ANNEXURE “B€¦ · Web view¹ Includes price quotations, advertised competitive bids, limited...

REQUEST FOR FORMAL WRITTEN PRICE QUOTATION FORM

Procurement from R30 000, 00 up to a transaction value of R200 000, 00 (including Vat)(For publication on Ekurhuleni Metropolitan Municipality Website and Notice Board)

QUOTATION NUMBER: GEQ.MI.04.103RE-ADVERT

DESCRIPTION: Appointment of a contractor for the maintenance of wooden overhead lines network MV and LV as per specifications

DATE OF ADVERTISEMENT: 13 SEPTEMBER 2016CLOSING DATE: 27 SEPTEMBER 2016CLOSING TIME: BEFORE 15H00QUOTATIONS MUST BE DEPOSITED IN BID BOX at CENTRAL PROCUREMENT OFFICE, NO: 5 JUNCTION RD, DRIEHOEK BOX NUMBER…….21.…

BIDDER

NAME of Company i.e. Proprietor/Close Corporation/ Partnership/Sole Proprietor

Legal Name: ____________________________________________ Trading as: _____________________________________________

Company i.e. Proprietor /Close Corporation/ Partnership/ Sole Proprietor Registration NumberEkurhuleni Metropolitan Municipality Vendor Registration Number (if already have)

CSD number (Compulsory):

Company i.e. Proprietor/Close Corporation/ Partnership/Sole Proprietor Postal Address Postal Code __________Contact Details of the Person Representing the Company i.e. Proprietor /Close Corporation/ Partnership/ Sole Proprietor Registration Number

Name: _______________________________________________Telephone: (____) _____________ Fax: (____) ______________Cell phone: ___________________________________________E-mail address: ________________________________________

Income Tax Number

VAT Reference Number (if applicable)

SECTION 1BIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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1. All quotations received will be evaluated on the 80/20 point scoring basis. The 80 points will be for Price and 20 points are for Broad Based Black Economic Empowerment (BBBEE) for attaining the BBBEE Status level contribution in accordance with the table below:

MBD 3.1: Pricing Schedule – Firm Prices. MBD 6.1: Preference Points Claim MBD 9: Certificate of Independent bid determination

If the MBD forms are not completed & submitted, your quotation will be rejected. No quotation will be considered from persons in the service of the state (MBD4). As from the 7 December 2011, all Service providers/contractors must submit valid,

certified copies of their BEE certificate from an accredited BEE verification agency with their bid submission. Failure to submit will lead to forfeiture (loss) of the preference points.

Failure to submit a BEE certificate will lead to forfeiture (loss) of the preference points. In the instance of Exempted Micro Enterprise (EME) (turn over less than R 10m) a letter from a professional, registered accountant/auditor or affidavit (download from Dti website: www.thedti.go.za)in order to qualify for preference points.

Electronic (e-mailed or faxed) quotations are not accepted.

2. A COMPULSORY BRIEFING SESSION AT 09H00 ON 20TH SEPTEMBER 2016 AT 01 JUNCTION RD; DRIEHOEK; GERMISTON.

EMM contact person: M DHLAMINI/ A MAKGOPA TEL NO: 011 999 1214/2098 SECTION 2

1. The Lowest or any bid will not necessarily be accepted and the EMM reserves the right not to consider any bid not suitably endorsed or comprehensively completed as well as the right to accept a bid in whole or part.

2. Brand names MUST be specified in MBD 3.1” attached hereto (Price Schedule document).3. Where deliveries are quoted “ex-stock” the period of delivery must not exceed Five (5) maximum

working days after receipt of order. If this condition is not adhered to, the order could be cancelled.

4. Quotations are to be completed in accordance with the conditions as set out in the quotation document and must be sealed and externally endorsed with the quotation number and place in the quotation box indicated above.

5. Payments will be made thirty (30) days after receipt of invoice by Council. 6. Quotations received after the closing date and time will not be considered.7. Samples of the required items or goods are available for your perusal (where applicable)8. Samples may be requested from bidders before award of quotation (where applicable)9. Should the above-mentioned conditions not be adhered to the quotation will be considered

invalid.10. Quotation to be valid for 60 days.

VERY IMPORTANT NOTICE ON DISQUALIFICATIONS:

A bid not complying with the peremptory requirements stated hereunder will be regarded as not being an “Acceptable bid”, and as such will be rejected.

BIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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“Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and specifications as set out in the bid documents, including conditions as specified in the Preferential Procurement Policy Framework Act (Act 5 of 2000) and related legislation as published in Government Gazette number 22549, dated 10 August 2001, in terms of which provision is made for this policy.

1. If a VALID ORIGINAL TAX clearance certificate or copy thereof (or in the case of a joint venture, of all the partners in the joint venture) has not been submitted with the bid document on closing date of the bid.

2. If any pages have been removed from the bid document, and have therefore not been submitted, or a copy of the original bid document has been submitted.

3. Failure to complete the schedule of quantities as required, i.e only lump sums provided.4. Scratching out, writing over or painting out rates, without initialling next to the amended rates or information, affecting the evaluation of the bid.5. The use of correction fluid (i.e. tippex) or any erasable ink, e.g. pencil.6. Non-attendance of mandatory/compulsory:

- Site inspections or;- Information/Clarification meetings

7. If the MBD forms are not completed & submitted, your quotation will be rejected.9. No quotation will be considered from persons in the service of the state (MBD4).10. The bidder attempts to influence, or has in fact influenced the evaluation and/or awarding of

the contract11. The bid has been submitted either in the wrong bid box or after the relevant closing date and

time12. Failure to provide a valid certificate from the Department of Labour, or a declaration (Specific

goals – “Equity ownership”) by a designated employer that it complies with the Employment Equity Act 55 of 1998.

13. If any municipal rates and taxes or municipal service charges owed by the bidder or any of its directors to the municipality, or to any other municipality or municipal entity, are in arrears for

more than three months.14. If any bidder who during the last five years has failed to perform satisfactorily on a previous contract with the municipality, municipal entity or any other organ of state after written notice

was given to that bidder that performance was unsatisfactory.15. The accounting officer must ensure that irrespective of the procurement process followed, no

award may be given to a person –

(a) who is in the service of the state, or;(b) if that person is not a natural person, of which any director, manager, principal

shareholder or stakeholder, is a person in the service of the state; or; who is an advisor or consultant contracted with the municipality in respect of contract that would cause a conflict of interest.

16. Not attaching or submitting of required documentations. 17. Price schedule on the advert must be completed even if you submit/attach a separate

quotation to the document.18. Price schedule to be completed in full ie: Rates; unit prices; sub-totals; vat if applicable and

totals

FORM “E”

SPECIFICATIONS

Ekurhuleni Metropolitan Municipality is not bound to accept the lowest or any quotation and reserves the right to accept the whole or any part of a quotation.


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This Bid may be awarded to more than one bidder

APPOINTMENT OF A CONTRACTOR FOR THE MAINTENANCE OF STEEL POLE OVERHEADLINES NETWORK IN GERMISTON AREA.

APPOINTMENT OF A CONTRACTOR FOR THE MAINTENANCE OF WOODEN OVERHEADLINES NETWORK MV AND LV.

1. BACKGROUNDSeveral suburbs in the Ekurhuleni Metropolitan Municipality (EMM) were reticulatedby means of steel poles, concrete poles and wooden poles with stranded barecopper conductors or either aerial bundle conductor. Service connections are eitheran overhead connection or underground cables that have been strapped to thepoles. Most of the steel poles have now rusted to the extent that entire linesregularly fall over due to poles breaking off at ground level. The bare copperconductors have also been damaged so often through being forced together by treebranches and line thefts that most of the conductors are full of weak points andjoints that regularly break or burn off when the wind blows or when a fault occurs.Aerial bundle conductor is also damaged in areas where theft and overloading tookplace.In the light of the above the Ekurhuleni Metropolitan Municipality (EMM) now wishesto employ a contractor to remove existing dilapidated and worn out low voltageoverhead lines in the Ekurhuleni Metropolitan Municipality (EMM) and replaces itwith a system of low voltage aerial bundled conductors on tubular steel poles,concrete poles or wooden poles. The need is also there to replace non-standardlow voltage overhead service connections.Due to the extent of the task and also the fact that not all the lines are in an equallybad condition, the work will be undertaken over a period of several years. TheMunicipality will also use the opportunity to rationalise the layout of the low voltageoverhead line system to allow for load growth and load shift that has taken placeover the years since the lines were built.There is also a need in replacing and repairing overhead low voltage service andoverhead distribution cables especially where cables are past their useful life,damaged by cable theft and 3rd party interference.It is a requirement that the contractor/s must be available after hours to performemergency breakdowns on the underground and overhead low voltage network toensure that we deliver a firm and reliable service to the customers of the EMM.

2. SCOPEBidders are required to quote for the following: To inform the customers where a line is to be rebuilt or a cable is repaired orreplaced of the fact that the power will be off for a considerable period of timewhile the work is being undertaken. To receive as a free issue from EMM or supply when requested the necessarygalvanised tubular steel poles, concrete poles and wooden poles, aerial bundledconductor and low voltage cable. Contractor to ensure that all material suppliedor received are correct and suited for the specific application. To carefully disconnect the supply cable to the existing line as well as all thehouse service connections and then remove the overhead line conductors,damaged wooden poles, concrete poles and rusted steel poles and convey thescrap material to a specified workshop of the EMM in the EkurhuleniMetropolitan Municipality (EMM). Relatively new poles that are not damaged,


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cracked or rusted or wooden poles not rotten shall be returned to the verticaland left in position for use in the new line or shall be repositioned for such use. To supply the necessary pole top service connection boxes / pole kits, pole topcable, dead end and support clamps, electrical connectors and all wiring andsundry materials and erect an aerial bundled conductor low voltage overheadline in more or less the same position as the bare conductor low voltageoverhead line that was removed. To reconnect the supply cable and service connections, commission the newABC line, test all the service connections for polarity, phasing and earthcontinuity and hand the whole system over to the Ekurhuleni MetropolitanMunicipality in a proper working condition. An earth resistance / continuity test certificate of each replaced steeldistribution pole and ABC line to be provided with each invoice. 10ohmsand less will be acceptable readings The overall resistance to earth of the neutral of an LV distributor ordistribution system must not exceed 10 ohms. To supply all material (cable, joints & sundry material) when needed toreconnect a low voltage bulk supply connection. To update existing drawings and provide as-built drawings to the EMM inelectronic format (AutoCad). This bid also allows for other work requests to be carried out as part of therebuilding and repairing of lines as specified in this document. It shall be noted that the contractor is only allowed to work on an undergroundcable if it forms part of a refurbishment or rebuilding project currently inprogress. Cable fault location and repairs of underground cables notforming part of a project are covered by another bid and does not form part ofthis bid.Note: Preference will be given to Ekurhuleni based companies and biddersand note that this bid may be awarded to more than one company.It is envisaged that the work will be undertaken over the entire EkurhuleniMetropolitan Municipality (EMM) on an as and when basis. Bidders are thusrequired to quote for the work on a rate basis to allow some flexibility in theexecution of the work and to facilitate payment for work completed. Bidders canbid for all areas or for a particular area . The areas of the Ekurhuleni areAlberton, Benoni, Boksburg, Brakpan, Edenvale, Germiston, Kempton Park,Tembisa, Springs.

3. REQUIREMENTSNote that specific works cannot be surveyed before bidding as this will be acontinuous project as and when required. The bidder must quote on the requiredrate prices, which will be used to adjust the total price per individual works projectrequired.Bidders are required to survey, inspect and examine the existing bareconductor overhead lines in all areas, or in the area he or she is bidding for,in the Ekurhuleni Metropolitan Municipality (EMM).

4. PROGRAMME OF WORKSThe contractor will give notice in writing to the Chief Area Engineer or his / herrepresentative when he commences work on site and renders progress reports tothe Chief Area Engineer or his / her representative at regular intervals, as requiredby the Chief Area Engineer or his / her representative.

