PowerPoint Presentation

Alumni Association Annual MeetingFriday July 11, 2014

Agenda:Call to orderAttendance ( sign in)Appoint timekeeper.Moment of Silence for departed sisters.Presentation of proposed changes to the Constitution Anne Marie Barletta*Annual ReportsMotion to accept minutes of July 2013 Annual MeetingTreasurers Report for 2013 14 and voteOfficer ReportsHouse NewsOld BusinessNew BusinessFor the Good of the OrderMotion to Adjourn * moving up committee report due to depth of report and information.

Please keep sidebar conversations to a minimum as we have a large agenda. Discussions will be run for 5 minutes per report vote to extend by 5 minutes if needed.

Committee ReportsConstitution Committee Anne Marie BarlettaMinutes from 2013 Annual MeetingPosted on ODPAA Web page for prior reviewThanks to Mary Landry who volunteered to record the minutes!

a. Motion to acceptb. Discussionc. VoteTreasurers Report Cathi Usiatynski

ODPAA Financial Summary for 2013 - 2014Balance as of July 2013 $6,910.70Balance as of July 2014 $10,680.84paid dues for 2014(95) $2375.00paid dues for 2014(12) $300.00Rally for Red $845.00general donations $1065.002nd half 2013 budget expenses $359.821st half 2014 budget expenses $285.67

Motion to accept/vote.ODPAA 2014 treasurer's reportstarting balance 1/1/2014 $ 6,590.06 CREDITS2014 dues * $ 1,600.00 2015 dues $ 275.00 donations - mansion $ 1,063.66 Rally the Red $ 845.00 RW 2014 $ 973.93 total $ 4,757.59 $ 4,757.59 DEBITSpaypal fees (budget) $ (78.60)postage (budget) $ (46.00)house supplies (budget) $ (109.32)pledge necklaces (budget) $ (26.75)Golden Gift Plaque $ (264.08)RW2014 paypal fees $ (21.35)Memorial Theresa Sweeney (budget) $ (25.00)RW2014 magnets $ (95.71)total- $ (666.81) $ (666.81)TOTAL SAVINGS $ 10,680.84 7/3/2014* +850 prepaid 2014 duesPresidents ReportPresidents Report 2013 14 It was the best of timesit was the worst of times.. perhaps is the best gauge of the past year roller coaster ride for my office. From the absolute joy of being with over 25 sisters last July who honored me as I received the St. Lawrence Academy Medal at Reunion Weekend and participating in the Relay For Life, to working through issues with the actives regarding their financial status, furnace and water issues, the anticipation (and work put into providing data) of the Greek Life Task Force report, the emotions ran the gamut.

I am extremely grateful to my fellow E Board officers and the privilege of working with such a deep and dedicated talent pool of alumni who gave of themselves unselfishly during the past year. Without their support, and willingness to commit, none of our accomplishments would have been possible.

Conducted E board meetingsRepresented ODPAA/GAC to the Greek Task Force and participated in on site interviewRepresented ODPAA at the first Greek Summit and was instrumental in advocating for this event.Represented ODPAA and GAC submitting two Greek Life Reports to the Potsdam College Alumni Board of Trustee and the Foundation Board ( Oct/April)President of GAC working with AGC on next phase of GTF implementationWill represent Greek Alumni on the Greek Life Advisory BoardContinued to maintain high profile of Greek alumni awareness and ODPAA to the campus and leaders via the SUNY Alumni Board, Womens Mentoring Program, discussions with Interim President Dr. Hefner and meeting incoming SUNY Potsdam President Dr. Kristin Esterberg.Created the Relay for Life Omega team and appointed Sherry Sharlow and Mary Landry as co - captains(community philanthropy). This set the stage for intergenerational Alumni and Actives philanthropy and community action at SUNY PotsdamAppointed AMB to head the constitution committee and sat in on meetings.Appointed Donna Derushia as Financial Advisor to the actives.Began meetings with new members( by semester)to explain the role of the Association and provide history to them.Worked on the Omega Song project with Terry Kinstrey to preserve our musical heritage.Closed out Golden Gift project.Supported Greek Life at SUNY Potsdam by becoming a member of the Benjamin Raymond Society.

