financial year under NREGA (6+7+8)

10 Expenditure incurred during the current financial year under NREGA till date…(please mention date)

11 Percentage of utilization to total funds available (9/10x100)

Note :

(*) If the proposal is submitted after 30th of September, it should be as per the audited statement of accounts and if earlier, must be as per UC

that should also be enclosed.

($) If the Central or State release of the previous year has been received during the current year and is shown during the current year, it

must be clearly mentioned in footnotes how much of the amount shown during the current year pertains to the previous year.

SECTION-B(PHYSICALPROGRESS)

1 No. of households issued Job Cards _________________________

SCs STs Others Total

2 No. of households who have demanded employment (up to date) ______________________ 3 No. of households that have been provided employment (up to date)___________________

4 No. of households that have completed 100 days of employment (up to date) ___________ 5 No. of Mandays generated ----------------------------------------(in lakhs)

(Signature and stamp of the District Programme Co-ordinator)

ANNEXURE B-16(A)

MONTHLY ALLOTMENT AND UTILIZATION CERTIFICATE

WATCH REGISTER Month Opening Balance (Rs)*

Sl.No. Date Allotment Expenditure Balance# UC

Submitted UC

pending

1 2 3 4 5 6 7

Month’s Total

* Month’s total of Col.5 will become the Opening Balance of next month

# Balance is calculated by deducting expenditure from the total amount of funds received from Centre and

States, including miscellaneous receipts.

Explanatory Notes to Annexure B-16

FORMATS FOR CLAIMING CENTRAL FUNDS UNDER

MAHATMA GANDHI NREGA Para …………. of the Mahatma Gandhi NREGA Operational Guidelines prescribes

the procedure for release of funds. The formats prescribed for claiming the Central share of funds are given in Annexure …….. All proposals for release of the second instalment should be submitted on this format accompanied by other documents referred in para ……… of the Guidelines.

Districts are advised to keep the following points in view while submitting

information in the proposals.

NFFWP and SGRY programmes have been subsumed in Mahatma Gandhi

NREGA w.e.f. 2nd February 2006. Availability from all these sources should

be reported as indicated for 2005-06 & 2006-07.

Information sought should be fully reported. No column should be left blank

and if there is no data this may be shown as NIL.

Information sought in the format should be as per the source indicated and

not based on any other source.

SECTION A

Funds utilized till date refer to latest expenditure reported by all executing

agencies. The district should report the date up to which expenditure is being

reported.

SECTION B

Point 1 – The number of households issued job cards should reflect the

number of job cards issued since inception of Mahatma Gandhi NREGA till

the reporting date.

Point 2 – The number of households demanding employment should be the

number of households demanding work out of households provided with job

cards as reported at I above.

Point 3 – Refers to the cumulative number of households that have been

provided employment (up to date). If a household was provided employment

in a month and also, in subsequent month(s), it will be counted only once.

Point 4 -Households that have completed 100 days of employment have to be

reported on actual basis as derived from employment registers maintained at

the GP level based on job card data.

Check list on pre-requisites/documents for release of 2nd

Tranche Financial Year………. (For State without State Employment Guarantee Fund)

SN Indicator Response Remarks

1 Is the expenditure in FY ………. more than 60 % of Total Available Fund?

2 Is the updated physical progress incorporating employment generated (person days) and

number of House Hold covered provided with the proposal?

3 Has the updated financial progress report been submitted?

4 Has the Utilisation Certificate (UC) for the year ………. (provisional updated) been furnished

in the prescribed format (Form - )?

4.1 If yes, does it have information on actual expenditure, administrative expenditure, expenditure

on material, no. of persondays generated and households covered?

4.2 Are UC and Audit Report (AR) for 2010-11 furnished with this proposal?

4.3 Are Opening Balance (OB) and Closing Balance (CB) in AR, UC and Monthly Progress

Report (MPR) for FY ………… consistent with one another?

4.4 Is OB in AR/UC for FY …….. consistent with CB in AR/UC for FY ………..?

4.5 Whether AR indicates balances with the Implementing Agencies and the same has been

included in the CB in the UC?

4.6 Is the cost per person-day employment generation equal or less than the upper cap cost as

agreed to in the Labour Budget?

5 Has the State Govt. examined the UCs and AR before sending the proposal to the Ministry

seeking release of funds?

6 Are there any Audit Para/ observations pending for action by the State/District?

7 Has the MoRD ever advised the State/District to conduct a special internal audit?

7.1 If yes, whether such audit has been conducted and report submitted?

8 Is wage and material ratio maintained within the prescribed level of 60:40?

9 Has any household been provided employment more than 100 days?

9.1 If yes, is the excess expenditure (i.e. excess wage payments, material and administrative

expenses) estimated and recouped to the MGNREGA account by the State?

10 Are the wages equal to the notified wage rate paid to MGNREGA workers?

10.1 If the wages are being paid in excess of the notified wage rate, is the excess expenditure has

been estimated and recouped to MGNREGA account.