5. COMPLIANCE WITH LEGISLATIONBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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The Contractor shall be fully and solely responsible for ensuring compliance withthe Occupational Health and Safety Act (Act no 85 of 1993) and any otherlegislation that may apply. In this regard it is specifically pointed out that theContractor will, inter alia, have to do the following: Provide and maintain systems of work, plant and machinery that are safe andwithout risk to health. Eliminate or mitigate hazards or potential hazards before resorting to personalprotective equipment. Ensure the safety and absence of risk in connection with the handling of articlesor substances. Establish the hazards pertaining to work establish what precautions should betaken and provide the means to apply the precautions. Provide information, instructions, training and supervision to ensure health andsafety. Not permit anyone to do anything unless the necessary precautions have beentaken. Do everything possible to ensure compliance with the applicable legislation. Enforce discipline in the interest of health and safety. Ensure that work is performed and plant or machinery is used under thesupervision of a person with the necessary training and authority. Cause all employees to be informed of their authority in terms of section 37(1)(b)of the OHS Act. Conduct his undertaking in such a manner that he or any other persons are notexposed to hazards to their health and safety. It is also recorded that, in order to comply with legislation, the Contractor wouldhave to appoint certain persons in writing, e.g. to supervise machinery,excavation work, stacking, etc. and to operate lifting gear and to investigatecertain incidents. These people should have received special training and insome cases they should be in possession of specified qualifications or holdprescribed certificates. It will be the responsibility of the Contractor to ascertainwhat the law requires and to ensure compliance. It is specifically recorded that the Contractor shall, in terms of section 37(2) ofthe Occupational Health and Safety Act, be fully and solely responsible forensuring compliance with the provisions of this Act. Should the Contractor findanything in this specification or receive an instruction that may jeopardise hiscompliance with any legislation he shall bring such finding or instruction to theattention of the Ekurhuleni Metropolitan Municipality and resolve the matterbefore proceeding. It is further specifically pointed out that the Contractor shall be registered interms of the Compensation for Occupational Injuries and Diseases Act (Act No.130 of 1993) and that he shall be in good standing with respect to the paymentof assessments to the Compensation Commissioner. The contractor shall sign a section 37(2) contractual agreement with the EMMOccupational Health & Safety Practitioner for Contractors in Alberton CCC priorto commencement of any work. In terms of regulation 4(3) of the Construction Regulations, 2003 (hereinafterreferred to as the Regulations), promulgated on 18 July 2003 in terms of Section43 of the Occupational Health and Safety Act, 1993 (Act No 85 of 1993) theEmployer shall not appoint a contractor to perform construction work unless theContractor can satisfy the Employer that his/her firm has the necessarycompetencies and resources to carry out the work safely and has allowedadequately in his/her bid for the due fulfilment of all the applicable requirementsof the Act and the Regulations.


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Adhere to the latest Construction Regulations as per above OHS Act

6. REGULATIONSThe work will be carried out strictly in accordance with the latest issue of thefollowing documents: The SANS 0142/1 Code of Practice for the Wiring of Premises The Occupational Health and Safety Act, 1993 (Act 85 of 1993) The EMM By-Laws Electricity Act, 1987 (Act 41 of 1987) (as amended). (Note, particularly,Government Gazette R103, 26 January 1996). Any reasonable special requirements of the Regional director / Chief AreaEngineer or his representative.

7. QUALITY AND STANDARDSAll material, equipment and workmanship that is supplied, installed and deliveredunder this contract or part thereof shall be new and of the best quality. All material,equipment and workmanship supplied shall comply with the requirements specifiedin the latest editions and amendments of the relevant National RationalizedSpecifications (NRS), SANS, BS and IEC specifications. Material with the SANSmark will receive preference.All inferior material, equipment and workmanship located on inspection shallimmediately be replaced / corrected at the expense of the contractor.The following standards must be used as guidelines: IEC 60947-2:1995, Low-voltage switchgear – Part 2: Circuit breakers. SANS 182-1:1973, Conductors for overhead electrical transmission lines – Part1: Copper wires and stranded copper conductors. SANS 182-2:1973, Conductors for overhead electrical transmission lines – Part2: Stranded aluminium conductors. SANS 182-5:1979, Conductors for overhead electrical transmission lines – Part5: Zinc-coated steel wires for conductors and stays. SANS 1019:1985, Standard voltages, currents, and insulation levels forelectricity supply. SANS 1418-1:1986, Aerial bundled conductor systems- Part 1: Cores. SANS 1418-2:1986, Aerial bundled conductor systems – Part 2: Assembledinsulated conductor bundles. SANS 1524-0:1997, Electricity dispensing systems – Part 0: Glossary of termsand system overview. SANS 1524-1:1994, Electricity dispensing systems – Part 1: Single-phaseelectricity dispensers. NRS 034-0:1999,Electricity distribution networks in residential areas NRS 048-2:1996, Electricity supply – Quality of supply – Part 2:

8. SAFETY No work will commence before the required works permit is completedindicating that it is safe to work. Working without a works permit is prohibitedand the contractor can be relieved from this contract. It is the contractor’sresponsibility to insist a works permit prior any commence of work. It will be arequirement to submit a copy of the works permit with the invoice toensure safety was adhered to at all times. Portable earths will be visible and applied either side of a worker on a bareoverhead line. All electrical equipment including electrical enclosures where possible shall belocked both by a lock from the contractor as well as from an authorised person


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from EMM when power is switched off to perform any work. The necessarydanger notices informing not to make the circuit alive shall be displayed at allisolating points. The contractor’s staff will at all time wear protective clothing as prescribe by theoccupational health and safety act. Every reasonable precaution for the safety of all concerned in the operation ofthis contract will be catered for by the contractor. Safety is the responsibility of the contractor and the EMM will not be heldresponsible for any injuries, accidents or incidents that might occur. The EMM reserves the right to stop any work at any time if the contractor is notfollowing the right safety procedures explained in the OHS, SANS and EMM bylaws. The contractor must meet all requirements stipulated in the OHS, SANS andEMM by-laws. Live switching will be done by the Operations & Maintenance Section of theElectricity Division in the region where work is done of the EMM. If the contractor is not complying with legislation his/her work will be ceased untilhe/she can satisfactorily proof compliance. A documented health and safety plan must be submitted after awarding this bidbut prior to commencement of any work , which addresses hazards andidentifies and includes safe work procedures in order to reduce or control thesehazards. No persons is allowed to climb up any pole before he or she hasdetermined in what condition the pole is.

9. COMPETENT STAFFThe bidder shall submit with his bid document full details of: Any person having the knowledge, training, experience and qualificationsspecific to the work or task being performed: Provided that where appropriatequalifications and training are registered in terms of the provisions of the SouthAfrican Qualifications Authority Act, 1995 (Act No. 58 of 1995), thesequalifications and training shall be deemed to be the required qualifications andtraining. Contractors who cannot offer competent and experienced personnel in thistechnical field will not be considered. All work to be conducted either by a competent person or under the directsupervision of a competent person. Names to be submitted of all competentpersons who will be on site and take responsibility of all work under his / hersupervision.

10. COMPETENCY OF CONTRACTOR’S STAFF Contractors will be required to use personnel that have been trained in theerection, repairs and maintenance of Aerial Bundled Conductor and bareoverhead lines. Properly trained in the jointing and terminating of low voltage cables. Replacement of overhead transformers and distribution enclosures foroverhead transformers.- Attach qualifications –minimum must be at least 3 qualified electricians11. RESPONSIBILITY FOR WORKSThe contractor will take full responsibility and care of the works, temporary works,structures, plant, material and equipment from the commencement to completion ofthe contract. The contractor at his own cost will repair, replace and make good anyloss or damage to the works, structures, plant, material and equipment.


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12. SECURITYThe sites where the works are to be done are situated in the EkurhuleniMetropolitan Municipality (EMM) in the province of Gauteng, South Africa. This isan area notorious for violent crime, theft and corruption. The Contractor shalltherefore ascertain beforehand what facilities will be obtainable for the safe keepingof valuable material and equipment. The Contractor shall also note that theEkurhuleni Metropolitan Municipality will only accept responsibility for the installedequipment when it is handed over in a good acceptable standard. The security ofall material issued to the Contractor (if applicable) as well as the security of theinstallation will remain the responsibility of the Contractor and he / she shall allowfor the necessary armed guards, patrol dogs, security lighting, alarm systems,insurance cover, etc. to safeguard all material issued to the contractor as well asthe works until it has been handed over to the EMM.

13. CIDB (CONSTRUCTION INDUSTRY DEVELOPMENT BOARDConstruction work is any work in connection with: The construction, maintenance, demolition or dismantling of any bridge, dam,canal, road, railway, runway, sewer or water reticulation system or any similarcivil engineering structure; or The moving of earth, clearing of land, the making of an excavation, piling, orany similar type of work; The erection, maintenance, alteration, renovation, repair, demolition ordismantling of or addition to a building or any similar structure. The installation, erection, dismantling or maintenance of a fixed plant wheresuch work includes the risk of a person falling.Only those bidders who are registered with the CIDB, or are capable of being soregistered prior to the evaluation of bids, in a contractor grading designation equalto or higher than a contractor grading designation determined in accordance withthe sum bidded for a 1EP or higher class of construction work, are eligible to submitbids.

- Attach proof-

The bidder is required to submit with his bid:A Certificate of Contractor Registration issued by the Construction IndustryDevelopment Board or a copy of the application Form for registration in terms of theConstruction Industry Development Board Act (Form F006). Failure to affix suchdocumentation as prescribed to this page shall result in this bid not being furtherconsidered for the award of the contract.

14. SUFFICIENCY OF THE BIDThe contractor shall satisfy himself / herself prior to submitting his / her bid as to thecorrectness, sufficiency for the works, rates, prices and will cover all his / herobligations under the contract in relationship to the supply, delivery, off-loading,installation, testing, commissioning and handing over in proper working order to theEMM.

15. SITE INSPECTION BY THE CONTRACTOR PRIOR TO BIDDINGThe Bidder or Bidders shall inspect and examine the specific area / ccc where he /she is bidding for and its surroundings in liaison with the relevant area MaintenanceEngineer. Satisfy him / her prior to submitting a bid as to the nature of the ground,sub-soil, roads and any obstacles. He / she are required to obtain all the necessaryinformation as to risks, contingencies and other circumstances, which may influenceor affect his / her bid.


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16. ALTERNATIVE OFFERSIf the bidder wishes to submit additional or other offers, he / she shall set out detailsof the proposal(s) and qualify alternatives in a covering letter. The fact that thebidder is qualified by a covering letter shall be indicated in the appropriate section ofthe bid document. It should be noted that the contractor will only be adjudicated onthe contents of this contract only.

17. DAMAGE TO OTHER SERVICESIt is specifically noted that the Contractor shall properly investigate the presence (orpossible presence) of other services before any excavations are undertaken. Thisincludes making contact with all possible service owners to ascertain whether theyhave any services in the area and to obtain their requirements for opening and/orcrossing such services. It also includes exposing services by means of manualexcavation (pick and shovel) and guarding such services while exposed, all inaccordance with the requirements of the owners of the services. The Contractorwill be liable for damage to any service or other property on site and shall take outsufficient insurance cover to indemnify the Ekurhuleni Metropolitan Municipality inthe event of a claim.Successful service provider shall ensure that liability insurance is in placeafter appointment of this bid.If an existing service or other property is damaged the Contractor shall immediatelynotify the owners of the service or property as well as the Ekurhuleni MetropolitanMunicipality. The Contractor shall also allow the owners to affect repairs and, as faras practicable, assist the owners of the service with the repair work.It is the contractor’s responsibility to obtain a way leave where and when required.

18. NON-COMPLIANCENo claim for additional costs incurred as a result of non-compliance with theregulations / specifications by the contractor will be considered. In the event of anycontradiction in the regulations and the technical specifications it will be requiredthat such contradiction is referred to the Regional director / Chief Area Engineer inwriting for a decision.

19. USE OF LOCAL LABOUR AND SUB-CONTRACTORSIt shall be noted that it is a requirement of this contract that local labour and localsub-contractors residing in the specific region / ccc will be used when the workloadis excessive.The contractor will only be allowed to bring in labour from outside the area wherespecialised skills are required and must be severely motivated.The use of local sub-contractors is very important to ensure that small andupcoming contractors have opportunities to succeed / grow and improve their skillsand levels of competency.A name list of local sub-contractors can be made available if required from thespecific area where works have to be executed. It shall be noted that the maincontractor is still responsible for the sub-contractor as employer.Payment of the sub-contractor/s by the main contractor/s shall preferably bemade within thirty (30) days on receipt of the sub-contractor’s invoice butnot later than five (5) days on receipt, by the main contractor/s, of theMunicipality’s payment.

20. GUARANTEEThe contractor shall guarantee the material, equipment and workmanship deliveredfor a period of twelve (12) months. The guarantee shall be valid for a period startingon the date when the Chief Area Engineer or his / her representative for theBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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respective area, accepts the works as completed and in working condition. Theguarantee will provide for the replacement of all parts, spares, appurtenancessupplied by the contractor and workmanship that become defective during theguarantee period, at no cost to the EMM.

