CaliforniaColleges.edu and transcript data sharing between K-12 … · 2019-09-11 ·...
Transcript of CaliforniaColleges.edu and transcript data sharing between K-12 … · 2019-09-11 ·...
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CaliforniaColleges.edu and transcript data sharing between K-12 and CCC’s
April 13, 2017
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• (Very)briefhistoryofCaliforniaColleges.eduandCCGI
• 2017integrationwithCCCApply• Transcriptdataforplacement• Outreachsupport• DualEnrollmentopportunity
• BriefpreviewofnewCaliforniaColleges.edulookandfeel
• Answeranyquestions
Whatarewegoingtocover?
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Systematicallyincreasecareerandcollegepreparationfor6th-12thgrade
students,andfacilitatesmoothtransitionsfromK-12tohighereducation,sothatstudentsstartpost-secondary
positionedtosucceed.
OurMission
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CaliforniaColleges.eduoriginatedthroughaninter-segmentalbudgetproposalin1998withtwogoals:
- Createa“commonfrontdoor”tohighereducationand- Anelectronictranscriptinfrastructure
InJuly2013,theCaliforniaCollegeGuidanceInitiativetookovermanagementofCaliforniaColleges.eduandbuiltout:
- Anelectronictranscriptinfrastructure- Aneducator-facingportaltoenabledata-drivencollegeandcareer
preparation- Staffingrequiredtomeaningfullysupportintegrationofthesetools
intothe6th-12thgradeeducationalexperiencesofallstudents
History
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WhyWeExist
792:1
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WhyWeExist
100:67:26100:32:9
(UCLA,IDEA,2011)
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Allhighschoolseniorsgraduate
withathoughtfulandwell-
informedpost-secondaryplan
OurTwoBigGoals
Capturestudents’academictranscriptdataandSSID
fromK-12schools,andallowittofollowthestudentinamannerthatreducesthe
informationgapsthathinderstudentsuccess.
Goal#1 Goal#2
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- AccesstoplanningtoolsandacademicplannerusingCMPdropdownmenu
- Generalregionaltrainingandusersupport
- AccountlinktoCCCApplyandcalstate.edu/Apply
TwoUseScenarios
- Data-informedacademicplanningtools
- CSU/UCeligibilitytoolstoinformincreased“a-g”completionrates
- Pre-verifieddatainformsapplicationtoCSUsandCCCs
- DatamatchpilotwithCaliforniaStudentAidCommission
- Intensive,customizedconsultationandusersupport
OpenAccessUsers PartnerDistricts
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ImportanceofElectronicTranscriptPlatform
K-12Constantviewofprogresstowards“a-g”eligibilitythat
helpsincrease”a-g”completionrates
CommunityCollegeBetterfirst-yearacademic
placementreducesunnecessaryremediation
CaliforniaStudentAidCommission(CSAC)Assist“data-matching”andcommunicationwithothersegmentsforCalGrant
purposes
ElectronicTranscriptPlatform
Pre-verifieddatainaccessibleformatthatkeepsallrecordsreliablyassociatedwiththestudentusingtheirStatewide
StudentIdentifier(SSID)
CSUSystemMoreefficientandaccurateadmissionsprocessreducesdelaysinadmissionand
financialaid
iskey
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2017CaliforniaColleges.eduandCCCApplyIntegration
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• First,onlypossiblethankstosupportfrom:
• CCCChancellor’sOffice• FoundationforCCC• ButteTechCenter• CCCApplySteeringCommittee• K-12districts• Colleges
CCCApplyIntegration–Thankyou
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• StudentsalreadyexploremajorsandcollegesinCaliforniaColleges.edu
• Thosewhowishtocanclickanapplylinkfromwithintheiraccount
• Aminimumofdataissecurelypassedasynchronouslybetweenthesystems,includinginpartnerdistricts,K-12SSID#
• StudentproceedsthroughApplyprocessasnormal
• Later,CaliforniaColleges.eduisinformedthatthestudentsubmittedapplicationandCCCID#.ThisdataisavailabletoHighSchool
CCCApplyIntegration–how?
