American Camp Association ® Instructor Update Course Fall 2014.
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Transcript of American Camp Association ® Instructor Update Course Fall 2014.
American Camp Association®
Instructor Update Course
Fall 2014
Course Objectives
• Learn “what’s new” that impacts Standards Courses
• Learn of recent revisions to the standards • Overview of the 2014 courses highlighting
“What’s New/Different”• Refresh skills• Share concerns
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Main Purpose of ACA Accreditation
• Director’s best evidence• Establishes guidelines • Industry-accepted and government-
recognized standards• Voluntary
• Educational in nature and design.
3© 2014 American Camping Association, Inc.
Solid Proof
of Your
• Commitment• Accountability• Credibility
ACA Accreditation Is…
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You have established a standard of care –
using prudence.
ACA Accreditation Means…
pru·dence noun \ˈprü-dən(t)s\ : careful good judgment that allows someone to avoid danger or risks. Full definition:1. The ability to govern and discipline oneself by the
use of reason 2. Sagacity or shrewdness in the management of
affairs 3. Skill and good judgment in the use of resources 4. Caution or circumspection as to danger or risk
Prudence
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What’s New and Different in 2012
2014 Revisions to the Standards
• It is ACA’s responsibility to notify you of revisions
• It is your responsibility to have the updates• Revisions will be in effect starting with the
2015 visit season• Three ways to update your current book– Download updates from website –My Accreditation– Request a printed packet
Updates to APG
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Revisions:Health & Wellness Standards
• HW.5 – Camper Health History• HW.14 – Special Medical Needs• HW.19 – Medication Storage and Administration• HW.24 – Health Screening
Revisions include:• Clarification and/or addition to
Contextual Education• No change to intent of these
standards
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Revisions:Operational Management Standards
• OM.6 – Firearms Control• OM.8 – Emergency Plan and Rehearsal• OM.13 – Camper Security
Revisions include:• Clarification and/or addition to Contextual Education• No change to intent of these standards
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PD.25 – Archery Safety• ALL parts of standard
(PD.25.1, PD.25.2, and PD.25.3) are now MANDATORY
• PD.25.3 archery equipment must be locked when stored
Revisions:Program Design & Activity Standards
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PD.26 – Riflery Safety• ALL parts of standard (PD.26.1, PD.26.2, and
PD.26.3) are now MANDATORY
Revisions:Program Design & Activity Standards
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HR.3 -- Hiring Policies • HR3.3 is now
MANDATORY and • Requires year-round
camp staff have a criminal background check at least every five years
Revisions:Human Resources Standards
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HR.4 – Annual Staff Screening• HR.4.3 has been added, which
requires ANNUAL criminal background checks for seasonal staff (returning seasonal staff) MANDATORY
• Now applies to Camps that Rent to Others mode
Revisions:Human Resources Standards
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• HR.5 – New Staff Screening – Now applies to Camps that Rent to Others mode
• HR.9 – Supervision Ratios Exceptions– Now includes need to advise rental groups
• HR.15 – Camp Staff Responsibilities for General Camp Activities – Clarification added for when it applies to rental
groups
Revisions:Human Resources Standards
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Finding APG Updates and Revisions
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• Included in all new APG books from ACA and/or bookstore
• Pull and replace pages can be found on Accreditation Resources and Tools page of the ACA website
• Generate a custom set of standards from My Accreditation (camps) or My Visits PDF version (visitors)
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The Courses
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For ALL Standards CourseInstructor Do’s• Be prepared• Change the order of modules• When you see [animation] pay attention• REVIEW the presentation as a “slide show”
prior to teaching (each time)• Know and be familiar with your content• Engage the audience!
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Standard Format — Margin Notes
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Mandatory Indicator
Written Documentation Required Indicator
DNA Indicator
Modes of Operation
Sample slide with many [animations]
that all need to come in “on cue”
WHO’S RESPONSIBLE?