21. SITE MEETINGS AND SITE INSPECTIONSThe Contractor will be required to facilitate and attend a site inspection and meetingfor the duration of this contract as and when required. It will be compulsory for theperson who is normally in charge of the work on site as well as the person in chargeof this contract to be present at each site meeting and site inspection. Nonattendanceof a site meeting and site inspection will be a sufficient reason for theEkurhuleni Metropolitan Municipality to hold back a progress payment certificate forwork that has been completed by the Contractor. All site meetings & instructionsshall be recorded in a site instruction book and signed both by the contractor andresponsible person for the project from the EMM.It is essential that all work be inspected and accepted by an inspector from theEkurhuleni Metropolitan Municipality whilst the work is in progress. The Contractorshall thus make the necessary arrangements in this regard and shall obtain asignature from the inspector in respect of each inspection carried out. A logbookshall be kept on site for the inspector to record his comments and/or instructionsand a copy shall be submitted with each claim for a progress payment submitted bythe Contractor.The Chief Area Engineer or his / her representative reserves the right to test /inspect the material, equipment and workmanship at any stage of the contract andto be present at any test performed during the contract. Such tests / inspections willnot relieve the contractor of his responsibility for meeting all requirements of thespecifications and will not prevent subsequent rejection if material, equipment andworkmanship are later found to be defective.

22. REPRESENTATIVE OF THE CHIEF AREA ENGINEERThe duties of the representative of the Chief Area Engineer will be to control theperformance of the works, to witness tests, to examine materials to be used and tocheck on the quality of the workmanship carried out in the works. He / she will nothave the authority to: Relieve the contractor from any of his duties or obligations under the contract. Grant an extension of time for completion of the works Approve extra payment Make any variation of or in the worksFailure of the Chief Area Engineer representative to disapprove any work,workmanship, materials or equipment will not prejudice the power of the regionaldirector / Chief Area Engineer thereafter to disapprove such work, workmanship,materials or equipment and to order the replacement thereof at no cost to the EMM.

23. CALL OUT / STANDBY SERVICES It shall be required from the contractor to provide a 24hour call out /standby service in regards of an emergency breakdown on the LV networkregarding work covered in this bid.It shall be expected from the contractor to be on the affected site within 2 hours(maximum) after being informed. A penalty of 15 % of the repair andmaintenance cost for the specific project the contractor was called for,will be levied, should the contractor arrive/commence later than therequired two hours on site. A call out rate will only be applicable for calls after hours. The bidder should bevery careful when supplying his / her rates on repairs as these rates will be usedBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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for repairs regardless if it is after hours or during working hours. The call out rateis only for the call out and the repair rates are as per this document’s priceschedule. After hours will be the same as the Ekurhuleni Metro’s after hours.

24. COMMENCEMENT OF WORK AFTER AN OFFICIAL ORDER HAS BEENRECEIVEDIt is required that the contractor shall be on site to commence work within 2 workingdays after an official order has been received for planned work.25. RECORD OF WORK COMPLETED A record of the work undertaken, results and checks made and a copy of theworks permit, test certificates are required in the form of a dated and signedsheet together with a digital photo (Before & after photos) for each linerebuild / repairs / replacements. The data is to be captured in Microsoft Excel format. Photos to be burned on aCD-R / DvD-R in a JPG format and handed to the EMM’s responsible person.No payment of any invoices will be made unless the record sheets, copy ofthe works permit, test certificates and photos for the work being invoicedhas been duly completed and handed to the Metro’s responsible person priorto this. The form and layout of the data to be captured on Microsoft Excel will be agreedupon, after contract award, with the successful contractor

26. HANDING OVER PROCEDURE The re-building of overhead lines may be handed over in phases consisting ofcomplete line zones. The Contractor shall conduct an inspection to satisfy himself that installation hasbeen completed to the requirements of the Specification and that theWorkmanship complies with the expected standard. When the contractor issatisfied he / she shall then apply for a final inspection. The installation shallthen be inspected in the presence of the EMM & the Contractor. Should the completed phase not pass the inspection the Contractor shall rectifythe fault(s) and apply for another inspection. When a completed phase of the installation passes a handing over inspection,the Contractor shall submit a completion and handing over certificate for signingby the EMM and contractor.

27. VARIATION ORDERSIn all cases the Employer must first approve Variation Orders if any before suchwork commences. Variation Orders relate to non-specified activities, material andequipment that may be required to complete the works, however the costimplications thereof are not covered by the Bill rates.

28. PAYMENT Payments will be made on a monthly basis for work completed during a specificmonth. Payment will be made within thirty (30) days from the date that the invoices havebeen received by the Department of Finance. Only one payment per month per area will be made, covering the workperformed during the month, subject to receipt by the Engineer: Operations &Maintenance of a specific area of the necessary written reports, before and afterphotos, copy of the works permit, required test certificates and invoices. The Contractor will be paid on the nett measurement of the work completed.


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29. TRANSPORTThe contractor shall make his / her own arrangements for the transport to and fromsite of all plant, material, equipment and labour. This will include material orequipment supplied by the EMM if applicable. Such material will be made availableat the Municipal Electricity stores or Electrical Workshops in the respective areas,against the Contractor’s signature. The addresses will be supplied when workcommences.Specialised vehicles normally used are a hydraulic elevated platform (CherryPicker) and a hydraulic crane truck.30. TRAFFIC CONTROLThe Contractor shall be responsible for all arrangements with the traffic authoritieswhere necessary and shall provide all cones, barriers and other items specified bythem for the control of traffic on the roads during construction.

31. COMPLETION DATEThe completion date will be determined for each project as and when required.

32. RESTORATION & CLEANING UP Upon completion of work or any portion thereof the ground, paved, concreted ortarred areas, fences and any other structures, which have been interfered with,shall be carefully restored to their original condition. All rubble, rubbish, tools,tackle, plant and materials shall be removed and the whole of the works or eachcompleted portion thereof shall be left in a neat, orderly and working condition. All unused cross-arms, old bare overhead lines and other unusedequipment on distribution poles shall be removed by the contractor wherebare overhead lines were replaced with aerial bundle conductor. Thescrap / redundant material shall be delivered to a particular electricalworkshop / store within the specific working area. The restoration of paving, cement and tar surfaces need to be reinstatedprofessionally, tunnelling should be used as far as possible to avoid thebreaking up of the said surfaces.

33. COMPULSORY BRIEFING SESSIONAll prospective contractors will be required to attend a compulsory briefingsession. See details on the front Page of the bid document.The contractor or a representative of the contractor shall sign the register at themeeting as proof of attendance. No bids will be considered unless the prospectivecontractor or his representative has attended the briefing session on the time anddate specified and has signed the register.

34. POWER OUTAGESIt shall be noted that the work specified in this document is to be done in built upand inhabited areas. The existing overhead lines and underground low voltagecables are all supplying customers that are dependent on their service connectionsfor their daily activities. The contractor will thus have to take special precautions toensure that all preparations are properly done before a line or cable is switched off.Once the supply has been terminated the contractor will have to work continuouslyuntil the power has been reinstated to all the affected customers.

35. NOTIFICATION OF PLANNED POWER INTERRUPTIONSThe contractor will be required to inform all customers that will be affected byplanned work in writing at least 14 days in advance. Such notification shall be bypersonal visit of the contractor to the customer and a signature shall be obtainedfrom the customer to acknowledge the visit and notice served. It is envisaged thatBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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most of such visits will have to be undertaken after hours and over weekends.Proof of signatures obtained should accompany the invoice to ensure what isclaimed for is delivered.

36. EXCAVATION AND BACKFILLING OF CABLE TRENCHES All excavations in soft and intermediate material shall be done manually.The opening-up of existing services shall only be done manually. No machine excavation shall be undertaken within three meters of any serviceor other obstruction that may be damaged by the excavation machine, unlessspecific permission has been obtained from the service owner. Manual excavation by means of local labour (i.e. job creation) is a requirementof this bid. All cost implications will be for the Contractor’s account. Excavations shall be barricaded as prescribed by the Act and shall not be leftopen for longer than 3 days. Contractor might be penalised if this is notadhered to. The contractor must make his / her own arrangement with the crossing ofresident’s drive-ways and ensure not to cause any inconvenience when driveways are crossed. Cables shall be laid in accordance with manufactures recommendations andSANS 0198.The minimum required dimensions for trenches for low voltagecable are: Width – 300mm and Depth – 650mm All cables shall be installed in straight lines as far as possible and excessivedistortion and weaving in the cable length is not accepted. Excavation in hard material shall be brought under the attention of the EMM. Trenches across roads, access ways or footpaths will not be left open. If cablecannot be laid immediately the contractor will install temporary bridges or coverplates of sufficient strength to accommodate traffic concernedBACKFILLING OF EXCAVATED CABLE TRENCHES:Compacting of the trench will be done in 200mm bedding layers. The trench must as far as possible be re-instated to its normal condition orbetter. The Contractor will be held responsible for any soil sagging or subsiding for aperiod of 6 months after completion of the work. Backfilling material will be without any foreign objects, rocks or stones that cancause damage to the cable. If suitable backfilling material is not available on site suitable material will haveto be imported. Due allowances will be made in the bid for this should importedbackfilling material be required.

37. TUNNELLING Tunnelling shall be used where it is not practical or possible to trench. Breaking up of tar roads and paving should be as far as possible be avoided andtunnelling should be used instead. No person shall enter a tunnel, which has a height dimension of less than800mm. Tunnelling activities shall comply with the Tunnelling Regulations as publishedunder the Mine Health and Safety Act, 1996 (Act no. 29 of 1996), as amended. Contractor to provide all equipment / machinery to execute tunnelling.

38. PRUNING OF TREESThere are existing street and private trees in the areas where the EMM isresponsible to maintain the vegetation underneath the distribution overhead lines.Where such trees are obstructing the overhead lines the contractor will be required


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to suitably prune such trees as follow (See annexure 10): All trees in a street underneath power overhead lines must be equally pruned togive it a pleasant appearance. Tree branches must be cut underneath the power overhead lines in such fashionthat the clearance between the power overhead lines and tree top must be±3.0m (minimum). Pruning of low branches must be done for pedestrian traffic. Unnecessary mutilation of trees must be avoided, no tearing will be allowed. Branches that are in contact with Overhead conductors must not be cut whilstsuch conductors are alive. Necessary arrangements must be arranged with theOverhead Section for the respective areas, to switch-off power where and whenrequired. No work to be carried out without a works permit. Trees must not be left lop sided. Care must be taken to prevent the branches from falling on to pedestrians,vehicles or any obstruction and damages to infrastructure. All branches should be tested for soundness and strength before standing onthem. Branch cutters to be used under direct supervision. The safety clearance between live Low Voltage over headlines and any part of atool or any part of a person’s body shall be ±2.0m (minimum). The safetyclearance between live Medium / High Voltage over headlines and any part of atool or any part of a person’s body shall be ±4.0m (minimum), it is advised not tocut trees whilst Medium / High Voltage lines are alive. No trees to be pruned in stormy weather conditions or where thunder is present. Please obtain prior approval if it is necessary to enter private property. All pruned tree branches to be removed from site within (2) two days and bedisposed off in a legal manner by the contractor. Tree pruning to be done in conjunction with the Parks Section of a specific CCC/ area.

39. SWITCHING AND COMMISSIONINGThe Contractor shall make the necessary arrangements with the EMM for the powerto be switched off before any work is carried out on or near live equipment. Apermit that states that the power is off and that all relevant switchgear has beenlocked out and sign posted and equipment earthed as contemplated in the OHS Actshall be obtained from the EMM before any work is put in hand. If possible the keysto the locked-out switches shall be obtained and handed to the person working onthe equipment that can be made live through the locked-out switches. Adequateprecautions shall be taken to ensure that a permit is not signed off prematurelyand/or that somebody does not return to a job after the permit has been signed off.The Contractor shall, before requesting the EMM to make any equipment live,conduct a thorough inspection of all equipment that is to be energised to confirmthat all work has indeed been completed, that all signs and notices are in place andthat all equipment and cubicle doors are closed and locked. All relevant circuitsshall then be tested for continuity and insulation integrity and, where applicable, forpolarity and phase coincidence before the permit is signed off. The Contractor shallalso bring it to the attention of all his staff that the equipment will be made live andthat they must stay clear of it from then on.