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• Thesecuredata(SSIDandCCCID),applicationresponseisencryptedandpassedthroughasecure,authenticatedAPI
CCCApplyIntegration–how?(2)
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• Transcriptdata(asdefinedbythecollege)forthosestudentswhohavecompletedsuchanapplicationcanlaterbesecurelytransmittedtothecollege
• Couldinclude:• HighestlevelofMath(includingcurrentlyenrolled)• HighestlevelofEnglish(includingcurrentlyenrolled)• GPAasdefinedbyHS• ?(asallowableunderprivacylawsandK-12MOUs)
CCCApplyIntegration–PlacementOpportunity
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• Asyouknow,itisneverquitethatsimple.Therearechallenges:
• CollegefacultywouldneedtohavedefinedHSplacementlevel/multiplemeasuresarticulation
• CCGIonlyholdstranscriptdataonbehalfofdistrictsincertainareasofthestate(butwearegrowing)
• Integration/processingofthatdataatthecollegeSISlevel
CCCApplyIntegration–PlacementChallenges
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• SuchalinkbetweentheK-12andtheCollegedistrictsmayalsoprovehelpfulfor:
• DualEnrollment• HighSchoolArticulation• OutreachSupport• FirstYearExperience• StudentSuccessSupport(priorityreg.,etc)• ?
CCCApplyIntegration–DualEnrollment
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• SuchalinkbetweentheK-12andtheCollegedistrictsmayalsoprovehelpfulfor:
• DualEnrollment• HighSchoolArticulation• OutreachSupport• FirstYearExperience• StudentSuccessSupport(priorityreg.,etc)• ?
CCCApplyIntegration–DualEnrollment
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BrieflookattheupdatedCaliforniaColleges.edu
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- AcademicPlanner- CSUandUCEligibilityTools- CollegeSearch- ProgramandMajorSearch- CareerSearch- MiddleSchoolCareerAssessments- HighSchoolCareerAssessments- ScholarshipSearch- MyGoals- MyJournals- MyDocuments- MyTasks- Calendar
CaliforniaColleges.eduStudentExperience
- CalState.edu/ApplyIntegrationwithverifiedcoursedata
- CCCApplyIntegration- FAFSALaunch- LinkstoUCandotherapplicationsnot
supportedbyCSU,CCC,andCommonApplication
- CommonApplication:indiscussion- Documentmanagement(lettersof
recommendationandtranscripts- Courseworkmatrix(newreleasein
2017)
Theplatformofferstoolsstudentsuseforplanning,exploration,andreflectionbeginninginmiddleschool.HighschoolseniorscanlaunchcollegeapplicationsandFAFSA. Planning&ExplorationTools Applications
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CaliforniaColleges.edu–NewLook
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StudentOutcomes
Whenstudentscompletetherecommendedsetofactivitiesbygradelevelstartingasearlyas6thgrade,theybuildacomprehensiveandmeaningfulpostsecondaryplan.Educatorstrackprogress.6th– InterestProfiler– CareerList– CollegeList– Journal
7th– CollegeList– CareerList– Goals– Journal
8th– Goals– LearningStylesAssessment– AcademicPlan– MyExperiences
9th
– Goals– AcademicPlan– InterestProfiler– CollegeList– Journal
10th– MultipleIntelligences– CareerList– CollegeList– Program/MajorList– Journal
11th– CareerList– CollegeList– DoWhatYouAre– CollegeList– ScholarshipList– EFCcalculator*– MyExperiences– Resume– Journal
12th– CollegeList– FAFSA– CollegeApplications– MyExperiences– FinancialAid
ComparisonTool*– Goals– Journal
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ActivitiesCCGIprovidesadefaultofkeyactivitiesateachgradelevel.Educatorscanadjustthegradelevelsatwhichactivitiesareassigned.Eachactivitycomeswithlessonplansandstudentworksheets.Tasks&CalendarEventsAddmoretasksandcalendareventstoplatform’spre-populatedTaskListandCalendartooneormorestudentsatatime.AddyourowndocumentstoTaskstoencouragestudentengagementontheplatform.SurveysCreate,assign,andanalyzesurveysforgroupsofstudents
CustomizableatSchool&DistrictLevels
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- Defaultactivitiesateachgradelevelthatincludelessonplanandstudentworksheet
- AssignSMARTgoalprompts- Assignjournalprompts- Addeventstocalendar- Sendmessagesandtext/SMS- Populatetasklist- Addlocalscholarships- Resetpasswordsbothstudent
andeducator
EducatorExperience
- Setupparentaccountswithconnectiontotheirstudents
- Create,assign,andanalyzesurveys
- Distributeworksheetsandotherdocuments
- Create,assign,andanalyzesurveysforgroupsofstudents
- Viewreportsonstudentactivity,academics,andeligibility
Theplatformofferstoolsforeducatorstoguidestudents’useofCaliforniaColleges.edu.
