American Recovery Reinvestment Act (ARRA) of 2009 Governor’s Quarterly Reporting New Federal...

American Recovery American Recovery Reinvestment Act (ARRA) of Reinvestment Act (ARRA) of

20092009

Governor’s Quarterly Reporting Governor’s Quarterly Reporting

New Federal Stimulus Statewide New Federal Stimulus Statewide Reporting ProceduresReporting Procedures

New Reporting ProceduresNew Reporting Procedures

• Uploading Quarterly OMB ReportsUploading Quarterly OMB Reports

• Governor’s Quarterly ReportingGovernor’s Quarterly Reporting– ““New” spreadsheet templatesNew” spreadsheet templates

•ARRA Award - Application Request and ARRA Award - Application Request and ApprovalApproval

•ARRA Financial - FIN ActivityARRA Financial - FIN Activity

•ARRA Contracts - ContractsARRA Contracts - Contracts

– ““New” spreadsheet upload processNew” spreadsheet upload process•Field validations – what to expectField validations – what to expect

New Reporting ProceduresNew Reporting Procedures• Reports – (required) validate file loadReports – (required) validate file load

– Application Request and ApprovalApplication Request and Approval• App Request – Detail and Summary by AgencyApp Request – Detail and Summary by Agency• Award – Detail and Summary by AgencyAward – Detail and Summary by Agency• Reqst & Award Detail and Summary by AgencyReqst & Award Detail and Summary by Agency

– Financial ActivityFinancial Activity• Fin Activity Detail and Summary by AgencyFin Activity Detail and Summary by Agency

– ContractsContracts• Contract Detail by AgencyContract Detail by Agency• Contract Detail by ContractorContract Detail by Contractor• Summary by Award by AgencySummary by Award by Agency• Summary by AgencySummary by Agency

New Reporting ProceduresNew Reporting Procedures

• What next?What next?– ImplementationImplementation

•Access to Templates Access to Templates

• InstructionsInstructions

– User LabsUser Labs•Load application historyLoad application history

•Load files (make sure the OMB is filed before Load files (make sure the OMB is filed before we have lab)we have lab)

Quarterly OMB ReportingQuarterly OMB Reporting

• You willYou will continue to upload the OMB continue to upload the OMB files via the FTP – Tumbleweed Server.files via the FTP – Tumbleweed Server.

• You willYou will continue to file in either the continue to file in either the XLS or XML format.XLS or XML format.

• You willYou will continue to use the required continue to use the required naming convention for your filesnaming convention for your files

Agency acronym_award numberAgency acronym_award number

• OMB files need to be uploaded to the OMB files need to be uploaded to the FTP after the OMB validationFTP after the OMB validation

Quarterly Reporting - FlowQuarterly Reporting - Flow

OMB File Upload in Core-CT

File Success LoadedValidate DataRun Reports

File Success LoadedValidate DataRun Reports

Governor’s Report Quarterly Spreadsheet

Upload

Validation processOMB = Governor’s

Report

Data Match

Yes

No

Review validation errors - make corrections and

resubmit file

Quarterly ReportingQuarterly Reporting

IMPORTANT

The Governor’s Quarterly filing is validated against the OMB file.

OMB file needs to successfully load.

Governor’s Quarterly Governor’s Quarterly ReportingReporting

• Spreadsheet TemplatesSpreadsheet Templates– ARRA Award – Application Request and ARRA Award – Application Request and

ApprovalApproval– ARRA Financial - FIN ActivityARRA Financial - FIN Activity– ARRA Contracts - ContractsARRA Contracts - Contracts

EPM queries have been modified EPM queries have been modified and are and are still available in Core-CTstill available in Core-CT

ARRA Award TemplateARRA Award TemplateApplication RequestApplication Request

– Application NumberApplication Number– StatusStatus– CFDA #CFDA #– Submit DateSubmit Date– Program CategoryProgram Category– Application TypeApplication Type– Program TypeProgram Type– Requested AmountRequested Amount– Sponsor/Non-OMB AwardSponsor/Non-OMB Award

ARRA Award TemplateARRA Award TemplateApplication ApprovalApplication Approval

– Application NumberApplication Number– StatusStatus– CFDA #CFDA #– Submit DateSubmit Date– Program CategoryProgram Category– Application TypeApplication Type– Program TypeProgram Type– Requested AmountRequested Amount– Sponsor/Non-OMB Sponsor/Non-OMB

AwardAward

– Award/Denied DateAward/Denied Date– Award NumberAward Number– Start DateStart Date– End DateEnd Date– Expiration DateExpiration Date– Award AmountAward Amount– Interest AmountInterest Amount