40. EARTHING40.1. The common neutral / earth support conductor of each low voltage aerialbundle conductor feeder shall be earthed at every pole by means of a35mm² stranded copper conductor linking the common neutral / earth


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support conductor to the steel by using a 6mm thick x 38mm long fullythreaded “self drilling” screws.(Annexure 6) . Suitable crimped lugs shall beused to tie the one side of the earth conductor with the “self drilling” screw tothe steel pole. The other side of the earth conductor shall be clamped to theneutral of the Aerial bundle by the correct size and type of piercingconnector.It is of vital importance to connect and reconnect all separate earthconductors found at a specific pole to the common neutral / earth supportconductor of the Aerial Bundle Conductor.40.2. It shall be a requirement that the neutral conductor of a bare overheadline system be connected to a steel distribution pole directly. Where it isfound that the neutral conductor is tied to an insulator, it shall be earthed atevery pole by means of a 35mm² stranded copper conductor linking theneutral / earth support conductor to the steel pole by using a 6mm thick x38mm long fully threaded “self-drilling” screw.(Annexure 6) . Suitablecrimped lugs shall be used to tie the one side of the earth conductor with the“self-drilling” screw to the steel pole. The other side of the earth conductorshall be clamped to the neutral of the Bare line by the correct size and typeof clamp.It is of vital importance to connect and reconnect all separate earthconductors found at a specific pole to the common neutral / earth conductor.40.3. All stays should be bonded with the common/neutral conductor of the ABCand with the neutral / earth system of the bare conductor system.40.4. Test for the earth resistance should be carried out in accordance with themethod described in SANS 0199.40.5. Earthing of the system should be carried out in accordance with SANS 0142and SANS 0198.40.6. Allowance shall be made for the supply and installation of the variousearthing requirements as listed hereunder:40.6.1. Regulation 13 of the Electrical Machinery Regulation of the OHSAct, 1993. This regulation details the items of equipment at anypremises that shall be earthed and also the responsibilities of thesupply authority and the occupier/owner of the premises to correctsuch items that are found, during tests, not to be earthed.40.6.2. SANS 0142. A section of SANS 0142 details the materials andmethods that can be used for earthing during the wiring of premises,whether it be one room or a block of flats or offices. It also detailsthe responsibilities and certification requirements of wiringcontractors.40.6.3. SANS 0198-3 covers general provisions for the earthing of electricpower cables and apparatus in which the cables are terminated.40.6.4. SANS 0198-5 details the method of determining the thermal andelectrical resistivity of soil, in order to select the most suitable type(s)of earthing electrodes.40.6.5. SANS 0198-12 covers the installation of earthing systems.Reference is made to methods of providing an earth electrode. Theearthing of metal cable components is covered in detail.40.6.6. SANS 0199 details methods used to design and install a suitableearth electrode and to reduce the earth resistance if found to be high.

41. SERVICE CONNECTIONS All existing overhead service connections shall be carefully disconnected beforea pole is removed and shall be equally carefully replaced and connected to theequipment in the pole mounted low voltage box / pole kit. The contractor shallBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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ensure that all service connection conductors are correctly connected, i.e.neutral on the ABC / Bare line neutral; earth and armouring on the ABC neutraland live onto the load side of the circuit breaker. Correctly sized insulatingpiercing connectors (Annexure 4) shall be used for all connections to the ABC.Where a cable is too long it shall be made off at the correct length and where itis too short a proper joint with crimped ferrules shall be made by contractor andto supply all material needed. All existing underground service connections in any ground or overheadenclosure (mini-sub, kiosks,substations....) shall be carefully disconnected whenrequested to do so. When service connections in an electrical enclosure need tobe reconnected care should be taken that all service connections conductors arecorrectly connected. Where a cable is too long it shall be made off at the correctlength and where it is too short a proper joint with crimped ferrules shall bemade by contractor and to supply all material needed. All existing distribution cables in any ground or overhead enclosure (mini-sub,kiosks, substations....) shall be carefully disconnected when requested to do soand forms part of the overhead distribution network. When the distribution cableconnection in an electrical enclosure need to be reconnected care should betaken that the distribution cable connection conductors are correctly connected.Where a cable is too long it shall be made off at the correct length and where itis too short a proper joint with crimped ferrules shall be made by contractor andto supply all material needed. Care shall be taken to ensure that a new 5 Ka Curve 1 circuit breaker of thesame current rating as the one removed from that specific service connectionshall be installed. This is of cardinal importance as the tariff paid by thecustomer is based on the circuit breaker rating. The contractor will also be requested to supply and replace all “jumper”conductors between all protective devices (Circuit breakers & fuses) and themain LV supply line (bare or aerial bundle conductor) with new UV resistantconductors with the exact mm² size as the removed “jumper” conductor.Common jumper size conductors are 10mm², 16mm², 25mm² & 35mm². It shallbe noted that a suitable insulating piercing connector must be used with aerialbundle conductor and a suitable line clamp with bare overhead lines. Each“jumper” conductor shall be separately clamped on either the aerial bundleconductor or bare overhead line. All service connection cables not running through a galvanised pipe shall beneatly strapped to the “back side” of pole (Annexure 1) using stainless steelstraps at intervals of not more than one metre. Where service connection cables are required to run through a 25mm, 32mm,40mm or 50mm galvanised pipe - The galvanised pipe will be neatly strapped tothe “back side” of the distribution pole using stainless steel straps at intervals ofnot more than one metre. The galvanised pipe will be buried into the ground at adepth not less than 200mm. The galvanised pipe will be same length as theservice connection cable from the bottom to the connection point on the top ofthe pole plus the 200mm planting depth. The galvanised pipe to be supplied bythe contractor. The contractor shall ensure that all three (3) phase service connections will bedisconnected and re-connected in such fashion that the phase rotation to theconsumer is exactly as it was before. The contractor shall also ensure that the load balancing is far as practicallycorrect over one supply circuit to an overhead line or aerial bundle conductor. The following will apply where a service connection is damaged or no longercomplies with said standards: The connection shall be replaced with a splitconcentric cable with 2 x pilot cores of the same conductor size as the existingBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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one. Overhead connections that need replacement should be replaced as far aspossible underground. It shall be noted that the contractor must supply all sundry material such as ahouse service wall bracket, house service dead end clamps, pigtails, pigtailscrew, suspension clamps, joints, lugs, ferrules, insulation tape and all othermaterial or spares to effectively comply with the SANS, Eskom & all otherrequired specifications when a cable is replaced either overhead orunderground. Low voltage steel compression glands will be supply and fitted by thecontractor for all cables without steel wired armouring in accordance with thecable and gland manufacturer’s instructions. The correct size and type of glandwill be used for the particular cable and application where applicable. (Seeannexure “9”) Low voltage steel mechanical glands or K-clamps (depends on applicationor electrical enclosure) will be supply and fitted by the contractor for all cableswith steel wired armouring in accordance with the cable and glandmanufacturer’s instructions. The correct size and type of gland will be used forthe particular cable and application where applicable. (See annexure “9”)

42. JOINTING AND TERMINATING OF CABLES Approved SANS Moulded resin jointing kits shall be used for the house serviceconnection and bulk supply cables. All joints to be made in accordance with theinstructions issued by the manufacturer of the specific joint kit used. Crimpedferrules approved by the Ekurhuleni Metropolitan Municipality shall be used forsplicing the wires in all joints. Earth conductors / armouring are to be joined by means of approved crimpingferrules and must be carried through in the joint box. Bimetal ferrules shall be used where it is necessary to join a copper andaluminium cable with each other. It could be a requirement that the jointer/s that will be used to make the joints doat least one (1) demonstration joint so that the Ekurhuleni MetropolitanMunicipality can assess their capability. All jointing kits shall be approved by the Regional Director / Chief Area Engineeror his / her representative. Overhead line supply cable terminations should be done in a “gooseneck” configuration. Cable terminations inside an electrical enclosure shall be done with eithera k-clamp or mechanical steel gland configuration depending on the layoutof the enclosure. A copper-aluminium lug should used whenever an aluminium cable needs to beconnected to a copper pad (circuit breakers / fuses...) or to transformer studs. Copper-aluminium lugs / pin connectors shall be used whenever an aluminiumcable needs to be connected onto a circuit breaker or fuse holder.

43. AERIAL BUNDLE CONDUCTOR CONNECTIONS (REPLACEMENT ANDREPAIRS) All aluminium aerial bundled conductors shall be connected to the feeder cablesby means of suitable insulation piercing clamps or thick walled ferrules crimpedby means of the deep indent process in a container die. Contractor to supply all necessary equipment and material such as mountingbrackets, clamps (Suspension, strain, dead end etc.), piercing connectors toinstall / replace one span of aerial bundle conductors. Where such conductors have to be connected to copper conductor’s suitable


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clamps (Annexure 4) or pre insulated bimetal, water sealing ferrules(Annexure 7) shall be used. If clamps are used heat shrink type end caps(Annexure 4) shall be fitted to the aerial bundled conductor cable ends to keepmoisture from entering the conductor. If ferrules are used they should becovered with self-vulcanising tape and heat shrink tubing for the same purpose. All aerial bundle conductor connections between 25mm² - 95mm² shall be donewith Double shear head bolt Insulation Piercing Connectors. Pre insulated colour coded, water tight compression joints (Annexure 7) shall beused for joining two L.V. Aerial Bundle Conductor lines in midspan.

44. LOW VOLTAGE BARE LINES (REPLACEMENT AND REPAIRS) All bare lines shall be connected to the feeder cables by means of suitable PGclamps or thick walled ferrules crimped by means of the deep indent processin a container die. Where aluminium conductors have to be connected to copper conductor’ssuitable bi-metal PG clamps (Annexure 7) or bi-metal ferrules (Annexure 7)shall be used. Contractor to supply all necessary equipment and material such as mountingbrackets, porcelain insulators, clamps etc., to install / replace one span of bareline conductors. Cross-arms should be replaced where it is no longer in a good condition,contractor to supply and install a suitable galvanised cross-arm. All bare line connections shall be done with Double bolted PG Clamps. Un-insulated compression joints (Annexure 7) shall be used for joining two L.V.bare lines.

45. MARKING AND LABELLING OF LOW VOLTAGE DISTRIBUTION AND SERVICECONNECTION CABLES AND ELECTRICAL EQUIPMENT The electrical equipment supplied and installed in terms of this contract will formpart of the electrical reticulation of Ekurhuleni. The Contractor shall thereforepermanently mark each circuit with an approved engraved label or an otherwiseapproved means as required by the OHS Act and to the satisfaction of theEkurhuleni Metropolitan Municipality with the designation provided by theRegional Director / Chief Area Engineer or his / her representative Existing cable connections must be identified with the premises it is connectedto and then the pole box, circuit breaker and cable must be clearly labelled byapproved methods, a tie-on cable marker is preferred.

46. REPLACEMENT OF STEEL, CONCRETE AND WOODEN DISTRIBUTIONPOLES, WOODEN SERVICE CONNECTION SUPPORT POLES ANDELECTRICAL CONNECTION EQUIPMENT TRANSFERS.Where it is necessary to replace distribution poles, the following shall apply:46.1. Replacement of distribution poles & electrical connection transfers:46.1.1 The contractor has two choices of replacing distribution poles: Removing the existing pole after it has been properly supported bysuitable means, disconnect all electrical conductors, plant a newpole in its position and do the electrical connection transfers. (fromthe old to the new pole.) To excavate a new hole as close as possible to the one that must bereplaced, plant a new pole in the new excavated hole, do theelectrical connection equipment transfers and then remove theexisting pole. It shall be noted where more than one pole need to bereplaced and this method is used are to excavate all new holes onBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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the same side of the existing poles either all on the left or right handside to ensure that distances between poles remain more or lessintact.46.1.2. The Contractor can be requested to excavate around the pole todetermine the condition of the pole.46.1.3. General Requirements: Contractor to provide all necessary equipment, material & spares tosuccessfully do all electrical connection transfers in a neat andorderly fashion between old and new distribution poles.46.1.4. Excavation holes should be 1/5 of the pole length deep and wideenough for the base plate where applicable. All other requirementswhere applicable as per section 37 shall supply.46.1.5. Backfilling and compacting of pole and stay holes should follow thesame procedure as for cable trenches. (See section 37).46.2. The Supply of new distribution poles as and when required by thecontractor for replacement:46.2.1. Steel Poles Steel poles shall comply with the latest SANS (0225)requirements. The poles shall be suitable for use at a mean altitude of 1800 mabove sea level in an environment subject to heavy pollution atambient temperatures of -15C to 65C. Poles must be fitted with a crimp sleeve or a galvanised sleeve.The sleeve must be approximately 7 mm thick and 600 mmlong and must be fitted or crimped ±1070 mm from the base ofthe pole. Special attention must be paid to joints. All changes indiameter shall be by means of swaging or continuous tapering.Under no circumstances will welded pieces (pipe reducers)inserted into the poles be accepted. All joints shall be bevelledprior to welding and shall present a symmetrical appearanceafter welding. In addition, all joints shall be designed andmanufactured to ensure that there is no ingress of water intothe interior of the pole. All welding shall be continuous and incompliance with SABS 044, Parts 1 to 4. All welding shall bedressed where necessary. All poles shall be hot-dip galvanised in accordance with SABSISO 1461. The minimum thickness of the zinc layer shall be 90m. The process used shall comply completely with therequirements of SABS ISO 1461. Each pole must have a 500 mm square x 6 mm thick mild steelbase plate with two (2) M20 (20 mm) diameter “BSW” hookbolts, with which to secure the plate to the base of the pole.Holes for the base plate must be drilled into each pole,minimum size 23 mm.46.2.2. Wooden Poles Only poles suitable for use in the construction of low voltagereticulation networks and power transmission lines shall beused. The poles used shall be treated with a mixture of copperchromium-arsenic (CCA) compound in accordance with SABS753/754 – 1982. A 1 metre section at the bottom of the poles shall be treatedwith a fire retarding paint.BIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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SABS 753:1994 Pine poles and cross-arms for powertransmission, low volage reticulation. SABS 754:1994 Eucalyptus poles, cross-arms and spacers forpower distribution systems.46.2.3. Reinforced Concrete Poles Refer to section 51 of this specification.