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TranscriptDataViewablethroughDistrictPartnershipsAlamedaCountyOaklandHayward*FresnoCountyFirebaugh*Kerman*WestPark*KingsCountyHanfordJointUnion*LosAngelesCountyComptonElMonteElRanchoHaciendaLaPuenteLongBeachNorwalk-LaMirada*PomonaRowland
OrangeCountyAnaheimGardenGroveSantaAnaRiversideCountyCorona-NorcoDesertSandsHemetJurupa*MorenoValleyMurrietaValleyPerrisUnionTemeculaValleyValVerdeSacramentoCountySacramentoCityElkGrove*
SanBernardinoCountyChaffeyJointChinoValleyUplandSanDiegoCountySanMarcosSanLuisObispoCountyCoast*LuciaMar*PasoRobles*SanLuisCoastal*Shandon*Templeton*SanMateoCountyJeffersonUnionHigh*TulareCountyCutler-OrosiJoint*YoloCountyWoodlandJoint*
*Districtsthathaveappliedfor2017-18buthavenotsignedacontract.
Countieswithcurrentand/orpotentialnew2017-18districts
Countieswithpotentialnew2017-18districts **DistrictsthathaverequestedandreceivedproposalforpartnershipfromCCGI.
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CaliforniaCollegeGuidanceInitiative- LocalImplementationTeam- DataAnalysts
District- CCGILead- DistrictDataTeamorLead- SchoolSiteLeads- Counselors- Principals- APs- Teachers
Strategy- Fullimmersionacrosscounselingand
instructionaltime
FoundationofPartnership
LeadershipTeams- Cross-functionalgroupofdistrict
educators,whosepurposeistoguidetheCCGIimplementationprocess
- SpeakstovariousdistrictperspectivesandprioritiesandcollectivelymakedecisionsabouttheCCGIpartnership
- Developandexecutedistrict’smulti-yearplan
- Trackmetrics- Conductongoingevaluationof
district’scapacity
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Governance,Financing,andLegalCompliance
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- FamilyEducationalRightsandPrivacyAct - ProtectionofPupilRightsAmendment - FairInformationPracticePrinciples - PrivacyTechnicalAssistanceCenterRequirementsandBestPractices - CASenateBillNo.1177 - CAAssemblyBillNo.1584 - Children’sOnlinePrivacyProtectionRule - CaliforniaColleges.eduPrivacyPolicyforStudentUsers - CaliforniaCollegeGuidanceInitiativeMemorandumofUnderstanding
DataSecurity
CCGIhandlesPersonallyIdentifiableInformation(PII)carefullyandiscompliantwiththefollowing:
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TheFoundationforCaliforniaCommunityCollegesisthefiscalandlegalhomeofCCGI.TheInitiativeadvisoryboardiscomprisedofleadershipfromeacheducationalsegment,aswellascounselorsandeducatorsfromacrossCalifornia.TheStudentFriendlyServicesBudgetLineitemisappropriatedtotheRiversideCountyOfficeofEducation(Prop98).
Governance
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Interestedintalkingmoreaboutthissubject?Emailusat:[email protected]
BenjaminBaird
DirectorofDataManagement916.952.3785
ContactInformation