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Standards Course
• For those NEW to the ACA Accreditation process
• Required to be completed prior to the visit • 5 to 6 hours in length – Earn 6 ACA Continuing Education Credits
• Purpose is to prepare individuals from camps for their accreditation visits
• Required for those taking an AV course© 2014 American Camping Association, Inc. 22
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Standards Update Course
• For those “experienced” individuals• About 1.5 hours in length – Earn 1.5 ACA Continuing Education Credits
• Purpose - to update currently trained individuals on changes in standards and procedures as a result of a standards revision
• Learn from others “mistakes”
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Standards Update Includes…• Overview of revisions• Accreditation Timeline • Importance of the Camp
Information Form• Review of the Camp Self-
Assessment• ICAs and 72 Hour Rule• Visit reminders and
review
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Visitor Update Course
• Required for all current visitors• 1 to 1.5 hours in length – Earn 1.5 ACA Continuing Education Credits
• Purpose is to serve as a refresher for all associate visitors and visitors
• Highlights changes to the standards • Addresses issues and concerns
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Visitor Update Includes…• Standards Revisions• Camp Information Form• Camp Self-Assessment• ICA and 72 Hour Rule• Importance of Visitor
Communication • Overview of the Visit
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Visitor Update Also Includes…
• Conflict of Interest• Confidentiality• Commitment• Complaints
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Associate Visitor Course
• Also being updated/revised
• Includes pieces from the Visitor Update Course – Roles and Expectations
• Will have online course pre-requisite element
• 10-12 hours
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Resources and Reminders
My Accreditation
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Visit www.acacamps.org/accreditation/resources-tools To go to the My Accreditation page
My Accreditation
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My Accreditation
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My Visits
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Custom Reports
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Add your email address
• Educational resource• No assurance of a successful outcome• Use your own professional judgment in
determining applicability• The camp is responsible for any and all
standards that apply to your program, regardless of results of customization efforts.
Customization Tools Reminders
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1. Go to the Accreditation Resource/Tools page on the ACA website
2. Choose the app you want and go to its information page
3. Watch the tutorials then launch the app
4. Check the information we have for you and/or your camp – UPDATE if necessary
5. Log-in and get started
Accessing My Accreditation and My Visits
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Camp Information Form
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Camp Self-Assessment
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Missed Mandatory Standards
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Critical to the health
and safety of campers, staff, and
participants
Immediate Corrective Action (ICA)
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ICA MUST be taken for any and all missed mandatory standards.
Activity must be stopped until camp is in compliance with standard. Visitors will determine compliance and inform director of required correction(s).
ALL documentation is sent to ACA, Inc.
Camp has ten days to submit proof of immediate compliance with the standard.
ICA
The 72-Hour Rule
Very different from the ICA process.
A courtesy that may be extended at the VISITOR’S
discretion.
May ONLY be used for standards that require written
documentation that can be verified to already be in existence.
For some reason the documents are not present at the time of the visit.
72-Hour Rule
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Scoring
• Verify written documentation exists• If written documentation is not complete, the
standard must be scored as a “NO” Camp staff cannot complete and/or update written
documentation on the day of the visit. • All standards scored “NO” must have a written
comment.
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Scoring• Check and re-check the score form• Follow the score form instructions that came
with your visitor packet• Visitors cannot keep copies of score forms –
camp should NOT make a copy of the first page• Make sure all signatures are obtained• Legible (and accurate) emails and phone #s are
critical!
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Course Logistics and Tips
• All course materials posted on Volunteer Instructors webpage www.acacamps.org/volunteers/standardsinstructors – Includes Volunteer reimbursement form (DNA to
NY/NJ, New England, and Illinois offices)• Submit course roster to the appropriate staff
member• Download PDF of course(s) to your tablet• Download the PDF of APG (completely updated)
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Course Logistics and Tips
• Goal is to have all participants attending a Standards Course have their APG PRIOR to the course!
• Some loaner APGs will be available (check with support staff)
• Typically the printing of hand-outs will be done by staff – double check
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Visit Timeline
Train new visitors Standards Courses for Directors
Camp visit assignments
Self-assessments and visits scheduled
Self-Assessment takes place (before
camp opens)Visit OccursScore Forms sent to
ACA, Inc.Camps are notified
of scores below 80%
Camp requests Review
Review process occurs
Local leadership votes to approve
camps
Camps notified of scores
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QUESTIONS?? CONCERNS??
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Contact Us
American Camp Association5000 State Road 67 NorthMartinsville, IN 46151Phone: 765-342-8456Toll Free: 800-428-2267Fax: 765-342-2065E-mail: [email protected]
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