ARRA Award TemplateARRA Award TemplateApplication ValidationsApplication Validations

– Application NumberApplication Number– StatusStatus– CFDA #CFDA #– Submit DateSubmit Date– Program CategoryProgram Category– Application TypeApplication Type– Program TypeProgram Type– Requested AmountRequested Amount– Sponsor/Non-OMB AwardSponsor/Non-OMB Award

– Award/Denied Award/Denied DateDate

– Award NumberAward Number– Start DateStart Date– End DateEnd Date– Expiration DateExpiration Date– Award AmountAward Amount– Interest AmountInterest Amount

Validation against OMBValidation against OMB

ARRA Financial TemplateARRA Financial TemplateFinancial ActivityFinancial Activity

• Award NumberAward Number• FundFund• SIDSID• ProjectProject• Project DescriptionProject Description• Allotment AmountAllotment Amount• Obligation AmountObligation Amount• Encumbered AmountEncumbered Amount• Preencumbered AmountPreencumbered Amount• Expenditure AmountExpenditure Amount• Drawdown AmountDrawdown Amount

ARRA Financial TemplateARRA Financial TemplateFinancial ActivityFinancial Activity

• Award NumberAward Number• FundFund• SIDSID• ProjectProject• Project DescriptionProject Description• Allotment AmountAllotment Amount• Obligation AmountObligation Amount• Encumbered AmountEncumbered Amount• Preencumbered AmountPreencumbered Amount• Expenditure AmountExpenditure Amount• Drawdown AmountDrawdown Amount

Validation against OMBValidation against OMB

ARRA Contracts TemplateARRA Contracts TemplateContractsContracts

• Award NumberAward Number

• Contract IDContract ID

• Contract Status Contract Status

• Contract LineContract Line

• Line StatusLine Status

• Vendor IDVendor ID

• Contract TypeContract Type

• Contract Begin DateContract Begin Date

• Contract Expire DateContract Expire Date

• FundFund

• SIDSID

• ProjectProject

• Project DescriptionProject Description

• Contract AmountContract Amount

• Voucher AmountVoucher Amount

Governor’s Quarterly ReportingGovernor’s Quarterly ReportingFile Naming ConventionFile Naming Convention

IMPORTANTIMPORTANT File names are unique - File names are unique -

You will need to create a new file You will need to create a new file name for each file for each quartername for each file for each quarter

OPM_Award_July

OPM_Application_Approval_July

Governor’s Quarterly Governor’s Quarterly ReportingReporting

• Spreadsheet Upload ProcessSpreadsheet Upload Process– Field ValidationsField Validations– Resolving Error MessagesResolving Error Messages

Spreadsheet Upload ProcessSpreadsheet Upload ProcessCore-CT MenuCore-CT Menu

ARRA Award

ARRA ContractsARRA Financial

Spreadsheet Upload ProcessSpreadsheet Upload Process

1. Enter Business Unit2. Attach File (CSV File Format)3. Click Run


Run Status-No Success

-Review Error Log-Success

-File loaded Successfully

Message LogMessage Log

View Log/TraceView Log/Trace

Resolving Error MessagesResolving Error Messages

Invalid Award Number

Message LogMessage Log

New ReportsNew Reports

• Run reports to validate file loadRun reports to validate file load• ““New” Reports – (required) validate file loadNew” Reports – (required) validate file load




New ReportsNew Reports

What Next?What Next?• ImplementationImplementation

• Access to Access to TemplatesTemplates

• User InstructionsUser Instructions

What Next?What Next?

• User LabsUser Labs•Upload application historyUpload application history

•Upload files – OMB File needs to loaded in Upload files – OMB File needs to loaded in Core-CT prior to attending the labCore-CT prior to attending the lab

Labs will be offered the week of July 19, 2010

Labs will continue for the week of October 18, 2010

QuestionsQuestions

RecapRecap

• Uploading Quarterly OMB ReportsUploading Quarterly OMB Reports

• Governor’s Quarterly ReportingGovernor’s Quarterly Reporting– ““New” spreadsheet templatesNew” spreadsheet templates

•ARRA Award - Application Request and ARRA Award - Application Request and ApprovalApproval

•ARRA Financial - FIN ActivityARRA Financial - FIN Activity

•ARRA Contracts - ContractsARRA Contracts - Contracts

– ““New” spreadsheet upload processNew” spreadsheet upload process•Field validations – what to expectField validations – what to expect

RecapRecap• Reports – (required) validate file loadReports – (required) validate file load




American Recovery Reinvestment Act (ARRA) of 2009 Governor’s Quarterly Reporting New Federal...

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