47. MAINTENANCE OF STEEL DISTRIBUTION POLES When rust appears on the outer surfaces, cleaning and painting are required.The pole should be replaced when corrosion at the ground line is severe. When required a 300mm deep inspection hole should be dug to establish whatthe condition of the pole is underneath ground level. A zinc based primer should be applied before two layers of top coating. Thecolour of the top coating will be specified by the relevant CCC. The top coatingshall be UV and weather resistant and suitable for galvanised steel poles. No spray painting is allowed. Only qualified painters are allowed and all safety precautions should be adheredto, paint selection and application method should be done in conjunction with therelevant SANS standards. Pole Numbering – Stencilling should be done with UV resistant light reflectingpaint to be visible at night time and should be compatible with the galvanizing ofthe steel pole.o Stencilling should be at a minimum of 2.5m from the ground, thestencilling for one letter or number shall have a minimum height of 75mmand a width of 50mm.

48. MAINTENANCE OF WOOD DISTRIBUTION POLES Determination of wood pole adequacy should be done to determine if polereplacement or treatment is necessary. When required a 300mm deep inspection hole should be dug to establish whatthe condition of the pole is underneath ground level. When inspections reveal heart rot, splits, lightning, insect, bird, vehicle damageor other apparent weaknesses, these conditions should be reported so that theadequacy of the pole to sustain its loads be evaluated. Pole treatment - Poles in place are exposed to weathering and decay, which isusually most severe at the ground line. In some cases, the upper part of the polewill have decayed to only a small degree, and preservative treatment to extendits useful life will be necessary.o For the best results, Creosote and water-borne or oil-borne preservativesshould be used. All of these can be used only by a certified pesticideapplicator only copper naphthenate does not require certification.Qualified applicators should meet the applicable requirements to ensurethe best treatment practices.o Personnel used for this application must be qualified for this specializedwork. Pole Numbering – Stencilling should be done with UV resistant light reflectingpaint to be visible at night time.o Stencilling should be at a minimum of 2.5m from the ground, thestencilling itself for one letter or number shall have a minimum height of75mm and a width of 50mm.

49. SUPPLY / INSTALLATION / MAINTENANCE OF REINFORCED DISTRIBUTIONCONCRETE POLES


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The contractor will be required to supply, replace / install reinforced concrete polesto the standards of the latest SANS 470.Concrete poles supplied should be manufactured from high quality durablereinforced concrete that forms a uniformly dense strength with a smooth,impervious, finish.All concrete poles shall have an integral earthing system, stainless ferrules, flushwith the outside of the pole to provide an electrical connection to all of the pole’sreinforcement wire.All concrete poles shall confirm with the specification in SABS 470 and carry theSABS Mark of Approval. Pole Numbering – Stencilling should be done with UV resistant light reflectingpaint to be visible at night time and should be compatible with the concretesurface of the pole.o Stencilling should be at a minimum of 2.5m from the ground, thestencilling for one letter or number shall have a minimum height of 75mmand a width of 50mm.

50. REPAIRS / REPLACEMENT OF ELECTRICAL EQUIPMENT / MATERIAL OFDISTRIBUTION ENCLOSURES MOUNTED UNDERNEATH OVERHEADPLATFORM, POLE MOUNTED DISTRIBUTION TRANSFORMERS ANDGROUND LOW VOLTAGE DISTRIBUTION / METERING ENCLOSURES To replace LV cable / conductor supply between transformer and enclosure. To rewire a distribution enclosure with the appropriate size conductors / wires. To replace large frame distribution circuit breakers (Eg. 10kA to ±35kA). To replace small frame distribution circuit breakers (Eg. 6kA and lower) Neutral connection copper bus bar (1 x (120mm x 30mm x 6mm thick) to befitted / replaced inside enclosure by means of insulators. Earth connection 1 x (120mm x 30mm x 6mm thick) copper bus bar to be fittedinside by means of brass bolts. The Neutral and Earth bus bars must be bridged out with each other with apiece of 95mm² Copper wire. Enclosures should be properly earthed as per section 42. If a trench earth is notavailable then the contractor should install a separate earth by means of asuitable earth spike and copper earth wire minimum 95mm². Copper conductorsshall be installed inside a 20mm galvanized pipe for overhead enclosures. Thegalvanized pipe shall be neatly secured against the pole by approved methodssuch as the use of a 20mm galvanized bandit strap. An earth resistance testmust be conducted and the reading must be recorded on the inspection /handover certificates. An acceptable reading is less than 20ohm.

51. REPAIRS / REPLACEMENT OF ELECTRICAL EQUIPMENT / MATERIAL OFPOLE MOUNTED METERING ENCLOSURES To rewire a pole mounted enclosure with the appropriate size conductors /wires. The pole mounted meter enclosures used are 4 and 6 ways. To replace service connection small frame circuit breakers (6kA). Neutral connection copper bus bar to be fitted / replaced inside enclosure bymeans of insulators, copper busbar should be minimum 200mm (Length) x20mm (Wide) x 5mm (Thick). Earth connection copper bus bar to be fitted inside by means of brass bolts,copper busbar should be minimum 200mm (Length) x 20mm (Wide) x 5mm(Thick). The Neutral and Earth bus bars must be bridged out with each other with apiece of Copper wire of an appropriate size.


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Enclosures should be properly earthed as per section 42. If a trench earth is notavailable then the contractor should install a separate earth by means of asuitable earth spike and copper earth wire minimum 50mm². Copper conductorsshall be installed inside a 20mm galvanized pipe. The galvanized pipe shall beneatly secured against the pole by approved methods such as the use of a20mm galvanized bandit strap. An earth resistance test must be conducted andthe reading must be recorded on the inspection / handover certificates. Anacceptable reading is less than 20ohm. Existing service connections must be identified with the premises it is connectedto and then the circuit breaker and cable must be clearly labelled by approvedmethods.

52. REPLACEMENT, SUPPLYING AND INSTALLATION OF LOW VOLTAGE ONLOADKNIFE BLADE TYPE ISOLATING SWITCHES It will be a requirement to newly fit or replace and connect outdoor low voltagepole mounted on load knife type isolating switches similar to Annexure “3”. It will be the required from the contractor to supply and fit the necessary crossarm or mounting bracket for the switches where required that new switchesmust be installed or where it must be replaced and the existing mountingbracket / arm is not suitable or unusable. It shall be noted that bi-metal lugs shall be used for aluminium conductors thatneed to be connected to the switches. Knife switches will be supplied and installed in sets of three (3). Switches supplied shall comply as follow:o AC low voltage knife switch must apply in an outdoor distributing line of400V, 50 Hz.o Double switch blades for a bigger area of contact.o Copper busbar connectors with stainless steel bolts, nuts and washersfor conductor connections via suitable lugs.o Reliable contact of the fixed contact and the switch blade.o The switch blade of pick-off frame should be taken off by a link stick.o Silicon rubber post insulators.o Installed on the existing or new suitable mounting bracket / cross arm.o Should be fixed on an angle of 15°to the vertical plane of the angle steelin any position.

53. OVERHEAD LINE EARTH STRUCTURE Earth structures on bare over headlines need to be inspected to ensure that itcomplies with the relevant legal standards. The contractor to report immediatelywhere such an earth structure is not complying and need major repairs orreplacement.

54. AERIAL BUNDLE CONDUCTOR TENSIONINGIt is important that the right stringing tension is obtained. Use Annexure “12” as aguideline to achieve the required results.

55. SPECIALISED INSTALLATION EQUIPMENTIt will be required from the bidders to indicate which specialised equipment theyhave available to execute the work successfully. Bidders should have at least thefollowing available (Annexure 11): Correct Crimping Tools for Aluminium & Copper crimps. Linesmen safety belts Bandit Strapping Tension ToolBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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Correct Dynamometer for tensioning the ABC Come along Clamps for ABC Ratchet Lever Hoist Low Voltage ABC stringing pulley Phase Separators

56. MATERIAL SUPPLIED BY EKURHULENI METROPOLITAN MUNICIPALITYWHEN AVAILABLE ON ANOTHER TENDEREMM will supply the following material when available on another tender.Prospective bidders are also requested to provide market related prices on theseitems should it be necessary that the contractor must supply the material when notavailable from EMM:56.1. All Aerial Bundled Conductor Cable will be provided by the EkurhuleniMetropolitan Municipality as a free issue to the contractor. The cable that willbe provided will have three XLPE insulated aluminium phase conductors andone XLPE insulated aluminium alloy combined neutral / earth supportconductor plus one XLPE insulated streetlight conductor. All work shall beexecuted in accordance with SANS 0198 – Part 14. The cable descriptionswill be as follows, depending on the specific overhead line to be re-built: CABLE, 600/1000 V. 95 mm² THREE CORE PLUS 1 X 54, 6 mm²INSULATED NEUTRAL SUPPORT PLUS 1 X 25 mm² STRANDEDALUMINIUM CONDUCTOR XLPE BLACK INSULATED, AS PER SABS(SANS) 1418 Part 1 and 2 SPECIFICATION. CABLE, 600/1000 V. 70 mm² THREE CORE PLUS 1 X 54, 6 mm²INSULATED NEUTRAL SUPPORT PLUS 1 X 25 mm² STRANDEDALUMINIUM CONDUCTOR XLPE BLACK INSULATED, AS PER SABS(SANS) 1418 Part 1 and 2 SPECIFICATION. CABLE, 600/1000 V. 50 mm² THREE CORE PLUS 1 X 54, 6 mm²INSULATED NEUTRAL SUPPORT PLUS 1 X 25 mm² STRANDEDALUMINIUM CONDUCTOR XLPE BLACK INSULATED, AS PER SABS(SANS) 1418 Part 1 and 2 SPECIFICATION.56.2. All bare overhead lines will be provided by the Ekurhuleni MetropolitanMunicipality as a free issue to the contractor if available.56.3. All galvanised tubular steel poles, concrete and wooden poles will besupplied by the EMM as a free issue to the contractor or will be re-used fromsite if still in a good condition. The Chief Area Engineer or his / her representative will make a ruling asto which poles on site are suitable for re-use and which of the re-usableones will have to be moved to new positions. The EMM will provide thecontractor with a plan showing the positions where poles are to beplanted. The contractor shall adhere to this plan and shall not deviatefrom the specified positions without the specific written permission of theChief Area Engineer or his / her representative. Where poles are to be planted in a straight line the contractor shallensure that this is meticulously done. All poles shall be planted perfectlyvertical and to the correct depth. The planting depth shall be ±1/5 of thelength of the pole, for example the planting depth for a 9 m pole shall be±1, 8 m or as specified by the manufacturer of the poles. After plantingone half of the corrosion sleeve on the steel pole shall be above and onehalf below the natural ground level.56.4. Low voltage cables will as far as possible be supplied by the EMM. Thecontractor however would be required to provide prices on the supplying oflow voltage cables and should take note that he or she needs to delivercables when requested.BIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

24

57. LOW VOLTAGE OVERHEAD SPAN LENGTHS The normal span length is between 35m - 40m

58. SPECIFIC MATERIAL REQUIREMENTS / STANDARDS The Contractor shall ensure that all material required for the completion of thisInstallation, shall be timeously ordered and delivered. All material supplied shall be new of the highest quality and comply with all therelevant SANS standards. All material and equipment required to remove the existing worn out low voltageoverhead lines and to replace them with new lines as specified in this documentshall be supplied by the Contractor to the standards as specified.The following items are highlighted (Annexure 1, 2, 3, 4, 5, 6, 7, 8, 9):58.1. Stays and Anchors for an aerial bundled conductor low voltage overheadline supported on galvanised tubular steel poles or wooden poles.All pole clamps, stay wires and anchors shall be galvanised and shall besuitable for the type of pole, size of aerial bundled conductor and span lengthof the particular situation. Stays and anchors shall be installed at an angle of45 degrees to the horizontal. Care shall be taken to disturb as little of theground around a hole for an anchor and the soil over an anchor shall be verythoroughly compacted with water added if necessary. Strut poles shall onlybe used where approved by the Chief Area Engineer or his / herrepresentative and only an approved method of joining the poles at the topshall then be used.Fixed and adjustable stays are used within EMM. The Chief Area Engineeror his / her representative will instruct the contractor which type to use andwhere.58.2. Dead End Clamps for Aerial Bundled Conductor with three 95/70/50/35mm²aluminium XLPE insulated phase conductors, one 54,6mm² aluminium alloyXLPE insulated neutral / earth supporting conductor and with or withoutone 25mm² aluminium XLPE insulated street lighting conductor. All aerialbundled conductor cable will be supplied by the EMM as a free issue to thecontractor. All Dead End clamps (Annexure 5) for aerial bundled conductor withinsulated neutral supplied and installed shall be: The 4 main conductors (L1, L2, L3 & N) shall be clamped by the deadend clamp. A black, UV resistant cable tie with a minimum width of13mm and length of 200mm shall be used at both ends of the clampblock to neatly strap the streetlight conductor against the ABC. Suitable for aerial bundled conductor cable of the size and typespecified. Able to withstand a breaking load of 1500 kg. Used with aluminium fusible bracket for steel distribution poles and aM16 eye bolt for a wooden pole. Strain Clamps for Aerial Bundled Conductor with three 95/70/50/35 mm²aluminium XLPE insulated phase conductors, one (25 - 54, 6)mm²aluminium alloy XLPE un-insulated neutral / earth supporting conductorand with or without one 25 sq. mm aluminium XLPE insulated streetlighting conductor.All strain clamps (see annexure 5) for aerial bundled conductor suppliedwith an un-insulated neutral conductor installed shall be: Suitable for aerial bundled conductor cable of the size and typespecified. Have an aluminium alloy outer body and a UV stabilised thermoplasticBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

25

wedge with a flexible stainless steel outer bail. Able to withstand a breaking load of 1500 kg. All Dead End Clamps (Annexure 5) supplied for service connectionsshall be:o Suitable for airdac (split concentric) 4mm², 10mm² and 16mm²service connections.o Able to withstand a breaking load of 250 kg.o Used with a pigtail screw secured into a brick with a P12 plasticwall plug.58.3. Suspension Straps for Aerial Bundled Conductor with three95/70/50/35mm² aluminium XLPE insulated phase conductors, one 54,6mm²aluminium alloy XLPE insulated neutral / earth supporting conductor and one25mm² aluminium XLPE insulated street lighting conductor.All suspension straps (Annexure 6) for aerial bundled conductor supplied andinstalled shall be: Suitable for aerial bundled conductor cable of the size and type specified. U. V. Resistant Used with an aluminium fusible bracket for a steel distribution pole and aM16 pigtail bolt with a “S” hook for wooden poles.58.4. Pole mounting brackets for the ABC suspension strap to be strapped onby means of stainless steel strapping on steel distribution poles and in thecase of wooden poles a M16 pigtail bolt to be used.Brackets shall be galvanised to SABS ISO 1461. The thickness of the zinccoating shall be at least 90 micron.58.5. Pole mounting brackets for the ABC dead end clamp and ABC strainclamp to be strapped on by means of stainless steel strapping on steeldistribution poles and in the case of wooden poles a M16 eye bolt to beused.Brackets shall be galvanised to SABS ISO 1461. The thickness of the zinccoating shall be at least 90 micron.58.6. Single shear head bolt Insulation Piercing Connectors for connecting 4 -16mm² PVC insulated stranded copper conductors to Aerial BundledConductor with three 95/70/50/35mm² phase conductors, one 54,6mm²insulated neutral / earth supporting conductor and one 25mm² streetlighting conductor.58.7. Single shear head bolt Insulation Piercing Connectors for tapping frombare main conductor to insulated tap conductor especially to be used withaerial bundle conductor with a bare neutral / earth supporting conductor andone 25mm² street lighting conductor.58.8. Double shear head bolt Insulation Piercing Connectors for connecting 25- 95mm² PVC insulated stranded copper conductors or aluminiumconductors to Aerial Bundled Conductor with three 95/70/50/35mm² phaseconductors, one 54,6mm² insulated neutral / earth supporting conductor andone 25mm² street lighting conductor.58.9. 10mm², 16mm², 25mm² & 35mm² UV resistant stranded copperconductors to be used as “jumpers”.58.10. Pole Mounted Low Voltage Enclosures / Pole Kits for serviceconnections.Pole mounted low voltage enclosures / pole kits for service connections shallbe supplied by the contractor as per annexure 9 where required and bestrapped on by means of stainless steel strapping on the side of the pole(Annexure 1, 2, 9) where cross-arms are removed after replacing bareoverhead lines with aerial bundle conductor .The contractor can also be


26

requested to replace or install new boxes on existing cross-arms where bareoverhead lines are not replaced. The removable lid will be secured to thestationary part of the box by means of a ±200mm long and 4mm thick nylonstring to prevent the lid from getting lost when removed.The service connection box shall be: Fully weatherproof UV Protected Manufactured from polypropylene material Must accept 3 single or 1 double or 1 triple pole 5Ka circuit breaker Slide to be visible from street58.11. LV Cables & joints required where applicable to extend, repair, re-route aservice or supply connection. LV cables shall fully comply with the SANS1507-6 and SANS 1411-7 TYPE PS1.58.12. Circuit breakers – CBI (6kA), it shall be noted to replace a circuit breakerwith the same current capacity as the one removed. Curve 1 breakers to beused at all primary supply points eg. Pole kits. Curve 2 breakers to be usedat all secondary supply points. Circuit breakers shall comply with the SANS156, SANS IEC 60947-2:2 and SANS VC 8036 standards and shall besupplied with a suitable flash protection shroud and mounting bracket.58.13. Mechanical Glands For SWA cables – Nickel plated steel adjustable cableglands with waterproofing shrouds complying with SANS 1213:1994 shall beused for all SWA when required.58.14. Steel Compression Glands for un-armoured cables – A nickel platedfixed nipple glands with rubber compression bushes and waterproofingshrouds complying with SANS 1213:1995 shall be used for all round unarmouredcables when required.58.15. “K” Clamps – Hot dip galvanised “K” clamps shall be used in electricalenclosures fitted with a trunking designed to be used with a “K” clampexample is the P1000 trunking. The “K” clamp should preferably only beused with armoured cables.58.16. Any Other Material that may be required related to the LV distributionnetwork specified in this contract.59. LOAD BALANCING It can be required of the contractor to carry out an investigation / inspectionwhere it is suspected that load of one underground or overhead supply circuit isunbalanced. If the investigation proofs that the circuit is indeed unbalanced thenit might be required from the contractor to balance the load as far as possible. A supply circuit is considered to be one distribution circuit breaker supplying allload connected to that circuit breaker. Load balancing should be carried out in peak hours when the load is at itshighest and provide a close true reflection of what is consumed.

60. TESTS AND TEST REPORTS Test all the service connections for polarity, phasing and earth continuity. An earth resistance / continuity test for each steel distribution pole and ABC line. Test certificates to be handed over to the Chief Area Engineer or his / herrepresentative for each test as indicated above. No payment without these testcertificates.


27


28

MBD 3.1

PRICING SCHEDULE – FIRM PRICES(PURCHASES)

NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT

Name of bidder……………………………………………………………………..

OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID.

SCHEDULE OF PRICES/ RATES:

Item Description Per/Unit Material Rate

1 To excavate one metre of cable trench 300mm wide and 650mm deep, as specified. (See clause 37)

Per cubic meter

R

2 3 To perform one metre of tunnelling where it is not practical or possible to trench Per meter R3 4 To lay a cable in a pre-excavated cable trench, backfill and compact, as specified. (See

clause 37) Per meterR

4 5 To excavate one hole for the planting of steel poles with lengths between 9 – 13m. (See clauses 48 & 37) Per cubic

R

5 6 To plant one steel pole, backfill and compact excavated hole for steel poles with lengths between 9 – 13m.(See clauses 48 & 37)

R

6 7 To excavate one hole for the planting of wooden poles with lengths between 7 – 13m. (See clauses 48 & 37) Per cubic

R

7 To plant one wooden pole, backfill and compact excavated hole for wooden poles with RBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

29

lengths between 7 – 13m.(See clauses 48 &37)8 9 To excavate one stay hole for a stay to be planted where there previously was not a stay,

as specified. (See clauses 48 & 37) Per cubicR

9 10 To supply all material, attach to the pole and plant one fixed stay in a hole specially excavated for the stay. (See clause 56)

R

10 To supply all material, attach to the pole and plant one adjustable stay in a hole specially excavated for the stay. (See clause 56)

R

11 12 To backfill and compact one excavated stay hole as specified. (See clauses 48 & 37) R

12 To remove one existing overhead line pole forming part of an existing overhead line and deliver the pole to a specific Electrical Workshop / Store within the area where the work is conducted. (See clause 48)

R

13 14 To disconnect, remove and deliver one streetlight fitting to the Support Services section of a particular area. (See clause 41)

R

14 To remove all existing overhead line conductors, unused cross-arms and other unused equipment from one span of existing overhead lines and deliver the conductors, scrap / unused equipment to a particular working area. (See clause 33)

R

15 16 To record all particulars and disconnect all customers supplied from one existing overhead line pole, as specified (See clause 43)

R

16 To reconnect one service connection cable, strap the cable to the pole as specified. (See clause 43)

R

17 To reconnect one service connection cable, supply and strap a25mm galvanised pipe to a pole and let the cable run through the galvanised pipe as specified. (See clauses 43 & 44)

R

18 To reconnect one service connection cable, supply and strap a32mm galvanised pipe to a pole and let the cable run through the galvanised pipe as specified. (See clauses 43 & 44)

R

19 To reconnect one service connection cable, supply and strap a 40mm galvanised pipe to a pole and run the cable through the galvanised pipe as specified. (See clauses 43 & 44)

R


30

20 To reconnect one service connection cable, supply and strap a 50mm galvanised pipe to a pole and let the cable run through the galvanised pipe as specified. (See clauses 43 & 44)

R

21 To record all particulars and disconnect one customer inside an electrical enclosure such as a mini-sub, kiosk, substation etc., as specified. (See clause 43)

R

22 To reconnect one customer inside an electrical enclosure such as a mini-sub, kiosk, substation etc., as specified. (See clauses43 & 44)

R

23 To record all particulars and disconnect one distribution cable inside an electrical enclosure such as a mini-sub, kiosk, substation etc., as specified. (See clause 43)

R

24 To reconnect one distribution cable inside an electrical enclosure such as a mini-sub, kiosk, substation etc., as specified. (See clauses 43 & 44)

R

25 26 To record all particulars and disconnect one distribution supply cable to an overhead line, as specified. (See clause 43)

R

26 27 To reconnect one distribution supply cable to an overhead line, as specified. (See clauses 43 & 44)

R

27 To supply one pole mounted low voltage service connection box / pole kit complete with wiring and securing the removable lid with a nylon string, as specified. (See clause 56)

R

28 29 To install one pole mounted low voltage service connection box / pole kit, as specified. (See clauses 43 & 56)

R

29 To identify one service connection with the premises it is connected and then clearly label the circuit breaker and cable with tie-on cable markers. (See clause 47)

R

30 To install one metre of split concentric cable (10mm² or 16mm²) with 2 x pilot cores where an overhead service connection is damaged or no longer complies with said standards. It shall be noted that the contractor must supply all sundry material such as a house service wall bracket, house service dead end clamps, pigtails, pigtail screw, suspension clamps and all other material or spares to effectively comply with the SANS, Eskom & all other required specifications. (See clause 43)

