Amplexor Alfresco ECM Solutions Seminar - Alfresco Vision And Roadmap 2014
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Transcript of Amplexor Alfresco ECM Solutions Seminar - Alfresco Vision And Roadmap 2014
Alfresco Vision and Roadmap
Bas Peters Solu-ons Architect [email protected]
San Mateo Atlanta London Maidenhead Sydney Japan
Founded in 2005
Open Source
24/7, 365 day "follow-the-sun"
support
7 million users
4 billion documents
1300+ active customers in
180 countries
300 employees
95% recurring
subscriptions
CPU based subscription
model
Alfresco in information intensive industries
Government & Intelligence
Banking & Insurance
Manufacturing Media & Publishing
High Tech
Alfresco Customers
From the 2013 Gartner ECM Magic Quadrant
Alfresco Vision
Simple + Smart
!
!
!
Hybrid ECM Control the lifecycle of content from
behind the firewall to the cloud
Firewall
Press Agency Media Agency Advertising Agency
ECM
http://blogs.alfresco.com/wp/connected-enterprise-survey-results/
Content Chaos
Alfresco
Press Agency Advertising Agency Media Agency
Firewall
Alfresco
Syn
c
Alfresco Roadmap
Simple + Smart
Alfresco Platform
Document Management Full access to all the features needed to manage your documents including version control, access control and workflow.
Collabora-on Use Alfresco to create department, project or team sites. Invite other users and collaborate.
Cloud Sync Allows employees to select documents and folders from Alfresco on-‐premise and sync them to Alfresco in the cloud. Alfresco is the only Hybrid ECM plaKorm in the world with a seamless cloud sync.
Records Management Need an extra level of compliance? Install the addi-onal Records Management module to manage your records.
Case Management Get a holis-c view of the lifecycle of a case, with relevant content in-‐context, based on business roles. Efficient content crea-on, process management, deadline monitoring, repor-ng and archiving for cases of any kind.
Mobile Access Download the free Alfresco Mobile app for iOS or Android to access all of your content on the go.
Alfresco 4.2 • New Collaboration Options • Simplified User Interface • Workflow Enhancements • Ease of Administration • Simple Records Management
Disclaimer The roadmap themes that follow are
areas that we will be working towards but no commitments yet
Desktop Sync!• Simple sync and share • Easy collaboration • Hybrid • Easy application integration
Roadmap and delivery • The next major release of Alfresco One will be
announced at Summit 2014 • The following are the prioritized themes: + Reporting and Analytics + Improved Search + Office Integration + Kickstart and End-user modeling + Accessibility
• Additional Continuous Improvement Items will also be delivered, currently being prioritized
Reporting and Analytics • Market Problem
+ Customers have no information on the type or volume of content, how it is being used and how user adoption is progressing
• Requirements + Provides graphical and tabular views on how the ECM system is being
used • Features
+ Number and types of each type of content stored + Repository growth + Uploads, downloads, shares + Most viewed documents + User metrics - numbers, activity levels, top 10 users + Custom reports + Reports can be selected for different date ranges to give trend
information
Office Integration • Market Problem
+ MS Office and SharePoint is ubiquitous, end-users use both to perform their jobs and there is resistance to changing they way they work
• Requirements + Allow Alfresco to masquerade as SharePoint from the perspective of an end user
using MS Office applications + Allow end-users to interact with content held in Alfresco from within MS Office
applications without leaving their normal working environment • Features
+ Check in and out documents + Add metadata + Launch Activiti workflows + Act on Activiti workflows e.g. approve documents, provide feedback + Treat Alfresco as any other shared drive from within Windows with enhanced
WebDAV capabilities + Take advantage of document management functionality from within Adobe
Acrobat and Reader
SharePoint Integration • Market Problem + SharePoint is ubiquitous with users trained and processes
established to manage content. Alfresco needs to co-exist with SharePoint as a content repository
• Requirements + Allow end users to access content stored in Alfresco from
within a SharePoint portal. • Features + Users can search Alfresco, navigate libraries and perform
all the standard file operations normally available from within SharePoint
Content Application Tools • Market Problem
+ Enterprises have business specific requirements around Content and Process Management that require customization of ECM systems. This customization currently requires engineering resource (coding)
• Requirement + Produce Content Application Tools to give Business Analysts/LOB
Managers who do not have the development skills or resources required, the ability to customize their ECM to match their business needs through configuration.
• Features"The two features proposed in this category are: + Share Workflow Tool: Kickstart + End User Modeling
Share Workflow Tool (Kickstart) • Market Problem
+ Customers build custom process solutions, this is typically done with IT or consultants
+ Line of business managers (AP, Purchasing,..) would like to create ad hoc workflows without IT resources
• Requirements + An extension to Alfresco Share that enables line of business
managers to create their own simple content based workflows
• Features Include: + Drag and drop interface with simple steps + Single use or re-use (template) workflows + Share with group
End User Modeling • Market Problem
+ Content Models define the business context for content + We have exceptionally strong modelling capabilities under the
covers however…. + Today they require technical knowledge
• Requirements + A user interface for content modelling enables the Business Analyst/
LOB manager to define and manage the business context for their content
• Features Include: + Configure Aspects (property groups), Modify basic display layout,
define/modify forms including Search, Data Entry, View/Edit Forms
Improved Search • Market Problem
+ Search is Not Intuitive • Why can’t it just be like Google (or Amazon or eBay…)
+ Rich metadata (a key strength and differentiator) is not matched by the search capabilities
+ If you can’t find it, it doesn’t exist • Requirements
+ Provide a simple, consumer-like search experience + Allow search to be a primary interface + Support knowledge mining, discovery and re-use
• Features include: + Auto-Suggest Terms, Filtered (Faceted) Results, Search Term
Highlighting, More Like This, Reusable Searches
Accessibility • Market Problem
+ Public sector organisations mandate accessibility compliant solutions • Requirements
+ This feature addresses Industry and Government standards for Accessibility
+ Regulatory Compliance • Standards
+ W3Cs Web Content Accessibility Guidelines & US Section 508 Compliance
• Features + Full Keyboard Navigation, User Agent (Browser) Zoom support, High
Contrast Theme, Screen Reader Support, WAI-ARIA Widgets
Mobile Server Add-On • Market Problem
+ Increasing number of mobile devices accessing Alfresco + Majority of mobile enterprise deployments require customized apps
yet often configuration of Alfresco app would suffice • Requirements
+ Administrative tool to control device/user access + Administrative tool to manage mobile content including role
based access • Features Include:
+ Registering devices for secure access and notification + Remote wipe stored content + Configuration of individual device’s features and personalization + Push content (briefcase)
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