President In Kind DonationsEvent and dateMileagemileage @ .56food costsotherJuly 2013 annual meeting15075100 donations to items for reuionGreek Life Summit Sept 13 - 1417050lodging courtesy of Carole RaymondaGreek Life Task Force Interview Oct 2515010In support of Greek LifeSUNY Potsdam Alumni Board/Greek Life Report Oct 2625Stayed in Canton with friendsJanuary 31 - Feb 1 Trip to Meet W Actives on Furance and Finances18035lodging courtesy of Carole RaymondaRelay for Life Alumni & Actives April 4 - 619035lodging courtesy of Sherry Sharlow Relay Donation $200Greek Alumni Council Meeting April 1218050lodging courtesy of Carole RaymondaOmega Alumni Weekend April 11 - 13SUNY Potsdam Alumni Board/Greek Life Report April 15030Stayed in Canton with friendsOmega In Kind time donations ( conference calls, FB updates, recordsApprox 5 hrs a week x 52 = 260 hours Omega In Kind donations and misc.$300 GAC, SUNY, GTF Report in kind time donations , corrrespodence, conference calls, meetings, etc.Approx. 100 hoursTotal Mileage Costs for ODP$392.00 Total Mileage Costs in support of Greek Life at SUNY Potsdam$263.20 Total Mileage Costs for 2013 - 14$655.20 Meals for ODP related travel$145 Meals for travel in support of Greek Life at SUNY Potsdam$165 Total Meal Costs for 2013 - 14$310 Total Costs in support of ODP and Greek Life 2013 - 14$1,265.20 Vice Presidents Report Lois LittleVice Presidents Report Lois LittleAnnual Report of the Vice PresidentOmega Delta Phi Alumni Association2013 2014INTRODUCTION:This was a very busy year for the Association. We were very involved with giving input and feedback to the Greek Life Task Force, and awaited their final report with trepidation, unsure if Greek life at SUNY Potsdam would cease to exist, or, if not, what would it look like after the GTF made their findings known. Not only wanting to keep apprised of the situation due to my position as ODPAA Vice President, but also as a member of the Greek Alumni Council (GAC) I was particularly interested in this. Now that the GTF has made their findings known, it is clear that much work lies before us, especially from the Greek Alumni perspective and I am certain this will be a major issue with which we deal as the recommendations turn to action in the coming months. I cannot stress enough how fortunate Omega is to have an Alumni Association already in place as these issues are dealt with. We are light years ahead of other houses in that regard.CONSTITUTIONAL DUTIES:I assisted the President in the performance of her duties to the ODPAA this year through attendance at all meetings (often taking minutes) as well as weekly phone calls with her to keep apprised of the latest with the House, the Association, the GTF, and GAC and any other issues that might arise, and any other tasks she needed assistance with.Constitution Updates were delegated to a new Committee chaired by Anne Marie Barletta (see separate agenda item)ADDITIONAL TASKS:Frequent contact with the Active House through text, email, phone calls, and in personSecured Townhouse accommodations for Alumni WeekendCoordinated Alumni WeekendContinuing to seek a vendor willing to take on the Blazer ProjectTraveled to Potsdam 5 times for the benefit of GAC, ODPAA, and/or the Active House, sometimes with short noticeAs always, I serve at the pleasure of My Sisters.Respectfully Submitted,Lois J Little ODPAA Vice President

In-Kind Donations Travel*:July, 2013: Annual Meeting of the ODPAA (430 miles RT) + mealsSeptember 13-15: Greek Life Summit (430 miles RT) + mealsJanuary 31 Feb 1 Meet with the House (606 miles RT) + mealsApril 4-6 Relay for Life (606 miles RT) + mealsApril 11-13 House Alumni Weekend/ GAC (606 miles RT) + mealsTOTAL MILES................................................2678 (@ .56/mile = $1500.00 + meals)*Very special thanks to Carole Raymonda and Shari Sharlow for opening your home to me and others for these trips, thereby alleviating the cost of hotels.Meetings: I attended all meetings, and took the minutes for most of them, in the absence of the Secretary. These meetings average 90 minutes each. (Approx. 17 hours of meeting time. $15/hour x 17 hours = $255.00)October 3, 2013November 4, 2013January 9, 2014January 14, 2014January 29, 2014February 6, 2014February 19, 2014February 26, 2014April 30, 2014May 15, 2014June 23, 2014Weekly phone calls with the ODPAA President: Regularly scheduled for Thursday nights - approximately 45 minutes eachNumerous and frequent informal e-board discussions usually via Facebook chatCoordination of Annual Reunion: approximately 30 hours through the year, plus on call the entire 84 hours of the event. 84 hours x $15/hour = $1,260