R

31 32 To install one span of Aerial Bundle Conductor and tension the conductor, as specified (See clauses 45,55 &56)

R


31

32 33 To install one span of Bare Conductor and tension the conductor, as specified (See clauses 46,55 &56)

R

33 34 To balance the electrical load of one circuit of an LV overhead electrical system. (See clause 57)

R

34 35 To balance the electrical load of one circuit of an LV underground electrical system. (See clause 57)

R

35 To earth one steel distribution pole with the neutral / earth conductor of an Aerial Bundle Conductor system as specified. (See clause 42)

R

36 To earth one steel distribution pole with the neutral / earth conductor of a bare conductor system as specified. (See clause42)

R

37 To earth one service connection as specified. (See clause 42) R38 To earth one SWA power cable as specified. (See clause 42) R39 40 To perform an earth resistance test on one steel distribution pole and provide a test

certificate. (See clause 42) R

40 41 To perform an earth resistance test on one service connection and provide a test certificate. (See clause 42)

R

41 42 To perform an earth resistance test on one SWA power cable and provide a test certificate. (See clause 42)

R

42 43 To supply one set (set = 3 switches) of on-load LV knife type blade isolating switches. (See clause 51)

R

43 To provide all sundry material required including a new mounting bracket / cross arm and fit / replace one set of on-load LV knife type blade isolating switches.(See clause 51)

R

44 Call out rate, for the call out only after hours. (See clause 23)

R

45 46 To supply and apply zinc based primer to one steel pole between 7 – 11meters long. (See clause 49)

R

46 To supply and apply two layers of uv and weather resistant top coatings to one distribution steel pole between 7 – 11meters long. The colour of the top coating will be

R


32

specified by the relevant CCC. (See clause 49)47 To supply and apply creosote and water-borne or oil-borne preservatives to treat one

distribution wooden pole between 7 –13meters long. (See clause 50) R

48 To number one steel or wooden pole with stencilling 75mm high x 50mm wide per number with uv-resistant light reflecting paint (See clauses 49 & 50)

R

49 To prune one street tree that is obstructing the route of a line to be built, repaired or replaced and remove all branches and leaves, as specified. (See clauses 39 & 33)

R

50 To restore one square meter (m²) of paving after it has been removed to allow the removal or planting of a pole, stay or for the installation of an underground cable. (See clause 33) m²

R

51 52 To re-instate one m2 of 100mm thick concrete paving. (See clause 33) m² R52 To re-instate one m2 of tarred road surface. (See clause 33) m² R53 To supply all material and install one meter of 10mm² UV resistant copper stranded “jumper”

conductor as specified for a aerial bundle conductor system. (See clauses 43 & 56) R

54 To supply all material and install one meter of 16mm² UV resistant copper stranded “jumper” conductor as specified for a aerial bundle conductor system. (See clauses 43 & 56)

R


R


R

57 To supply all material and install one meter of 10mm² UV resistant copper stranded “jumper” conductor as specified for a bare overhead line system. (See clauses 43 & 56)

R


R


R


R

61 To supply and install one cable joint for a SWA, PVC 10mm² two(2), three(3) or four(4) RBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

33

core copper cable, as specified.(See clause 44)62 To supply and install one cable joint for a SWA, PVC 16mm² two(2), three(3) or four(4)

core copper cable, as specified.(See clause 44) R

63 To supply and install one cable joint for a SWA, PVC 25mm² two(2), three(3) or four(4) core copper cable, as specified.(See clause 44)

R

64 To supply and install one cable joint for a SWA, PVC 35mm² two(2), three(3) or four(4) core copper cable, as specified.(See clause 44)

R

65 66 To supply and install one cable joint for a SWA, PVC 50mm² three(3) or four(4) core copper cable, as specified.(See clause 44)

R


R


R


R


R


R

71 To supply and install one cable joint for a SWA, PVC 25mm² two(2), three(3) or four(4) core aluminium cable, as specified.(See clause 44)

R


R


R


R

75 To supply and install one cable joint for a SWA, PVC 95mm² two(2), three(3) or four(4) R


34

core aluminium cable, as specified.(See clause 44)76 To supply and install one cable joint for a SWA, PVC 120mm² two(2), three(3) or four(4)

core aluminium cable, as specified.(See clause 44) R


R


R

79 To supply and install one single phase Curve 1 (50A) 5kA circuit breaker with a flash protection shroud, as specified. (See clauses56 & 43)

R


R


R


R

83 84 To supply and install one three phase Curve 1 (50A) 5kA circuit breaker, as specified. (See clauses 56 & 43)

R

84 To supply and install one three phase Curve 1 (60A) 5kA circuit breaker with a flash protection shroud, as specified. (See clauses56 & 43)

R


R


R


R

88 89 To supply one no.1 steel compression gland with a waterproofing shroud. (See clause 56)

R

89 90 To supply one no.2 steel compression gland with a waterproofing shroud. (See clause R


35

56)90 91 To supply one no.3 steel compression gland with a waterproofing shroud. (See clause

56) R

91 92 To supply one no.2 adjustable steel gland with a waterproofing shroud. (See clause 56) R92 93 To supply one no.3 adjustable steel gland with a waterproofing shroud. (See clause 56) R93 94 To supply one no.4 adjustable steel gland with a waterproofing shroud. (See clause 56)

R

94 95 To supply one no.5 adjustable steel gland with a waterproofing shroud. (See clause 56) R95 To supply and install one dead end clamp for self supporting aerial bundle conductor with

an insulated neutral conductor. (See clause 56) R

96 To supply one strain clamp for ABC with an un-insulated neutral and sundry material and attach to a bracket mounted on a pole, as specified. (See clause 56)

R

97 98 To supply and install one house service dead end clamp. (See clause 56)

R

98 99 To supply and install one M16 eye bolt for a wooden distribution pole to attach a dead end ABC clamp. (See clause 56)

R

99 100 To supply and install one M16 pigtail bolt for a wooden distribution pole to attach a strain clamp for ABC. (See clause 56)

R

100 To supply and install one M12 pigtail bolt for a wooden distribution pole to attach a suspension strap for ABC. (See clause56)

R

101 To supply and install one suspension strap (See clause 56) R102 To supply and install one aluminium alloy fusable bracket for a strain, dead end or

suspension strap on a steel distribution pole. (See clause 56) R

103 To supply and install one single bolt shear head piercing connector for insulated conductors with a main range of 16mm²- 95mm² and a tap range of 1.5mm² - 16mm². (See clause 56)

R

104 To supply and install one single bolt shear head piercing connector for un-insulated conductors with a main range of25mm² - 70mm² and a tap range of 6mm² - 70mm². (See

R


36

clause 56)105 To supply and install one double bolt shear head piercing connector for insulated

conductors with a main range of 25mm²- 95mm² and a tap range of 25mm² - 95mm². (See clause 56)

R

106 To supply one metre of 10mm² x 7strand, stranded Cu conductor with 7 insulated Neutral and 3 bare earth strands Cu Split concentric cable with 2 x pilot cores. (See clause 56)

R

107 To supply one metre of 16mm² x 7strand, stranded Cu conductor with 7 insulated Neutral and 3 bare earth strands Cu Split concentric cable with 2 x pilot cores. (See clause 56)

R

108 109 To supply one metre of SWA, PVC 10mm² three(3) core copper service connection cable. (See clause 56)

R


R

110 To supply one metre of SWA, PVC 25mm² three(3) core copper service connection cable. (See clause 56)

R


R

112 113 To supply one metre of SWA, PVC 25mm² three(3) core aluminium service connection cable. (See clause 56)

R


R


R

115 116 To supply one metre of SWA, PVC 50mm² four(4) core copper supply cable. (See clause 56)

R

116 117 To supply one metre of SWA, PVC 70mm² four(4) core copper supply cable. (See R


37

clause 56)117 118 To supply one metre of SWA, PVC 95mm² four(4) core copper supply cable. (See

clause 56) R


R


R

120 121 To supply one metre of SWA, PVC 50mm² four(4) core aluminium supply cable. (See clause 56)

R


R


R


R


R

Sub Total Excluding Vat R


38

Item No

Description Total Price Excluding Vat (Quantity x Unit Price)

1 Sub-total Material R

2 Sub-total Labour R

Sub Total Excluding Vat R

Vat 14% R

Total Including Vat R

NB: CIDB EP1 CRS NUMBERS :....................................................( please provide your company CIDB registration number).

Note: 1.1 Price schedule on the advert must be completed even if you submit/attach a separate quotation to the document.

1.2 Price sdule to be completed in full ie: Rates; unit prices; sub-totals; vat if applicable and totals - Does the offer comply with the specification(s)? *YES/NO

- If not to specification, indicate deviation(s) ……………………………………………………......

- Period required for delivery ……………………………………….……………………………….... - Brand name of goods (not applicable to services) ……………………………………………......

- Name of Authorised Person: ………………………………………………………………………………………………...

-Signature: ……………………………………………………… Date...................................................................

-Witness: ………………………………………………………..

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemploymentinsurance fund contributions and skills development levies.

MBD 4BIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

39

DECLARATION OF INTEREST

1. No bid will be accepted from persons in the service of the state¹.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

3.1 Full Name of Owner of the Bidding Entity: ….…………………………………….

3.2 Identity Number if applicable: ……………………………………………………….

3.3 Position occupied in the Company (director, trustee, shareholder²): ………….. ………………………………………………………………………………………………

3.4 Company Registration Number: …………………………………………………….

3.5 Tax Reference Number: ……………………………………………………………..

3.6 VAT Registration Number: …………………………………………………………

¹MSCM Regulations: “in the service of the state” means to be –(a) a member of –

(i) any municipal council;(ii) any provincial legislature; or(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;(c) an official of any municipality or municipal entity;(d) an employee of any national or provincial department, national or provincial public

entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);

(e) a member of the accounting authority of any national or provincial public entity; or(f) an employee of Parliament or a provincial legislature.

² Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company.

3.7 The names of all directors/ trustees/ shareholders’ members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? (Tick applicable box)

3.8.1 If yes, furnish particulars. ….…………………………………………………

3.9 Have you been in the service of the state for the past twelve months? BIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

YES NO

40

(Tick applicable box)

3.9.1 If yes, furnish particulars.………………………...………………………..

3.10 Do you have any relationship (close family member, partner or associate) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid?


3.10.1 If yes, furnish particulars.………………………………………………………………………………

3.11 Are you aware of any relationship (close family member, partner or associate) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? (Tick applicable box)

3.11.1 If yes, furnish particulars………………………………………………………………………………

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state?


3.12.1 If yes, furnish particulars.……………………………………………………………………………….

3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle shareholders or stakeholders

in service of the state? (Tick applicable box)

3.13.1 If yes, furnish particulars.……………………………………………………………………………….

3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this companyhave any interest in any other related companies or business whether or not they are bidding for this contract. (Tick applicable box)3.14.1 If yes, furnish particulars:

……………………………………………………………………………..

4. Full details of directors / trustees / members / shareholders. (attach for additional)

Full Name Identity Number State Employee Number


YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

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CERTIFICATION

I, THE UNDERSIGNED (NAME) ………………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.

I ACCEPT THAT THE STATE AND/OR THE EMM MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………….. …………………………………….. Signature Date

…………………………………. ……………………………………… Capacity Name of Bidding Entity

NAME OF BIDDING ENTITY ……………………………………..

EKURHULENI METROPOLITAN MUNICIPALITYBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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QUOTATION NUMBER: .........

DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;c. willfully neglected, reneged on or failed to comply with any government,

municipal or other public sector contract during the past five years; ord. been listed in the Register for Tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No 12 of 2004).

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

(tick applicable)

Item Question Yes No4.1 Is the bidder or any of its directors listed on the National

Treasury’s database as a company or person prohibited from doing business with the public sector?(Companies or persons who are listed on this database were informed in writing of this restriction by the National Treasury after the audi alteram partem rule was applied).

Yes No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?

(To access this Register enter the National Treasury’s website, www.treasury.gov.za, click on the icon “Register for Tender Defaulters” or submit your written request for a hard copy of the Register to facsimile number (012) 3265445).

Yes No



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4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years?

Yes No


Item Question Yes No4.4 Does the bidder or any of its directors owe any

municipal rates and taxes or municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months?

Yes No


4.5 Was any contract between the bidder and the municipality / municipal entity or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes No


GENERAL CRITERIA


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Provide information on the following:

Infrastructure: Physical facilities

Description (i.e. offices, warehouse etc.)