11 Is the wage payment consistent with the approved working hours under MGNREGA?

12 Has the State Share in FY ……….. been released in full?

12.1 If yes, whether proof (certificate from bank where MGNREGA a/c is maintained) of such

transfer of State share is submitted with the proposal?

13 Has the State/District received funds other than central share and State share?

13.1 If yes, are the sources of such funds mentioned in the UCs & ARs?

14 Was there any diversion of funds from the MGNREGA account during ……….. and ……….

or during earlier years? If so, provide a status on recoupment of such sums.

15 Was there any embezzlement/misappropriation of MGNREGA funds during the year ………

and during the year ………… or in earlier years? If so, action taken in this matter need to be

submitted.

16 Are the certificates on non-diversion and non-embezzlement of programme funds furnished?

17 Has the MIS expenditure reporting reached 100% level?

18 Whether Bharat Nirman Rajiv Gandhi Sewa Kendras in all GPs have been constructed?

19 Is there any complaints/VIP references pending against the State/District for resolution? If so, a

status note on number of complaints/references pending and duration of pendency should be

provided.

19.1 If yes, whether details of action proposed/taken so far complaint-wise have been furnished?

20 Are the social audits regularly (at least twice in a FY) being held? Please indicate number of

social audit so far conducted.

20.1 Are the findings of such social audits uploaded on to the MIS and Action taken within the

stipulated period (3 months)?

21 Are ombudsmen instituted in all the districts?

22 Were there any specific conditions mentioned in the Sanction order while releasing the 1st

Tranche of Central Share?

22.1 If yes, whether these conditions were complied with and details submitted with the proposal?

Check list on pre-requisites/documents for release of 2nd

Tranche Financial Year……….

(For State with State Employment Guarantee Fund)

SN Indicator Response Remarks

1 Is the expenditure in FY ………….. more than 60 % of Total Available Fund?

2 Is the updated physical progress incorporating employment generated (person days) and

number of House Hold covered provided with the proposal?

3 Has the updated financial progress report been submitted?

4 Has the consolidated Utilisation Certificate (UC) for the year ………. (provisional

updated) been furnished in the prescribed format (Form ……….)?

4.1 If yes, does it have information on actual expenditure, administrative expenditure,

expenditure on material, no. of persondays generated and households covered?

4.2 Is a consolidated UC for the year ………… furnished with this proposal?

4.3 Has the State Govt. examined the UCs and Audit Reports (ARs) received from all the

districts before sending the proposal to the Ministry seeking release of funds?

4.4 If yes, is a certificate to the effect that „UCs/ARs for the year …………. from all the

districts have been received, examined and found to be in order‟ submitted with this

proposal?

4.5 Whether AR indicates balances with the Districts and other Implementing Agencies and

the same has been included in the CB in the UC?

4.6 Are Opening Balance (OB) and Closing Balance (CB) in UC and Monthly Progress

Report (MPR) for FY …………… consistent with each other?

4.6 Is OB in UC for FY ………… consistent with CB in UC for FY …………..?

4.5 Is the cost per person-day employment generation equal or less than the upper cap cost as

agreed to in the Labour Budget?

5 Are there any Audit Para/ observations pending for action by the State/District?

6 Has the MoRD ever advised the State/District to conduct a special internal audit?

6.1 If yes, whether such audit has been conducted and report submitted?

7 Is wage and material ratio maintained within the prescribed level of 60:40?

8 Has any household been provided employment more than 100 days?

9 If yes, is the excess expenditure (i.e. excess wage payments, material and administrative

expenses) estimated and recouped to the MGNREGA account by the State?

10 Are the wages equal to the notified wage rate paid to MGNREGA workers?

10.1 If the wages are being paid in excess of the notified wage rate, is the excess expenditure

has been estimated and recouped to MGNREGA account.

11 Is the wage payment consistent with the approved working hours under MGNREGA?

12 Has the State Share in FY …………….. been released in full to Districts?

12.1 If yes, whether proof (certificate from bank where MGNREGA a/c is maintained) of such

transfer of State share is submitted with the proposal?

13 Has the State received funds other than central share and State share?

13.1 If yes, are the sources of such funds mentioned in the UCs & ARs?

14 Was there any diversion of funds from the MGNREGA account during the year ……….

and …………… or during earlier years? If so, provide a status on recoupment of such

sums.

15 Was there any embezzlement/misappropriation of MGNREGA funds during the year

……………… and the year ………….. or in earlier years? If so, action taken in this

matter need to be submitted

16 Are the certificates on non-diversion and non-embezzlement of programme funds

furnished?

17 Has the MIS expenditure reporting reached 100% level?

18 Whether Bharat Nirman Rajiv Gandhi Sewa Kendras in all GPs have been constructed?

19 Is there any complaints/VIP references pending against the State/District for resolution? If

so, a status note on number of complaints/references pending and duration of pendency

should be provided.

