A STRATEGY TO REVEAL HIDDEN

TREASURES (INSTITUTIONAL REPOSITORY)

OF ANNA UNIVERSITY

G.Krishnamoorthy,

University Librarian,

Anna University

S.Bharanidharan,

Computer Scientist,

Anna University

E.Parthasarathy,

Deputy Registrar,

Anna University

ABSTRACT

Anna University has undergone amazing growth from unitary type University to

5th best University in India. Creation & maintenance of Digital Repository forms

the strategy to reveal the hidden treasures of Anna University.

This Paper mainly details

• Necessity of creation & steps involved in creating Institutional Repository

• Complexities involved in creation & maintenance of IR

• Benefits rendered by IR

• Growth statistics of Anna University beginning from the year it got affiliated

till today

• Present status of Anna University – judged by documents published every

year

• Data collection & Segregation under various categories

• Preliminary estimate of expenditure involved in creation & maintenance of

IR

INTRODUCTION

• Anna University established in 4th Sep 1978 imparts higher education in

Science & Technology, promotes research & fosters co-operation

between academic and industrial communities

• Presently 625 Engineering Colleges are functioning under Anna

University - 4 constituent colleges with University Departments, 13

Constituent colleges of Anna University, 12 Government & government

aided Engineering Colleges and 596 affiliated colleges of Anna

University under four regional centres in Tirunelveli, Madurai,

Thiruchirapalli & Coimbatore

• UGC have accredited Anna University with Five Star Status in 2002

which is the highest rating

• Only science and technology University in the state of Tamilnadu, has a

position among top Indian universities in terms of its scientific research

output.

OBJECTIVE

The major aim of this proposal is

• To develop a Institutional Repository (IR) of the literary/R&D

output/scientific productivity of the faculty of Anna University over more

than two decades (1989-2012)

• To enhance the visibility of the productivity profile of Anna University

Chennai

• To facilitate online and open access to the research publications of Anna

University Chennai

METHODOLOGY

Steps involved in creation of IR include

– Step 1: Data Identification and Selection

– Step 2: Data Collection & Segregation

– Step 3: Design & Development

• Software & Hardware

• Content Creation and Development

• Content organization

– Step 4: Web hosting

– Step 5: Maintenance

DATA IDENTIFICATION & SELECTION

S.

No Departments Professor

Associate

professor

Assistant

Professor Total

1 Faculty of Technology 17 13 17 47

2 Faculty of Civil Engineering 26 25 29 80

3 Faculty of Mechanical Engineering 27 24 28 79

4 Faculty of Electrical and

Electronics Engg 4 19 8 31

5 Faculty of information and

Communication Engg 16 28 42 86

6 Faculty of Science and Humanities 36 21 37 94

7 Faculty of Management 4 1 7 12

8 Faculty of Architecture and

Planning 6 6 8 20

Total 136 137 176 449

DATA COLLECTION & SEGREGATION

Data collection includes collection of research outputs scattered among 53

Departments in various forms – articles, conference papers, reviews,

editorials, etc.,

Data being collected from the year beginning from 2000 till today is

segregated under various categories

Number of Papers being published during this tenure

Type of Papers being published

Papers being published in different subjects

Papers being published in different countries

ANNUAL STATISTICS OF PUBLISHED DOCUMENTS

YEAR

DOCUMENTS

PUBLISHED

2013 114

2012 1744

2011 1643

2010 1115

2009 872

2008 818

2007 745

2006 722

2005 532

2004 432

2003 361

2002 284

2001 243

2000 215

TOTAL 9870

ANNUAL STATISTICS OF PUBLISHED DOCUMENTS

0

200

400

600

800

1000

1200

1400

1600

1800

2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000

DO

CU

MEN

TS P

UB

LISH

ED

YEAR

STATISTICAL DATA OF DOCUMENT TYPE

DOCUMENT TYPE DOCUMENTS

PUBLISHED

Article 6908

Conference Paper 2378

Review 253

Article in Press 161

Letter 71

Editorial 28

Note 19

Erratum 14

Short Survey 8

TOTAL 9840

STATISTICAL DATA OF DOCUMENT TYPE

STATISTICAL DATA ON DOCUMENT SUBJECT

DOCUMENT TYPE DOCUMENTS PUBLISHED

Article 6908

Conference Paper 2378

Review 253

Article in Press 161

Letter 71

Editorial 28

Note 19

Erratum 14

Short Survey 8

TOTAL 9840

STATISTICAL DATA ON DOCUMENT SUBJECT

STATISTICAL DATA ON DOCUMENTS PUBLISHED IN VARIOUS COUNTRIES

COUNTRY DOCUMENTS

PUBLISHED

India 8689

Italy 699

United States 314

Japan 203

Germany 188

South Korea 169

United Kingdom 159

Malaysia 150

Czech Republic 104

Canada 87

France 80

Austria 55

Netherlands 52

Taiwan 45

Switzerland 43

Australia 38

China 38

STATISTICAL DATA ON DOCUMENTS PUBLISHED IN VARIOUS COUNTRIES

PROJECT SCHEDULE

Sl.No Activity Planned

1 A Project initiation

2 B Creation of Directory for Scientists/Faculty profile

3 C

Formulation of the methodology of collection of

Bibliographic data

a) Direct Approach & Interview Method

b) Questionnaire Method (Micro level Questionnaire)

c) Identify the primary and secondary sources of

information (Web sites, annual reports,

publications, news letters etc)

4 D Choosing a suitable web enabled software for Developing

Database and Repository (open source software)

5 E Standardizations of metadata

6 F Content up loading trail access of the data base

7 G Web site creation and hosting of the Digital repository of

Anna University Chennai

8 H Report Submission

ESTIMATED EXPENDITURE

Sl No. Item Per

Annum Total (2 years)

1 Project Fellow(1)

8000/pm 96,000/- 1,92,000/-

2 Contingency 60,000/- 1,20,000/-

3 Travel 20,000/-

4 Equipments (Server) 3,00,000

5. Books & Journals 50,000/- 1,00, 000

6. Overhead 1,10,000

Grand Total

8,42,000

RESEARCH OUTCOME / INSTITUTIONAL

BENEFITS

• Information auditing & Knowledge flow

• Bringing together scattered R&D out put

• Bringing visibility of Gray Literature

• Identify and systematically evaluate the science and technology innovations of the Anna University Chennai

• Identify the stronger and weaker areas in the Science & Technology research.

• Identify the Gap areas, and fill the Gap in the R&D of Science & Technology in the Nation

• Public Accessibility to Scientific Research and Scholarly Information.

• Promoting the ‘Open Access’ to Scholarly Knowledge concept, created by the University’s research units, for the consumption of Public Commons.

• Global visibility of the Institutions & Scientists

• Seamless flow of Knowledge leading to increased scientific productivity and knowledge production.

CONCLUSION

Statistical data on research outputs being published year after year reveal numerous outputs from research scholars of Anna University. Such valuable treasures of Anna University are not readily available for easy reference for future generation. As a step towards bringing the hidden treasures readily available for young research scholars, creation of Digital Repository is the only solution. Data Collection and segregation is the first step towards achieving such a major goal.

REFERENCES

• Copyright © 2013 Elsevier B.V. All rights reserved. SciVerse® is a registered trademark of Elsevier Properties S.A., used under license. Scopus® is a registered trademark of Elsevier B.V.

• Development and Implementation of an Institutional Repository within a Science, Engineering and Technology(SET) environment A. van der MerweUniversity of Pretoria Department of Informatics School of Information+27 12 841944 avdmerwe@csir.co.zaProf. J.H. Kroeze University of Pretoria Department of Informatics School of Information+27 (0)12 420 3341jan.kroeze@up.ac.za

• Institutional Repositories and the Institutional Repository: College and University Archives and Special Collections in an Era of Change Author(s): Elizabeth Yakel, Soo Young Rieh, Beth St. Jean, Karen Markey and Jihyun Kim Reviewed work(s):Source: The American Archivist, Vol. 71, No. 2 (Fall -Winter, 2008), pp. 323-349Published by: Society of American Archivists Stable URL: http://www.jstor.org/stable/40294521 .Accessed: 06/12/2012 00:41Your use of the JSTOR archive indicates your acceptance of the Terms & Conditions of Use, available at .

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