Physical Address

Street Name:

Suburb:

Town:

Province:

Postal Code:

Plant / Equipment

Provide information on plant / equipment that you have available for this project. Attach details/ list if the space provided is not enough.

Description: Owned Plant / Equipment Number of units

Description: Hired Plant / Equipment Number of units

Description: Plant / Equipment to be purchased Number of units

Size of enterprise and current workload

What was your turnover in the previous financial year? RBIDDER: EMM:Initial: Authorized Signatory/ies 1).…………………. Initial: EMM………..………. 2)………………….. Witness: ……………………

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What is the estimated turnover for your current financial year? RList your current contracts and obligations

Description Value (R) Start date DurationExpected

completion date

Do you have the capacity to supply the goods and services described in this bid, should the contract be

awarded to you? ____________________________________________________________________________

Staffing ProfileProvide information on the staff that you have available to execute this contract (attach a separate list if the space provided is insufficient)

Own staff: gender and race Number of staff

Staff to be employed for the project: gender and race Number of staff

Proposed Key Personnel

Provide information on key staff you intend utilising on this contract, should it be awarded to you. (In case of engineering construction projects key staff is defined as staff of foreman level and above)Name and Surname Position in your Qualifications Experience HDI


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organisation status (Y/N)

Previous experience

Provide the following information on relevant previous experience (indicate specifically projects of similar or larger size and/or which is similar with regard to type of work. No points will be awarded if reference cannot be reached or if it refuses to supply information.

Description Value (R, VAT excluded)

Year(s) executed

ReferenceName Organisation Tel no

MBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011


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This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS,

DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

_________________________________________________________________________________

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids

- the 80/20 system for requirements with a Rand value of up to R200 000 (all applicable taxes included); and

1.2 The value of this bid is estimated not to exceed R200 000 (all applicable taxes included) and therefore the 80/20 system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and(b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS

1.3.1.1 PRICE 80

2.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION 20

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate as provided from a Verification Agency accredited by the South African

Accreditation System (SANAS or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together or original stamped affidavit signed by a commissioner of oaths or SAPS (download from dti website: www.thedti.gov.za) with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

2..1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;


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“bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

2.6 “comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration;

2.7 “consortium or joint venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;

2.8 “contract” means the agreement that results from the acceptance of a bid by an organ of state;

2.9 “EME” means any enterprise with an annual total revenue of R10 million or less.

2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty or levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working o operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices;

2.13 “person” includes a juristic person;

2.14 “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of GoodPractice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made over orbequeathed to a trustee to administer such property for the benefit of another person; and

2.18 “trustee” means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person.

3. ADJUDICATION USING A POINT SYSTEM3.1 The bidder obtaining the highest number of total points will be awarded the contract.

3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking into account all factors of non-firm prices and all unconditional discounts.

3.3 Points scored must be rounded off to the nearest 2 decimal places.


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3.4 In the event that two or more bids have scored equal total points, the successful bidmust be the one scoring the highest number of preference points for B-BBEE.

3.5 However, when functionality is part of the evaluation process and two or more bids havescored equal points including equal preference points for B-BBEE, the successful bid mustbe the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by thedrawing of lots.

4. POINTS AWARDED FOR PRICE

4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 points is allocated for price on the following basis:

80/20

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

5. Points awarded for B-BBEE Status Level of Contribution

5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:B-BBEE Status Level ofContributor

Number of points(90/10 system)

Number of points(80/20 system)

1 10 202 9 183 8 164 5 125 4 86 3 67 2 48 1 2

Non-compliant contributor

0 0

5.2 Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor or original stamped affidavit signed by a commissioner of oaths or SAPS (download from dti website: www.thedti.gov.za). Registered auditors do not need to meet the prerequisite for IRBA’s approval for the purpose of conducting verification and issuing EMEs with B-BBEE Status Level Certificates.


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5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level verification certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity, provided that the entity submit their B-BBEE status level certificate.

5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submit their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.

5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended subcontractor is an EME that has the capability and ability to execute the sub-contract.

5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

6. BID DECLARATION

6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1

7.1 B-BBEE Status Level of Contribution: (maximum of 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8. Tender preference claim in respect of enterprise status or structure of the tendering entity

In the interest of transparency, bidders are required to complete Table 1: Tender Preference Claim below.

Table 1: Tender Preference Claim

Type of B-BBEE Contributor Status (tick box(es) below as applicable)

Exempted Micro Enterprise (EME) greater than 50% black-ownedExempted Micro Enterprise (EME) less than or equal to 50% black-owned


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Verified B-BBEE contributor B-BBEE Status Level of Contributor1

Non-compliant contributor1 If it is indicated that the company/firm/entity is a verified B-BBEE contributor, then the verified

status level of contributor must be inserted in the box provided (insert a number from 1 to 8, as applicable).

9. Declarations

1) With reference to condition 7 in Section 2 above, the bidder declares that (tick one box as applicable):It intends sub-contracting more than 25% of the value of the contract to sub-contractors that do not qualify for at least the points that the vendor as prime supplier qualifies for


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It DOES NOT intend sub-contracting more than 25% of the value of the contract to sub-contractors that do not qualify for at least the points that the vendor as prime supplier qualifies for

2) The undersigned warrants that he/she is duly authorised to do so on behalf of the Vendor, confirms that he/she understands the conditions under which preferences are granted, and confirms that the vendor/supplier will satisfy conditions pertaining to the granting of tender preferences.

___________________________________ ___________________________________Signature Date

Print name: ___________________________________

On behalf of the bidder (duly authorised)

MBD 9

EKURHULENI METROPOLITAN MUNICIPALITYCERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9)

1 This Form “I“ must form part of all bids¹ invited.2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association offirms, if it is between parties in a horizontal relationship and if it involves collusivebidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannotbe justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policymust provide measures for the combating of abuse of the supply chain management

system, and must enable the accounting officer, among others, to:a. take all reasonable steps to prevent such abuse;b. reject the bid of any bidder if that bidder or any of its directors has abused the

supply chain management system of the municipality or municipal entity or hascommitted any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt orfraudulent act during the bidding process or the execution of the contract.

4 This Form “I“ serves as a certificate of declaration that would be used by institutions to


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ensure that, when bids are considered, reasonable steps are taken to prevent any formof bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination must be completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.

CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9)

I, the undersigned, in submitting the accompanying bid:

______________________________________________________________________(Bid Number and Description)

in response to the invitation for the bid made by:

Ekurhuleni Metropolitan Municipality

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: __________________________________________________ that:(Name of Bidder)

1. I have read and I understand the contents of this Certificate;2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true

and complete in every respect;3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf

of the bidder;4. Each person whose signature appears on the accompanying bid has been authorized by the bidder

to determine the terms of, and to sign, the bid, on behalf of the bidder;5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:(a) has been requested to submit a bid in response to this bid invitation;(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and(c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder

6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding:(a) prices;(b) geographical area where product or service will be rendered (market allocation)(c) methods, factors or formulas used to calculate prices;


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(d) the intention or decision to submit or not to submit, a bid;(e) the submission of a bid which does not meet the specifications and conditions of the bid; or(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No. 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No. 12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………Signature Date

…………………………………………………. …………………………………Full Names of Person Representing Company Position in Company

ANNEXURE “B”EKURHULENI METROPOLITAN MUNICIPALITY (EMM)

QUOTATION PROCUREMENT FORM

ADJUDICATION OF BIDSBids are adjudicated in terms of EMM Supply Chain Management Policy, and the following framework is provided as a guideline in this regard.

1. Technical adjudication and General CriteriaBids will be adjudicated in terms of inter alia:

Compliance with bid conditions Technical specificationsIf the bid does not comply with the bid conditions or technical specifications, the bid shall be rejected.

2. Infrastructure. Evaluation of the following in terms of the available buildings/ offices and physical location of the bidder.

3. Plant and Equipment. Evaluation of the following in terms of the size, nature and complexity of goods and/or services required:

Physical facilities Plant and equipment available for the contract owned by the bidder Plant and equipment the bidder intends renting, should the contract be awarded to him.

4. Size of enterprise, and current workload


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Evaluation of the bid’s position in terms of:

Previous and expected current annual turnover Current contractual obligations Capacity to execute the contract

Financial ability to execute the contract

Evaluation of the bid’s financial ability to execute the contract. Emphasis will be placed on the following:

1. Surety proposed2. Estimate cash flow3. Contact the bid’s bank manager to assess the bidder’s financial ability to execute the contract

and the bidder hereby grants his consent for this purpose.5. Staffing profile

Evaluation of the bid’s position in terms of:

Staff available for this contract being bidded for Qualifications and experience of key staff to be utilised on this contract.

6. Previous experience

Evaluation of the bid’s position in terms of his previous experience. Emphasis will be placed on the following:

Experience in the relevant technical field Experience of contracts of similar size Some or all of the references will be contacted to obtain their input.

7. Good standing with SA Revenue Service

Establish whether a valid original tax clearance certificate or copy thereof has been submitted with the Bid document on closing date of the bid. If no such Certificate or copy thereof has been submitted, the bid must be rejected. If a valid original tax clearance certificate has not been submitted, the bidder must be requested in writing and in the standard format approved by the Executive Director: Legal & Administration, to submit a valid original tax clearance certificate by a specific date and at a specific venue.

If the bid does not meet the requirements contained in the EMM Supply Chain Management Policy,

and the mentioned framework, it shall be rejected by the Municipality, and may not subsequently

be made acceptable by correction or withdrawal of the non-conforming deviation or reservation.

8. Total Bid Adjudication Points

The total number of bid adjudication points awarded, is the sum of:

Bid price points + meeting specific goals points (not to exceed 100)

9. PenaltiesThe City Manager must act in terms of paragraph 15 of the Preferential Procurement Policy Regulations 2001, as published on 10 August 2001, against the person awarded the contract upon detecting that a preference in terms of the Preferential Procurement Policy has been obtained on a fraudulent basis, or any specified goals are not attained in the performance of the contract.


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Regulation 15 of the Preferential Procurement Policy provides as follows:

“15 (1) An organ of state must, upon detecting that a preference in terms of the Act and these regulations has been obtained on a fraudulent basis, or any specified goals are not attained

in the performance of the contract, act against the person awarded the contract.

(3) An organ of state may, in addition to any other remedy it may have against the person contemplated in sub-regulations (1) –

(a) recover all costs, losses or damages it has incurred or suffered as a result of that person’s conduct;(b) cancel the contract and claim any damages which it has suffered as a result of having to make less

favourable arrangements due to such cancellation;(c) impose a financial penalty more severe than the theoretical financial preference associated with the claim

which was made in the tender; and(d) restrict the contractor, its shareholders and directors from obtaining business from any organ of state for a

period not exceeding 10 years.

DECLARATION

I, the undersigned hereby confirm that the information herein is a true reflection of the facts presented, and the person signing this document on behalf of the bidder duly authorised to do so. Should this not be the fact, stipulations regarding this as contained in the EMM’s Policy applies. I accept that the EMM may act against me in terms of paragraph 23 of the general conditions of contract should this declaration prove to be false.

Signing of the quotation in the appropriate spaces, as well as the initialling any amendments by the bidder mandatory.

_____________________

MR K NGEMA SIGNATURE OF BIDDERCITY MANAGEREKURHULENI METROPOLITAN MUNICIPALITY

PLEASE REMEMBER:

IN THE CASE OF A JOINT VENTURE, THE VALID ORIGINAL TAX CLEARANCE CERTIFICATE OR COPY/IES THEREOF, OF EACH PARTNER, MUST BE SUBMITTED WITH THE BID DOCUMENT

IN THE CASE OF A JOINT VENTURE, COPIES OF MUNICIPAL ACCOUNTS NOT OLDER THAN THREE (03) MONTHS OF EACH PARTNER, MUST BE SUBMITTED WITH THE BID DOCUMENT


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VALID TAX CLEARANCE CERTIFICATE

BBBEE CERTIFICATE/ ORIGINAL CERTIFIED AFFIDAVIT

ANY OTHER DOCUMENTS AS MAY BE REQUIRED FROM THE QUOTATION

ATTACH ALL REQUIRED DOCUMENTS TO THE LAST PAGE OF YOUR BID DOCUMENT


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Statistics page to be inserted in landscape

Full Names & Surname Identity Number Members or Directors Tax Reference

HDI%

Male%

Female%

Disabled%

Youth%

EMMBased

Y N


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ANNEXURE “B€¦ · Web view¹ Includes price quotations, advertised competitive bids, limited...

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