19.1 If yes, whether details of action proposed/taken so far complaint-wise have been

furnished?

20 Are the social audits regularly (at least twice in a FY) being held? Please indicate number

of social audit so far conducted.

20.1 Are the findings of such social audits uploaded on to the MIS and Action taken within the

stipulated period (3 months)?

21 Are ombudsmen instituted in all the districts?

22 Were there any specific conditions mentioned in the Sanction order while releasing the 1st

Tranche of Central Share?

22.1 If yes, whether these conditions were complied with and details submitted with the

proposal?

UTILISATION CERTIFICATE FOR THE YEAR……………UNDER MGNREGA State ....................................... District………………………… 1. Unspent Balance of the

Previous Year......................

Scheme/ Programme

Balance (Rs in lakh)

MGNREGA

Others*

Total

*Specify the scheme

2. Grant received during the Year …................... Rs…...…lakh.

(Rs in lakh)

Letter No. & Date

Centre State

i)

ii)

iii)

3) Miscellaneous receipts of the Agency, if any, under MGNREGA Rs. ……………………Lakh.

Source of Misc. Receipt

Amount Received (Rs in lakh)

Bank Interest

Excess State Share

Recovery of funds

Others*

Total

*Specify the source 4) Total funds available: (1+2+3) Rs. …………………………Lakh

Certified that a sum of Rs……………… (Rupees.....................only) was received by the State/ District.............………as Grants-in-Aid during…….............. from the Govt. of India vide Ministry of Rural Development Letter No. ………………………dated……………and Rs. ….....………………from the State Government vide Letter No.…………...…Dated………................. Further a sum of Rs…………..…………… (Rupees.....................only) being unspent balance of the previous year……......……….. was allowed to be brought forward for utilization during the current year………............……. The miscellaneous receipt of the agency during the year …….....…… was Rs..............................lakh. It is also certified that out of the above mentioned total funds of Rs.…................…….. (Rupees.....................only) a sum of Rs…....................…...………. (Rupees.....................only) has been utilized by the State/ District during…......………....... for the purpose for which it was sanctioned. The expenditure on wages and materials (including semi-skilled and skilled labour) are Rs ……………(Rupees....................................................only) and Rs..………………… (Rupees.....................only) respectively. Further Rs..………………… (Rupees.....................only) has been utilised on Administrative Contingency permissible under the MGNREGA. It is further certified that the unspent balance of Rs………………(Rupees.....................only) remaining at the end of the ……………… (month) year will be utilised for the programme during the remaining period of current year / next year.

3. Certified that the conditions on which fund was sanctioned have been duly fulfilled /are

being fulfilled and have exercised following checks to see that the money has been actually

utilised district-wise for the purpose for which it was sanctioned:

Kind of checks exercised:

(i) The Agency’s statement of Accounts for the year ……………….duly audited by the Chartered Accountant have been obtained and sanctioned.

(ii) The Utilisation Certificates and Audit/Inspection Reports for the prescribed year of

the district have been obtained and duly scrutinized.

(iii) It has been ensured that the physical and financial performance under

MGNREGA has been according to the requirement, as prescribed in the

guidelines issued by Govt. of India/State Government.

(iv) Certified that muster rolls in all works under MGNREGA have been maintained correctly.

(v) Certified that only permissible items of works under Schedule I of MGNREG Act have been taken up.

(vi) Certified that wages as per the notified wage rates have been paid under MGNREGA.

(vii) The utilization of the aforesaid fund resulted into the following:

a) Physical output)

(i) No. of Mandays Generated :………………(In lakhs) ii) No. of households provided employment: ……………….

b) Outcomes

(i) Works and activities

Works/Activities No. of Works

Completed In Progress

Water conservation and water harvesting

Drought proofing Micro irrigation works Provision of irrigation facility to land owned by SCs and the STs or BPL families or to beneficiaries of land reforms or to the beneficiaries under the IAY of the Government of India or that of the small farmers or marginal farmers as defined in the Agriculture Debt waiver & debt relief schemes or beneficiaries under the Scheduled Tribes & other traditional forest dwellers (recognition of forest right) Act 2006”

Renovation of traditional water bodies Land development Flood control and protection Rural connectivity Bharat Nirman Rajiv Gandhi Sewa Kendra (BNRGSK) Any other activity(approved by MRD) Total

ii) No. of households completed 100 days of employment …………………..

iii) No. of households provided employment in excess of 100 days ………………………..

iv) No. of mandays created in excess of 100 days per households …………………………. v) Expenditure for above No. (iv) ……………………………………. vi) Certified that excess expenditure on above No. (v) has been borne by State Government.

Signature:

Name…………………………………………..

Office Stamp of the District Programme Coordinator of the concerned District

Dated: Note: Strike out whichever is not applicable.

ANNEXURES -...

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