Total: $3,015

Web Mistress Robyn Harper8 hours of web and graphics work X my hourly rate of $35 per hour = $280.00. I am sure there are more but these are the hours that I can account for.

Worked with Ruth on Forever Red and Rally for Red campaign logos and respective sections on our site as well as the Ruby Red Slippers logo for the Relay for Life group.

Created 2014 RW Event brochure

New directory added for Omega Alumni who own/operate a business.

Continue to update news as it is submitted/becomes available.

Expansion plans for the upcoming year include getting the pledge classes online.

Secretarys Report Margaret Saunders

No report submitted

Facebook Managers M Saunders

No report submitted

Donations Director Ruth Ford

No report submitted.Newsletter Manager Cindy Wilson Since the last annual meeting, I have:

Sent out 19 e - blasts to 438 contacts (10 of these bounce back as "unknown email addresses")

Added recently graduated alumni and updated current records with new emailaddresses

Responded to 26 incoming emails from alumni

Put out one 24 page Key Connection

Historians Report Terry KinstreyOmega SongbookThis year's project was the compilation of the songs of Omega Delta Phi. It was found that the words to our beloved songs were changing, as they often do when things are passed down in an oral history. To keep the words the way they were intended, we needed to write them down and have an official document made. I compiled as many songs as I could find that were written down or remembered.

Then an Omega Song Book was made and printed. I also kept a copy on the zip drive for future additions, changes, and reprints.

It was also decided that a recording should be made so future Omegas' would know the melody and tempo of our precious songs.

We decided to meet during Friday afternoon of alumni weekend and make this recording at Crane using the voices of Omega women.

For a small donation, we got permission to use Crane's recording lab and with Rob Zolner's recording expertise, we were able to make this recording.

Alumni Advisor Carole Raymonda

House Report Katie Africano OPD President10 new members in Fall and Spring Pledge Classes.House has obtained a 10K loan from Key Bank to be used towards furnace replacement.Low interest rate as house had a good payback record for loan in 2002.Fall pledge class will remove rug from back stairs and refinish. Will install keypad lock on door.Fire escape routes posted in all rooms upstairs.Fall fundraisers continue with French toast breakfasts as they have been successfulClass of 2014 NewsCarissa Petras has moved to Clifton Park and has taken a job with Bette and Cring I believe.

Marianne Schumacher is in Rochester and has accepted a job in the engineering field

Raychel Reider is moving to Saratoga and has accepted a job with an engineering firm

Gabbie Gapczynski lives in Saratoga and is trying to get a teaching job in the Albany/Saratoga area

Ashley Edmond will be moving to South Carolina this summer and will be looking for jobs down there

Eva Andersson is in Indian lake and is looking for jobs in the Glens Falls area.

Melissa Bannon is in New Hampshire and is looking for jobs in the New England area.

Clarkson & SUNY Grads

Spring 2014Fall 2013Mel Bannon Greek Woman of the Year

New members of the Order of Omega,National Greek Honor Society. CharteredFall, 2012Senior Taylor Faiella is the new President of All Greek Council. She also received the Morale-Zagorski Scholarship funding as an intern for Greek Life 2013 - 14

RELAY FOR LIFE 2014Omega actives and alumni were a BRONZE level team 3rd place overall and largest fundraiser for sororities. DK was 2nd place overall and top fundraiser for fraternitiesOld BusinessNew BusinessFor The Good Of the Order1.2.3.

Motion To Adjourn: