ANATOLIAN UNIVERSITY LIBRARIES CONSORTIUM

PUBLISHER APPLICATION SYSTEM

INTERNATIONAL COALITION OF LIBRARY CONSORTIA

13th Europe Meeting , Istanbul

PUBLISHER APPLICATION SYSTEM

Contents

• Why do we need a system?

• How was the system created?

• How does the system work?

PUBLISHER APPLICATION SYSTEM

Why do we need a system ?

• To enhance evaluation process

• To facilitate the standardization – Standardization of evaluation processes

– Standardization of documents used during the application

– Standardization of criteria used for decision making

• To create a data repository – For products

– For agents/publishers

– For offers

PUBLISHER APPLICATION SYSTEM

Why do we need a system ?

• To enable effective information sharing – A unique interface with essential and vital functions

– Synchronization of updates

• To keep records of assessments and decisions made – Which also means transperency

– Which raises the reliability

• To support the integration of systems and processes

• To minimize the wokload

PUBLISHER APPLICATION SYSTEM

How was the system created?

• A new group formed in 2008 to support database evaluation process which is called “ Negotiating Group on Databases”

• After a one year experience, a new requirement emerged for a support system

• A system, which helps group members to maintain the process management via a unique platform

• After the discussions on expectations, planning done and project started

PUBLISHER APPLICATION SYSTEM

How was the system created?

• First step was to create a publisher application form, which is completed in about 8 months with the full effort of ANKOS Negotiation Group Members.

• Beta version of the form was added to the System and placed on ANKOS’s web page in June, 2010 for any suggestion.

• First entry to the system was in August, 2010

• System presented at Library Directors Meeting in November, 2010 and then ANKOS Annual Meeting in May, 2011

PUBLISHER APPLICATION SYSTEM

How the system works?

Two integrated interfaces

For Publishers

For Negotiating Group members

PUBLISHER APPLICATION SYSTEM

PUBLISHER INTERFACE: FEATURES

• Turkish and English interfaces

• Access with security code

• Notification to the submitter

• Flexible substructure (sor hakan beye)

• Automated data handling

• File upload option – Permitted file formats; jpg-png-gif-txt-zip-rar-pdf-doc-docx-xls-xlsx

– Descriptions for uploaded files

PUBLISHER APPLICATION SYSTEM

PUBLISHER INTERFACE: FORM

• Publisher Application Form (PAF) ise easily asseccible through ANKOS’s homepage: http://publisher.ankos.gen.tr/form.php

• Consists of five main fields – Company

– Product

– Pricing

– Usage

– Document Supply

– Notes

– Attachments

• Customizable fields and subfields

PUBLISHER APPLICATION SYSTEM

Publisher Application Form is placed left frame at the home

page. Publishers/Agents only need to do one click!

After typing the security code and clicking to submit button, form will

be ready to fill out!

PUBLISHER APPLICATION SYSTEM

This form does not only a

part of database

evaluation support

system , but also a

reference point for the

instutions which are

going to sign an agreement

with pubslihers for the products that they will

subscribe institutionally

Attachments

Publisher Application Form (converted to pdf)

A copy to submitter

Automated info email for Group members

PUBLISHER APPLICATION SYSTEM

2. GROUP INTERFACE: FEATURES

• Two-step authentication

– General username and password

– Personel username and password

• User information settings

• Comment settings

– Creating new comments

– Arranging and deleting comments

– Adding new files

• Automated info e-mails

• File uploads

– New offers, additional documents, etc.

Application List can be sorted alphabetically or historically

Editable user info area

There is a quick menu at the top right hand corner of the screen that contains

the most commonly used pages like ANKOS homepage,

former publisher

application forms page,

etc.

Current situation

Trial access information

“Edit Application” option which allows to edit

incorrect manual entry

on a form. Product name

entry correction is one of the

most common corrections that

needs to be done

Group members’ comments

on databases Group

members’ comments on

databases.

former comments

info e-mail for each new added comment

Commentator info

Quick link to the System

Subject also includes the product name Newly added files

PUBLISHER APPLICATION SYSTEM

2. GROUP INTERFACE: DEMO

• Live demo

PUBLISHER APPLICATION SYSTEM

FUTURE PLANS

• To integrate datatables

• To develope advanced analysis tool

• To add defitions to subfields of Publisher Application Form

http://www.ankos.gen.tr/eng